Shearman Sterling Records Reporting Samples

Records Reporting Samples

Strictly Proprietary & Confidential

Folders Steady activity throughout 2012, with peak activity in May due to case.

Inserts Steady decline in insert activity for March 2012, with peak activity in May 2012 due to case.

NEW YORKLegal Key Activity

January 2012 - December 2012

Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec

Folders 1000 2000 2000 2000 3000 1000 1000 2000 1000 1000 1000 1000

Inserts 5000 7000 8000 7000 9000 7000 6000 6000 5000 5000 4000 4000

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9000

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Folders & Inserts


WHITE PLAINSLegal Key Activity


Folders Steady decline in folder activity, with peak activity in March 2012 due to case.

Inserts Steady insert activiy throughout 2012, with peak activity in March 2012 due to case.


Folders 1000 2000 3000 2000 1000 2000 1000 1000 1000 2000 1000 1000

Inserts 6000 7000 8000 7000 6000 7000 6000 6000 5000 5000 5000 4000

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9000

Folders & Inserts


NEW YORKLegal Key & Storage Stats



Check Ins 200 700 1000 2000 6000 7000 5000 5000 4000 5000 6000 4000

Check Outs 500 1000 3000 2000 3000 6000 7000 6000 5000 6000 5000 3000

Boxes (Closed Files) Added 100 500 300 200 300 200 100 300 100 100 100 200

Boxes Refilled 80 70 90 50 50 100 80 90 80 30 40 30

Boxes Retrieved 70 80 90 50 40 100 200 90 80 30 70 30

Boxes Destroyed 400 300 0 700 300 200 0 0 1000 0 300 0

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8000

Number of Check Ins, Check Outs, Boxes Added/Refilled/Retrieved/Destroyed

Check Ins Overall increase in activity, 1900%

Check Outs Overall increase in activity, 500%

Boxes Destroyed Large number of boxes destroyed in September 2012. Client matter # files destroyed due to destruction policy


WHITE PLAINSLegal Key & Storage Stats


Jan Feb Mar Apr May June July Aug Sept Oct Nov DecCheck Ins 0 10 10 0 0 30 10 10 0 20 10 20Check Outs 0 0 60 20 200 199 20 70 60 60 90 60Boxes (Closed Files) Added 200 400 800 400 200 500 200 400 200 200 0 400Boxes Refilled 30 40 30 10 0 50 10 0 80 0 10 10Boxes Retrieved 70 50 50 40 20 100 40 20 30 30 20 50Boxes Destroyed 100 200 300 100 100 300 0 0 0 0 0 300

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Number of Check Ins, Check Outs, Boxes Added/Refilled/Retrieved/Destroyed

Check Ins Steady volume of check ins, average volume of 10 check ins

Boxes Added Large volume of boxes added in March 2012 due to case ( ) being closed


NEW YORKRunners’ Logs


File Requests Average of 408.33 files requested


Total Request 300 400 300 500 500 450 350 400 500 450 350 400

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uest

Onsite File Requests


WHITE PLAINSRunners’ Logs


SLA SLA is 45 minutes for file turnaround (from request to delivery). Actual performance equated to average of 87.5 minutes.

Jan Feb Mar Apr MayJune

July Aug Sept Oct Nov Dec

Response Time 55 40 45 60 50 40 55 45 60 50 40 60

SLA 45 45 45 45 45 45 45 45 45 45 45 45

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Response Time

SLA


Scanning Calendar & Activity (New York)

JANUARY 2013

1

8

15

2

9

3

10

4

11

5

12

6

13

7

14

40,296 Files 43 Files scanned.

Scanners 1,2 & 3 operational. Noted one “color contrast scan issue” where image not dark enough to be picked up by scanner for scan.

42,157 Images 48 files scanned.

Scanners 1,2 & 3 operational

43,217 Images56 Files Scanned

Some water damage issues on several old “yellow” files.


All scanners operational, minor jam issues.

37,302 Images 46 Files scanned.

All scanners operational, minor jam issues.

43,694 Images50 files scanned.

All scanners operational, minor jam issues. Need rollers for all scanners.


All scanners operational. Scanner 2 experienced numerous VRS issues, which slowed production. Scanner can only scan page count not exceeding 500 pps. Service technician required.

31,907 Images43 files scanned.

All scanners operational. Scanner 2 continued to experience VRS page count issues. Technician requested from Serve Right.

49,616 Images69 Files scanned.

All scanners operational. Scanner 2 Experiencing VRS issues with KOFAX. Technician called and will report for Monday January 17th.

46,081 Images 66 Files scanned.

All scanners operational. Scanner 2 Experiencing VRS issues with KOFAX. Technician called and will report for Monday January 17th.


SUMMARY NOTES

Total Images: 952,492Total Files: 1,360Avg Images Per Day: 45,357

JANUARY 2013

Sun Mon Tue Wed Thu Fri Sat

16 17 22

2923 24

18

25

19

26

20

27

21


Scanner 3 repaired for sensor issue in afternoon.


Scanners 1, 2 & 3 all operational.

55,102 Images80 Files scanned.

Scanners 1, 2 & 3 all operational.


Scanners operational. VRS issues on Scanner 2.


All scanners operational. Minor VRS issues on Scanner 2.


Scanner 1 went down at noon, due to a Kofax/licensing issue.

30 31


Service mainte-nance performed on all scanners. VRS server errors on Scanner 2.

51, 331 Images79 Files Scanned

All scanners operational. VRS server errors on Scanner 2.






Scanner 3 down due to E038 error. Platten Motor ordered and awaiting arrival for repair.

Avg Files Per Day: 65Avg Pages Per File: 698Project Images to Date: 22,123,565Project Files to Date: 31,016

Shearman Sterling Records Reporting Samples

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