Hilly Holbrook Aibileen Clark “Ain’t you tired yet, Hilly? Ain’t you tired?”
She may be a madonna, but she ain’t no virgin : Authority control at Boston College J “Mac”...
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She may be a madonna, but she ain’t no but she ain’t no virgin : virgin : Authority control at Authority control at Boston College Boston College “ “ Mac” Norton Mac” Norton Manager of Manager of Integrated Library Integrated Library Systems Systems Pamela Perry Pamela Perry Catalog/ Catalog/
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Transcript of She may be a madonna, but she ain’t no virgin : Authority control at Boston College J “Mac”...
She may be a madonna, She may be a madonna, but she ain’t no virgin :but she ain’t no virgin :Authority control at Boston Authority control at Boston
CollegeCollege
““Mac” Norton Mac” Norton
Manager of Integrated Manager of Integrated Library SystemsLibrary Systems
Pamela PerryPamela Perry
Catalog/Authorities Catalog/Authorities LibrarianLibrarian
““Mac” Norton Mac” Norton
Manager of Integrated Manager of Integrated Library SystemsLibrary Systems
Pamela PerryPamela Perry
Catalog/Authorities Catalog/Authorities LibrarianLibrarian
CouldCould you confuse these you confuse these two women? two women?
Without authority control Without authority control you might!!!!!!you might!!!!!!
So ...So ...So ...So ...
LC/NACO - NAME ARN: 564383 Rec stat: c Entered: 19810319Ü Type: z Upd status: a Enc lvl: n Source: Roman: ü Ref status: a Mod rec: Name use: a Govt agn: ü Auth status: a Subj: a Subj use: a Series: n Auth/ref: a Geo subd: n Ser use: b Ser num: n Name: a Subdiv tp: n Rules: c Ý 010 n 81018544 |z sh 85081692 Ý 040 DLC |c DLC |d DLC |d NIC |d DLC |d NIC |d OCoLC-P |d PPi-MA Ý 005 19981202051126.8 Ý 100 0 Mary, |c Blessed Virgin, Saint. 400 0 Maria, |c Blessed Virgin, Saint. 400 0 Mary, |c Virgin |w nnaa 400 0 Mary, |c Virgin, Saint. 400 0 Virgin Mary, |c Saint. 400 0 Blessed Virgin Mary, |c Saint. 400 0 Our Lady. 400 0 Mother of God. 400 0 Blessed Lady. 400 0 Blessed Mother, 400 0 Madonna, The. 400 0 Our Lady of Sorrows. 670 I'll sing a hymn to Mary [SR] 1978 (subj.) |b labels (Mary) container (Our Lady; the Mother of God)
LC/NACO - NAME ARN: 1276385 010 n 84156128 |z no 98026221 040 DLC |c DLC |d DLC |d TxU |d DLC 005 19980312072448.0 100 0 Madonna, |d 1958- 400 1 Ciccone, Madonna Louise Veronica, |d 1958- 670 McKenzie, M. Madonna, lucky star, c1985: |b CIP t.p. (Madonna) pub. info. (rock singer, model, dancer, songwriter, actress) CIP galley (b. 8/16/59, Rochester, Mich.; Madonna Louise Ciccone) 670 Matthews, G. Madonna, c1985: |b p. 11 (b. 8-16-60 as Madonna Louise Veronica Ciccone) 670 Abitan, G. Magique Madonna, c1987: |b t.p. (Madonna) p. 8 (Madonna Louise Ciccone, b. 8-15-59 in Bay City, Michigan) 670 Biobase, 1996 |b (Madonna; citations to 16 ref. sources with b.d. 1958) 670 Int WW, 1995-96 |b (Madonna; b. 8/16/58) 670 WW Am. women, 1995-1996 |b (Madonna; b. 8/16/58 in Bay City, Mich.) 670 Encyc. Madonnica, 1995: |b p. 21 (b. 8/16/58) p. 181 (Madonna added her Catholic confirmation name Veronica to her forenames) Ü 13 670 The official Madonna Fan Club packet: |b Madonna biog. fact sheet (Madonna Louise Veronica Ciccone; b. 8/16/58)
LC/NACO - NAME ARN: 1276385 010 n 84156128 |z no 98026221 040 DLC |c DLC |d DLC |d TxU |d DLC 005 19980312072448.0 100 0 Madonna, |d 1958- 400 1 Ciccone, Madonna Louise Veronica, |d 1958- 670 McKenzie, M. Madonna, lucky star, c1985: |b CIP t.p. (Madonna) pub. info. (rock singer, model, dancer, songwriter, actress) CIP galley (b. 8/16/59, Rochester, Mich.; Madonna Louise Ciccone) 670 Matthews, G. Madonna, c1985: |b p. 11 (b. 8-16-60 as Madonna Louise Veronica Ciccone) 670 Abitan, G. Magique Madonna, c1987: |b t.p. (Madonna) p. 8 (Madonna Louise Ciccone, b. 8-15-59 in Bay City, Michigan) 670 Biobase, 1996 |b (Madonna; citations to 16 ref. sources with b.d. 1958) 670 Int WW, 1995-96 |b (Madonna; b. 8/16/58) 670 WW Am. women, 1995-1996 |b (Madonna; b. 8/16/58 in Bay City, Mich.) 670 Encyc. Madonnica, 1995: |b p. 21 (b. 8/16/58) p. 181 (Madonna added her Catholic confirmation name Veronica to her forenames) Ü 13 670 The official Madonna Fan Club packet: |b Madonna biog. fact sheet (Madonna Louise Veronica Ciccone; b. 8/16/58)
Where did it all start??Where did it all start??
Card fileCard file
Nothing (Period of ennui)Nothing (Period of ennui)
BNABNA
Nothing (Period of ennui)Nothing (Period of ennui)
LTILTI
andand ......
Card fileCard file
Nothing (Period of ennui)Nothing (Period of ennui)
BNABNA
Nothing (Period of ennui)Nothing (Period of ennui)
LTILTI
andand ......
Our PhilosophyOur Philosophy
(Oops)
Let the machine do the Let the machine do the work!work!
Automated authority control Automated authority control historyhistory
1973 OCLC cataloging begins
1983 GEAC online catalog
Feb. 1988 Database sent to BNA for authority control processing
May 1989 Migration to NOTIS; Authority records loaded
1973 OCLC cataloging begins
1983 GEAC online catalog
Feb. 1988 Database sent to BNA for authority control processing
May 1989 Migration to NOTIS; Authority records loaded
Automated authority control history (cont’d)
1991 Cross references display in public catalog
May 2000 Migration to Ex Libris/ALEPH
July 2000 Database sent to LTI for authority control processing
August 2000 Bibliographic and authority records loaded into
ALEPH
1991 Cross references display in public catalog
May 2000 Migration to Ex Libris/ALEPH
July 2000 Database sent to LTI for authority control processing
August 2000 Bibliographic and authority records loaded into
ALEPH
BC Libraries ProfileBC Libraries Profile
7 libraries; 3 storage facilities; 1.9 M volumes
12.5 FTE Catalogers; 13.5 FTE Copy catalogers
Materials cataloged year-to-date (2000/01): 33,614 titles (including 10,122 shelf-ready titles)
7 libraries; 3 storage facilities; 1.9 M volumes
12.5 FTE Catalogers; 13.5 FTE Copy catalogers
Materials cataloged year-to-date (2000/01): 33,614 titles (including 10,122 shelf-ready titles)
GEAC/NOTIS authority GEAC/NOTIS authority control control
Database wash in 1988 (GEAC)
Records loaded into GEAC, then converted to NOTIS
Annual supplemental authority work
Authority records updated; unable to load files (no loader)
Database wash in 1988 (GEAC)
Records loaded into GEAC, then converted to NOTIS
Annual supplemental authority work
Authority records updated; unable to load files (no loader)
ALEPH authority control ALEPH authority control processprocess
Spring 2000 1,565,000 records converted NOTIS to ALEPH 12.4
June 5, 2000 BC goes live
July - Aug. 2000 Database washed by LTI (1,430,000 records)
Spring 2000 1,565,000 records converted NOTIS to ALEPH 12.4
June 5, 2000 BC goes live
July - Aug. 2000 Database washed by LTI (1,430,000 records)
ALEPH authority control ALEPH authority control process (cont’d)process (cont’d)
Aug. 9, 2000Aug. 9, 2000 Files (bibliographic Files (bibliographic and authority) and authority)
returned returned
Aug. 10, 2000Aug. 10, 2000 Authority files loadedAuthority files loaded
Aug. – Sept. 2000Aug. – Sept. 2000 Bibliographic records Bibliographic records loadedloaded
ALEPH authority control process - Cataloging Practices
98% of new records entering system go for authority control
Added 928 field used to identify records for authority processing
948 field added by LTI to mark records that have been authorized
98% of new records entering system go for authority control
Added 928 field used to identify records for authority processing
948 field added by LTI to mark records that have been authorized
Cataloging Practices - Shelf ready books
Records added to ALEPH with loader
928 field added with global change
Records added to ALEPH with loader
928 field added with global change
Cataloging Practices - Firm orders, gifts, etc.
928 added:
at time of cataloging with macro
if record overlaid
if heading(s) added to record
928 added:
at time of cataloging with macro
if record overlaid
if heading(s) added to record
ALEPH authority control process - LTI processing practices
Files of new records sent weeklyFiles of new records sent weekly
Run retrieval program to get record numbers
Run Print 03 to get records
Run Fix routine to generate 001 with system number
Files of new records sent weeklyFiles of new records sent weekly
Run retrieval program to get record numbers
Run Print 03 to get records
Run Fix routine to generate 001 with system number
Ftp file to LTI
Files returned in 10 min. or less (corrected bib records, authority records, reports)
Bibliographic records loaded and matched based on 001 field
Ftp file to LTI
Files returned in 10 min. or less (corrected bib records, authority records, reports)
Bibliographic records loaded and matched based on 001 field
ALEPH authority control process - LTI processing practices (cont’d)
Authority records loaded using match routine on 010
928 fields removed from bibliographic records with global change and original retrieval result as input
Authority records loaded using match routine on 010
928 fields removed from bibliographic records with global change and original retrieval result as input
ALEPH authority control process - LTI processing practices (cont’d)
ALEPH authority control process – Authority record update
practices
Receive quarterly files of new and updated authority files
Update based on LTI database of BC’s headings and authority records
ALEPH flips headings based on match routine; half the cost of corrected bib records
Receive quarterly files of new and updated authority files
Update based on LTI database of BC’s headings and authority records
ALEPH flips headings based on match routine; half the cost of corrected bib records
Aleph tables used in Aleph tables used in Authority ControlAuthority Control
Tab 11 (gen entries)Tab 11 (gen entries)
Tab_autTab_aut
Tab 07Tab 07
Tab 20Tab 20
edit_doc_999_aut_BCL10.engedit_doc_999_aut_BCL10.eng
Tab 11 (gen entries)Tab 11 (gen entries)
Tab_autTab_aut
Tab 07Tab 07
Tab 20Tab 20
edit_doc_999_aut_BCL10.engedit_doc_999_aut_BCL10.eng
11 A COR## GEN11 A 100## GEN11 A 110## GEN11 A 111## GEN11 A 130## GEN11 A 150## GEN11 A 151## GEN11 A 155## GEN11 A 159## GEN11 A 180## GEN11 A 181## GEN11 A 182## GEN11 A 185## GEN11 A 400## GEN -wi11 A 410## GEN -wi11 A 411## GEN -wi11 A 430## GEN -wi11 A 450## GEN -wi11 A 451## GEN -wi11 A 455## GEN -wi11 A 480## GEN -wi11 A 481## GEN -wi11 A 482## GEN -wi
11 A COR## GEN11 A 100## GEN11 A 110## GEN11 A 111## GEN11 A 130## GEN11 A 150## GEN11 A 151## GEN11 A 155## GEN11 A 159## GEN11 A 180## GEN11 A 181## GEN11 A 182## GEN11 A 185## GEN11 A 400## GEN -wi11 A 410## GEN -wi11 A 411## GEN -wi11 A 430## GEN -wi11 A 450## GEN -wi11 A 451## GEN -wi11 A 455## GEN -wi11 A 480## GEN -wi11 A 481## GEN -wi11 A 482## GEN -wi
TAB11 (GEN ENTRIES) BCL10 TAB11 (GEN ENTRIES) BCL10
! 1 2 3 4 5 6!!!!!-!-!!!!!-!!!!!-!!!!!-!!!!!AUT 1 bcl10ATH 1 bcl10AWT 1 bcl10TTL 1 bcl10TUT 1 bcl10SRS 3 bcl10!APE 1 bcl10!ACO 1 bcl10!AME 1 bcl10SUB 2 bcl10!SPE 2 bcl10!SCO 2 bcl10!SME 2 bcl10!SGE 2 bcl10!SGN 2 bcl10!STP 2 bcl10SUL 2 bcl10
! 1 2 3 4 5 6!!!!!-!-!!!!!-!!!!!-!!!!!-!!!!!AUT 1 bcl10ATH 1 bcl10AWT 1 bcl10TTL 1 bcl10TUT 1 bcl10SRS 3 bcl10!APE 1 bcl10!ACO 1 bcl10!AME 1 bcl10SUB 2 bcl10!SPE 2 bcl10!SCO 2 bcl10!SME 2 bcl10!SGE 2 bcl10!SGN 2 bcl10!STP 2 bcl10SUL 2 bcl10
TAB_AUT TAB_AUT
! 1 2 3 4 5 6 7!!!!!-!!!!!!!!!!-!!!!!-!-!!!!!!!!!!-!!--!!550## a9 GEN w g BT NT550## a9 GEN w h NT BT510## a9 GEN w a ET LT510## a9 GEN w b LT ET511## a9 GEN w a ET LT511## a9 GEN w b LT ET530## a9 GEN RT551## a9 GEN w a ET LT551## a9 GEN w b LT ET551## a9 GEN w g BT NT551## a9 GEN w h NT BT
! 1 2 3 4 5 6 7!!!!!-!!!!!!!!!!-!!!!!-!-!!!!!!!!!!-!!--!!550## a9 GEN w g BT NT550## a9 GEN w h NT BT510## a9 GEN w a ET LT510## a9 GEN w b LT ET511## a9 GEN w a ET LT511## a9 GEN w b LT ET530## a9 GEN RT551## a9 GEN w a ET LT551## a9 GEN w b LT ET551## a9 GEN w g BT NT551## a9 GEN w h NT BT
TAB07/ BCL10 TAB07/ BCL10
! 2 3 4 5 6 7 8 9!-!!!!!-!!!!!-!!!!!-!-!!!!!!!!!!-!!!!!!!!!!!!!!!!!!!!-!-!!!!!1 AUT AUT 100## -wi 02 400## -wi5 0 SEEF
1 AUT AUT 100## -wi 02 400## -wi5 0 SEEF
1 AUT AUT 100## -wi 02 410## -wi5 0 SEEF
1 AUT AUT 100## -wi 02 411## -wi5 0 SEEF
1 AUT AUT 110## -wi 02 410## -wi5 0 SEEF
1 AUT AUT 110## -wi 02 COR## -wi 0 SEEF
! 2 3 4 5 6 7 8 9!-!!!!!-!!!!!-!!!!!-!-!!!!!!!!!!-!!!!!!!!!!!!!!!!!!!!-!-!!!!!1 AUT AUT 100## -wi 02 400## -wi5 0 SEEF
1 AUT AUT 100## -wi 02 400## -wi5 0 SEEF
1 AUT AUT 100## -wi 02 410## -wi5 0 SEEF
1 AUT AUT 100## -wi 02 411## -wi5 0 SEEF
1 AUT AUT 110## -wi 02 410## -wi5 0 SEEF
1 AUT AUT 110## -wi 02 COR## -wi 0 SEEF
TAB20 TAB20
## SYS D LSys. no. Y E## 1#### D LHeading Y E## 260## D LSub. CSR Y E## 360## D LSub. CSAR Y E## 4#### D LSeen from Y X E## 5#### w g D LBroader term Y X E## 5#### w h D LNarrower term Y X E## 5#### w a D LEarlier term Y X E## 5#### w b D LLater term Y X E## 5#### D LSee also Y X E## 663## D LName Complex SA Ref Y E## 664## D LName Complex SeeRef Y E## 665## D LHistory Reference Y E## 666## D LExplantory Ref. Y E## 667## D LScope note Y E!## 64### a f D LSeries-f Y E!## 64### a t D LSeries-t Y E!## 64### a s D LSeries-s Y E## 7#### D LLink Y E## NT D LNarrower term Y L E## BT D LBroader term Y L Eecs100-M545=BCL01>>
!1 2 3 4 5 6 7 8 9 0 11 2 13 4!!-!!!!!-!-!!!!!!!!!!-!-!-!!!!!!!!!!!!!!!!!!!!-!-!-!!!-!-!!!!!-!## SYS D LSys. no. Y E## 1#### D LHeading Y E## 260## D LSub. CSR Y E## 360## D LSub. CSAR Y E## 4#### D LSeen from Y X E## 5#### w g D LBroader term Y X E## 5#### w h D LNarrower term Y X E## 5#### w a D LEarlier term Y X E## 5#### w b D LLater term Y X E## 5#### D LSee also Y X E## 663## D LName Complex SA Ref Y E## 664## D LName Complex SeeRef Y E## 665## D LHistory Reference Y E## 666## D LExplantory Ref. Y E## 667## D LScope note Y E!## 64### a f D LSeries-f Y E!## 64### a t D LSeries-t Y E!## 64### a s D LSeries-s Y E## 7#### D LLink Y E## NT D LNarrower term Y L E## BT D LBroader term Y L E
!1 2 3 4 5 6 7 8 9 0 11 2 13 4!!-!!!!!-!-!!!!!!!!!!-!-!-!!!!!!!!!!!!!!!!!!!!-!-!-!!!-!-!!!!!-!## SYS D LSys. no. Y E## 1#### D LHeading Y E## 260## D LSub. CSR Y E## 360## D LSub. CSAR Y E## 4#### D LSeen from Y X E## 5#### w g D LBroader term Y X E## 5#### w h D LNarrower term Y X E## 5#### w a D LEarlier term Y X E## 5#### w b D LLater term Y X E## 5#### D LSee also Y X E## 663## D LName Complex SA Ref Y E## 664## D LName Complex SeeRef Y E## 665## D LHistory Reference Y E## 666## D LExplantory Ref. Y E## 667## D LScope note Y E!## 64### a f D LSeries-f Y E!## 64### a t D LSeries-t Y E!## 64### a s D LSeries-s Y E## 7#### D LLink Y E## NT D LNarrower term Y L E## BT D LBroader term Y L E
edit_doc_999_aut_BCL10.eng edit_doc_999_aut_BCL10.eng
An Example??An Example??
LC changesLC changes
Afro-AmericanAfro-American
toto
African AmericanAfrican American
LC changesLC changes
Afro-AmericanAfro-American
toto
African AmericanAfrican American
Using Global ChangeUsing Global Change
String substitution in 650 fieldsString substitution in 650 fields
Run in non-update modeRun in non-update mode
Check reportCheck report
Run in update modeRun in update mode
String substitution in 650 fieldsString substitution in 650 fields
Run in non-update modeRun in non-update mode
Check reportCheck report
Run in update modeRun in update mode
She may be a madonna, She may be a madonna, but she ain’t no virgin :but she ain’t no virgin :Authority control at Boston Authority control at Boston
CollegeCollege
““Mac” NortonMac” Norton [email protected]@bc.edu
Pamela PerryPamela Perry
[email protected]@bc.edu
““Mac” NortonMac” Norton [email protected]@bc.edu
Pamela PerryPamela Perry
[email protected]@bc.edu
