Sharing is Caring: Collaborative efforts in data management between Alabama, Mississippi and...
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![Page 1: Sharing is Caring: Collaborative efforts in data management between Alabama, Mississippi and Kentucky November 2012 Southeastern Water Pollution Biologists.](https://reader036.fdocuments.us/reader036/viewer/2022062301/5697bff71a28abf838cbea1e/html5/thumbnails/1.jpg)
November 2012Southeastern Water Pollution Biologists Association
Lara PanayotoffKentucky Division of Water
Department for Environmental Protection
To Protect and Enhance Kentucky’s Environment
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AcknowledgementsAlabamaLisa Huff*Gina LoGuidice*Vickie HulcherKayren Pittman
MississippiNatalie Segrest*Valerie Alley
KentuckyMelissa MiracleCJ WattsJessica
Schuster*Jo BlansetSusan Cohn*Lisa Hicks*Lara Panayotoff*
* SWPBA members
Kentucky DEP
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Just crunch some numbers, will ya?
![Page 4: Sharing is Caring: Collaborative efforts in data management between Alabama, Mississippi and Kentucky November 2012 Southeastern Water Pollution Biologists.](https://reader036.fdocuments.us/reader036/viewer/2022062301/5697bff71a28abf838cbea1e/html5/thumbnails/4.jpg)
• Fixed monitoring networks
• Intensive watershed surveys and studies
• Complaints, spills
• Sample results• Field observations• Species data• Station Information
Binders Full of Data• Excel Spreadsheets (so…
many… spreadsheets...)• Program-specific Access
databases (all different)• Hard Copy Reports• Various Files in
Numerous Locations• Stuff no one even knows
about
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Data System ‘Must Haves’Accommodate most/all current routine
monitoring dataFlexible Reflect current work processesUser friendlyDocumentation of data quality and
usabilityEasy to get data out Promote efficient flow to WQX
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Alabama Water-Quality Assessment & Monitoring Data Repository (ALAWADR)
2008 demo at SWPBA
ORACLE database
Web-based user interface
Based on STORET design and data requirements
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ALAWADR Design Framework
Field Measurements & ObservationsSample Collection
WaterSedimentBiological Tissue
BioassessmentFish CommunityMacroinvertebrate Community
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ALAWADR Design Framework
Physical MeasurementsCategorical ObservationsChemical Analyses (water, sediment, biological tissue)Taxonomic Composition
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Development Time and CostInitial Planning – 2001-2007Initial Development – May 2007 Initial Implementation – May 2008-
2009Historical Data Migration - 2007-2010Data Flow to EPA WQX – 2011
Contractor/ In-House IT Staff /In-House Scientists
~$1.2 - $1.5 Million+
![Page 10: Sharing is Caring: Collaborative efforts in data management between Alabama, Mississippi and Kentucky November 2012 Southeastern Water Pollution Biologists.](https://reader036.fdocuments.us/reader036/viewer/2022062301/5697bff71a28abf838cbea1e/html5/thumbnails/10.jpg)
Data System ‘Must Haves’ Accommodate current routine
programs Flexible / expandible Reflect current work processes User friendly Documentation for data quality /
usability Easy to get data out Promote efficient flow to WQX
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environmental Surface water Portal for Information (enSPIRE) - Mississippi
Initiated development 2009~$500k contractor work ~2 FTEs in-house staff timeMain enhancements:
Data assessment moduleEnhanced mapping capabilityAlternate data entry modesAlternate mode of LIMS data transfer
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Kentucky Water Quality Data for Environmental Monitoring (K-WADE)
Initiated development late 2010~ $350k contractor time~2 FTEs in house staff timeMain enhancements:
Expanded biology modulesEnhanced stations mappingUsability/user-friendlinessOff-site partner agency users
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Kentucky EnhancementsAccommodates QC
samples and replicates
captures all details needed for quantitative cell counts
results file import available
Algae Bioassessment Activity
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Kentucky Enhancements
individuals details
csv file import available
Mussel Bioassessment Activity
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Kentucky EnhancementsTaxon Attributes (Traits)
taxon traits list and value choices fully customizable
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Kentucky Enhancements
station creation toolsdisplay station search results
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Kentucky EnhancementsOff-site partner agency users (former EDAS
partners)
Kentucky Department of Fish and Wildlife Resources Kentucky State Nature Preserves Commission US Forest Service (Daniel Boone National Forest)
Remote log-in nuts and bolts Reference table management Sensitive location Joint projects
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Benefits of CooperationComfort-level with a basically working
system and an experienced contractorMoney and time could be spent mainly on
state-specific needs and expanded functionality$1.5 million vs <$0.5 million
Take advantage of partner states’ unique capabilities and expertise
Cross-pollination of ideas, troubleshooting, problem solving
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ChallengesAlabama would like to incorporate some of KY
and MS enhancements, but will take time & $$Further development desired in some areas
where one state has made headway but others laggingQA toolsreporting and queryingbetter indexing to assessments/ assessment unitsmore efficient data entry, including portable
moduletaxonomic nomenclature and traits tracking
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The Future?Continued grant support to pay for
sharing enhancementsSupport for joint work sessions to
troubleshoot and design new modulesTechnical assistance?
Benefits to EPA and stakeholdersComparability, timely and more uniform
flow to WQX, data integrity
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Lessons LearnedSignificant time investment for program
staff (like biologists being dragged off the ‘scope and out of the field)
Data management system decisions can cross over to work process decisions
Time spent on ensuring good design is worth it, because the interface can always be tweaked
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Thanks!