SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The...
Transcript of SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The...
![Page 1: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/1.jpg)
SharePoint: The Librarian’s 21st Century Toolkit
Tuesday January 14, 2014
LLAGNY’s Educational Conference
![Page 2: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/2.jpg)
Agenda
• Introductions
• Learning Outcomes
• Questions for the Audience
• The Basics
• Practical demo
• Real Life Examples
• Q&A
![Page 3: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/3.jpg)
Emily Florio & Finnegan
• Manager of Library Services
• 9 Library Staff Members
• Established in 1965
• Consistently ranked as one of the top US law firms for IP litigation, prosecution and counseling
• 350+ attorneys in 9 offices, with an additional 600 professionals and support staff
![Page 4: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/4.jpg)
Jim Tuvell
• Director of Knowledge Services
• KM Department: 23 Staff (6 of which are Knowledge Services)
• About Fox:
– Established in 1907
– 550 attorneys
– 22 Offices, over 50 Practices
![Page 5: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/5.jpg)
Learning Outcomes
• Difference between a Published Site and a Team Site
• How to create and edit SharePoint Sites
• Rights and permissions
• Web parts
• Lists and libraries
• Content types
• Basic vocabulary needed when working with SharePoint
![Page 6: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/6.jpg)
Audience Questions
1. Who has access to SharePoint?
2. What version(s)?
2003 2007 2010 2013
3. Who manages SharePoint in your firm?
4. Do you know or use…
<p> HTML </p>
![Page 7: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/7.jpg)
The Basics
• Portal vs. intranet
• Who manages SharePoint?
• What are the benefits to supporting or managing SharePoint?
• What can you do with SharePoint?
![Page 8: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/8.jpg)
Practical Discussion
![Page 9: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/9.jpg)
Levels of SharePoint Involvement
I don’t have SharePoint SharePoint Foundation is free with Windows Servers.
I’m not involved with SharePoint
Request a site to learn more about it.
I have a site and want to do more
We’ll give you some tips and inspiration today.
I am responsible for SharePoint in my organization.
You are positioned to provide tremendous value. (and may regularly bang your head against a wall)
![Page 10: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/10.jpg)
Site Collection vs. Sites
Site Collection
Root Site
Publishing Site
Department Site
Team Site
Library Newsletter
Blog
Library Procedures
Wiki
Can be any site template
![Page 11: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/11.jpg)
Permissions
Site Collection (Site Collection Admin)
Root Site
Publishing Site
Department Site
Team Site
Library Newsletter
Blog
Library Procedures
Wiki
Owner, Contributor, Reader, Designer, Approver,
Owner, Contributor, Reader
![Page 12: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/12.jpg)
Publishing vs. Team Site
![Page 13: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/13.jpg)
Publishing vs. Team Site
![Page 14: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/14.jpg)
Demo Scenario: Library Team Site
• Store Contracts
• Simple Catalog
• Time Off Calendar
• Task list for non-research projects
• Links to internet resources
• Create a Library Blog for lessons learned
![Page 15: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/15.jpg)
![Page 16: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/16.jpg)
![Page 17: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/17.jpg)
![Page 18: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/18.jpg)
![Page 19: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/19.jpg)
Monitoring
![Page 20: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/20.jpg)
Replace Many Excel Spreadsheets
![Page 21: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/21.jpg)
Replaced Extremely Wide Spreadsheet
![Page 22: SharePoint: The Librarian’s 21 Century Toolkit › ... › sharepoint.pdf · SharePoint: The Librarian’s 21st Century Toolkit Tuesday January 14, 2014 LLAGNY’s Educational Conference](https://reader030.fdocuments.us/reader030/viewer/2022041115/5f25198f1aedb315b36d3a28/html5/thumbnails/22.jpg)
Questions?