SharePoint Soft Skills: Governance Ryan Jones, Micron January 26, 2011.

SharePoint Soft Skills: GovernanceRyan Jones, Micron

January 26, 2011

Governance

What is Governance?

Microsoft (TechNet)Governance is the set of policies, roles, responsibilities, and processes that you establish in an enterprise to guide, direct, and control how the organization uses technologies to accomplish business goals.

Experts in the field Lots of experts in the SharePoint world

Joel Oleson John Roe Robert Bogue Paul Culmsee and many others

References Just Bing for “SharePoint Governance” Last slide – is some that I used to finalize my

thoughts

From Joel OlesonThink of SharePoint Server as plastic. If you have a vision for what you want SharePoint to become and you carefully define that mold based on features in the product, then you can mold SharePoint into virtually anything you want. But what happens if you don't have a mold? It turns into goo. Think of SharePoint service models as the molds. IT shops have turned to service models to give SharePoint consistency and standards. Service models work hand in hand with governance…

http://searchwinit.techtarget.com/tip/Balancing-SharePoint-governance




Everyone is doing it! The real question:

How much are you doing it?

My Goals You get an idea of my thoughts around

Governance You receive input from your peers on

topic Opportunity to share your ideas Hope you leave with new ideas or

suggestions to address your needs in your respective roles

Where do you start? What is your role? What sponsors do you have? What is your Business? What is SharePoint going to be used for? Is something out of control? From Scratch? Other thoughts?

Areas you may focus on for Governance

Central Portal

Division Areas

Groups & Team

Projects & Workspaces

Personal Sites

Farm/System/Configuration

Another way to group Governance

System/Farm Content Management

Site Level Management

(SLM)

User Level Management

(ULM)

Put them together where you need them

Governance Team(s)



(SLM)


(ULM)

System/Farm

System/Farm – Factors (brainstorming)

Hardware Farm Size Budget

Budget # Farms Disaster

Recovery SQL limits,

Availablity Bandwidth Business

systems Cloud

Managed Paths Legal Records Dept. Upload

Requirements Admin Tool

Needs SLAs Customizations Workflows Search

Requirements

3rd Party Add-ins External Access Security Training

Concerns Quota limits Taxonomy Metadata Design Licenses And more

Who is on the team? (brainstorming)

Sponsor $$ Business Sponsor Legal Representative Server Admin (IT Pro) BPA(s) Subset of the Site

Admins (owners) Operations DBA

Architect(s) Executive ? Content Owners Maybe others

System/Farm – Outcomes (brainstorming)

Taxonomy Production ready farm

and configured Documents (Charter) Policies Training plan Roles &

Responsibilities A Leader How often are you

going meet Processes Operations needs Search Plans And more..

Governance Team(s)



(SLM)


(ULM)

Content Management

Content Management - Factors

Who is on the team?

Content Management - Outcomes

Governance Team(s)



(SLM)


(ULM)

Site Level Management (SLM)

SLM - Factors

Who is on the team?

SLM - Outcomes

Governance Team(s)



(SLM)


(ULM)

User Level Management (ULM)

ULM - Factors

Who is on the team?

ULM - Outcomes

Do you know what you need to do now?

Questions/Open Discussion

References http://

kjellsj.blogspot.com/2010/05/sharepoint-governance-part-i-eating.html

http://kjellsj.blogspot.com/2010/05/start-with-simple-governance-sharepoint.html

http://kjellsj.blogspot.com/2010/05/minimal-governance-plan-sharepoint.html

http://www.endusersharepoint.com/2010/05/04/how-to-jumpstart-sharepoint-governance/

http://www.sharepointgovernance.org/default.aspx

http://technet.microsoft.com/en-us/office/sharepointserver/bb507202.aspx

http://technet.microsoft.com/en-us/sharepoint/ff800826.aspx

http://kjellsj.blogspot.com/2010/05/sharepoint-governance-part-i-eating.html

http://kjellsj.blogspot.com/2010/05/sharepoint-governance-part-i-eating.html













http://technet.microsoft.com/en-us/sharepoint/ff800826.aspx

SharePoint Soft Skills: Governance Ryan Jones, Micron January 26, 2011.

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