SharePoint - From file shares to document libraries
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From File Shares to Document Libraries
September 4, 2013
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Introduction
There is more!
End-users &
File Shares
Story from the field
Talking points
Documents&
SharePoint
Questions
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Who is Jasper Oosterveld?
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Work and the SharePoint Community
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File shares? OK!
Database Large video files BLOB
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End-users and file shares
Familiar interface “Easy” to use
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File shares & documents? No!
Versioning Custom metadata Offline access
Custom permissions
Restore deleted documents
Folder structure and new users
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SharePoint to the rescue!
FoldersCustom metadata
&Views
Managed metadata Document Sets
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Folders in SharePoint? Maybe…
Archive Explorer view
Migration Set default metadata
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Folders? No No!
Unfriendly navigation
Duplication of documents
Undermines Search results
Time consuming to switch
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But!
Pro
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Demo
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Custom metadata & views
Flexibility Improve Search results
Filter content Group by
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Managed properties as refiners
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Demo
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Managed metadata
Taxonomy
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Managed metadata
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Managed metadata is awesome!
Taxonomy Folksonomy
Consistent use of metadata Term suggestions
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Disadvantages
Confusing permission structure
No datasheet view support
SP2010Export to Excel
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Demo
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Document Sets
Looks like a folder! Welcome page
Custom metadata &
viewWorkflow
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Minor issues
No check in/out Issues with RMWelcome page
per content type
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Demo
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Office Web Apps
Other advantages with document libraries
Workflow
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Story from the field
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Collaboration
Central location Take control in own hands
Document Management
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Document Management
Versioning Metadata Templates
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Training for the site owners
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Doesn’t work!
Time Metadata versus folders
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New approach!
Keep it simple
Document sets &
Managed Metadata
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Questions & contact
@SharePTJasper
http://www.jasperoosterveld.com
http://nl.linkedin.com/in/jasperoosterveld
http://www.slideshare.net/sharepointjasper