SharePoint Fest Denver - The Seven Most Important SharePoint Success Factors

149
SharePointFest @RHarbridge The Seven Most Important SharePoint Success Factors #SharePointFest @RHarbridg Presented By: Richard Harbridg

Transcript of SharePoint Fest Denver - The Seven Most Important SharePoint Success Factors

SharePointFest RHarbridge

The Seven Most Important SharePoint Success Factors

SharePointFest RHarbridge

Presented By Richard Harbridge

SharePointFest RHarbridge

Who am I

BostonWe Washington

SharePointFest RHarbridge

SPTechConThe SharePoint Technology Conference

SPTechConThe SharePoint Technology Conference

SharePointFest RHarbridge

Understanding the Non TechnicalIs necessary to avoid poorhellip

Shared Understanding of RequirementsNeedsKnowledge around Limitations of the Software

(When to use itWhen not to)Estimation of Effort and Schedule Accuracy

The Biggest ReasonsSharePoint Projects Fail

SharePointFest RHarbridge

Our Goal Todayhellip

From Here To Here

SharePointFest RHarbridge

SharePointFest RHarbridge

Information

SharePointFest RHarbridge

Understanding the lsquoWhyrsquo and Making a Decision

SharePointFest RHarbridge

Meet Joe

Hi

SharePointFest RHarbridge

At Joersquos Companyhellip

SharePointFest RHarbridge

Decision Makers donrsquot have Enough Information

SharePointFest RHarbridge

The CFO needs to Reduce Costs

SharePointFest RHarbridge

IT Services Struggles to Keep Up

SharePointFest RHarbridge

People Are Having Trouble Finding What They Need

And

SharePointFest RHarbridge

So Joe has an Idea

SharePointFest RHarbridge

Sincehellip

Awesome Not as awesome

SharePointFest RHarbridge

And Everyone in Joersquos Company uses Microsoft Officehellip

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Who am I

BostonWe Washington

SharePointFest RHarbridge

SPTechConThe SharePoint Technology Conference

SPTechConThe SharePoint Technology Conference

SharePointFest RHarbridge

Understanding the Non TechnicalIs necessary to avoid poorhellip

Shared Understanding of RequirementsNeedsKnowledge around Limitations of the Software

(When to use itWhen not to)Estimation of Effort and Schedule Accuracy

The Biggest ReasonsSharePoint Projects Fail

SharePointFest RHarbridge

Our Goal Todayhellip

From Here To Here

SharePointFest RHarbridge

SharePointFest RHarbridge

Information

SharePointFest RHarbridge

Understanding the lsquoWhyrsquo and Making a Decision

SharePointFest RHarbridge

Meet Joe

Hi

SharePointFest RHarbridge

At Joersquos Companyhellip

SharePointFest RHarbridge

Decision Makers donrsquot have Enough Information

SharePointFest RHarbridge

The CFO needs to Reduce Costs

SharePointFest RHarbridge

IT Services Struggles to Keep Up

SharePointFest RHarbridge

People Are Having Trouble Finding What They Need

And

SharePointFest RHarbridge

So Joe has an Idea

SharePointFest RHarbridge

Sincehellip

Awesome Not as awesome

SharePointFest RHarbridge

And Everyone in Joersquos Company uses Microsoft Officehellip

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

SPTechConThe SharePoint Technology Conference

SPTechConThe SharePoint Technology Conference

SharePointFest RHarbridge

Understanding the Non TechnicalIs necessary to avoid poorhellip

Shared Understanding of RequirementsNeedsKnowledge around Limitations of the Software

(When to use itWhen not to)Estimation of Effort and Schedule Accuracy

The Biggest ReasonsSharePoint Projects Fail

SharePointFest RHarbridge

Our Goal Todayhellip

From Here To Here

SharePointFest RHarbridge

SharePointFest RHarbridge

Information

SharePointFest RHarbridge

Understanding the lsquoWhyrsquo and Making a Decision

SharePointFest RHarbridge

Meet Joe

Hi

SharePointFest RHarbridge

At Joersquos Companyhellip

SharePointFest RHarbridge

Decision Makers donrsquot have Enough Information

SharePointFest RHarbridge

The CFO needs to Reduce Costs

SharePointFest RHarbridge

IT Services Struggles to Keep Up

SharePointFest RHarbridge

People Are Having Trouble Finding What They Need

And

SharePointFest RHarbridge

So Joe has an Idea

SharePointFest RHarbridge

Sincehellip

Awesome Not as awesome

SharePointFest RHarbridge

And Everyone in Joersquos Company uses Microsoft Officehellip

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Understanding the Non TechnicalIs necessary to avoid poorhellip

Shared Understanding of RequirementsNeedsKnowledge around Limitations of the Software

(When to use itWhen not to)Estimation of Effort and Schedule Accuracy

The Biggest ReasonsSharePoint Projects Fail

SharePointFest RHarbridge

Our Goal Todayhellip

From Here To Here

SharePointFest RHarbridge

SharePointFest RHarbridge

Information

SharePointFest RHarbridge

Understanding the lsquoWhyrsquo and Making a Decision

SharePointFest RHarbridge

Meet Joe

Hi

SharePointFest RHarbridge

At Joersquos Companyhellip

SharePointFest RHarbridge

Decision Makers donrsquot have Enough Information

SharePointFest RHarbridge

The CFO needs to Reduce Costs

SharePointFest RHarbridge

IT Services Struggles to Keep Up

SharePointFest RHarbridge

People Are Having Trouble Finding What They Need

And

SharePointFest RHarbridge

So Joe has an Idea

SharePointFest RHarbridge

Sincehellip

Awesome Not as awesome

SharePointFest RHarbridge

And Everyone in Joersquos Company uses Microsoft Officehellip

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Our Goal Todayhellip

From Here To Here

SharePointFest RHarbridge

SharePointFest RHarbridge

Information

SharePointFest RHarbridge

Understanding the lsquoWhyrsquo and Making a Decision

SharePointFest RHarbridge

Meet Joe

Hi

SharePointFest RHarbridge

At Joersquos Companyhellip

SharePointFest RHarbridge

Decision Makers donrsquot have Enough Information

SharePointFest RHarbridge

The CFO needs to Reduce Costs

SharePointFest RHarbridge

IT Services Struggles to Keep Up

SharePointFest RHarbridge

People Are Having Trouble Finding What They Need

And

SharePointFest RHarbridge

So Joe has an Idea

SharePointFest RHarbridge

Sincehellip

Awesome Not as awesome

SharePointFest RHarbridge

And Everyone in Joersquos Company uses Microsoft Officehellip

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

SharePointFest RHarbridge

Information

SharePointFest RHarbridge

Understanding the lsquoWhyrsquo and Making a Decision

SharePointFest RHarbridge

Meet Joe

Hi

SharePointFest RHarbridge

At Joersquos Companyhellip

SharePointFest RHarbridge

Decision Makers donrsquot have Enough Information

SharePointFest RHarbridge

The CFO needs to Reduce Costs

SharePointFest RHarbridge

IT Services Struggles to Keep Up

SharePointFest RHarbridge

People Are Having Trouble Finding What They Need

And

SharePointFest RHarbridge

So Joe has an Idea

SharePointFest RHarbridge

Sincehellip

Awesome Not as awesome

SharePointFest RHarbridge

And Everyone in Joersquos Company uses Microsoft Officehellip

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Information

SharePointFest RHarbridge

Understanding the lsquoWhyrsquo and Making a Decision

SharePointFest RHarbridge

Meet Joe

Hi

SharePointFest RHarbridge

At Joersquos Companyhellip

SharePointFest RHarbridge

Decision Makers donrsquot have Enough Information

SharePointFest RHarbridge

The CFO needs to Reduce Costs

SharePointFest RHarbridge

IT Services Struggles to Keep Up

SharePointFest RHarbridge

People Are Having Trouble Finding What They Need

And

SharePointFest RHarbridge

So Joe has an Idea

SharePointFest RHarbridge

Sincehellip

Awesome Not as awesome

SharePointFest RHarbridge

And Everyone in Joersquos Company uses Microsoft Officehellip

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Understanding the lsquoWhyrsquo and Making a Decision

SharePointFest RHarbridge

Meet Joe

Hi

SharePointFest RHarbridge

At Joersquos Companyhellip

SharePointFest RHarbridge

Decision Makers donrsquot have Enough Information

SharePointFest RHarbridge

The CFO needs to Reduce Costs

SharePointFest RHarbridge

IT Services Struggles to Keep Up

SharePointFest RHarbridge

People Are Having Trouble Finding What They Need

And

SharePointFest RHarbridge

So Joe has an Idea

SharePointFest RHarbridge

Sincehellip

Awesome Not as awesome

SharePointFest RHarbridge

And Everyone in Joersquos Company uses Microsoft Officehellip

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Meet Joe

Hi

SharePointFest RHarbridge

At Joersquos Companyhellip

SharePointFest RHarbridge

Decision Makers donrsquot have Enough Information

SharePointFest RHarbridge

The CFO needs to Reduce Costs

SharePointFest RHarbridge

IT Services Struggles to Keep Up

SharePointFest RHarbridge

People Are Having Trouble Finding What They Need

And

SharePointFest RHarbridge

So Joe has an Idea

SharePointFest RHarbridge

Sincehellip

Awesome Not as awesome

SharePointFest RHarbridge

And Everyone in Joersquos Company uses Microsoft Officehellip

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

At Joersquos Companyhellip

SharePointFest RHarbridge

Decision Makers donrsquot have Enough Information

SharePointFest RHarbridge

The CFO needs to Reduce Costs

SharePointFest RHarbridge

IT Services Struggles to Keep Up

SharePointFest RHarbridge

People Are Having Trouble Finding What They Need

And

SharePointFest RHarbridge

So Joe has an Idea

SharePointFest RHarbridge

Sincehellip

Awesome Not as awesome

SharePointFest RHarbridge

And Everyone in Joersquos Company uses Microsoft Officehellip

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Decision Makers donrsquot have Enough Information

SharePointFest RHarbridge

The CFO needs to Reduce Costs

SharePointFest RHarbridge

IT Services Struggles to Keep Up

SharePointFest RHarbridge

People Are Having Trouble Finding What They Need

And

SharePointFest RHarbridge

So Joe has an Idea

SharePointFest RHarbridge

Sincehellip

Awesome Not as awesome

SharePointFest RHarbridge

And Everyone in Joersquos Company uses Microsoft Officehellip

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

The CFO needs to Reduce Costs

SharePointFest RHarbridge

IT Services Struggles to Keep Up

SharePointFest RHarbridge

People Are Having Trouble Finding What They Need

And

SharePointFest RHarbridge

So Joe has an Idea

SharePointFest RHarbridge

Sincehellip

Awesome Not as awesome

SharePointFest RHarbridge

And Everyone in Joersquos Company uses Microsoft Officehellip

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

IT Services Struggles to Keep Up

SharePointFest RHarbridge

People Are Having Trouble Finding What They Need

And

SharePointFest RHarbridge

So Joe has an Idea

SharePointFest RHarbridge

Sincehellip

Awesome Not as awesome

SharePointFest RHarbridge

And Everyone in Joersquos Company uses Microsoft Officehellip

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

People Are Having Trouble Finding What They Need

And

SharePointFest RHarbridge

So Joe has an Idea

SharePointFest RHarbridge

Sincehellip

Awesome Not as awesome

SharePointFest RHarbridge

And Everyone in Joersquos Company uses Microsoft Officehellip

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

So Joe has an Idea

SharePointFest RHarbridge

Sincehellip

Awesome Not as awesome

SharePointFest RHarbridge

And Everyone in Joersquos Company uses Microsoft Officehellip

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Sincehellip

Awesome Not as awesome

SharePointFest RHarbridge

And Everyone in Joersquos Company uses Microsoft Officehellip

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

And Everyone in Joersquos Company uses Microsoft Officehellip

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

SharePoint is the Perfect Fit

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Map the needs of the organization to the right

technologyhellip

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Perform in depth product comparisons and evaluations

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Like this onehellip

Excerpt of Product Comparison written by Richard Harbridge courtesy of Concept Interactive

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

This is important as Microsoft alone has a quite a fewhellip

bull Dynamics AXbull Dynamics CRMbull Dynamics GPbull Dynamics NAVbull Dynamics POSbull Dynamics RMSbull Dynamics SL

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

SharePoint is not a Silver Bullethellip

SharePoint is not a Silver Bullet at NothingButSharePointcom

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Foundation

Standard

Enterprise

Even SharePoint has multiple options

2007

2010

Online

On Site

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Itrsquos Big Ecosystem

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Itrsquos not just a feature to feature comparison

People

Process

Technology

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

So Joe does all that good research andhellip

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

SharePoint is a part of his overall Enterprise Technology Plan

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

The Outcome

Within the overall enterprise technology plan SharePoint meets specific business

needs

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

What to watch out forhellipWe have to define our needs carefully if

we want to pick the right technology

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Achieving Buy In and Setting Expectations

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Before we beginhellip

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Letrsquos Talk About Perceptions

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

People See Different Things

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Perceptions Impact Motivationbull Acceptancebull Curiositybull Hungerbull Familybull Honourbull Idealismbull Independencebull Order

bull Physical Activitybull Powerbull Attractivenessbull Savingbull Social Contactbull Statusbull Securitybull Vengeance

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Two Key Groups Must Buy In and Have The Right Expectations

IT Services Decision Makers

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

What is the most important thing to IT Services

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

COST OF OWNERSHIP

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

What are some ways we can convince IT Services

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

The Main Point of Implementing SharePoint SharePoint eventually allows Business Users to

develop and implement business solutions that use technology without ITrsquos direct involvement

SharePoint and IT

Enable Solutions

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

When I Say ldquoSharePoint Integrationrdquo You Probably Think Of This

Secondary (But Important) Points SharePointrsquos integration with technologies you

already use and itrsquos extendibility are invaluable

SharePoint and IT

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

The Reality IT struggles with supporting another technology

SharePoint and IT

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Information

Search

Collaboration

ManagementControl

Process

InformationInformationInformationInformation

Explain Information Overload

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Information

Search

Collaboration

Management

Control

ProcessForms Services

Business Intelligence

Personalization

Records Management

Information

Search

Collaboration

ManagementControl

Process

Explain Platform Benefits

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

What is the most important thing to Decision Makers

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Add Value To Business

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

What are some ways we can convince Decision Makers

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Add Value (Decision Makers)The Biggest Point to Share is

SharePoint can help achieve business objectives by improving productivity reducing waste and improving visibility to help drive better decision making

The Reality

Business Objectives are often not specific enough to be achievable

It takes time and investment to reach the point all managers and executives want

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Prioritize and Plan

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Map Solutions to ObjectivesCentralize Knowledge and Resources

Enhance Collaboration

Automate and Improve Business Processes

Enhance Governance Model

Reduce Redundancy and Improve Efficiency

Adjust Site Structure and Taxonomy

Migrate File Shares

Create Dashboards

Implement Workflow Solutions

Configure Search Services

Branding

Direct Relationship Indirect Relationship

Objectivessolutions should be more specific ndash Example purposes only

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Whatrsquos the expectation we have to set

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

It Takes Time

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

SharePoint Solutions (Evolution)

Super Simplified

Business Intelligence

Driven

Business Process Driven

Collaboration Driven

Information Driven

Communication Collaboration Workflow Auditing

Reporting

Dashboards

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

The Outcome

Joe has achieved momentum and buy in

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

What to watch out forhellipJoe must carefully manage expectations

and maintain the momentum

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Determining and Supporting ROI

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

How do we get here

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Show expected cost and return over multiple time periods

Remember to lsquodiscountrsquo values to account for cost of capital impact and the fact $5 dollars today is worth less than $5 in the future

Evaluating With Discounted Cash Flow

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Evaluating with Real Options Analysis

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Evaluating with Monte Carlo Analysis

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

This is kind of boringhellip

There are different ways of calculating ROI

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

There are really only two ways of using ROI

1 For Prioritization

2 To Improve Return

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

The Simplest ROI Formula Ever

Estimated Value

Estimated Difficulty

Even I can do it

1 For Prioritization

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Examples I have a difficult requirement Itrsquos an 8 in difficulty (out of 10)

I have an easy requirement Itrsquos a 2 in difficulty (out of 10)

The expected value of the difficult requirement is 4 (out of 10)

The expected value of the easy requirement is 6 (out of 10)

Estimated ValueEstimated Difficulty

1 For Prioritization

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Giving Estimates

Two Simple Tricks For Making Better Estimates

Never Give a Single Number

6 Hours

At least 2 hourshellip 4 hours maybe

How Long Will X Take You

16 Way too much 8 TopsI better pick something in betweenhellip

ForgottenNot Shared Now That We Have Our Magic Number

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Always Give Ranged Estimates

Two Simple Tricks For Making Better Estimates

Ranged Estimates Help Communicate Confidence and Set Expectations

2-8 Hours

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

ROI (traditionally) Measures Financial Impact

2 To Improve Return

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

ROI analysis often misses non-financial impactrsquo or lsquoincreased potentialrsquo

WebsiteIntranet Visitors

Increased Connections

User Complaints Improved Morale Improved Skills

Improved Know-How

Innovation

Better Reputation

Employment ApplicationsClick-throughs

Comments

Positive Word of Mouth

Negative Word of Mouth

Improved RelationshipsSTILL IMPORTANT

2 To Improve Return

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Example of Non-Financial Measurement

2 To Improve Return

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

SharePoint Deployment Planning Services (SDPS)

httpswwwpartnersdpscomPagesToolsSupportaspx

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

MEASURE THE RIGHT

THING

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

What you donrsquot want

Donrsquot lose perspective

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

The OutcomeJoe is measuring effort effectively to

better prioritize or to improve return on investment

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

What to watch out forhellipFear of bad estimation leading to not

estimating at all Vaguely right is better than precisely wrong

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Implementing Successful Governance

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

What is Governance

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

GOVERNANCE IS REQUIRED

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Without effective governanceorganization performance and

capability are significantly reduced

What does that mean

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Without Governance

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

So how do we do it

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Teamwork is KeyThere are typically 5 teams for SharePoint Governance

Business Strategy TeamInitiativesTechnical Strategy TeamTactical Teams

Tactical Operations Team

Tactical Development Team

Tactical Support Team

The 5 Teams You Need For Effective SharePoint Governance

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Alternative TeamsIf the organization or implementation is small enough you might only need to start with two and break them apart as you maturegrow

Tactical Team Operations

Development

Support

Strategy Team Business

Technical

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

Identify patternsPlan for patternsExecute patterns

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

I think I see a Pattern

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Executing Governance

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

No Single ldquoApproachrdquo

Projects

Tasks

Communities

Practices

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

AggregateReference Document or Site (Contains all SharePoint Info ndash Single Point of Reference)

ObjectivesPriorities (TechBusiness)

Governance Outcomes

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Utilized by Business Users to develop and implement business solutions that use technology without ITrsquos direct involvement

Our primary unified application delivery platform

Our primary workflowbusiness process automation platform

Our intranet and communication center for internal corporate communications

hellip

SharePoint will behellip

Our (external) web content management platform

Our primary document management platform

Our contact management platform

hellip

SharePoint will not behellip

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

ObjectivesPriorities Disaster Recovery Plan Storage and Quota Policies Monitoring Plans Maintenance Plans Service Level Agreements Security Policies Deployment Process Policies and Schedule

Operations Outcomes

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

ObjectivesPriorities Branding Guide SharePoint Designer Policy Workflow Policy Development Standards (Including OOTB vs Custom) Development Environment Policy Testing Requirements Deployment Process Policies and Schedule

Development Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

ObjectivesPriorities Site Classification and Platform Classification Site Provisioning ProcessQuestionnaire User Expectations Agreement Roles and Responsibilities Support Agreement(s) Training and Communication Plans MySite Policies (Pictures)hellip

Support Outcomes

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

User Lifecycle Policy Taxonomy Management Social Policies Content Standards Legal and Compliance Policy Search Management

Support Outcomes

SharePoint Standards Online

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

TechNet Community and More

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

are

Use them

FRAMEWORKS

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Home Page

Functional Areas

Department Site ndash ldquoPublicrdquo

Department Team Site ndash ldquoPrivaterdquo

ProjectInitiative Team Sites

Personal Sitesndash My Sites

ldquoPUBLICrdquo SITES Open to all employees

TEAM SITES Generally open to team members

Tightly controlled

formal governance

Looser control less formal governance

Some control some formal governance

ldquoPRIVATErdquo SITES Open to business group members

Define Governance Control Levels

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

ITIL Framework

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

COBIT Framework

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Microsoft Operations Framework (MOF)

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

With Governance

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

The OutcomeEveryone Achieves a Shared Understanding

of SharePoint Related Processes

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

What to watch out forhellipNot just documents policies and

procedures It is an active and ongoing process

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Approaching and Supporting SharePoint

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

What is the best approach for SharePoint Implementations

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

ITERATIVE APPROACH

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Why Iterative SharePoint is a very large platform It takes time to understand SharePoint SharePoint is great for rapid prototyping

and for proof of concept work It ensures there is enough time to

review adjust and communicate

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Support Planning

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Donrsquot forget you arenrsquot superman

(Sorry Joe)

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Multiple Tiers for Escalation

Tactical Support Team

Help Desk

Site Administrators

End Users

Learning LibrariesOnlineHelp

(You canrsquot know everything)

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Measure SupportLearn and use data to be proactive

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Diversify Support resourcesmediums

Books and Manuals Online

MSDN

TechNet

Blogs

Cheat Sheets One on One Classroom Training

Forums

Help

Etc

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Avoid too much too fastKeep it simple

Itrsquos like learning to drive

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

IS

Use them

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Productivity Hub

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

IUseSharePointDownload and install the lsquolunchrsquo and learn module - an interesting idea

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Support Tiphellip

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

RESPONDYou never want to give the IT busy

signal or support busy signal

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

The OutcomeSharePoint is supported effectively

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

What to watch out forhellipThe training and support can be

costly in time and resources

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Improved User Adoption

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

How do we get successful User Adoption

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

USERS MUST UNDERSTAND

THE VALUE

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Successful User Adoption Requireshellip

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Do a video like this onehellip

>

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

High Availability Mobility and Accessibility also lead to better

User Adoption

SharePoint WorkspaceGroove Outlook Integration (Offlining) Mobile and More

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Create an Identity and Brand

Branding should make it easier and more effective

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Make it Fun

Hold Contests Scavenger Hunts and Other Activities

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Reward super users with achievements

Then promote the desire to get rewards

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Create a SharePoint Showcase

Where users submit and show off

their SharePoint ldquoSolutionsrdquo

Good Idea

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Make it easier to work with

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Make it easier to work with

Powerful Columns You Probably Didnrsquot Know About

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Make it easier to work with

Why Leveraging SharePoint Blog Features for News is a Great Idea

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

The OutcomeSharePoint is successfully adopted by a large

enough group of users to be deemed successful

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

What to watch out forhellipThe build it they will come approach

will not work alone

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Planning for New Work and Growth

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

What about New Work amp Growth

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Know your limits

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Grow your team

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Know your team and needs Developers(s)

Administrators(s)

Architect(s)

Business Analyst(s)

Project Manager(s)

Site Administrator(s)

Super Users(s)

Trainer(s)

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Cultivate new work Itrsquos a good thing

This boosts user adoption (More functionality and dependency over time)

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

The OutcomeThe SharePoint Implementation continues to

grow expand and provide more value

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

What to watch out forhellipYou need to plan support for new

workrequests otherwise people will lose confidence

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

1 Understanding the lsquoWhyrsquo amp Making a Decision2 Achieving Buy In and Setting Expectations3 Determining and Supporting ROI4 Implementing Successful Governance5 Approaching and Supporting SharePoint6 Improving User Adoption7 Planning for New Work and Growth

1 Understand Business Needs and Map to Them2 Share Alignment Vision and Expectations3 Use Measurements to Improve and Return More4 Use Team Work And Execute With Patterns5 Be Iterative Leverage Everyone and Respond6 Share the Value and Successes7 Manage your Capability and Priorities

Success Factorshellip

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
  • Slide 91
  • Governance Outcomes
  • Slide 93
  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
  • Slide 98
  • TechNet Community and More
  • Slide 101
  • Slide 102
  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
  • Slide 106
  • Slide 107
  • Slide 108
  • Slide 109
  • Slide 110
  • Slide 111
  • Slide 112
  • Slide 115
  • Slide 116
  • Slide 117
  • Slide 118
  • Slide 119
  • Slide 121
  • Slide 122
  • Productivity Hub
  • IUseSharePoint
  • Slide 125
  • Slide 126
  • Slide 127
  • Slide 128
  • Slide 129
  • Slide 130
  • Slide 131
  • Slide 132
  • Slide 133
  • Slide 134
  • Slide 135
  • Slide 136
  • Slide 137
  • Slide 138
  • Slide 139
  • Slide 140
  • Slide 141
  • Slide 142
  • Slide 143
  • Slide 144
  • Slide 145
  • Slide 146
  • Slide 148
  • Slide 149
  • Slide 150
  • Slide 151
  • Slide 152
  • Slide 153
  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl

SharePointFest RHarbridge

Questions Ideas Feedback Contact meTwitter RHarbridge Blog httpwwwRHarbridgecomEmail RichardRHarbridgecomResources

700+ SharePoint IA Slides atPracticalIntranetcom

130+ SharePoint Standards at SPStandardscom

15 Pages of Important Questions at SharePointDiagnosticscom

Thank You Organizers Sponsors and You for Making this Possible

  • The Seven Most Important SharePoint Success Factors
  • Slide 2
  • Slide 3
  • Understanding the Non Technical
  • Our Goal Todayhellip
  • Slide 6
  • Slide 7
  • Slide 9
  • Slide 10
  • Slide 11
  • Slide 12
  • Slide 13
  • Slide 14
  • Slide 15
  • Slide 16
  • Slide 17
  • Slide 18
  • Slide 19
  • Slide 20
  • Slide 21
  • Slide 22
  • Slide 23
  • Slide 24
  • Slide 25
  • Slide 26
  • Itrsquos Big Ecosystem
  • Slide 28
  • Slide 29
  • Slide 30
  • Slide 31
  • Slide 32
  • Slide 33
  • Slide 34
  • Slide 35
  • Slide 36
  • Slide 37
  • Slide 38
  • Slide 39
  • Slide 40
  • Slide 41
  • Slide 42
  • Slide 43
  • Slide 44
  • Slide 45
  • Explain Information Overload
  • Explain Platform Benefits
  • Slide 48
  • Slide 49
  • Slide 50
  • Add Value (Decision Makers)
  • Prioritize and Plan
  • Map Solutions to Objectives
  • Slide 54
  • Slide 55
  • SharePoint Solutions (Evolution)
  • Slide 57
  • Slide 58
  • Slide 59
  • How do we get here
  • Evaluating With Discounted Cash Flow
  • Slide 62
  • Slide 63
  • Slide 64
  • Slide 65
  • Slide 66
  • Examples
  • Giving Estimates
  • Always Give Ranged Estimates
  • Slide 70
  • Slide 71
  • Example of Non-Financial Measurement
  • Slide 73
  • Slide 74
  • Slide 75
  • Slide 76
  • What you donrsquot want
  • Slide 78
  • Slide 79
  • Slide 80
  • Slide 81
  • Slide 82
  • Slide 83
  • Slide 84
  • Slide 85
  • Teamwork is Key
  • Alternative Teams
  • Slide 88
  • Slide 89
  • Executing Governance
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  • Governance Outcomes
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  • Operations Outcomes
  • Development Outcomes
  • Support Outcomes
  • Support Outcomes (2)
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  • TechNet Community and More
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  • ITIL Framework
  • COBIT Framework
  • Microsoft Operations Framework (MOF)
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  • Productivity Hub
  • IUseSharePoint
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  • Success Factorshellip
  • Thank You Organizers Sponsors and You for Making this Possibl