SharePoint 2016 & Office 365: A Look Ahead To What’s Coming
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Transcript of SharePoint 2016 & Office 365: A Look Ahead To What’s Coming
@RHARBRIDGE
SharePoint 2016 & Office 365: A Look Ahead To What’s ComingPresented By: Richard Harbridge
RICHARDHARBRIDGE
My twitter is @RHarbridge, my blog is at http://RHarbridge.com, and I work at
SPEAKER | AUTHOR | SUPER FRIENDLY
@RHARBRIDGE
WARNING: IT MAY BE HARD TO KEEP UP
Slides are on http://www.SlidesShare.net/RHarbridge {It’s okay!}
Information!
THE DRIVEN ORGANIZATION
“A business, like an automobile, has to be driven in order to get results.” - B. C. Forbes
THE PACE OF BUSINESS IS ACCELERATING…
The business has increasing expectations and wants results faster.
WHERE WE WANT TO BE ISN’T WHERE WE ARE TODAY…
We all aspire help our organizations achieve more meaningful results.
WE WANT TO BE BETTER THAN AVERAGE…
Many orgs are successful, but what about those really successful cases?
THE PREPAREDORGANISATION
“Before everything else, getting ready is the secret to success.” - Henry Ford
Work
Life
Flexible work is prevalent – rethink your definition of a mobile worker.
USERS WORK ANYTIME…
USERS WORK ON ANY DEVICE…By 2015 at least 60% of information workers will interact with content applications via a mobile device - Gartner
USERS WORK WITH MORE PEOPLE…We work with more people on a day-to-day basis today than ever before.
60% of employees report working with 10 or more people on a day-to-day basis.
Half of these employees work with more than 20.
USERS WORK INSIDE & OUTSIDE OF THE ORGANIZATION…
We also work with contractors, customers or partners more…
THE INFORMEDORGANISATION
“If the rate of change on the outside exceeds the rate of change on the inside, the end is near.” - Jack Welch
1 23
4
5
6 7 8 910
Abundance Of Helpful Data1. Area Map2. Our Direction3. Our Route4. Points Of Interest5. Our Route Risks6. Upcoming Action7. Distance/Time To Goal8. Estimated Duration9. Current Speed/Limit10. Current Road
I AM GOING TO BE YOUR GPS TODAY…
Imagine you change your GPS voice settings to Richard Harbridge…
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Offi
ce Graph
NEXT COMES OFFICE 365…
If you are using SharePoint Online then it makes sense to leverage Office 365…
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Offi
ce Graph
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Offi
ce Graph
SHARE MEETING RECORDINGS ON YOUR OFFICE VIDEO PORTAL…
Consider PowerPoint recording with Office MIX https://mix.office.com/
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Offi
ce Graph
CONNECT EXPERIENCES ACROSS OFFICE 365 WITH DELVE…
Based on what the user does put the best technology together to improve that.
Skyp
e
…Ou
tlook
OneD
rive
Cale
ndar
OneN
ote
Yam
mer
Dyna
mics
CR
MDe
lve
Office 365 Groups
One membership to rule them all?
GROUPS BEHIND THE SCENES…
Azure Active Directory
Skyp
e
…O
utlo
ok
One
Driv
e
Cale
ndar
One
Not
e
Yam
mer
Dyna
mic
s CRM
Delv
e
Office 365 Groups
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Offi
ce Graph
Codename Infopedia
Articles
Microsites
Auto-saved as you work
Friendly URLs
Looks great across your devices (phone, tablet
and PC)
Connected to social (Yammer)
Fast and fluid navigation
Compliant and secure
Natively embed Office 365 documents and
videoWill be used to create
pages in Blog, Office 365 Groups, Codename
“InfoPedia” and more
ARTICLES…
It all starts with easy to author articles. Then Microsites and codename Infopedia.
Basic site hierarchy
allows sections
and organizatio
n
Includes both explicit, curated
content and dynamic related content
Absolutely the best
way in the world to
talk about a set of Office
documents
Badging denotes
authoritative content
Modern, on rails authoring
canvasMICROSITES…
Going beyond Delve Boards and providing great content experiences.
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Offi
ce Graph
Codename Infopedia
Articles
Microsites
Currently Rolling Out…1. Mobile sharing UX2. DLP policy tips3. New PDF experience
for iOS, Android4. Send a link from
Outlook Mobile on iOS, Android
5. Save to OneDrive for Business from OWA
6. Expiration of anonymous shares
What’s coming from a product experience perspective?
Later This Year (Q3/4)…1. Next-gen sync client
(PC & Mac)2. Unified web UX3. Mobile Offline files
(read-only) for iOS, Android
4. Stop/revoke sharing control
5. Company-shareable links
6. Windows 10 Universal app (including read-only offline files)
Planned…1. Offline mobile
editing2. Offline mobile
folders3. Mobile PDF
annotation support for iOS, Android
4. Modern attachments for Outlook
5. Expiration of all external shares
ONEDRIVE FOR BUSINESS EXPERIENCE ROADMAP…
Currently Rolling Out…1. Currently rolling out2. Auditing & Reporting
(preview)3. Disable sync on
unmanaged PC’s4. DLP Phase 2 (preview)5. Unified OneDrive API6. Migration API SDK7. Office 365
Management Activity API (Auditing)
8. Storage quota controlWhat’s coming from a Security, Compliance, and Developer perspective?
Later This Year (Q3/4)…1. Allowlist/Denylist
external sharing domains
2. Archive of external sharing emails
3. Intune support for personal/business accounts
4. DLP Phase 35. Disable external sharing
for specific users6. Remove 20,000 file limit7. Large file support
(10Gb)
Planned…1. Unlimited
Storage2. DLP support for
mobile apps3. Cross-tenant
sharing control4. OneDrive usage
reporting
ONEDRIVE FOR BUSINESS ADMIN/DEV ROADMAP…
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Offi
ce Graph
HOW WE MAKE DECISIONS TOGETHER HAS CHANGED…
No longer combing through excel work sheets to get an update on status.
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Offi
ce Graph
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The Offi
ce Graph
CONSIDER SHAREPOINT 2016…Features available on SharePoint Online – If they can be backported = in 2016.
Migration Process
Prep
arati
onAs
sess
men
tM
igra
tion
Testi
ng/
Valid
ation
Post
Mig
ratio
n
For Office 365 Migrations
Analyze Existing Content
(Location, Quantity, Solutions)
Determine Migration Priority
Create New Site(s) In Office 365
Validate Content Based On Content
Map/Schedule
Launch New Site (w/ Training)
Assess Office 365 Environment
Identify Source Content To Be
Migrated
Determine Ownership Of
Content
Clean Up Content/Content Refresh
Prepare Office 365 EnvironmentDefine Content Map
Owner Review Of Content (Training
Opportunity)
Migrate Content Based On Map/
Schedule
Define Migration Schedule
Approved
Delete Source Content That Has
Been Migrated
Set Source Content To Read Only Review Feedback
Resolve Issues
Plan Launch Efforts
HOW DO I GET TO SP 2016?
Upgrade “2010 Mode” Sites to “2013 Mode” and Content DB 2013 to 2016.
WHAT DO I GET WITH SHAREPOINT 2016?
From 37+18 Per LangPack MSIs/MSPs to 4 MSI/MSPs +1 Per LangPack.
Smaller update footprint Reduced number of MSI and MSP In-place, online, installation
MSI MSP
Increased List Threshold >5000
List Threshold
Content database sizing into TB’s
Content Database Size
MaxFile Size 10GB and removed character restrictions
MaxFile Size
100,000 site collections per content database
Site Collections per Content Database
2x increase in Search scale to 500 million items
Indexed Items
WHAT DO I GET WITH SHAREPOINT 2016?
Boundaries and limits have been improved!
WHAT DO I GET WITH SHAREPOINT 2016?
Durable Links: Resource ID Based URLs (Remains intact w/ rename and move).
User clicks docID-based durable URL
…
Redirect manager: based on this docID, provide the right way
to get a doc
Cobalt endpoint
for getting file for client
URL with SiteID & DocID to
WOPI
GuestAccess.aspx URL for
WOPI
WHAT DO I GET WITH SHAREPOINT 2016?
Real Time Telemetry – provide insights around users.
Services Actions Usage Engagement Diagnostics
CONSIDER SHAREPOINT 2016…Features available on SharePoint Online – If they can be backported = in 2016.
Search Service Application for Cloud Storage
Unifies on-premises and cloud indexes Provides support for Office
Graph/Delve experiences on-premises Supports Search as a Service /
reduces search crawl footprint
Audio textAnd searchindexpropertiessignalsmetadata extraction
and processing
SEARCH SERVICE APPLICATION…
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
WHAT DOES THIS LOOK LIKE FOR SEARCH?
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
WHAT DOES THIS LOOK LIKE FOR DELVE?
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
COMPLIANCE ACROSS CLOUD AND ON-PREMISES…
Compliance Center (Hybrid), RMS Online, DLP, eDiscovery and Hold for Both
SHAREPOINT 2016 & OFFICE 365 DISTRIBUTED SITES…
Following (Sites, Documents, People), Managed Metadata, Promoted Sites…
NEW HYBRID EXTRANET SCENARIO…
Site Publishing for Internal to Internet (w/ 365 Identity Federation Services)
CONSIDER SHAREPOINT 2016…Features available on SharePoint Online – If they can be backported = in 2016.
THE CLOUD POWEREDORGANISATION
The informed organization today is the one that is planning to, or leveraging Cloud capabilities to improve their organization.
THE ENGAGEDORGANIZATION
“If everyone is moving forward together, then success takes care of itself.” - Henry Ford
HOW WE WORK ON DOCUMENTS HAS CHANGED…
Now available across devices, automatically backed up, and easily shared.
We can share more easily (even externally) and can co-author in real time…
INCLUDING HOW WE WORK WITH OTHER PEOPLE ON DOCUMENTS…
Before Digital File Shares SharePoint
EVEN HOW WE FIND THINGS LATER…
Versioning, centralization, metadata and more help us organize…
ESPECIALLY WHEN WE AREN’T SURE WHERE TO LOOK…
Office graph relevancy means we find content based on how we work...
WEAVING SOCIAL INTO THE PLACES I WORK…
Social collaboration is something I do frequently because it’s where I work…
GETTING MORE PEOPLE TO USE THE TECHNOLOGY IS IMPORTANT…
Often getting people to use more of the technology is just as important.
Office 365 Customer Success Center
success.office.com
Scenarios inspire people to work in new ways using Office 365, along with related communication kits to support adoption.
Scenarios
A four-step approach to drive adoption supported by downloadable templates and best practices.
Methodology
Featured adoption communities where you can learn from your peers and adoption experts.
Communities
Helpful resources to learn about other customer stories and special offers to make it easier to get started.
Resources
Learn how to get the most out of Office 365, quickly get your team onboard, and drive adoption.
BUILD AN ADOPTION PLAN…
REAL WORLD ADOPTION ACTIVITIES & MORE…
Find great ideas for driving adoption in our latest book http://improveit.how/book
DOWNLOAD THE WHEN TO USE WHAT IN OFFICE 365 ENTERPRISE USER GUIDANCE WHITEPAPER!
It goes into much greater depth and can be found at WhenToUseWhat.com
THE SMARTER ORGANISATION
The engaged organization is one where adoption is successful and the organization is actively helping users improve their usage (not just drive usage).
YOUR ORGANIZATION CAN BE BETTER THAN AVERAGE…
Let’s drive ourselves and our businesses to be better.
THE LEADINGORGANIZATION
The leading organizations today are the ones that are modern, cloud powered and smarter.
Thank You!Organizers, Sponsors and You for making this possible.100+ Sharepoint Presentations At.. Slideshare.Net/RHarbridgeWhen To Use What Whitepaper..WhenToUseWhat.com Improve It Book.. ImproveIT.How/BookOffice 365 Success Center.. Success.Office.Com
Message Me On LinkedIn or Email [email protected] SPEAKER |
AUTHOR | SUPER FRIENDLYMy twitter is @RHarbridge, my blog is at http://RHarbridge.com, and I work at