sharedshelf.org

Catalog, Manage, and Share Your Digital Media with Ease

YO U R C O N T E N T:

I M A G E S , A U D I O , D O C U M E N T S , V I D E OR I C H C ATA L O G I N G T O O L S

Shared Shelf is the result of more than 10 years of expertise in digital technology and has been developed in close collaboration with major institutions to put you in control of your digital media easily and effectively. Cataloging in Shared Shelf is fast and simple with customizable screens and preloaded templates that support any type of user, from novice to expert.

Shared Shelf allows you to:

Manage Catalog

• Manage image, audio, video, and document files institution-wide

• Capture data in a rich, customizable cataloging

environment • Easily share content within institutions, across

consortia, or on the open Web

• Optimize workflows and free up time with collaborative cataloging

• Integrate controlled vocabularies, such as the Getty's ULAN, TGN, and AAT

• Bulk-edit records and import and export metadata using Excel

• Artstor Digital Library Subscribers Deliver your institution’s collections instantly alongside the 1.8 million images that faculty and students already know and use

Cloud-based, Shared Shelf drastically reduces your media-management costs by freeing you from the need for additional infrastructure or IT support.

It supports an almost unlimited number of digital media projects, for example:

C U S T O M I Z A B L E S H A R I N G O P T I O N S

YO U R

I N S T I T U T I O N

A C R O S S

I N S T I T U T I O N S

O A ID P L A P P T / O I V

S H A R E D S H E L F

C O M M O N S

I M A G E S V I E W A B L E O N A R T S T O R

D I G I TA L L I B R A R Y

Share

S O P H I S T I C AT E D

V I E W I N G T O O L S

• Making departmental teaching slides available across campus and related institutions

• Allowing a retiring faculty member to preserve

and catalog her life’s work

• Supporting faculty and students to easily create an Omeka site for a project

• Broadening the discoverability of your museum’s special collections

• Putting on exhibitions of student artwork across a consortia and making them locally accessible on the Artstor Digital Library

S H A R E D S H E L F I N U S E

Features & Functionality

Catalog• Preloaded with customizable metadata

templates based on Dublin/Darwin/VRA 4.0 Core—or tailor entirely new schemas

• Supports fully relational cataloging

with work records • Can be used in conjunction with

existing systems via plug-ins, the Application Programming Interface (API), or OAI

User’s roleUser’s cataloging screens:

User can publish to:

User’s base filter

Edit permissions for cataloger004@university.edu

Artstor Demonstration Collectionin the OmekaSample University Collectionin the Shared Shelf CommonsSample University Visual Resources Collectionin the Artstor Workspace

Full

Faculty 2Brief

Faculty

All records in the project

Cataloger

Publishing Target

Custom SchemasShared Shelf Commons

Local Access

Media Assets

Authority Names

Private Collections:Projects with

Restricted Access

Across Your Own Institution

CO

NT

EN

T P

UB

LIS

HIN

G

• Compatible with 25 file types, including images, audio, video, and documents

• Customizable role-based cataloging

permissions and restrictions allow novice and expert users

• Cloud-based, so unlimited users can

work simultaneously from anywhere

Manage

• Easy export to Open Access environments, including Shared Shelf Commons, DPLA, Omeka sites, and the open Web—your data is never “trapped”

• Share restricted collections with

designated institutions or consortia • Private collections available for

classified research

• Make your local collections viewable alongside images in the Artstor Digital Library

Share

User’s roleUser’s cataloging screens:

User can publish to:

User’s base filter

Edit permissions for cataloger004@university.edu

Artstor Demonstration Collectionin the OmekaSample University Collectionin the Shared Shelf CommonsSample University Visual Resources Collectionin the Artstor Workspace

Full

Faculty 2Brief

Faculty

All records in the project

Cataloger

Publishing Target

Shared Shelf Commons

Video enabled by Kaltura

Open AccessShared AccessLocal Access

Role-Based Cataloging & Publishing

Your Institution & Designated Others

Alongside 1.8+ Million Images on the Artstor Digital Library

DPLA, Shared Shelf Commons,Etc.

S H A R E D S H E L F C O L L E C T I O N S

How Institutions Are Using Shared Shelf

Shared Shelf can be customized to accommodate almost any possible digital media need, from managing special collections, teaching slides, and faculty archives, to supporting projects in subjects ranging from archaeology to history to zoology.

AT P U R C H A S E C O L L E G E , S U N Y, P R O F E S S O R

R O G E R H E N D R I C K S A N D T H E V I S U A L

R E S O U R C E S D E PA R T M E N T C O L L A B O R AT E D

T O C ATA L O G D E C A D E S O F H I S P E R S O N A L

A R T W O R K A N D C R E AT E D A N A C C E S S I B L E

V I S U A L A R C H I V E W I T H S H A R E D S H E L F ' S O M E K A

P L U G I N .

U S I N G S H A R E D S H E L F A N D T H E O M E K A P L U G I N ,

A P R O F E S S O R AT B R Y N M A W R C O L L E G E

C R E AT E D C L A S S I C I Z I N G P H I L A D E L P H I A , A

C O N T I N U O U S LY G R O W I N G P U B L I C H I S T O R Y

P R O J E C T T H AT D O C U M E N T S A N D S T U D I E S T H E

C I T Y ' S U S E O F C L A S S I C A L C U LT U R E .

C O L B Y C O L L E G E M A K E S A C O L L E C T I O N

O F M O R E T H A N 1 2 , 0 0 0 H I S T O R I C A L A N D

P R O M O T I O N A L P H O T O G R A P H S O F T H E I R

C A M P U S , FA C U LT Y, A N D S T U D E N T S O P E N LY

AVA I L A B L E V I A S H A R E D S H E L F C O M M O N S .

Sample Collection Types

D E PA R T M E N TA L T E A C H I N G C O L L E C T I O N S

Trinity College’s Ornithology Lantern Slides

L I B R A R Y S P E C I A L C O L L E C T I O N S

Cornell University’s Images from the Rare Book and Manuscript Collections

FA C U LT Y R E S E A R C H C O L L E C T I O N S

Colby College’s Somalia, Middle Jubba Valley, Ethnographic Collection

S T U D E N T P O R T F O L I O S

University of Puget Sound’s Senior Art Shows

C A M P U S M U S E U M C O L L E C T I O N S

Middlebury College Museum of Art

Sample Subject Areas

V I S U A L A R T S

Purchase College’s Faculty Artworks Collection

P E R F O R M I N G A R T S

Lawrence University Department of Theatre Arts Productions

H U M A N I T I E S

UC San Diego Library’s Zambian Storytellers Collection

S O C I A L S C I E N C E S

University of Illinois at Urbana-Champaign’s Rob Olshansky: Urban and Regional Planning

N AT U R A L S C I E N C E S

University of Massachusetts Boston’s Field Guide of Biodiversity Images

C A M P U S E V E N T S , B U I L D I N G S , S TA F F,

I N S T I T U T I O N A L H I S T O R Y

The University of Rhode Island’s University Archives Photographs

A R C H A EO L O G I S T S F R O M N Y U H AV E B E E N

U S I N G S H A R E D S H E L F T O U P L O A D A N D

C ATA L O G I M A G E S D I R E C T LY F R O M T H E S I T E

I N A B Y D O S , E G Y P T T O C O L L A B O R AT E W I T H

T H E I R C O L L E A G U E S I N N E W YO R K .

C O L B Y C O L L E G E M A K E S A C O L L E C T I O N

O F M O R E T H A N 1 2 , 0 0 0 H I S T O R I C A L A N D

P R O M O T I O N A L P H O T O G R A P H S O F T H E I R

C A M P U S , FA C U LT Y, A N D S T U D E N T S O P E N LY

AVA I L A B L E V I A S H A R E D S H E L F C O M M O N S .

C O N TA C T U S

More Advantages of Shared Shelf

Free training and user support. Discount available for consortia.

Request a 60-day free trial for your organization and start exploring Artstor’s Shared Shelf software.

Call +1 212 500 2421 Email us at subscribe@artstor.org

sharedshelf.orgsscommons.org

D I G I TA L I M A G E S C O U R T E S Y O F T H E G E T T Y ' S

O P E N C O N T E N T P R O G R A M .

V E N I C E F R O M A B O V E ; V I E W O F T H E D O M E S O F

T H E B A S I L I C A S A N M A R C O L O O K I N G T O T H E

N O R T H , 2 0 11 , V E N I C E ; I TA LY. A R T O N F I L E

R O G E R H E N D R I C K S , C U B I S T G A L A X Y, 2 0 14 .

I M A G E F R O M P U R C H A S E C O L L E G E , S U N Y:

FA C U LT Y A R T W O R K S .

O R I G I N A L P H O T O G R A P H © L E E T. P E A R C Y

2 0 14 . T H I S I M A G E M AY B E F R E E LY R E P R O D U C E D

W I T H O U T P E R M I S S I O N F O R N O N -

C O M M E R C I A L E D U C AT I O N A L , L I T E R A R Y, O R

S C I E N T I F I C P U R P O S E S . F O R A L L O T H E R U S E S ,

R E Q U E S T P E R M I S S I O N F R O M C L A S S I C I Z I N G

P H I L A D E L P H I A ,  C L A S S I C I Z I N G P H I L A D E L P H I A @

G M A I L . C O M . 

P H O T O B Y R O B E R T ' B O B ' V. F L E T C H E R F O R T H E

A B Y D O S E X P E D I T I O N , I N S T I T U T E O F F I N E A R T S ,

N E W YO R K U N I V E R S I T Y

W I N T E R C A R N I VA L , 1 9 5 2 . C O L B I A N A

P H O T O G R A P H S ; C O L B Y C O L L E G E S P E C I A L

C O L L E C T I O N S , W AT E R V I L L E , M A I N E

V I R G I N I A D U G G A N ; W I N T E R C A R N I VA L Q U E E N ,

1 9 41 . C O L B I A N A P H O T O G R A P H S ; C O L B Y

C O L L E G E S P E C I A L C O L L E C T I O N S , W AT E R V I L L E ,

M A I N E

System RequirementsHigh-Speed Internet ConnectionFlash: 10.XQuickTime: 7.6.XCookies EnabledWindows: Windows XP, Windows Vista, Windows 7: Safari 4+, Firefox 10+, Chrome 18+MacOS: OS 10.6 (Snow Leopard), OS 10.7 (Lion), OS 10.8 (Mountain Lion), OS 10.9 (Mavericks), OS 10.10 (Yosemite): Safari 5+, Firefox 10+, Chrome 18+ Supported File TypesImage Types: png, jpg, jpeg, tif, tiff, mov (qtvr), jp2Video Types: asf, qt, mov, mpg, mpeg, avi, wmv, mp4, m4v, 3gpAudio Types: mp3Document Types: doc, ppt, xls, pdf, docx, pptx, xlsx