Shared Print in Indiana - Kirsten Leonard ILF Nov 2014

PALNI- Private Academic Library Network of Indiana

Shared Print in Indiana

Indiana Library FederationNovember 17, 2014

Kirsten Leonard

Private Academic Library

Network of Indiana


What is Shared Print?

• Commitment to retain so that others can partner libraries can rely on their availability

• Common features of a Shared Print Project– Retention commitment

– Selection criteria

– Collection location

– Ownership

– Validation

– Access/delivery

• But where do smaller libraries fit?

• PAN forum http://www.crl.edu/archiving-preservation/print-archives/forum

http://www.crl.edu/archiving-preservation/print-archives/forum


Projects in the Region

• CIC

• Ohio Regional Depositories

• MI-SPI

• PALNI/ALI (2013-2015)

– 36 Indiana academic libraries

– Monographs

– Used SCS to do our analysis

• Others?


Indiana Academic Library Need• Free up space without losing access

• A “more useful” collection based on immediate needs rather than long term possibilities

• Justify space for collections

• Data to justify weeded items

• Increase efficiency of weeding process

(Monographs free less space per title than journals)

• Coordinate acquisitions so money is spent effectively


PALNI/ALI Project Background• Conceived and Championed

– Academic Libraries of Indiana presidents Dan Bowell (Taylor University) and David Lewis (IUPUI)

• Major Impetus

– PALNI’s goal for shared collection management and shared processing (23 libraries “all-in”)

• Means to do the project

– Sustainable Collection Services (SCS) and GreenGlass http://sustainablecollections.com

– Funding from Lilly Endowment Inc

– Project Coordinator Tina Baich (IUPUI)

http://sustainablecollections.com/


PALNI/ALI Project Participants

PALNI Libraries:

Anabaptist Mennonite Biblical Seminary

Ancilla College

Anderson University

Butler University

Christian Theological Seminary

Concordia Theological Seminary

DePauw University

Earlham College

Franklin College

Goshen College

Grace College and Theological Seminary

Hanover College

Huntington College

Manchester University

Marian University

Oakland City University

University of Saint Francis

Saint Joseph’s College of Indiana

Saint Meinrad Seminary and School of Theology

Taylor University

Trine University

University of Indianapolis

Wabash College


PALNI/ALI Project Participants

ALI Libraries:

Indiana State University

Indiana University Kokomo

Indiana University Northwest

Indiana University Southeast

Indiana University-Purdue University Fort Wayne

Indiana University-Purdue University Indianapolis University Library

Indiana University-Purdue University Indianapolis, Ruth Lilly Medical Library

Indiana University-Purdue University Indianapolis, School of Dentistry Library

Purdue University Calumet

St. Mary’s College

St. Mary-of-the-Woods College

University of Southern Indiana

Valparaiso University


PALNI/ALI Project Goals

1. Provide participating libraries an opportunity to reduce their

print collections with minimal impact on library users;

2. Allow participating libraries to reclaim space for other

purposes more directly beneficial to library users;

3. Identify unique print items within the collections of

participating libraries for preservation and potential

digitization;

4. Inform and influence ongoing collection development at the

individual libraries; and

5. Develop a statewide strategy for print book collections,

which may involve cooperative purchasing.


Project Timeline• October 2013: Introductory meeting held

• November 2013: SCS and Project Coordinator contracts finalized; Policy Group formed

• December 2013: Data questionnaires submitted to SCS

• January 2014: Data sets submitted to SCS

• February 2014: Policy Group meeting

• March 2014: Policy Group meeting

• April-May 2014: SCS sent individual library data summaries

• May 2014: SCS provided group data summary for use by the Policy Group; Policy Group meeting

• June-July 2014: SCS loaded individual library data into its online collection analysis tool; Participant meetings held to provide training for the online tool


Scope• In scope:

– Circulating print monographs

• Out of scope:– Serials

– Special Collections

– eBooks

– Micro Formats

– A-V Materials

– Lost/Withdrawn/Missing items

– Reference Materials – except if they circulate

– Government Documents – except if they are treated as circulating books


Funding

• Lilly Endowment Inc. Grant

• Academic Libraries of Indiana

• Contribution from participants based on

number of records contributed

– PALNI centrally funded PALNI library

contributions


Policy Group

• Twelve representatives

• Handled group-wide decisions

– Comparison group composition

– Review of retention commitments of the “Big

3” (IUB, ND, Purdue)

– Whether to have a formal MOU

– Definition of “Scarcely Held”


Project Policy

Or How Our Project is Different

• No formal MOU

– “Formal Informal Agreement”

• “Scarcely-held” title-holdings would be

removed from each library’s dataset prior

to loading into GreenGlass.

• After that, each library would be free to

act without restriction on any of the titles

in GreenGlass.


Project Policy

Scarcely Held Definition

• Held by fewer than four libraries in

Indiana;

• Held by fewer than twenty libraries in the

US; or

• Not held by at least one of Indiana

University Bloomington, Purdue

University, or University of Notre Dame.


But will we get more formal?

• Questions have arisen about scarcely

held titles

• Desire to indicate when books will be

retained

• Agreements are already in place to lend

between Indiana academics, but how do

we ensure regional collaboration?


Results

ALI OverlapBased on SCS Matching

17

There are 5,184,492 title-holdings in the entire data set.

There are 2,141,984 title-sets in the entire data set. (distinct OCLC numbers)

1,185,427 distinct OCLC numbers are held by just one library.

956,557 distinct OCLC numbers are held by more than one library.

ALI OverlapBased on SCS Matching

18

Overlap within the 36 member libraries Title Holdings %

2 Title-holding in 1 library 1,185,427 23%

3 Title-holdings in 2 libraries 737,736 14%













A few of the most widely held titles within the group

19

Title/AuthorPub Year

Number of ALI libraries holding

The closing of the American mind: how higher education has failed … 1987 34

Music in the 20th century, from Debussy through Stravinski 1966 32

Music in Western civilization by Paul Henry Lang 1941 32

Indiana in transition: the emergence of an industrial commonwealth 1968 31

Basic writings of Saint Thomas Aquinas 1945 31

Sexual behavior in the human male by Alfred C. Kinsey 1948 31

The Puritan dilemma: the story of John Winthrop 1958 31

The basic works of Aristotle 1941 31

In search of excellence: lessons from America’s best run companies 1982 31

White over black: American attitudes toward the Negro, 1550-1812 1968 31

Beyond freedom and dignity by B.F. Skinner 1971 31

Indiana through tradition and change: a history of the Hoosier state and its people

1982 31

WorldCat™ Counts – US

20

WorldCat Counts - US - Same Edition Includes ALI Project Libraries

Title Holdings %

2 1 Holding in the US 27, 348 1%

4 2-4 Holdings in the US 55,408 1%

6 5-9 Holdings in US 76,163 1%

8 10-19 Holdings in US 131,107 3%

10 20+ Holdings In US 4,893,337 94%

12 50+ Holdings in US 4,554,335 88%

14 100+ Holdings in the US 4,066,863 78%

16 200+ Holdings in the US 3,224,889 62%

Overlap with 32 CIC Libraries

21

Overlap with CIC libraries WorldCat Counts - Same Edition

Title Holdings

%

26 Zero holdings among CIC Libraries 489,609 9%

28 One holding among CIC Libraries 313,125 6%

30 2-4 Holdings among CIC Libraries 747,564 14%

32 5-9 Holdings among CIC Libraries 1,311,619 25%

34 10+ Holdings among CIC Libraries 2,322,575 45%

Overlap with 57 ILL Partner Libraries

22

Overlap with ILL Partner Libraries WorldCat Counts - Same Edition

Title Holdings

%

36 Zero Holdings among ILL Partner Libraries 389,339 8%

38 One Holding among ILL Partner Libraries 320,353 6%

40 2-4 Holdings among ILL Partner Libraries 847,733 16%

42 5-9 Holdings among ILL Partner Libraries 1,353,699 26%

44 10+ Holdings among ILL Partner Libraries 2,273,368 44%

Overlap with the big three

23

Overlap with the big three WorldCat Counts - Same Edition

Title Holdings

%

46 Held by IU Bloomington 3,106,881 60%

48 Held by Purdue University 1,712,682 33%

50 Held by Notre Dame University 2,418,421 47%

* Held by all three 907,073 17%

* Held by at least two of the three 2,444,216 47%

Hathi Trust and Internet Archive

24

Title Holdings %

9 Hathi Trust Public Domain Match 290,009 6%

10 Hathi Trust In-Copyright Match 2,026,242 39%

11 Internet Archive Match 786,368 15%

12 In Internet Archive but not in Hathi 327,002 6%

13 In Hathi but not in Internet Archive 1,977,328 38%

14 In Hathi AND in Internet Archive 459,366 9%

Recorded Uses

25

ALI Title-Holding Counts All Libraries %

2 Total Recorded Uses = 0 2,116,420 41%

3 Total Recorded Uses = 1 867,920 17%



6 Total Recorded Uses 4-9 856,569 17%

7 Total Recorded Uses 10+ 444,366 9%

14 Last charge after 2010 693,466 13%

15 Last charge after 2007 1,195,552 23%

16 Last charge after 2005 1,472,837 28%

Title-Holdings by Publication Year

26

27

Average number of title-holdings per title by publication year

1966 = 3.4 (peak value)

2013 = 1.3

Title-Holdings by LC Class

28

Average Recorded Uses per Title-Holding by LC Class

29


GreenGlass

GreenGlass Tutorials at:

sustainablecollections.com/greenglass

[email protected]

[email protected]

http://sustainablecollections.com/greenglass/

mailto:[email protected]

mailto:[email protected]


Collaboration in Acquisitions

Reviewing acquisitions data from 2010

• Can we tell how many copies are sufficient to meet need?

• Are there characteristics available at the point of purchase that determine usage? (e.g. Choice Review, Publisher, Subject area)

• Are there characteristics that determine widely held by low use?


VIVA Project

Top publishers

Highly circulated

titles

Widely held titles


Candidates for Digitization

• 330,875 pre-1923 items in total,

representing 153,348 unique OCLC

numbers

• 126,564 items, representing 93,270 unique

OCLC numbers NOT in Hathi Public Domain

• Less than 50% of our scarcely held is in

Hathi Public Domain

• This is a LARGE list – considering focusing

on Indiana material for first pass


Regional Possibilities?• How does our work intersect with CIC,

MI-SPI, Ohio, Indiana Public Libraries in Evergreen?

• What infrastructure is needed to collaborate further (delivery, discovery, etc.?)

• What analysis should be done to identify needs and benefits for regional collaboration?


SARA BUSHONG, DEAN OF UNIVERSITY

LIBRARIES AT BOWLING GREEN

STATE UNIVERSITY

We can do what we are doing thanks to work

that the CIC and others are doing …

Shared Print in Indiana - Kirsten Leonard ILF Nov 2014

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