Shaping tomorrow with you

Local government bodies are under growingpressure as they are increasingly being facedwith challenges that question the currentstatus quo; demands for instant access to infor-mation online such as public records, freedomof information legislation, heightened security,compliance, and regulations are all areas thatraise the need and desire for more efficientways of working. Indeed, the upcoming GDPRthat becomes law on the 25th of May next yearposes several challenges, not least the abilityto be compliant with stricter data protectionrules but also to be able to prove it in a court of law.

Outdated, paper-based processes are drainingdepartments of valuable time and money,thereby reducing the quality of public servicesand making having a controlled retentionpolicy tough, threatening the privacy, security,and ultimately the ability to provide complete

transparency or in the case of GDPR erasureand proof thereof.

Document management

Document management enables the demandsfor higher productivity and improved servicedelivery to be met at a significantly reducedcost, both in terms of money and time. Captur-ing, routeing, sharing and storing informationeffectively are simultaneously driving sustain-able performance improvements and providingsignificant cost reductions.

Technology is seen as a catalyst for change, not only will the service to the public beincreased but embracing digital transformationwill also help create and retain a more efficientand motivated workforce who are enabled formobile working, for enhanced collaborationand ultimately seeing a shift in man hours

Why local government shouldembrace technology

Andrew Cowling at Fujitsu Scanners outlines how localgovernment could benefit from document management forefficiency gains and a reduction in costs

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from admin related tasks to those of higherperceived value to the overall cause.

With the benefits and rapid return on theinvestment, ECM deployments can provide core systems that will allow public sectororganisations to tackle the challenges facingthe industry in the coming years.

Find out more about how Fujitsu documentscanners can help support local governmentbodies in adopting or developing their docu-ment management capabilities by contactingus at scannersales@uk.fujitsu.com.

David Taylor, a Senior Information GovernanceOfficer commented – “It’s not just the removalof the manual file management processes orthe ability to access the files wherever we are.It’s the all-round capability to manage the wholeresponse process from request to disclosure

and beyond from one system. Fujitsu’s scannerhardware is integral to the whole solutionenabling all documents to be digitised, reviewed,redacted, compiled and released electronically.We now respond to almost 95% of all requestselectronically compared to approximately 55%just two years prior. Response times havefallen from an average of 12 days per requestto under 8 and still falling.”

Additionally speak to us today about a jointlydeveloped Privacy Management solution thatoffers a methodical and structured approach toGDPR that has impressive deployment andproven track record success in addressing strin-gent German privacy laws over the last decade.

www.emea.fujitsu.com/scanners

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Last month saw the introduction of the GDPRand brings harmonisation across the EU regardsdata privacy. This is no Y2K and will not go awayso it is imperative if you haven’t started alreadyon the journey towards GDPR compliance thatyou must ensure within your organisation thatanyone holding personally identifiable data canprove the consent, the security and managementof that data. There are a number of questionsthat data holders need to ask themselves:

1. Right to access – can you find all the datayou hold on an individual, how quickly canyou respond to SARs?

2. Retention periods – do you know how longyou can lawfully hold the data for?

3. Data erasure – are you confident that the rightof an individual to be forgotten can be metand that every single trace can be removed?

4. Privacy by design – are you building in security steps from the outset?

5. Security – how many copies of your documents exist?

6. Consent – do you have consent to hold thedata and how will you use it?

7. Audit trails – GDPR is not just about beingcompliant but proving it in a court of law –can you confidently prove your processes are lawful?

When it comes to achieving GDPR compliancethe starting point recommended is to conductan assessment of the relevant data held todayand where it resides – opening with the digitisation of paper-based documents throughscanning and merging with any digitally bornmaterial.

The importance of having establishedGDPR-compliant policies

Andrew Cowling, Channel Marketing Specialist at FujitsuScanners imparts his expertise on why it is important toconsider digital processes to help towards GDPR-complianceand the wider digital transformation benefits

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More than just compliance

While GDPR is a strong reason, there are anumber of reasons for organisations to additionally embrace moving from paper todigital processes.

Investment in digital transformation now candeliver savings and efficiencies across the wholebusiness, as well as helping to prepare for futureregulatory compliance, legislation can be apowerful tool to drive a cultural change, soGDPR should also be seen in that light.

These benefits include:

• Better organised data, all stored in one place;

• Increased storage capabilities with Cloud-based servers;

• Quicker to both find and retrieve files;

• Ability to manage data more effectively;

• Easier to share information/files between colleagues and across office locations;

• Increased efficiencies/time savings foradministrative staff;

• Increased office space with less physical filing and;

• Greater security of data.

Deliver business efficiencies while helping toachieve compliance with GDPR. The potentialrisks associated with GDPR – most notably thefines and reputation – mean organisationssimply have to be prepared.

Fujitsu is working with a number of partners onspecific solutions for the public sector looking indepth at areas such as SARs, retention periodsand data handling and now have a solutionthat offers a methodical and structuredapproach to GDPR with impressive deploymentand proven track record success in addressingstringent German privacy laws over the lastdecade. If you’d like to know more then pleasecontact us today.

www.emea.fujitsu.com/scanners

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Broad in scope – small in size

* In terms of footprint (excluding paper chute, stacker, and projected parts) of A3-capable ADF type image scanner with scanning speed of 40 ppm ormore in A4 landscape (based on the investigation by PFU LIMITED as of December 1st, 2015)

Start your business’ digital transformation journey with the versatile and compact fi-7460and fi-7480 desktop scanners.

• Increase productivity, collaboration and customer satisfaction

• Meet legal and regulatory obligations anddisaster recovery objectives

• Save space and money

• Address sustainability management

As the smallest* A3 format scanners in theirclass capable of scanning even A2 and A1 sizedocuments, the fi-7460 and fi-7480 are perfectfor office use. Their versatile feeding capabilityruns from regular A8 to A3 sizes, and extends tofolded A2 and A1 documents as well as smallplastic cards. For maximum versatility, uninter-rupted mixed batch scanning eliminates theneed to sort your documents in advance.

Fast scanning of varied documents

The fi-7460 scans at the high-speed of 60 ppm/ 120 ipm and the fi-7480 is even faster at 80ppm / 160 ipm (A4, landscape, Color, 200 / 300dpi). They wake from power-saving sleep modein 1 second or less, so you can scan straightaway and continue working effortlessly – withno pauses or interruptions.

Thin or thick documents, the fi-7460 and fi-7480 can handle them. Their dependablepaper feed mechanism copes reliably withpaper thickness from 27 to 413 g/m2.

Uninterrupted volume scanning

Hundreds of documents can be scanned without interruption, thanks to a 100-sheetADF paper chute (A4, 80 g/m2). You can evenadd more paper while scanning or collect additional documents into the same captureroutine and file. It’s seamless.

Hassle free monitoring and administration

A backlight enhanced LCD screen within theoperating panel puts instant information atyour fingertips, including scanner settings,operating status, interaction hints and a papercounter. Also, selecting from the user panelpre-defined scanning routines created with the powerful PaperStream Capture solutionincluded in the package, is a breeze.

Intuitive, reliable paper feed

The fi-7460/7480 include exclusive functionsfor enhanced operation and nonstop scanning.

fi-7460/fi-7480 product introduction

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These devices mark a major technology break-through, achieving best-in-class feeding perfor-mance, matching and even surpassing smallerscale 7th Generation siblings. Innovations likeIntelligent Sonic Paper Protection (iSOP) andthe Fujitsu fi Series Skew Reducer technologymake scanning mixed batches at the desktop abreeze. These advanced scanners will minimisepre-processing time and effort throughout thecapture routine.

iSOP is a unique paper protection functionbased on acoustic sensors, which reduces therisk of documents being damaged duringimage capture. By sensing the audible soundof paper movement, iSOP stops feeding sheetsthe instant an irregular noise is sensed.

The Skew Reducer, another sensor driven innovation, eliminates the risk of physical skew being carried over from one sheet in amixed batch to the next.

These advanced technologies work alongsideproven functions such as the Brake Roller,which separates each document to enablesmooth digitisation. Additionally, each hopperside guide moves independently, making iteasy to adjust precisely to the document width.

Management all in one place

Scanner Central Admin software enables the fi-7460 and fi-7480 to be managed and maintained along with other Fujitsu scannersfrom a single location. Remote managementand administration means lower scannerdowntime anywhere in the world, plus providesthe benefit of cross-location control over theinstalled base of capture devices.

For further information or to book an evaluationunit contact your reseller today.

Optional extras

Post Imprinter (fi-748PRB)Locate the originals of scanned documentwhenever you need to. The optional imprinterunit prints identification markers like dates,alphanumeric codes and symbols on thereverse side of original documents.{Part Number – PA03710-D201}

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High performancedocument capture

The fi-7600 and fi-7700 help you reliably pro-duce digital information from paper documentscontent, in back-office applications, specificline-of-business processes and right across theorganisation. These models combine heavy-duty durability and high volume mixed batchcapture within a single device.

Highlights at a glance:

• Fast processing at 100 ppm/200 ipm (A4, landscape, colour, 200/300 dpi)

• Mixed batch scanning from A8-A3, 20-413g/m2, folded documents up to A1 and longer

• 30,000 document daily duty cycle

• PaperStream platform performance

• Patch code, barcode, blank page batch separation

• Barcode, matrix code and zonal OCR indexing included

Flexible – durable – high volume scanning

With scanning speeds of 100 ppm/200 ipm(200/300 dpi), the fi-7600 and fi-7700 greatlyimprove process efficiency. Large volumes ofinformation can be captured from variousmedia, including thin paper, plastic cards,envelopes and long page documents.

Smooth paper flow

The fi-7600 and fi-7700 automatically adjust topaper weights from 20-413 g/m². The straightpaper path reduces the load on a documentand assures reliable scanning regardless of thecondition and type of a document. By simplysliding a lever to non-separation mode, youcan easily scan thick and long documentsfolded in half, multi-layered document setsand envelopes.

Innovative paper feeding mechanisms

Skew Reducer automatically handles sheets ofpaper in a stack individually, so that if onesheet is fed-in skewed, subsequent sheets are

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Lower workload before and after scanning

The Automatic Document Feeder’s (ADF) independent side guides move to exactly theposition required for each batch. The adjustablestacker side guides support neat alignment of processed documents. The fi-7700 flatbedconsecutively scans thick, fragile or bound documents even with the document cover open.

For further information or to book an evaluationunit contact your reseller today.

not forced into physical skew. This ensures thatall information in the documents is capturedcorrectly, even in batches with mixed documentformats. The Paper Protection function monitorsdocument movement and automatically stopsfeeding when any irregularities are detected.

Form follows function

Both scanner models feature a unique marketproven design concept that adjusts to individualuser preferences and requirements. The fi-7700’sADF unit slides to either side or rotates by 180degrees. The fi-7600 is equipped with an opera-tion panel on both sides allowing for right andleft handed use. The LCD on the operation panelreveals the scanner status at a glance andenables instant operation.

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fi-7600/fi-7700 product introduction

Fujitsu Scanning Solutions

For more information please email us at scannersales@uk.fujitsu.com or visit http://emea.fujitsu.com/scanners

Fujitsu’s best-in-class scanner driver and document capturing software

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management at it’s best

Fujitsu scanners have a well deserved reputation for being the most reliable and hard-wearing devices on the market, offering transparency,