Shannon Tufts March 1, 2010 - Coates'...
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Document Metadata Shannon Tufts March 1, 2010
Transcript of Shannon Tufts March 1, 2010 - Coates'...
Document Metadata
Shannon Tufts
March 1, 2010
Documents Covered
in This Overview
1. Microsoft Word (2007)
2. Microsoft Excel (2007)
3. Microsoft PowerPoint (2007)
4. .PDF (portable document format)
Typical Document Metadata
Your name
Your initials
Organization name
Name of your computer
Name of the network
server or hard disk where
you saved the document
Other file properties and
summary information
Non-visible portions of
embedded OLE objects
Names of previous
document authors
Document revisions
Document versions
Template information
Hidden text or cells
Personalized views
Comments
Microsoft Word Document
How do you find the rest of
document metadata?
But wait…
there’s more metadata
to discover!
Microsoft Excel
1. Use the same steps as outlined for MS Word to
find much of the metadata
2. Excel sheets also can have underlying formulas
which are metadata
Microsoft PowerPoint
1. Use the same steps as outlined for MS Word
to find much of the metadata
2. PowerPoint files can have underlying
spreadsheets used to create charts
Note about Charts
• Microsoft Word and Excel can also have charts
embedded in a document.
• Double-click on the charts to display the underlying
spreadsheet and data composing the chart.
Portable Document
Format (.pdf)
• PDFs contain a variety of metadata:– Traditional Metadata (listed at beginning of this document)
– Embedded Content and Attached Files
– Scripts
– Hidden Layers
– Embedded Search Index
– Stored Interactive Form Data
– Reviewing and Commenting
– Hidden Page, Image, and Update Data
– Obscured Text and Images
– PDF (Non-Displayed) Comments
– Unreferenced Data can contain a variety of metadata
