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  • 1. Supporting Repository Development with Policies : Considering different approaches for a range of purposes Sarah Hayes, Aston University [email_address]

2. Worcester Research and Publications(Eprints) CoRE (Software from City College, Coventry) TheDeveloping Repositories at Worcester Project(DRaW) planned to embed repository use and provide an integrated repository service for staff 3.

  • This talk will discuss:-
  • Policies at Worcester for the DRaW Project
  • Clear brief for Eprints Research Repository (WRaP)
  • Approach for our content repository for learning and teaching materials (CoRE and other options)
  • Policies on embedding support for both
  • Some recommendations when planning policies for learning and teaching materials repositories
  • Open access? Well maybeAston developments

4. What were our policies at Worcester?

  • Initially, a plan of action, to guide decisions, but not a strict statement of procedure
  • Firmed up policies towards end of the DRaW Project with regard to our research repository (WRaP)
  • Considered a wide range of content types
  • Awareness of the need to design appropriate repository systems for different needs
  • Aware of need to embed policies for support

5. Policies for our Eprints Research Repository (WRaP)

  • Visited staff and uploaded papers, prior to official launch
  • No initial mandate, but good support from senior staff
  • Research papers, published articles, no Powerpoints alone
  • Emphasis on showcase, but to reflect our institutional outputs
  • PhDs and MScs, no undergraduate materials, visiting lectures
  • Linked with Graduate school, RAE, conference papers
  • Deposit/take down policies towards end of project
  • Google analytics to demonstrate good uptake
  • Staff generally happy to upload and pleased with system

6. Policies for content repository for learningand teaching materials (CoRE)

  • Staff only access, students cant upload
  • Due to poor uptake, our policy of reviewing of metadata was abandoned
  • Staff encouraged to submit materials to collections
    • E.g. course handbooks, exam papers, dissertations
    • Also video and audio files such as recorded lectures
  • Staff given options to choose who they would like to share with, if anyone

7. Changing our repository functionality Staff can now choose the individuals they wish to allow access to their resources 8. Using Repositories for Learning and Teaching: Can we find a recipe for success? DiglisHotel, May 2008 9. Success of online repositories for research publicationsUniversities use similar systems to store and access teaching materials Tutors reluctant to use such systems How might policies need to change? Difference between material created by lecturers and collections of materials Collections stored separately using a traditional repositories approach? Easy transfer or link between material in the VLE and repository Minimal metadatafor lecturer's own material and adopt a Web 2.0 style? A published paper Work in progress? 10. Learning Box, developed by Faroes Project 11. Some recommendations when planning policies for learning and teaching repositories

  • Enable a range of places to share, no one model fits all
  • Allow for many different types of materials and outputs
  • Apply restrictions, where necessary, copyright/IPR, sensitive materials
  • Embrace the open resources initiative, if appropriate
  • The use of tags, rather than metadata can help
  • Development of Web 2.0 style repositories, rather than conventionally structured ones
  • Links to virtual learning environments
  • Conventional repositories, for collections?
  • Embed processes for the management, sharing and re-use of learning materials and the support of repositories within universities.

12. Repository Embedding Day (RED) Our policy event to embed support DiglisHotel, October 2008 Whoduzit?Repository roles and tasks Tutor support MetadataAdvocacySystem updatesRepositories Web page 13. More work needed

  • To develop language and terminology that can be understood by all users
  • To understand where there is overlap and commonalities as well as differences in repository use
  • On institutional policies for the retention of learning resources and copyright clarification
  • On institutional recognition of the resources that teaching staff produce
  • On optimising the benefits of re-use

14. Open access? Well maybeAston activities

  • Aston have Equella flexibility being investigated
  • JISC bid for Open Educational Resources call
  • Collaboration with Subject Centres
  • Looking to explore a range of solutions
  • Explore cultural changes needed to make progress
  • And copyright issues to be addressed
  • Feedback findings to JISC
  • Thank you for listeningany questions?