SFY 2015 Capital Improvement Grant

Opportunity

Cayla Lewis, KAMU CRO

Agenda• Welcome• Grant Eligibility• Purpose, Goals & Objectives• Important Dates & Timeline• Budget Overview• Proposal Structure & Expectations• Application Point System• Reporting Requirements

CIG Eligibility• 2014 Kansas Legislature

appropriated $500,000 to the SFY 2015 Capital Improvement Grant (CIG)

• Eligible entities must have been awarded SFY 2015 Community-Based Primary Care Grant funding

CIG Purpose, Goals & Objectives

Purpose:Make capital improvement funding available to eligible Kansas Safety Net Clinics, resulting in the enhancement of the Kansas Safety Net infrastructure.

CIG Purpose, Goals & Objectives

Legislative Goal:“To increase the capacity of the safety net so that more underserved Kansans have access to and receive quality healthcare services.”

CIG Purpose, Goals & Objectives

Objectives:Increase the Kansas Safety Net infrastructure through funding one or a combination of the following projects:1. Building Expansion/Renovation2. New Building3. Health Information Technology (HIT)4. Equipment

Important Dates & Timeline

Day, Date Time EventFriday, July 18, 2014 - RFP ReleasedThursday, July 24, 2014 12:00 – 1:00 p.m. Technical Assistance CallThursday, July 31, 2014 By 5:00 p.m. Letter of Intent DeadlineFriday, August 15, 2014 By 5:00 p.m. Pre-Review DeadlineFriday, August 29, 2014 By 5:00 p.m. Application DeadlineFriday, September 19, 2014 - Application ReviewMonday, September 22, 2014 By 5:00 p.m. Grantees Announced

Budget Overview• Applicants may request up to

$50,000• A dollar-to-dollar match is required• State funding may not be used

toward the dollar-to-dollar match• Budget narrative and Line-Item

Budget form are required• KAMU draws down state funding per

the grantees submitted Timeline

Budget Overview• A dollar-to-dollar match is required– Local contributions, in-kind staff, cash

or confirmed and documented loans/lines of credit may be used as match

– Certification of Cash Matching Funds (Attachment C)

– Certification of In-Kind Contributions (Attachment D)

Budget Overview• State funding may not be used

toward the dollar-to-dollar match– Cash matching funds designated for this

project may not be derived from state grants.– Materials and equipment that have been

purchased with state funds may not be used as matching in-kind contributions

– In-kind staff contributions are confined to staff that are “Project Coordinators”, and only time devoted to the CIG project.

Budget Overview

• Budget narrative and form are required– Line-Item Budget Form is required

(Attachment B)– Budget narrative is limited to one page,

12 pt. in Times New Roman font

Budget Overview• KAMU draws down state funding per

the grantees Timeline submitted– Funds are drawn down quarterly – Applicants Timeline (Attachment E)

need be as accurate as possible– Grantees must inform KAMU of Timeline

changes immediately– State funds are restricted from accruing

interest (i.e. held in a bank account)

Proposal Structure & Expectations

• Application Cover Sheet (Attachment A)• Executive Summary• Project Narrative• Line Item Budget Form (Attachment B)• Budget Narrative• Certification of Cash Matching Funds

(Attachment C – If Applicable)

Proposal Structure & Expectations

• Certification of In-Kind Contributions (Attachment D – If Applicable)

• Project Timeline (Attachment E)• Supplemental Documentation–Matching funds documentation– Floor Plans– Lease Agreement– Other project specific documentation

Proposal Structure & Expectations

• All narrative is written in 12 pt. New Times Roman font

• Project narrative is limited to 10 pages total

• Budget narrative is limited to 1 page total

• Make sure all forms that require a signature are signed

Proposal Structure & Expectations

• Timeline (Attachment E)– Indicate the actual grant dollar amount

needed by month on the form– Indicate an “X” in months when

matching dollars are spent – Grantees need to contact KAMU

immediately if the submitted Timeline changes

Application Point System

Need 30 Points

Response 25 Points

Impact 15 Points

Resources/Capabilities 15 Points

Budget 15 Points

TOTAL 100 Points Possible

Reporting Requirements

• Quarterly Reporting RequirementsReport Deadline Project Activity

January 9, 2015 September 1, 2014 – December 31, 2014

April 10, 2015 January 1, 2015 – March 31, 2015

July 10, 2015 April 1, 2015 – June 30, 2015

Reporting Requirements• Annual Reporting Requirements– As a grantee of the SFY 2015

Community-Based Primary Care Grant, it is required to report data into the Quality Reporting System (QRS)

– QRS is available for data entry from January 1, 2015 through March 15, 2015

– Noncompliance with reporting requirements may result in future penalties of state funding

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For more information, contact:

Cayla Lewis, KAMU CROclewis@kspca.org(785) 233-8483