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VISIONA Christ-centered Leading Academic Institution in Producing Competent and Socially Responsible Graduates.

MISSION

Saint Francis Xavier College commits to provide quality, relevant, responsive and transformative education for sustainable development.

GOALS1.To provide quality instruction and delivery of service.2.To establish research culture.3.To develop entrepreneurial skills of individuals.4.To strengthen partnership with the various stakeholders.

CORE VALES

SERVICE FORTITUDEEXCELLENCE CHRIST-CENTERED

THE SFXC ORGANIZATION

SAINT FRANCIS XAVIER COLLEGE, INC.

DTR and Leave Policies

Work Schedule1.All SFXC personnel, both Academic and Administration, shall follow this working schedule:a.8:00am 12:00pm and 1:00pm 5:00pm.

2.Only college deans and program heads can avail of the semi-flex schedule:a.8:00am 12:00pm and 1:00pm 5:00pm orb.9:00am 12:00pm and 1:00pm 6:00pm

3.Every employee may avail of the 5 minutes allowance per day. Thus, an employee who comes in anytime between 8:01am to 8:05am is not yet considered tardy. Consequently, an employee who comes in at 8:06am is already considered late.

4.If an employee in semi-flex schedule comes in at 8:06am and onwards, then he/she will be considered to have availed of the 9:00am-6:00pm schedule. Meaning, if she comes in 8:10am, then he/she must log out at 6:00pm

5.Faculty members who have classes at 7:30am shall follow this working schedule: 7:30am 4:30pm.

Employees reporting for work after their assigned work schedule will be considered tardy and will be subject to the sanctions set forth in the schools Tardiness Policy.

Use of Biometrics When Logging In1.Logging in and out using the biometrics scanner is MANDATORY. 2.Employees who go directly to meetings/appointments/advocacies (thus were not able to log in), are requested to seek approval from their respective immediate superiors at least a day before. A manual Daily Time Record (duly signed by the immediate superior) should be submitted to the HR Generalist a day after the cut-off. Please refer to Payroll Policies.

TARDINESS POLICY:For purposes of corrective action, the following will be followed:

Frequency of InfractionCorrective Action3-4Written Warning5-63 days suspension7-85 days suspension9-107 days suspension11Dismissal

1.Counting of instance of tardiness is after the five-minute (5-minute) allowance. This means that an employee will not be considered tardy if he comes in at 8:03am. But if on the second day, he came in at 8:06am, then that instance will already be counted as 1 instance.2.Number of instances of tardiness will be cumulative. This means that an employees tardiness for this month will be carried over to the next months until December 31 of every year.3.Everyone will have a clean state every January 1 of each year.4.Tardiness will be counted on the two log ins per day i.e. in the morning and after lunch5.Tardiness of teachers in coming to their respective classes will form part of their Performance Appraisal.

Employees will be eligible for leave credits upon regularization, schedule as follows:

All applications for Leave should be duly accomplished and approved by the immediate superior before these will be submitted to the HR department.

DepartmentEligibilityVacation LeaveSick LeaveAcademic PersonnelAfter 6 consecutive Semesters15 days15 daysAdministrative Personnel After 6 months 15 days15 days

3. Sick Leave is availed only for reasons concerning inability to work due to a particular sickness/illness. Absences for three (3) days and beyond due to sickness would require a Medical Certificate. In some instances, Sick Leave can also be availed of during emergency cases.

4. Vacation Leave is availed when an employee wishes to go on vacation or to attend to personal matters. This type of leave also can be availed when there is death of a family member.

5.Un-used sick leave credits will be convertible to cash, given every January of the following year. For instance, un-used sick leave credits for 2013 will be converted to cash and given to the employee January of 2014.6.Un-used VL will not be convertible to cash and cannot be carried over the next year.7.Leave credits refresh every January 1.

8.Employees who are hired within the calendar year (e.g. June 1) shall be given leave credits upon their regularization, but these will be pro-rated. 9.Employees resigning within the calendar year (e.g. June 1) shall have their pro-rated SL credits converted to cash, and will form part of their last pay.10.The minimum leave that an employee can avail of is half () day.

Approval for leaves should be sought based on the following schedule:

Nature of LeaveWhen Notice Should be GivenDeadline of Submission of LeaveVacation LeaveLess than 3 days3 days and more- at least 3 days before- at least 1 week before- at least 3 days before- at least 1 week beforeSick / Emergency Leave - at least 2 hours before log in timeOn the first day upon return to work

12.All leaves to be approved by the Academic Dean, School Administrator and President. An application for leave is considered disapproved if any one of them disapproves the leave.

13.It is the employees responsibility to seek approval of their leaves. Therefore, if no response as to the approval/disapproval was given, employees are encouraged to make a follow-up from their respective immediate superiors. Employees are discouraged from taking the leave if no approval was given because this may fall under Absence without Official Leave (AWOL).14.Leave credits must be exhausted first before leave without pay can be availed of.

15.Employees cannot avail of SL or VL during periods of disciplinary action, i.e. suspension.

Insert form for log-in/log outInsert form for leave

Payroll Processing Policies

SalariesBasic pay is the compensation received by any employee for the 8 hours worked for 5 days in a week. This is determined by the Management through an approved salary structure primarily based on the monthly minimum rate of CARAGA region, type of employment (temporary or permanent) and relevant experience, among others. Salaries are released every 15th and 30th day of the month (or last day for February).

First Salary of New EmployeesNew employees should have rendered at least 5 days of work before the cut-off to receive their first pay. If days worked are less than 5 days, it shall be included in the next payroll.Overtime PayNo overtime pay shall be paid by the school for employees who work beyond their assigned work schedule.

Are we allowed to have overtime? What if our immediate head requested us?

Existing Process Request for OvertimePayroll schedule

Below is the semi-monthly payroll schedule. The deadline of passing attachments to daily time records (e.g. leave forms, medical certificates, approved travel orders, appearance certificates, DTR slips) is exactly 1 day after the cut-off date. Pay date is every 15th and end of the month. Payroll periodDeadline for HR Generalist ComputationDeadline for Accounting checkingPay dateDeadlineDeductions26 of previous month 10th of current month3 days after cut-off2 days after submission by HR Generalist15th of the current monthSSS Premium, Philhealth Premium, SSS Loans11th 25th of the current month3 days after cut-off2 days after submission by HR Generalist30th of the current monthTax, HDMF premium & loansPayment to instructors and admin staff who handle extra load will follow the same schedule as specified above. Therefore, it is imperative that all supporting documents must be submitted on time. Late submission of supporting documents would mean that payment for the said day will be credited on the next payroll period.