Sexual Assault Services Program (SASP) 2014 Continuation Application Webinar Criminal Justice...

Sexual Assault Services Program (SASP)

2014 Continuation Application Webinar

Criminal Justice Coordinating CouncilVictim Assistance Unit

May 14, 2014

CJCC 2014 SASP Continuation Webinar

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Agenda• Overview• Eligibility• Program Requirements• Budgeting & Allowable Costs• Application Instructions• Timeline• Q & A


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Overview• SASP was established under the Violence Against

Women Act and Department of Justice Reauthorization Act of 2005 (VAWA 2005), 42 U.S.C. §14043g

• First federal funding stream solely dedicated to victims of sexual assault

• SASP encompasses four funding streams • The law’s purpose is to provide intervention, advocacy,

victim accompaniment, support services, and related assistance for adult, youth, and child sexual assault victims

• May also serve collateral victims


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Overview (cont.)• SASP Formula Grant Program assists states and

territories in supporting rape crisis centers and other nonprofit, nongovernmental organizations or tribal programs that provide core services, direct intervention, and related assistance to victims of sexual assault

• Funds provided through the SASP Formula Grant Program are designed to supplement other funding sources


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Purpose Areas• Provide intervention, advocacy, accompaniment (e.g.,

accompanying victims to court, medical facilities, police departments, etc.), support services, and related assistance to: o Adult, youth, and child victims of sexual assault; o Family and household members of such victims; and o Those collaterally affected by the victimization (e.g., friends, coworkers,

classmates), except for the perpetrator of such victimization.

• In FY 2014, funds under the SASP Formula Grant Program may be used for the following purposes: o To support the establishment, maintenance, and expansion of rape crisis

centers and other nongovernmental or tribal programs and projects to assist those victimized by sexual assault, without regard to the age of the individual.


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Intervention and Related Assistance

• 24-hour hotline services providing crisis intervention services and referral; • Accompaniment and advocacy through medical, criminal justice, and social

support systems, including medical facilities, police, and court proceedings; • Crisis intervention, short-term individual and group support services, and

comprehensive service coordination and supervision to assist sexual assault victims and non-offending family or household members;

• Information and referral to assist the sexual assault victim and non-offending family or household members;

• Community-based, culturally specific services and support mechanisms, including outreach activities for underserved communities; and

• The development and distribution of materials on issues related to the services described in the previous bullets.

• Funds cannot be used to support sexual assault forensic examiner projects or criminal justice activities (e.g., law enforcement, prosecution, courts, or forensic interviews).


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Eligibility• Awards are limited to 2013

Competitive Award recipient organizations

• …limited to rape crisis centers and nonprofit, nongovernmental or tribal organizations

• …that provide services to crime victims


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Other Eligibility Highlights

• Help applying for CVCP• Compliance with federal and

state regulations• Services to victims of federal

crimes• Promote victim safety

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Other Eligibility Highlights

• Record of effective services• Promote community efforts to aid

victims• No charges to victims receiving

SASP-funded services• Nondisclosure of confidential and

private information • LVAP 5% certification



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Program Requirements

Federal Reporting Requirement

CJCC Reporting Requirements

Annual report

Due February 15

Victim Services Statistical Report (VSSR)

Due January 30, April 30, July 30 and October 30

Outcome Performance Measures (OPM)

Due May 30 and November 30

Subgrant Expenditure Requests (SER)

Select monthly or quarterly


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Activities that Compromise Victim Safety and Recovery • Excluding victims from services and assistance based

on their identity and/or demographic characteristics• Compromising the confidentiality of information and

privacy of persons receiving OVW-funded services• Denying individuals access to services based on their

relationship to the perpetrator • Developing materials that are not tailored to the

dynamics of sexual assault or the culturally specific population to be served

• Practices that impose restrictive conditions to be met by the victim in order to receive services

• Requiring the victim to report the sexual assault to law enforcement


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Out-of-Scope Activities • Research projects • Sexual assault forensic examiner projects • Activities focused on prevention efforts• Criminal justice-related projects, including

law enforcement, prosecution, courts, and forensic interviews

• Domestic violence services that do not relate to sexual violence


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Budgeting and Allowable Costs


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What is the purpose of a budget?

• Accountability• Ensures that your agency’s plans are

communicated clearly to CJCC• Should be consistent with your narrative

and proposed goals• Must use Excel Worksheet this year

• ***CJCC will not pay for expenses that are not in the approved budget***


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Personnel• Includes employees, volunteer time and

over-time• Gross Pay, FICA & Fringe benefits (e.g.

Retirement)• Amount claimed this period

o Gross pay x % of time = amount claimedo ($1,000 x 80% = 800.00)

• Volunteer time valued at $12 per hour• Volunteer dollars recorded in “Volunteer”

column carried over from Volunteer Monthly Time Record


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A. (1) Personnel/Salaries


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A. (2) Personnel/Fringe Benefits


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Travel Expenses

• Must abide by State of Georgia Travel Regulations/Local/Federal Travel Regulations

• http://sao.georgia.gov/state-travel-policy• http://gsa.gov/perdiem

• Prior approval for out-of-state travel• Lodging, airfare, transportation/cab fare and meals• Mileage – show number of miles x approved rate• Expenses must be supported with receipts• Record Mileage log• Training related expenses – all trainings for which you would like

to be reimbursed submitted 30 days prior to paying registration

http://sao.georgia.gov/state-travel-policy

http://sao.georgia.gov/state-travel-policy

http://gsa.gov/perdiem


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Travel Guidelines- Things to

Remember!!• Funding is not authorized for lodging within 50 miles of the

subgrantees’ place of business• Funding is not authorized for meals within thirty (30) miles

of the subgrantees’ places of business, and when traveling outide a thrity-mile radius, the employee must be away for more than 12 hours

• According to the Federal Travel Regulation (FTR), travelers are entitled to 75% of the prescribed meals and incidental expenses for the first and last day of travel.


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B. Travel


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Equipment Expenses• Item must cost $5,000 or more to be considered

as equipment • Copy of invoice for equipment must be attached

to the reimbursement• Equipment inventory list maintained• Equipment purchases must be approved before

purchasing• Cost of equipment not exclusively used for VOCA

activities must be prorated


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C. Equipment


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Supplies• Description of expense

• “Office supplies” – listed in budget detail• Postage• All “equipment” under $5,000

• Receipts for expenses must be maintained at your agency


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D. Supplies


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Printing/Media• Acknowledge funding source

o Wording located in subgrantee manual – may depend on whether entire publication or only portions are funded --“This project is supported by Award No. _____ awarded by the Office for Victims of Crime, office of Justice Programs and administered by the Criminal Justice Coordinating Council”

• Provide example 30 days before purchase for budget approval

• Submit copy of final brochures, etc with request for reimbursement


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E. Printing


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Other• Rent, Local/Long distance, Cell phone,

Utility bill (time periods should be noted in description)

• Copy of contractual/consultant agreement should be submitted to CJCC and kept on file


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F. (1) Other/Costs


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Contractual/Consultant Policies

• Fees cannot exceed $450/day or $56.25/hour• Written contract

o Services to be performedo Rate of compensation – should be reasonable

according to past billing history or market rate (submit samples to CJCC)

o Length of time services will be provided

• Payment for services rendered• Services during contract period


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F. (2) Other/Consultants


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Budget Summary


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No Match for SASP!


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Unallowable Expenses• Non-budgeted items• Bonuses• Entertainment

(including food)• Alcohol• Fundraising

• Non-grant related Accounting/Bookkeeping expense

• Renovations/construction – unless making services ADA compliant (e.g. wheelchair ramp)

• See p. 16-20 of RFA for more allowable and unallowable costs


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Online Application Instructions

• Agencies with more than one 2013 award must submit an application for each grant number to receive continuation funding for that award

• Applicants will not be able to log out or log back in once the application is started

• CJCC recommends that each applicant compile all information requested in this RFP before beginning the online application

• Allow 2-3 hours for completion


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Online Application Instructions

• Technical difficulties or emergency circumstances? Contact Shontel Wright immediately at [email protected] or 404.657.1961

• Applications must be submitted by 11:59pm on Saturday, May 31, 2014.

• There is no commitment on the part of CJCC to fund an application or to fund it at the amount requested.

mailto:[email protected]


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Completing the Online Application


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Common Errors• Wrong grant number• Budget format• Wrong agency name• Unallowable and

unreasonable costs• Not submitting the

attachment(s)


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Continuation Award Timeline

Milestone Target Date

Release RFA and open application May 1, 2014 (Done May 2, 2014)

Application closes May 31, 2014

CJCC staff review June 1-30, 2014

Target dates for Committee and Council Meetings

July 1-15, 2014

CJCC sends award packets to subgrantees

August 1, 2014

Award packets due to CJCC September 15, 2014

Start of VOCA grant year October 1, 2014

Start of VAWA and SASP grant year January 1, 2015


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Q & A

?


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Conclusion• Remember to read the RFA carefully and

CONTACT us! We’re here for you!

Betty Barnard – [email protected] – 404-654-5691Jonathan Peart – [email protected] – 404-657-1973Shontel Wright – [email protected] – 404-657-1961

• Thank you - we appreciate your service and dedication to victims in Georgia




Sexual Assault Services Program (SASP) 2014 Continuation Application Webinar Criminal Justice...

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