SEVIS: Addresses and Names - Study in the States · 5/16/2014 · Names – Frequently Asked...
Transcript of SEVIS: Addresses and Names - Study in the States · 5/16/2014 · Names – Frequently Asked...
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SEVIS: Addresses and Names
U.S. Department of State
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Questions Pod: Located in the upper left-hand corner of the webinar screen.
Communications
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May 16, 2014
U.S.DepartmentofState
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Documents Available To Download Today• Webinar Participant Guide• SEVIS Name Standards• SEVIS Accreditations and Recognitions
Conversion Job Aid (rev. 7 May 2014)• SEVIS Conversion Worksheet (rev. 30 Apr 2014)• FAQ Form I–17 Accreditations and Recognitions
Conversion (rev. 7 May 2014)
Also look on Study in the States for these materials.May 16, 2014
U.S.DepartmentofState
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• Addresses in SEVIS– Informatica© AddressDoctor– Address Standards– Address Validation– Implementation Timeline
• Top Address FAQs – Q/A Session• Names
– ASCII Code Names, Editing, and Deciphering Passports
• Top Name FAQs – Q/A Session• ResourcesMay 16, 2014 5
AgendaU.S.Department
ofState
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SEVIS Addresses
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U.S.DepartmentofState
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Addresses in SEVIS• New modal window to add/edit addresses• Addresses will be validated using a validation
tool• SEVP currently exploring Informatica©
AddressDoctor as the validation tool
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Informatica© AddressDoctor• Addresses are validated to comply with USPS
standards• Address type (physical, mailing, etc.) is determined
by the tool• Indication of the “quality” or deliverability of an
address can be provided• Address “suggestions” in the case of incomplete,
invalid, or inaccurate address entries• Ability to override an indication of an invalid address,
and to add known addresses to the system as acceptable and confirmed addresses
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U.S.DepartmentofState
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Informatica© AddressDoctor
http://now.informatica.com/en_address-validation-best-practices_white-paper_02098.html?uid=12-20551
More information on AddressDoctor can be found at:
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U.S.DepartmentofState
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Address Standards
• SEVIS will validate all U.S. addresses against standards defined by the USPS
• SEVIS will require that, at a minimum, all U.S. addresses have a valid city, state, and zip code
• Addresses entered or updated via batch interfacing will fail validation if the city, state, and zip code do not agree
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U.S.DepartmentofState
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Address Validation
• SEVP will apply validation standards to existing SEVIS addresses, in order to provide an indication of the “quality” of that address to School and Program Sponsor users
• In some cases, SEVP may correct existing addresses to conform to the standards; however, we are not requiring institutions to edit existing addresses to conform to new standards
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U.S.DepartmentofState
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Timeline for Implementation• SEVP is planning on implementation in the Fall of
2014; however, the final implementation date is contingent on completion of testing and acquisition of the tool
• BUT You can start NOW!• Enter any new addresses according to the
standards
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U.S.DepartmentofState
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Addresses – Frequently Asked Questions
1. Will SEVIS validate all addresses, including international addresses?
2. Will there be new SEVIS alerts for addresses of “low quality?”
3. If our address or one of our student’s address is changed, will we be notified?
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U.S.DepartmentofState
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Questions and Answers
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SEVIS Name Standards
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U.S.DepartmentofState
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• Family/Primary Name• First/Given Name• Middle Name• Suffix• Indicator that a person has no name other than
the Family/Primary Name• Passport Name• Preferred Name
Name Fields*
SEVIS Name Fields
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U.S.DepartmentofState
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SEVIS will impose a universal standard of naming conventions, so names are entered consistently.
Name Standards
• Latin alphabet, no hyphens, no apostrophes• One space between names• No: LNU, FNU, Unknown, Not Applicable• UNK, NA – requires confirmation of name
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Compatibility with Other Systems
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• SEVIS will conform to international standards for passport machine readable zone
• Standards described in Document 9303 – Machine Readable Travel Documents, Sixth Edition 2006; International Civil Aviation Organization– Used globally
– ISO endorsed
http://www.icao.int/publications/Documents/9303_p1_v1_cons_en.pdf
U.S.DepartmentofState
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Passport Data Page Zones
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Visible Inspection Zone (VIZ)
MachineReadableZone (MRZ)
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Visual Inspection Zone
• Passport-issuing country determines:– Primary identifier
– Secondary identifier (name components not included in primary identifier)
• Names can include national-specific characters
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Machine Readable Zone – Line 1
SOURCE: Doc 9303 , page IV-42
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MRZ Acceptable Characters
SOURCE: Doc 9303; page IV-47
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U.S.DepartmentofState
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Advantages of MRZ StandardsIssuing country determines transliteration of names into MRZ standard
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U.S.DepartmentofState
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Name Example #1Name: Alan Benjamin Thompson, IIIName in VIZ Thompson, Alan BenjaminName in MRZ P<CANTHOMPSON<<ALAN<BENJAMIN<<<<<<<<<<<<<<<<<Name in SEVIS
Family/Primary Name: ThompsonFirst Name: AlanMiddle Name: BenjaminSuffix: IIIPreferred Name: Ben ThompsonPassport Name: Alan Benjamin Thompson
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Name Example #2
Name: Marie-Hélène D’AmicoName in VIZ D’AMICO, MARIE-HÉLÈNEName in MRZ P<CANDAMICO<<MARIE<HELENE<<<<<<<<<<<<<<Name in SEVIS Family/Primary Name: DAmico
First Name: Marie HelenePreferred Name: Marie-Helene D’AmicoPassport Name: Marie Helene DAmico
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Name: SankaranName in VIZ SANKARANName in MRZ P<CANSANKARAN<<<<<<<<<<<<<<<<<<<<<<<<<<<<<Name in SEVIS
Family/Primary Name: Sankaran This individual has no name other than the primary
namePreferred Name: SankaranPassport Name: Sankaran
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Name Example #3
U.S.DepartmentofState
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Phasing-in of SEVIS Name Standards
• Will begin with ability to add/edit existing names• Batch testing will begin in November
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Names – Frequently Asked Questions
1. What is the purpose of the Preferred Name field?
2. Are you coordinating your name standards with other government agencies; such as, the Department of Motor Vehicles (DMV) or Social Security Administration?
3. Will you coordinate these requirements with batch vendors?
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U.S.DepartmentofState
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4. Why do you need to capture the Passport Name?
5. What should we do if we don’t have the passport to refer to when creating the Form I-20?
6. What happens if the names in our university database do not meet the SEVIS standards?
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Names – Frequently Asked Questions
U.S.DepartmentofState
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7. How will PDSOs, DSOs, ROs, and AROs be notified if SEVIS changes a nonimmigrant’s name?
8. Are we required to enter a Preferred Name or a Passport Name?
9. When do we have to start complying with these standards?
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Names – Frequently Asked Questions
U.S.DepartmentofState
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10. Will school/sponsor officials get a list of nonimmigrant names in advance, which will be changed?
11. Will nonimmigrants have a record on their Form I-20/DS-2019 of their pre-conversion name?
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Names – Frequently Asked Questions
U.S.DepartmentofState
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Questions and Answers
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Resources
• SEVIS Information Page– http://studyinthestates.dhs.gov/sevis
• Webinar Page– http://studyinthestates.dhs.gov/webinars
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• SEVIS E-mail: [email protected]
• Department of State E-mail: [email protected]
• SEVP Response Center: [email protected]
• SEVIS Help Desk: 800-892-4829
Study in the States Website
Other Resources
May 16, 2014
U.S.DepartmentofState