Set up an HR Department in an Organization
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To set-up an HR Department in an Organization Shalini K K June 2009
description
Transcript of Set up an HR Department in an Organization
To set-up an HR Department in an Organization
Shalini K KJune 2009
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What company expects from HR
Balance Forces
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HR Mission
To facilitate the alignment of human capital with organizational goals.
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The Building blocks of HR
HUMAN RESOURCES
HUMAN RESOURCE PLANNING
ORGANIZATION/ JOB DESIGN
SELECTION &
STAFFING
PERSONAL MANAGEM
ENT
COMPLAINCE ISSUES,POLICI
ES PROCEDURES
PERSONAL RESEARCH & INFORMATION
SYSTEM
INTERNAL COMMUNI
CATION
EXTERNAL COMMUNI
CATION
COMP&BEN
EMP ASSISTAN
CE
GRIEVANCE RESOLUTIO
N
TRAINING & DEVELOPM
ENT
PERFORMANCE
MANAGEMENT
ORGANIZATION
DEVELOPMENT
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HR Planning
Planning for Future Balance by comparing the number of needed employees to the number of present employees who can be expected to stay with the organization, which leads to experienced and capable personnel.
Planning for recruiting or laying off employees. Planning for the development of the employees to be sure the
organization has a steady supply of experienced and capable personnel.
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Organization / Job design
Defining how tasks, authority and systems will be organized and
integrated across organization units and the individual jobs.
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Selection and staffing
Job descriptions, selection tools, mode of selection, background checks to be designed.
Internal and external recruitment policies to be designed. Templates of appointment letter, offer letter and reference forms to
be introduced. Recruitment manual to be made.
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Personnel Management
Determine the compliance issues - wages and hours of work, leaves of absence including maternity leaves, harassment, and others.
Policies and procedures manual- cover everything from establishing the company as an at-will employer to benefits.
Employee files- Application for Employment form or resume, any insurance forms that the employee may have signed, and performance appraisals.
Recordkeeping - HRIS, confidential records, other forms to be maintained.
Employee handbook to be designed compliance with state regulations and that the policies and the way they are written are in the best interests of the company.
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Contd…
Check if basic policies are in place. These can be thought of as grouped into conditions of employment, benefits, and disciplinary processes.
Check if there is a balance between stated corporate and employee rights and obligations.
Ensure all the required postings, forms, and documentation required by the respective governmental agencies
Canteen- Coupons , contractor details, budget for canteen and other forms to be kept in place.
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Personal research & Information system
Information function- Changes in policies, changes in benefits, even changes in laws must be communicated to all employees.
Employee communications - handbook, newsletter, recognition programs, announcements, electronic communication.
Internal communications -policies and procedures, management development, management reporting.
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Compensation & Benefits
Compensation - methods, consistency, market to be designed. Mandated benefits like PF, ESI,Gratuity, worker's compensation
has to be planned. Optional group benefits i.e. insurance, time off benefits, flexible
benefits, retirement plans, employee assistance programs, perks to be designed.
Payroll (i.e. internal vs. external options, compliance) needs to assessed and maintained.
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Employee Assistance
Employee relations - labor agreements, disciplinary procedures, employee recognition, providing personal problem solving, counseling to individual employees.
Union/ Labor relations- ensuring healthy union/organization relationships.
Safety and health of employee
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Training and Development
Induction, training, staff development, tuition reimbursement, career planning, succession planning, sabbaticals need to kept in place.
Templates for training calender, training modules and proposals to be designed.
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Performance Management
Performance appraisal, performance evaluation, competency mapping ..etc to be maintained.
KRAs of each employee to be designed. The necessary templates such as appraisal form, competency
mapping form needs to be kept in place. Keep a check on absenteeism, tardiness, turnover, poor quality,
missed deliveries, and poor productivity.
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Organization Development
Assuring healthy inter, intra-unit relationships and helping groups initiate and manage change.
Managing change during mergers , acquisitions, recession ..etc.
Thank You
