Session Outline

1. Introduction

2. Profile

3. Networking

4. Competency Assessment Tool

5. Teams and Administration

6. Content Features

7. Exchange Module

8. Support

9. Doubts

If you have an AIESEC.net account, the username and password are identical

Or create a new account

Login Screen

MyAiesec Tools

Home

Here you can find your stage description and some important tools.

Profile

Here you can see and edit the basic settings of your profile.

MyAiesec Tools

MyAiesec Tools

Email or Inbox

Here you can check your "name.surname@aiesec.net" email address, and your internal messaging inbox.

MyAiesec Tools

Teams

Here you can manage and track the teams you are a part of.

MyAiesec Tools

Groups

Here you can manage and track the groups you are a part of.

MyAiesec Tools

Networking

Here you can see, increase and manage your personal networks on MyAIESEC.net.

MyAiesec Tools

News

Here you can get news relevant to your GN, country/territory and LC and you can browse through other entities news, too.

MyAiesec Tools

Classified

Here you can find others and promote your opportunities in and outside of AIESEC - for members, alumni and organisations.

MyAiesec Tools

Wiki

It is a growing collection of pages that - if not set differently - can be viewed, created and edited freely by every user .

MyAiesec Tools

Foruns

Host conversations of any nature - from general discussions to Q&As.

MyAiesec Tools

Files

Find and share all your relevant resources here.

MyAiesec Tools

Surveys

Give and get structured input and feedback to and from users of the platform.

MyAiesec Tools

Partnership Menu

Here you can add a new partner organisation, create a contact for this new organisation, update current organisation details and much more. Basically, this feature was made for partnerships.

MyAiesec Tools

Exchange Module

The exchange module is our worldwide database and it contains all our TNs and EPs.

MyAiesec Tools

Administration

The 'Administration' links appears in the left menu for member of the Executive Board (EB) or President of a Committee.

Other Tools

 Leave the system

Use the support button to report your bugs, ask questions, and make suggestions to improve myaiesec.net

More Information

Now, we will see a little more about some of these tools!

My profile

Filling in this section enables you to get a basic identity, supporting you to use our features and interact with the other users

of the platform.

Profile Menu: Some questions

• How do i edit my personal information?

• How do i change my profile picture?

• How do i put my CV in myaiesec.net?

• How do i know what is my country of origin and who can change it?

• How do i change my password?

Personal Information

Profile Picture

CV in myaiesec.net

Country of origin

Password

Networking

Your contact list

Here you can see the users who have invited you to be added to their contact list.

Here you can see the users who you have invited to be added to your contact list.

Add contact

Add contact

The same result is obtained through the Search menu

The competency assessment tool

• This tool has been designed to help you take a planned approach to your personal development.

• Using the tool, you will be able to capture your learning and progress by creating an AIESEC Competency Profile.

How to access

Login screen

Again, if you have an AIESEC.net account, the username and password are identical

How to...

• How to view my tasks?

• How to create a new profile?

• How to manage my created profile?- Producing a self profile

- Producing a 360 profile

• How to view my created profile

My tasks

Creating a new profile

A new profile will appear in “my profiles” menu.

Managing your created profile

Self profile and 360 profile

A self profile being your view of yourself while a '360‘ profile is one where you invite people to rate you.

Contributions from five other people are required before a '360' profile is complete.

Producing a self profile

Producing a 360 profile

Insert the name of the member you are trying to find

Or see the members who you already invited!

Created profile

So you will see your competency avaliation results.

Teams

• Only EBs are allowed to create, modify, or administer teams under their scope, it means than an MC can administer the teams that are registered in its country.

• Team members receive access

level to create content in the scope that the team is created.

Team: Some questions

• How to create a team?

• How to add new members to the team created?

Creating a team

Click teams

Create like you would any content

Creating a team

Select your LC

Team details (inc can anyone join)

Team homepage content

Creating a team

Add members (takes you to the standard member search screen)

Adding new members

Click

Enter details

Notes

• Make sure to add yourself as a team member!– I’m sure this will be fixed, and even if you

forget you can browse for the team and click “administer”

• From the team screen you can view members or the team page.

• From the administer screen you can change details or message all members.

Content Features

• When we say content feature we refers to: Classified, News, Wiki, Forum or File.

• Content features can be searched and the way of use them is the real knowledge management practice of that entity (AI, GN, MC or LC)

About Classified

• The feature works as the classified in the news papers

• Can be searched with keywords or using the advance search base on the category or scope

• User can subscribe and flag• The information is available in

the system, can’t be sent to the users inbox.

• Classified expires, consider the publication and expiration dates when creating them

About Classified

Create a new classified

Search for classifieds

Refine your search using the filters!

About News

• The feature works as a News board.

• As usual users are allowed to create and administer the news.

• Can be searched with keywords or using the advance search base on the category or scope.

• The information is available in the system, can’t be sent to the users inbox.

• News expires, consider the publication and expiration dates when creating them.

About News

About Wiki

• The feature works as wikipedia the idea of the feature is to be use as a tool for knowledge sharing.

• Can be searched with keywords or using the advance search base on the category or scope.

• User can subscribe and flag, and rate (using the start system).

• A wiki doesn’t expire and can not be deleted.

• The administrator can see the different version of the wiki.

About Wiki

Search for wikis

Refine your search using the filters!

Create a new wiki

Enter the name of your wiki

Enter the words that users can use to find the wiki.

Enter a short description of the wiki and what it is about.

Select the category the wiki belongs to.

Define permissions.

Build your wiki page.

And create it!

About Forums

• The feature works as a pool of forums

• Can be searched with keywords or using the advance search base on the category or scope

• User can subscribe and flag, and rate (using the start system)

• User can comment or can send private message to the person that have replied

• You as administrator can delete a comment

• A forum doesn’t expire and can not be deleted

About Forums

About File

• The feature works as big repository of file

• Can be searched with keywords or using the advance search base on the category or scope

• User can subscribe and flag, and add sections base on the permission system

• A file can not be deleted but you can change the file, and edit the description.

About File

Example for using content items

• Promoting a conferenceo Classifieds – Put it as an opportunity and promote

the conference, direct to the wiki or to the registration survey.

o News – promoting conference.o Wiki – everything about conference, including link to

delegate package. o File: add the delegate package and share the link.o Survey- application form.

Exchange Module

To access the Exchange module you:

o Need to be in Taking Responsibility(TR), Leadership Role (LR) or Exchange (X) stage

o You should have cleared the exchange certification test (on the old Insight XP or in the new myAIESEC.net Exchange module )

o You need to be assigned a role: if you are in TR you need to be a team member, if you are in LR you can be team member, team leader or Executive Board or President of a committee

o If one of this conditions are not met, the user may not fully or partially access the system.

Exchange basic tools

This menu consists of tools to support you in to managing your TNs.

This menu consists of tools to support you in to managing your EPs.

In this function, users are able to search for the exchange analysis Globally, Regionally, Nationally or Locally.

TN Forms

• Now we will view how to...– add, edit and review TN forms.– look for EPs that could match your TNs.– find a suitable EP for your TN.– use the TN match monitor.

Add TN Form

1) Search for the Organization

Add TN Form

2) Select the Organization Contact or add it if you can not find it

3) Select the exchange type

Add TN Form

4) Complete the form

REMEMBER If you do not complete all parts of the form correctly the status of the form will be Incomplete. Once you have completed the form correctly the status will be on New. You should then go to Review TN and change the status of the form to Available or email your MC and ask them to audit your form and change the status from New to Available so you can start matching!

Edit TN Form

Review TN Form

2) You can change the TN form status. After selecting the status click "Update Status"

1) Select the search criteria for the TN you want to review and press "Search"

3) To view the TN form details click on the TN ID

Search EP Database

Search EP Database

1) You can search EPs by clicking on one of the study/working fieldsAfter accepting / showing interest in the EP you will be

directed to your TN's match monitor page.

Search EP Database

2) You can search EPs also by selecting various search criteria (Committee, Exchange Type, Work Field, etc.).

Find a Suitable EP

Find a Suitable EP

1) From the search results select the TN for which you want to find a Suitable EP

Find a Suitable EP

2) After clicking on "Search" a list with suitable EPs will be displayed. To view EP form details click on EP ID.

3) Select the EP and click on "Show Interest"

TN Match Monitor

1) Select the search criteria and press "Search" 2) Click on your TNm form to view the

details

TN Match Monitor

3) To change the TN form manager click on "Change Manager"

EP Form

• Now we will view in myaiesec.net how to...– add, edit and review EP forms.– look for TNs that could match your EPs.– find a suitable TN for your EP.– use the EP match monitor.

XMI Analyser

Exchange Global Analysis

• General Information – shows Globally, the number of Raised and Realized forms by

month for the last five years.

• Available Internship – shows Globally, the fields most commonly requested on the TN

forms currently Avaliable.

• Available Exchange Participants – shows Globally, the fields most commonly requested on the EP

forms currently Avaliable.

• Realized Exchange – shows Globally, the fields most commonly requested on all

forms currently Realized.

Growth Network, Country and LC Information

• Exchange Growth Network– Also quite similar with Exchange Global Analysis– The different is users need to key in another extra bar which is

Committee (Growth Network ).

• Exchange Country Information– Also quite similar with Exchange Growth Network– The different is users need to key in the Committee (Country ).

• Exchange LC Information– Also quite similar with Exchange Growth Network – The different is users need to key in the Committee (Local

Committee).

Browse

• Browse Exchange Participants– Users are able to search the exchange participants in many

criteria such as working and academic background, skills, languages, geographical region, language region, and trade region.

• Browse Internship– It is quite similar with browse Exchange Participants function it

also contain search by working and academic background, skills, languages, geographical region, language region, and trade region.

 

Doubts

• Comments? Doubts? Feedbacks?

• Other Doubts?

–http://live.myaiesec.net/support/index.php

Thanks

Thank You!