Session 1 - Working with Volunteers and Recruiting Volunteers ~ Volunteer management
Session 1 - Working with Volunteers and Recruiting Volunteers
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Transcript of Session 1 - Working with Volunteers and Recruiting Volunteers
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Volunteer ManagementStrategies for Greening Groups
Session One
Working With Volunteers
Recruiting Volunteers
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Photograph Eliza Mitchell
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Introductory Activity
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Working With Volunteers
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Its one thing to know that
your organization needsadditionalhelpand that
volunteers are the likely
source. Its quite another
thing to figure outhow tobest involve volunteers.
Norah McClintock, Volunteering
Numbers
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Project Plan
Goals
Objectives
Prioritized task list
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Set Up Your System
Volunteer coordinator
ContactP
erson Tracking
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Determine and
Communicate Needs
Project information
How others can getinvolved
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Recruiting Volunteers
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Recruiting Volunteers
Before You Begin to Recruit
Identify Your Target Groups
Target Your Recruitment
Communicate With Your Target When Volunteers Step in the
Door
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73% ofthe total number ofvolunteerhours contributed in
Canada is donated by lessthan 7% ofall Canadians.
Larry McKeown, Volunteering in Canada
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Successful recruitment isgetting the rightperson in the
right job withthe right skills atthe righttime.
Lynn Fels, Getting Started Establishing
a volunteer program
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Before You Begin to
Recruit Know what you need volunteers
to do
What skills do you require andwhen?
Develop job descriptions
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Before You Begin toRecruit
Design volunteer positions
for varying levels of
responsibility, commitment and
experience.
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69% of Canadians who dont
volunteer cited lack oftimeas the reason.
Norah McClintock, Quick Tips forVolunteer Management
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Identify Your
Target Group
Know who is most likely
to volunteer
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Who Volunteers?
Canadians in their middle years (35-
54)
Women, but men will put in more
hours
University educated: volunteering
increases with formal education
Employed people, but unemployed
people will put in more hours
Increasingly from the youth sector (15-
24)
Larry McKeown, Who are
Canadas Volunteers
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Target Your Recruitment
By activity
Clubs, associations, and special
interest groups
Specialty stores
Universities and technical
institutes
Government organizations
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Target Your Recruitment
By availability
By location
Through volunteer-focused
programming
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Target Your Recruitment
By association
More than 50% ofpeoplewho volunteer do so becausethey are asked to by a friend,
co-worker oracquaintance.
Norah McClintock, Quick Tips forVolunteer Management
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Communicate With Your
Target Develop a recruitment message
What you have to offer
Appeal to volunteers motivation
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What motivates greeningvolunteers?
Doing something to improve the
environment
Community connections
Building employment
relationships/experience Evergreen, Hands for Nature:
CommunityGreening Volunteerism Survey
2002
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Sample Recruitment
Message
Friends of Shady Groves
Needs Your Help!
Are you interested in keeping your
community clean and green? Were
looking for volunteers to join a green-up
team. Come out to EastgroveP
ark everySunday afternoon, 2:00-4:00, to help with
pruning, raking, mulching, and planting.
No special skills needed just a desire
to work hard, have fun, and meet your
neighbours!Contact Jean at 404-4400 for details, or
visit our website at www.shady.ca
See you there!
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Communicate With YourTarget
Face-to-face contact Network, network, network
Contact your volunteer centre
www.volunteer.ca
Make full use of advertising and
publicity
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We are ready to break ground!!
The Ecole William Reid Naturalization Committee has selected LovelyLandscapes Inc. to do the hard landscaping for our project and they will beginon Saturday October 13th. To ensure the safety of students and thecommunity we will fence off the west entrance and enlarge the stockpile area.
The work is estimated to take approximately 10 days and will include:
removing grass and creating a berm area in the existing stockpile location grading the site putting in a path and dry river bed planting 12 trees installing log benches and seats placing rocks for amphitheatre and stepping stones, and rocks along dry riverbedseeding the dry river bed and grassed areas
We anticipate that there will be minimum disruption to the community.
Thank you in advance for your support and cooperation. We are all lookingforward to the completion and use ofLentre au paradis/ A Piece ofParadise.
If you have any questions or concerns or can help monitor the area for thesafety of William Reid students during the morning (8:20 8:35), recess (10:15 10:30), lunch (12:55 1:10) and after school (3:15 3:30), please call Ms.Nature 444-4444 or 111-1111 (cell).
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Communicate With YourTarget
Make full use of advertising and
publicity Post flyers
Free PSAs, human interestarticles on radio, television,
newspapers, other publications Internet:www.evergreen.ca/en/registry.html
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When Volunteers Step inthe Door
Screen
www.volunteer.ca
Interview
Provide Orientation Train Your Volunteers
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An invitation to volunteer is astrand in the thread thatconnects. Aprogram that saysWelcome in every way, overthephone, in person, or in the mail,invites a volunteerto be apart.Volunteers who feelthey belong,return.
-Sarah Elliston. As quoted in VolunteerManagement: Mobilizing all the Resources ofthe Community
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Resources onRecruitment
Hands forNature: A VolunteerManagement Handbookwww.evergreen.ca/en/resources/
toolshed/hands
A Guide to VolunteerProgramManagement Resources
-Volunteer Canadawww.volunteer.ca
References
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References
Connors, Tracy Daniel, Ed. Volunteer Management Handbook. John
Wiley and Sons Inc., 1995.
Evergreen. Summary Report on Community Greening Volunteerism
2002. Toronto: Evergreen, 2002. Available to download at
www.evergreen.ca
Fels, Lynn. Getting Started Establishing a Volunteer Program.
Toronto: VolunteerCentre of Metropolitan Toronto, 1988.
Hall, Micheal, Larry McKeown and Karen Roberts. Caring
Canadians, Involved Canadians: Highlights from the 2000 National
Survey of Giving, Volunteering and Participating. Ottawa: Statistics
C
anada, 2000Hawthorne, Nan. Matching the Thank-you to the volunteer.
Canadian FundRaiser, June 30, 1998.
McClintock, Norah. Quick Tips for Volunteer Management.
Toronto: Canadian Centre for Philanthropy, 2002. Available at
www.nsgvp.org.
McClintock, Norah. Volunteering Numbers: Using the National
Survey of Giving, Volunteering and Participating for Fundraising.Toronto: Canadian Centre for Philanthropy, 2000. Available at
www.nsgvp.org.
McCurley, Steve and Rick Lynch. Volunteer management:
Mobilizing all the Resources of the Community. Downers Grove,
IL: Heritage Arts Publishing, 1996. This is one of the most
comprehensive texts on involving volunteers
in organizations.McKeown, Larry. Volunteering in Canada. Toronto: Canadian
Centre for Philanthropy, 2002. Available at www.nsgvp.org.
McKeown, Larry. Who are Canadas Volunteers. Toronto: Canadian
Centre for Philanthropy, 2002. Available at www.nsgvp.org
Woloshuk, Jean M and Shirley C. Eagan. Beating Burnout. West
Virginia: West Virginia University Extension Service, 1993.
Wyman, Ken. Volunteer Management and Fundraising: Anintroductory course (Course material). Toronto: Greenability, 2002.