BYHA Monthly Meeting September 19, 2016 at 7:00pm

Fogerty Arena, Blaine MN Attendance: Jamie Chester, Gretchen Severin, Brian Hauck, Brian Bunes, Fred Hendrickson, Chuck Taylor, Brett Quinn and Nancy Burley This meeting was called order at 7:00pm by Gretchen Severin. Motion made (Hauck) second (Chester) to approve the 9/19/16 meeting agenda. Motion carried. Charitable Gambling Report: Suzanne reported that the contributions for the month of August were $80,000. Expenses for August will be approved after the meeting when all the numbers are available. Motion made (Chester) second (Hauck) to approve the proposed expenditures for October. Motion carried. Donation Requests: Kim Ganley & Deb Brown from Blaine High School Girls Hockey Boosters were present to request the amount of $18,500 to cover expenses for the Girls Youth Night, equipment (ie: helmets), locker room upkeep, fitness & nutrition, etc. Greg Broos and the Captains of the Boys High School Hockey team were present to request the amount of $20,000 to cover expenses for Youth Hockey Night, equipment, team-building events, etc. Andy Schwen, coach of the Blaine High School Nordic Ski Team, was present with some of the skiers to request a donation of $3,000 to help cover equipment costs of their growing program. Secretary's Report: Nancy reported that the Lettermen Sports online apparel store will be opening soon for those interested in purchasing BYHA garments. Motion made (Burley) second (Henrickson) to approve the updates to the policies & procedures document and post it to the BYHA web site. Motion carried. Motion made (Hauck) second (Chester) to approve August Minutes. Motion Carried. Treasurer's Report: Working with past due account to make the current. Gearing up for the new season. Vice President's Report: Brian reported that we updated the policies & procedures document. Traveling tryouts & evaluations are set. Concessions at Fogerty are looking for additional workers. President's Report: Gretchen reported that the first District 10 presidents meeting was held earlier in the month. Team declarations have been made. There are plans for Mites to increase the amount of special events to give more opportunities for full-ice time with skills to be involved to, as higher-level Mite numbers are declining; aim is to retain Mite players and develop them further for the jump to Squirts. Discussed girls hockey program numbers, goalies and co-ops. Tier 1 for 2001-2002 years, scheduling and end-of-year eligibility. Rule changes have been made, manager and coaches will need to review. All need to keep up with Safesport training. Meetings coming up in October for coaches, including meeting with officials, and managers alike. Open Forum: Waive up requests presented for the below players, which will be decided in closed session. Gretchen noted that the BYHA policy is that Mites trying out as Squirts are allowed to do so, but there will be no registration refunds, once tryouts start, should they decide to move back down. At least 2/3 of each Squirt team must be age-eligible, so there is a possibility not all waive-ups may be able to stay. Reminder that Squirt-eligibility dates are June 30, 2005-July 1, 2007.

Boys: Enzo Canevari, Mite, has a July birthday and wants to play with friends Wyatt Konkler, Mite, want to play with his friends and more competitively Riley Quinn, A Mite, want more competition and full ice games Aidan Swift, A Mite, has a late birthday and has played A Mites for four years Ryland Brown, Mite, has a late birthday Austin Broeffle, A Mite, wants to play with classmates/friends at a more competitive level Tyler Verhulst, A Mite last year, wants to move to Squirts for more competition and play with friends Girls: Christy Costa for child, 4th year in hockey, wants to move to U10 level for more competition Emily Vogel, U8, grade eligible to move up, late birthday Maya Krueger, has played U10 for 3 years, considers her an exceptional player, wants to move to U12 Evelyn Konkler, U10, has late birthday and wants to move to U12 to play with friends in her grade Bella Christensen, U10, has a late birthday and wants to move up to U12 to play with grade-age friends Donation discussions: Questions surrounding the increased amounts from outside programs that are requesting donations. Charitable gambling donations have increased, so BYHA is able to donate larger amounts to these outside programs. BYHA does remains at an 8% donation amount to outside programs, and it is up to the board to be good social stewards with the distribution of those monies. Ice Scheduler: Ice scheduling meetings coming up: Oct. 27th for top-level teams, Oct. 29th for the rest of the traveling teams, and Nov. 16th for Mites. He will be present at the traveling and in-house managers meetings once dates are set. SKATE Coordinator: No Report Volunteer Coordinator: No Report Registrar Coordinator: Collecting Consent to Treat forms at tryout check-in tables; players are not allowed on ice without C2T forms completed. Recruitment & Retention Coordinator: Kraig Stumo Fundraising Coordinator: No Report Sponsorship Coordinator: No Report Tournament Coordinator: All tournament scheduling has been completed. Girls Traveling Director: There will be a 5-year co-op contract put into place between BYHA + SLP; including financials, rules, and a rebrand of the co-op with a new logo & jerseys for all levels the 2017-2018 season. U10 has 33 skaters and 3 goalies; U12 Goalie shortage, currently 34 skaters are registered, there will be 33 if Jenna moves to full-time goalie (desire is to keep 3 teams of 11 skaters vs. 2 teams); U15 has 22 skaters and 2 goalies for 2 teams, decisions are being made if both are A teams. Evaluators are set for tryouts. BYHA is committing to host a U19 team with Centennial. Boys Traveling Director: Jamie reported that pre-skates are going well. Tryouts start this week, all is looking good across the board with coaches, skater/goalie and team numbers. 4 Bantams (AA, A, B1, B2), 4 Peewees (AA, A, B1, B2), 5 Squirts (A, B1, 2 B2’s, C). Fogerty is looking for pre-payment on ice to help with capital expenditures.

In-House Director: Brian reported that academy is wrapping up, he is meeting with coaches to see how the season went and where improvements can be made. Cubs ice is scheduled. Registrations are continuing to come in. Initiation skate schedule has been published and starts mid-October following traveling tryouts. Working with Dave Arthur on sponsorships. Working with Kraig Stumo on recruitment: 3 dates set for Taste of Hockey including skates for kids to try, Nordy will attend one of the dates; open houses for the Elementary Schools was a success. Fliers were sent out with all Elementary students through the schools. Numbers are looking good for the Mites program. Mites will get an opportunity to be part of a special event at Fogerty for skills training with D10 instructors plus full-ice practices. U8’s will wear a new jersey this year as a test for the co-op program. ACE Coordinator/Development Director: No report. Equipment Director: Brett reported that equipment is being organized. Waiting for jerseys to arrive. Game socks are on order, practice socks are up to players to provide. Goalie quick-change gear is available for lower-level Mite teams to allow more players to try goalie. Old Business: No old business to report New Business: No new business to report Motion made (Hendrickson) second (Quinn) to close the session. Motion carried. Session closed at 8:25pm. Closed Session (opened at 8:33pm): Motion made (Chester) second (Quinn) to approve all ten Mite to Squirt waive-ups. Motion carried. Motion made (Hendrickson) second (Chester) to approve Vogel and Larson to waive up U10’s to U12. Motion carried. Motion made (Taylor) second (Hauck) to approve $1,000 donation to the High School Nordic Ski Team for program expenses. Motion carried. Motion made (Chester) second (Bunes) to match last years donations for the Blaine High School Girls ($16k) and Boys ($20k) Hockey teams. Motion carried. Motion made (Hauck) second (Hendrickson) to adjourn meeting. Motion carried. Session closed at 9:23pm.