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September 12, 20071 Michigan Merit Examination (MME) Spring 2008 MME Preliminary Planning September...
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Transcript of September 12, 20071 Michigan Merit Examination (MME) Spring 2008 MME Preliminary Planning September...
September 12, 2007 1
Michigan Merit Examination (MME)
Spring 2008 MMEPreliminary PlanningSeptember 12, 2007
September 12, 2007 2
Welcome and Introductions
Michigan Department of EducationJoseph MartineauJim GriffithsPat King
PearsonTracey Koffron
ACTCraig WalkerDiane WaltersRyan Christensen
September 12, 2007 3
Today’s Agenda
Who tests in Spring 2008What’s new for Spring 2008Areas for ImprovementHow to conduct a successful test administrationMME critical dates and scheduleReview of the test site establishment process
September 12, 2007 4
Today’s Agenda, continued
Review of testing requirements (facilities & staffing)Training workshops – what to expect, who must attendStudents testing with accommodationsHome school studentsNon-public school students
September 12, 2007 5
Today’s Agenda, continued
Enrollment & materials orders Helping students prepare for the MMESources of InformationQuestions and Answers
September 12, 2007 7
Who tests in Spring 2008?
All 11th graders12th graders eligible for a free retest12th graders who have not tested previously
September 12, 2007 8
What’s New for Spring 2008
Mathematics assessment based on the High School Mathematics Content Standards and ExpectationsAdditional time for Michigan mathematicsReduced time for Michigan scienceReduced time for social studies
September 12, 2007 9
What’s New for Spring 2008 - ACT
Spring 2008 Workshop TrainingNo Cell Phones (state testing)Students with prior ACT-Approved accommodations – Spring 200812th Grade Participants
September 12, 2007 10
What’s New for Spring 2008 - ACT
Accommodations deadlines extendedHandling Exceptions
Students newly identifiedTransfer studentsRapid onset of a medical condition
September 12, 2007 11
What’s New for Spring 2008 - PEM
Enhanced enrollment screensManaging 11th and 12th grade studentsAdministration manual updates
StandardStudents testing with accommodations
Combined Accommodations Roster and Testing Report Form
September 12, 2007 12
Areas for Improvement – Day 1
Virtually all test invalidations were preventable – Plan ahead to ensure all staff are trained and preparedProvide accurate enrollment volumesReturn materials – Day 1 to ACT, Days 2-3 to PEMACT - DVDs
September 12, 2007 13
Areas for Improvement – Day 2 and Day 3
Return Material LabelsSimplify Material Ordering Process
Initial EnrollmentAdditional Orders
Carrier Pick-up Windows
September 12, 2007 14
How to Conduct a Successful Test Administration
Become familiar with MME procedures and calendarAssign responsibilities Manage the test day scheduleRead all training materials and supervisor manuals
September 12, 2007 15
How to Conduct a Successful Test Administration, continued
DON’T Wait until it’s too lateDON’T miss DUE DATESAsk Questions – Don’t assumeSTATE TESTING is NOT ACT National Testing or MEAP
September 12, 2007 16
MME Critical Dates
Initial Testing (Spring 2008)March 11: ACT Plus WritingMarch 12: WorkKeys and Michigan
MathematicsMarch 13: Michigan Science and Social Studies
September 12, 2007 17
MME Critical Dates
Makeup Testing (Spring 2008)March 25: ACT Plus WritingMarch 26: WorkKeys and Michigan
MathematicsMarch 27: Michigan Science and Social Studies
September 12, 2007 18
MME Critical Dates
Accommodations Testing Windows (Spring 2008)
Day 1 - March 11 – March 25Day 2 - March 12 – March 26Day 3 - March 13 – March 27
September 12, 2007 19
Future Administration Dates
Session
Component 2009 2010
Initial ACT Plus WritingWorkKeys+MathScience & SS
3/103/113/12
3/93/103/11
Makeup ACT Plus WritingWorkKeys+MathScience & SS
3/243/253/26
3/233/243/25
September 12, 2007 20
Major Activities on the HorizonFor Spring 2008
Establish/renew Michigan high schools as test sitesIdentify/confirm key staff
Test Supervisor (TS)Back-up Test Supervisor (BU)Test Accommodations Coordinator (TAC)
Apply for testing accommodationsTrain key staff
Test SupervisorBack-up Test SupervisorTest Accommodations Coordinator
September 12, 2007 21
MME 2007-2008 Schedule
Week of September 4
Test Site Renewal/Establishment Packets sent to high school principals; including Workshop information
September 11 Accommodations Training – Video Conference (for TACs)
September 12, 2007 22
MME 2007-2008 Schedule
September 12
MME Fall Retake Video Conference
MME Spring 2008 Kickoff Video Conference
September 14
Staff begin to register online for Workshop Training
September 28
Test Site Renewal/Establishment Packets due back to ACT - Staff and facilities
September 12, 2007 23
MME 2007-2008 Schedule
October 12 Administrator Training Workshop registration completed
November 6-16
Testing Staff Workshop Training conducted at 11 sites statewide
November 16 - December 12
Day 2 and Day 3 materials orders due
September 12, 2007 24
MME 2007-2008 Schedule
December 3 Off-site testing requests due to ACT
December 3 Receipt deadline for applying for ACT-approved accommodations
January 25 Receipt deadline for applying for state-approved accommodations
September 12, 2007 25
MME Test Center Renewal/Establishment
Renewal/Establishment Packets sent to high schools the week of September 4
Sent to HS principalsCourtesy copy sent to District Assessment Coordinators
Principals – select/confirm your school’s Test Supervisor, Back-up Test Supervisor, and Test Accommodations Coordinator. Then complete the MME Appointment of Testing Staff & School Information form.
Deadline for return of Principal’s materials September 28
September 12, 2007 26
MME Test Center Renewal/Establishment
Review key documents
Standard Testing Requirements
School Schedule and Site Options for Administration of the 2008 Michigan Merit Examination
September 12, 2007 27
Key Documents, continued
Summary of Test Administration Policies
Qualifications and Responsibilities for Test Supervisors and Back-up Test Supervisors
Qualifications for Test Accommodations Coordinators
September 12, 2007 28
MME Test Center Renewal/Establishment
Documents to be returned by September 28, 2007:
Principals – MME Appointment of Testing Staff & School Information form.
Test Supervisors - ACT State Testing 2008 Test Supervisor and Facilities Profile
September 12, 2007 29
MME Test Center Renewal/Establishment, continued
Back-up Test Supervisors - ACT State Testing 2008 Back-up Test Supervisor Profile
Test Accommodations Coordinators - ACT State Testing 2008 Test Accommodations Coordinator Profile
September 12, 2007 30
Assessment Sites
Preferred site is in a quiet wing of the high school
School in session for all students, orSchool for testing students only
Off-site administrationCommunity CollegeISD/RESAOther public facilityOther private facility
Each site must be approved by ACT
September 12, 2007 31
Assessment Facilities
Choice of testing rooms for standard time administration
Uncrowded seating – prefer classrooms with 25-30 examineesManageable security – prefer no more than 100 examinees in one room Good lighting, comfortable temperature, quiet atmosphere
September 12, 2007 32
Assessment Facilities
Adequate writing surfacesNo lapboards permitted; temporary surfaces resting on chair arms or back of chair in front must be reviewed and approved by ACTMust accommodate both test booklet and answer document
September 12, 2007 33
Assessment Facilities
Seating arrangements (Applies Equally to Desks and Tables)
Seats must be assigned by testing staff as students enter room Minimum of 3 feet apart side-to-side (measured shoulder-to-shoulder)Minimum of 3 feet apart front-to-back (measured head-to-head)All students must face the same direction, directly behind one another
September 12, 2007 34
Assessment Facilities
Freedom from distractionsNo one not involved in testing may be in the roomUninterrupted testing period required for all days of testingNo unnecessary noises (bells, public address systems, etc. must be turned off)Testing rooms must be separated from regular school activities
September 12, 2007 35
Required MME Personnel
Test SupervisorResponsible for all MME assessment activitiesResponsible for all testing materials
Back-up Test SupervisorResponsible to serve if Test Supervisor unable to do soWill assist the Test Supervisor
Test Accommodations CoordinatorAssures that each student requiring accommodations applies for them - ACT-approved or state-allowedCoordinates all Accommodations Testing for your school
These personnel needed in each high schoolNamed by September 28
September 12, 2007 36
Avoiding Conflicts of Interest
Test (and Back-up) Test Supervisors have access to secure test materials prior to testing.To avoid the appearance of a conflict of interest, and to protect relatives (children, step-children, grandchildren, nieces, nephews, siblings, in-laws, spouses, and persons under your guardianship) from allegations of impropriety:
Test (and Backup) Supervisors may not be related to any examinee taking the ACT/WorkKeys in 2007-2008 anywhere in Michigan.Room supervisors and proctors may not assist in a room where any relative is being tested
September 12, 2007 37
Avoiding Conflicts of Interest
TACs – May not be related to or guardian of any examinee participating in MME accommodations testing anywhere in Michigan this year. (see list of relatives / guardians on prior slide)
Testing staff supporting accommodations – May not be involved in coaching high school athletics or college athletics (applicable only if student testing with accommodations participates in athletics)
September 12, 2007 38
Other Assessment Personnel
Required number of qualified assistants per room
1 room supervisor required for each room,Plus 1 proctor for every 25 examinees in the room after the first 25 (i.e., 26-50=1; 51-75=2; 76-100=3)
Testing staff may not beInvolved in test preparation for commercial gain outside of normal teaching responsibilities
Enrolled in high school
September 12, 2007 39
Assessment Administration
Test Supervisors and TACs are responsible for training the staff that will assist them during the testing (e.g., room supervisor, proctors, readers)
Assessment administration staff will need to review procedures at least 30 minutes prior to the start of testing.
Students assigned seating
September 12, 2007 40
Assessment Administration
No food or drink are permitted in testing room(s) – this applies to both staff and examinees.
NO CELL PHONES IN TESTING ROOM
Schedule adjustments will be necessary for students with different schedules (e.g., night classes)
All test sites must test on the designated test days with testing as the first activity of the morning, starting no later than 9 am.
September 12, 2007 41
Security
Receipt, check-in, and verification of test booklets by serial numbers
Restricted access at all times from moment of receipt to return (documented “chain of custody”)
Answer documents not returned to students after test responses are gridded
Immediate and complete return of all Day 1 materials to ACT; and all Day 2 and Day 3 materials to Pearson Educational Measurement as outlined in “return of materials” procedures
September 12, 2007 42
Security
Identification of examinees at check in (personal recognition or photo ID)
Direct consultation with ACT to handle testing irregularities for Day 1
Direct consultation with Pearson Educational Measurement to handle testing irregularities for Day 2 & Day 2 or 3
Unannounced observation of assessment administration in selected schools
September 12, 2007 43
Exact Timing of the Tests
More than one timepiece must be used in each room to ensure back-up
Time remaining may not be posted
All timing instructions must be read verbatim from the supervisor’s manuals
September 12, 2007 44
Documentation of Test Day Procedures
Testing Staff List returned with answer documents
Roster, Seating Diagram, Test Book Count Form, and Testing Time Verification Form returned for each room
Testing Irregularity Report Form(s) returned with answer documents
Scanable - Supervisor’s Report Form (Day 1) and School ID Sheet (Day 2 & Day 3) completed accurately
September 12, 2007 45
Training Workshops – what to expect, who must attend
Half – Day Training Sessions
Workshop materials available at each session
ONLY for “Named” Test Staff -- ALL New Test Supervisors, Back-up Test Supervisors, and Test Accommodations Coordinators are Required to Attend. Ideally, testing staff from each school will attend the same workshop session.
September 12, 2007 46
Training Workshops – what to expect, who must attend
What will be covered:
Testing Requirements – before, during, and after testingProcedures for Day 1, Day 2, and Day 3Ordering materialsReturning materialsAvoiding the PitfallsTesting with AccommodationsIn-school training – room supervisors and proctorsQuestion and Answers
September 12, 2007 47
Training Workshops – what to expect, who must attend
Arrive Early – All Attendees must sign-in
THIS TRAINING IS ONLY FOR TS, Backup TS, Test Accommodations Coordinators, and District Coordinators.
A portion of the training will be via video/DVD – you will have the opportunity to order a copy of the video following your training.
September 12, 2007 48
Training Workshops – what to expect, who must attend
If your school staff has not been trained – YOUR School will NOT be allowed to participate in MME.If you have previously been trained in one of last year’s 12 “official” workshops, and choose not to attend this year, we will send you a packet of new materials.
September 12, 2007 49
Training Dates and Locations
Nov 6 – KalamazooNov 6 – Traverse CityNov 7 – AlpenaNov 8 – MarquetteNov 8 – Mt PleasantNov 9 – Sault Ste Marie
Nov 12- WarrenNov 13 – LansingNov 14 – Grand RapidsNov 15 – NoviNov 16 - Detroit
September 12, 2007 50
Following the Training
Testing staff must read and be familiar with both the Day 1 and Days 2-3 supervisor’s manuals (included with training materials)
The Test Supervisor must organize an in-school (before test day) completion of all Day 1 pre-test information sections of the ACT Plus Writing and ensure ID labels are correctly affixed to each Day 1 answer folder.
September 12, 2007 51
Following the Training
The Test Supervisor must organize a separate in-school (before test day) completion of Day 2 and Day 3 Answer Folder demographic information and ensure ID labels are correctly affixed to each Day 2 and Day 3 answer folder.
A local training session for all staff is required before testing (conducted by the Test Supervisor at each school). A separate training session is required for all staff who will be supporting students testing with accommodations (conducted by the TAC at each school).
Plan ahead!
September 12, 2007 52
Students testing with accommodations
For the MME Day 1, two types of Accommodations will be available:
ACT Approved Accommodations
State – Allowed Accommodations
For Day 2 and Day 3, no approval required, based on student IEP. 504 plan, or ELL instruction
September 12, 2007 53
Training for TACs
September 11, 2007 – MME Accommodations Training Workshop
Training video conference from Wayne RESA yesterdayPosted at www.mistreamnet.comEspecially for Test Accommodations Coordinators (TAC)Does not replace the required workshops in NovemberPrincipals – ensure your TACs view this training
September 12, 2007 54
After the September 11th TAC Training
Review materials on the MME website – www.michigan.gov/mme
MME Accommodations Summary Table, Spring 2008Procedures for Requesting ACT Test Accommodations for Day 1 of the Michigan Merit Examination (MME) – March 2008March 2008 Michigan Merit Examination (MME) Day 1 – Request for ACT-Approved Test AccommodationsApplication for State Allowed – Accommodations – March 2008 Michigan Merit Examination (MME) – Day 1Test Accommodations Coordinator Header (for 2008 ACT State Testing)
September 12, 2007 55
Home School Students
Home School students wishing to participate in the MME will test at their local public high school
The home school community has been notified of this opportunity
Local Public Schools – will need to work with local home school students wishing to take the MME
September 12, 2007 56
Non-Public School Students
Non-Public Schools are encouraged to participate in MME
Participation Model #1 – fully participate in all facets of MME to support your students and establish your school as an MME test site
September 12, 2007 57
Non-Public School Students, con’t.
Participation Model #2 – allow your students who are interested in taking the MME to test at one of 8 auxiliary test sites throughout the state on the designated weekday test dates. If any of your interested students require accommodations, agree to submit the necessary documentation and administer the accommodated testing in your school on the designated testing dates.
Complete the appropriate test site establishment and testing staff forms and return to ACT by Sept 28
September 12, 2007 59
MME Day 2 and Day 3 Materials Order
Log into the state site:www.Michigan.gov/oeaa-secureNew users will need to obtain a user ID and password from their school district administrator of the OEAA secure site.OEAA Secure Site user manual is located on OEAA-login screen. Provides step by step instruction on how to maneuver through the site.Email [email protected] with any questions or concerns with the OEAA site.
September 12, 2007 60
Select Additional Orders & Shipment Tracking
September 12, 2007 61
Select Profile Tab
September 12, 2007 62
Profile Tab
Verify that the MME Test Supervisor, Back up Test Supervisor and Test Accommodation Coordinator information is accurate.Changes can NOT be made to this screen. Contact ACT if updates are needed.
September 12, 2007 63
Enrollment Tab
Select MME Test Cycle
September 12, 2007 64
Select Enrollment Tab
September 12, 2007 65
Enrollment Tab
The Enrollment Screen has links:Detail InstructionsEnrollment
Please read detailed instructions then select the enrollment link.
September 12, 2007 66
Select Enrollment Tab
September 12, 2007 67
Enrollment Tab
Enrollment window Nov 16 to Dec 12, 2007Order materials
Quantity – Standard TimeQuantity – Regular Print Extended TimeQuantity – Accommodated Format Materials
September 12, 2007 68
Next Steps
Obtain a user ID and password for the OEAA secure site if you don’t currently have one.Validate the MME Test Supervisor, Back Up Test Supervisor and Test Accommodations Coordinator information is accurate
Enrollment window of Nov 16 – Dec 12
Order Day 2 and Day 3 Materials
September 12, 2007 70
Helping Students Prepare for MME
Assure that the high school’s curriculum is aligned to state standards and benchmarks, the new high school content expectations, and ACT-assessed standards
Assure that course content matches course titles
Encourage students to enroll in rigorous college preparatory classes (or equivalent ones that address the same content with the similar rigor)
September 12, 2007 71
Helping Students Prepare for MME
Have students participate in reasonable ACT prep activities
Use ACT or commercial products to practice taking a timed testBecome comfortable with the test formats
Focus on learning the skills defined in the standards and benchmarks and the new High School Content Expectations rather than just practicing test-taking skills
September 12, 2007 72
Getting Started Now
Review past MME reports/Student Data File
What percent of students take recommended college core courses?What is the performance of students taking college core versus those who did not?What are the trends over time?
September 12, 2007 73
Getting Started, continued
What are the implications of MME results?
For counselors - better course-taking advice?For academic departments - improved rigor of courses?For districts - More rigorous graduations requirements?
September 12, 2007 74
Key Resources
September 11, 2007 - Video conference on MME assessment accommodations (DVD/videotape available from Wayne RESA; videostreamed as well: http://www.mistreamnet.com, click on 'Archived Stream.’)
September 12, 2007 75
More Key Resources
September 12, 2007 - Video conference on 2007-2008 Preliminary MME plans (DVD/videotape available from Wayne RESA; videostreamed as well: http://www.mistreamnet.com, click on 'Archived Stream.’
www.michigan.gov/mme - website has considerable resources; check it periodically
September 12, 2007 77
For Questions and Comments
Pat King, Analyst – MME Administration & Reporting (517) 335-6780 voice
Jim Griffiths, Manager, Assessment Administration & Reporting(517) 373-4332 [email protected]
Joseph Maritneau, Manager of General Assessment(517) 241-4710 [email protected]
Michigan Department of EducationOffice of Educational Assessment & AccountabilityP.O. Box 30008Lansing, MI 48909
www.michigan.gov/mme
September 12, 2007 78
For Questions and CommentsRegarding Accommodations
Peggy Dutcher (questions regarding accommodations for student with disabilities (517) 241-4416 voice
Phil Chase (questions regarding accommodations for English Language Learners (ELL)) (517) 335-3967 voice
September 12, 2007 79
For More Information
For more information on MMEwww.michigan.gov/mme(877) 560-TEST (8378)[email protected]
For ACT specific questionsACT State Testing (800) 553-6244 x 2800ACT State Testing Accommodations (800) 553-6244 x [email protected]
For Pearson Educational Measurement(800) 204-4109