SEP Enhancement – Phase II (1) Data Sharing (DS)

(P. 107 – 114 of Operation Manual)

provides functions for EMB and schools respectively to generate and disseminate questionnaire survey set(s) online to target respondents / a group of schools and gather survey results into a centralized system

cross-group or cross-school comparison reports can be generated from the collected responses

SEP Enhancement – Phase II (2) Knowledge Management (KM)

(P. 114 – 121 of Operation Manual) provides a simple means for EMB / schools to monitor

ITEd progress

schools may administer KM survey(s) at any time and review the results by means of the KM reports

schools may on request administer the KM survey and return the data to EMB

DS - Overview

EMB or

DS HostDS Client

DS Questionnaire

Local Target User(s)

PublishedQuestionnaireResponses

Responses

Cross-school, Cross-group Comparison Reports

Responsesfrom

DS Client

1.

2.3.

4.

5.

DS – Properties any SEP server can act as a host (DS HOST) to prepare a

survey and collect data other SEP servers may act as clients (DS CLIENT) to

administer a survey DS survey consists of ONE questionnaire only the questionnaire is prepared by DS Host and should be

distributed to DS clients DS Clients should administer the survey and return the survey

results back to the DS Host ONLY some survey groups can be pre-defined for the questionnaire

to facilitate subsequent data analysis DS Clients are responsible for assigning users to the pre-

defined groups properly

DS – Data Submission

EMB

DS Host

DS Client

DS ClientResponse Data File

(e.g. Email)

Response Data File(e.g. Email)

Online Submission

DS – DS Host (1)

Create questionnaire from SIB or Scratch

DS – DS Host (2)

Create DS Questionnaire

DS – DS Host (3)

Support 2 types of target groups:

1. Any Group2. Special Group

- Form Level- Others

DS – DS Host (4)

Protect DS Questionnaire with password

Upload Target School List1. For submission status checking2. For cross-school comparison

DS – DS Host (5)

Export DS Questionnaire File

DS Host can disseminate the DS Questionnaire File to DS client(s) via different means Email FTP URL Zip and encrypt the file, if necessary

DS – DS Host & DS Client

DS – DS Client (1)

ESDARegistration Key

DS / KMRegistration Key

School

1. Enable DS Client Feature2. Define School Sector3. Confirm School Identity

for Data Submission

Registration

1

2

DS – DS Client (2)

Import DS Questionnaire File and enter password

DS – DS Client (3)

Select target user(s) according to the pre-defined target group(s)e.g. P1(Primary) and P2(Primary)

DS – DS Client (4)

Export Responses to Response Data File Online Submission to EMB

DS – DS Host (6)

Select a target school and upload the data file

DS – DS Host (7)

Overall Report

DS – DS Host (8)

Cross-group / Cross-school Comparison Report1. Compare by Target Group

2. Compare by School

DS – DS Host (9)Cross-group

Comparison Report

DS - Demonstration DS Host

1. Prepare a DS questionnaire

2. Select target class levels

3. Prepare a target school list

4. Export a DS questionnaire file

9. Import a DS response file

10. View reports

DS Client

5. Import a DS questionnaire file

6. Publish a DS questionnaire

7. Do a published questionnaire

8. Export responses to a DS response file

Knowledge Management (KM)

The objective of school KM feature is to provide a simple means to schools to monitor ITEd progress KM Survey(s) consists of set(s) of questionnaire(s) prepared by

EMB specific KM reports can be generated based on a pre-set

framework schools may administer KM survey(s) at any time and review the

results of the KM reports schools may on request administer the KM survey and return the

data to EMB (via WebSAMS CDS or other means)

KM - Overview

EMB School

KM Questionnaire Set with specific reports

Local Target User(s)

PublishedQuestionnaireResponses

Responses

Cross-school, Cross-group Comparison Reports

Responsesfrom

Schools

1.

3.4.5.

6.

Data Collection Requirement File

2.

School KM Reports

Responses

a set of questionnaires is prepared by EMB in EMB SEP and exported as a KM questionnaire file

schools can download the questionnaire file and import it into School SEP and are free to publish the questionnaires within the KM questionnaire set

the questionnaires are designed with a pre-set framework and a set of special reports can be generated in the report generator

a data collection requirement file is decided for KM data collection

KM - Properties

KM - Dissemination of related files KM questionnaire set and data collection

requirement file are disseminated to schools through :- SEP Homepage * Email * WebSAMS CDS

* Target for specific schools

KM – Import KM Questionnaire Set (1)

Import KM Questionnaire Set

The KM file is available at “School SEP Package Download” of SEP homepage.

KM – Import KM Questionnaire Set (2)

Publish KM Questionnaire(s)

KM – Import Data Collection Requirement File (1)

Import Data Collection Requirement File

The requirement file may be made available at “School SEP Package Download” of SEP homepage.

KM – Import Data Collection Requirement File (2)

Publish KM Questionnaire(s) based on the requirement file

KM – Export ResponsesExport Responses based on the

requirement file

-To export response data file, all questionnaires defined in the requirement file must be published.

-Only questionnaire data that fall within specific date range / class level(s) as stored in the data collection requirement file will be extracted to a response file.

KM – Data Submission

EMBKM Engine SchoolResponse Data File

(e.g. Email)

WebSAMS CDS

KM – Reports

Results Summary

Self-Evaluation Rubric

Stakeholders’ Questionnaire

Attributed Questionnaire Item

Results Summary

Self-Evaluation Rubric

Stakeholders’ Questionnaire

Attributed Questionnaire Item