Seminar Instruction Roster Presentation Angela Marocco, Project Manager (amarocco@umich.edu)

How to sign into Google Docs

▪ First sign into your gmail account ▪ @umich.edu is a gmail account

Step 2: Retype your username/password on the U of M weblogin page

Step 1: Go to www.gmail.com

How to sign into Google Docs

Your inbox will look like the screenshot below.

Next, click the array symbol in the upper right hand corner to access Google Apps and then click the triangle to access Google Drive.

S te p 1

Step 2

You’re now in Google Drive

▪ Think of Google Drive as a place to store and edit files▪ You can make edits online to documents, spreadsheets and presentations▪ Multiple users can edit and/or view documents (depending on editing rights that the original owner sets)

How to access your seminar instruction roster▪When accessing your roster for the first time, it will be located under

the heading on the left titled “Shared with Me” ▪Look for a file titled “Seminar Roster 2014-2015”

“Shared with Me”

How to access your seminar instruction roster▪Once opened, the file will look like this. The first sheet tab contains

attendance and portfolio codes to use throughout the year.

These are sheet tabs

Attendance and Seminar CodesAttendance Assignment CODE KEYPresentThe corps member attendance cells default to "--Select--". Select "Present" if the corps member attended class, was no more than 10 minutes late and did not leave more than 10 minutes before the end of the seminar. If a field instructor attends a seminar, select "Present" in the field. Enter your initials at the bottom of the column to indicate that you have entered attendance information for a particular date.Absent With ReasonUse "absent with reason" if the corps member contacts you, in advance, with a notification for missing that includes a professional obligation, such as PT conferences, or an emergency, such as acute illness, family death. Corps members are permitted 1 absent with valid, verifiable reason that is not required to be made-up. All absences, except for one, regardless if the corps member gave a valid reason are expected to be substituted/made-up.Absent No ReasonUse the "Absent No Reason" code if a corps member is absent, but does not contact you (preferably prior to the class session) with a reason related to professional obligation or emergent personal illness/family issue. Corps members should NOT incur ANY absences without reason. All absences, except for one, regardless if the corps member gave a valid reason are expected to be substituted/made-up.*Note: Save all correspondence with the corps members detailing his/her reason for absence.Tardy/Left Early (more than 10 minutes)Be sure to indicate if a corps member arrives more than 10 minutes after the start of class or leaves more than 10 minutes before the end of class.Withdrawn/TransferredProgram staff will mark a student "Withdrawn/Transferred" if s/he moved to another seminar or withdraws from the program.Leave of AbsenceCM is officially on Leave from the program.Class CancellationIndicate if your class was cancelled on a particular date for each student.Substituted TardyUse the "substituted tardy/left" code to show that the corps members did not attend class, but satisfactorily completed make-up work for the absence s/he incurred.Substituted AbsenceUse the "substituted absence" code to show that the corps members did not attend class, but satisfactorily completed make-up work for the absence s/he incurred.NOTES & HELPFUL TIPSPlease save and archive all email and other correspondence with corps members about their attendance. Use the spreadsheet's "NOTES" function (click on <INSERT>, <NOTE>) to write a note about a corps members' attendance. It is highly recommended, but not necessary that you copy and paste correspondence from corps members about their absence into a respective cell's notes.

Portfolio Assignment CODE KEYSubmitted On TimeA complete assignment was received by the deadline.Not Yet Submitted w/ NotificationA complete assignment has not yet been received, but the instructor was notified that it would not be on time.Not Yet Submitted w/o NotificationA complete assignment has not yet been received, and the instructor was NOT notified that it would not be on time.Submitted LateA complete assignment has been received, but it was not submitted by the deadline.Withdrawn/TransferredProgram staff will mark a student "Withdrawn/Transferred" if s/he moved to another seminar or withdraws from the program.NOTES & HELPFUL TIPSPlease save and archive all email and other correspondence with corps members about their attendance.Use the spreadsheet's "NOTES" function (click on <INSERT>, <NOTE>) to write a note about a corps members' attendance. It is highly recommended, but not necessary that you copy and past correspondence from corps members about their absence into a respective cell's notes.

Locating your specific sheet in the tabs▪Locate the sheet tab that correlates with your seminar group, for example,

“ELA Year 1” or “Grades K-2”

These are sheet tabs

How the spreadsheet is organized▪Placement information (You will notice first name and last name are

in “frozen columns” so that when you scroll to the right you can still see this information)

Frozen Column indicator

Other details in the roster information▪The cohort column is colored coded by year (green for 2012, purple for 2013 and blue

for 2014)▪The top row contains a key for Corps Members of Concern (CMCs). ▪There are also columns to indicate each corps members assignment (math, ELA, etc),

placement (the school where they will teach), the placement address, CM email, CM phone, field instructor and MTLD (MTLD=TFA liaison: Manager of Teacher Leadership and Development)

How you know a Corps Member of Concern (CMC) is in your seminar▪ Check your roster and if any of the names are highlighted in a red, that means you have a

CMC in your seminar that’s on probation. ▪ The first column will show you if the CM is on our “watch list (light yellow)”. There are also

reason codes for being a CMC.▪ The various reasons a CM is classified a CMC are: (Field Scores (F), Attendance in

Seminar (A) and/or portfolio(module) assignment grades (P). ▪ Seminar instruction pay is not affected by having a CMC.▪ We communicate this information to you so that you know if a CM struggled with their

attendance or portfolio(modules) last year. If you start noticing repeated struggles, please communicate with us. It’s important to also communicate when any CM isn’t attending class or turning in their modules.

This column shows CMC status and reason codes. It also shows CMCs on the Watch List.

Red color indicates CMCs on probation

How to enter attendance in the spreadsheet▪ In addition to taking a paper record of attendance at each seminar,

we also ask that you enter attendance data into this spreadsheet for each class.

▪Scroll over to the right to access the attendance portion of the sheet.

You enter in this data

T h e s e to ta ls a re a u to -g e n e ra te d , y o u d o n ’t h a v e to d o a n y th in g to th e m .

How to enter attendance in the spreadsheet▪To enter attendance simply click the cell and pick the appropriate

attendance code.

How to record attendance of a field instructor at seminar

▪ If a field instructor attends one of your seminar classes type their name in and mark them as “present”

How to insert notes in the spreadsheet▪Right click on a cell and click “insert note” to insert any

correspondence/copies of emails from the CM regarding the absence.

How to enter module data in the spreadsheet▪ In addition to entering module data into Chalk and Wire we ask that

you enter module data into this spreadsheet.

Insert Due Date of Module

Select module status

Enter module score

How to enter module data in the spreadsheet▪The “total” columns to the right are auto-generated, you don’t have to

do anything with them.

How do I save changes?▪ Changes made in Google spreadsheets are all automatically saved for you every few seconds.

So, you won’t find a “Save” button anywhere in the spreadsheet. Once you make changes you can simply leave the document and all your changes will be automatically saved.

▪ The one exception to this rule is in that it’s best not to have a cell with a blinking cursor open in spreadsheets when exiting the spreadsheet, because that can cause that specific cell’s data to be lost. Just be sure your cursor isn’t blinking in a cell before exiting the spreadsheet. Hit enter to prevent this.

Simply close the tab or window to exit and changes are automatically saved

How do I access my roster at a later time?▪You will find your roster file under “Shared with Me”

Your roster will be in Shared with me