Selection Report PER-REC 009 - Edmore Trainingenvironment.edmore.com.au/sac/Selection Report...

Selection Report PER-REC

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If you require further assistance please contact the Recruitment Team

CSD/SCSB/PER March 2011 of 12

Section 1 – Job Details

Job(s) Title:

SAP Reference No(s): Classification:

Division:

Branch:

Section/Work Area:

Section 2 – Advertising Details

Publication Date Advertised Date Closed

Commonwealth PS Gazette

Contact Officer

THIS SELECTION REPORT CONTAINS :

Section 1 Job Details Section 2 Advertisement Details Section 3 Outline of the Selection Process Section 4 Recommended Order of Merit Section 5 SAC’s Certification Section 6 Delegate’s Certification and Decision Section 7 Job Offer

Appendix 1 Comparative Assessment Table

Appendix 2 Individual Feedback Reports (optional)

Appendix 3 Independent SAC Member’s Certification

Appendix 4a Verbal Referees’ Reports

Appendix 4b Written Referees’ Reports (optional - if required)

Appendix 5 Assessment Techniques

Appendix 6 List of Candidates

Appendix 7 Candidates’ Applications

Appendix 8 Job description (profile)


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Section 3 – Outline of the Selection Process

(May also include details of withdrawals, how many applicants short listed and interviewed).

Date APS Redeployment Register Consulted?

Results of Review:

Number of applications received: Number of internal applications:

Date shortlisting completed:

Reasons for delays:

Date of interviews and / or other assessment techniques completed:

Reasons for delays:

Date referee checks completed:

Reasons for delays:

Please provide details of the assessment techniques used at Appendix 5.

Section 4 – Recommended Order of Merit

Ranking Name of recommended candidate Overall Rating*

1

2

3

4

5

6

*PC (preferred candidate), HS (highly suitable), S (suitable).

Section 5 – Selection Advisory Committee Certification

SAC members certify that: 1. The above Order of Merit was determined following a competitive and comparative assessment of all

candidates against the selection criteria; 2. The successful candidate is an Australian citizen; 3. If the successful candidate has received a redundancy benefit from an APS agency or the Australian

Parliamentary Service in the last 12 months, their redundancy benefit period has expired (please check with Recruitment Section, Shared Corporate Services Branch);

4. ‘Verification’ referee reports were directly obtained by the SAC; and 5. The SAC recommends that the above Order of Merit be used to fill the advertised vacancy(s).

Name, Branch and Division Signature Date

Convener

Independent

Member


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Section 6 – Delegate’s Certification and Decision

I certify that the recruitment and selection process for the filling of this job(s):

Has complied with the APS merit value;

Has been conducted in accordance with the department’s recruitment and selection policies

(Selection advisory committee included an independent member and an accredited member);

Will result in the selection(s) of the best available candidate(s).

Name: Title:

Signature: Date:

Please copy and complete Section 7 for any additional job offers based on the order of merit approved by the Delegate (i.e. decisions to promote, engage, assign or move the 2nd, 3rd, 4th etc ranked candidates).

Section 7 – Delegate’s Job Offer

Provided ____(insert name)____ accepts the terms of the job offer, I approve their selection to fill the advertised job – SAP Reference Number _______________ on:

Engagement to the APS (s22 PS Act 1999)

Specify Tenure Ongoing / Non-ongoing:

Specify Duration (if non-ongoing):

Promotion (s25 PS Act 1999)

Reassignment at level or on reduction within the department (s25 PS Act 1999)

Temporary reassignment of duties at a higher level (TROD) (s25 PS Act 1999)

Movement at level/on reduction from another APS Agency under s26 PS Act 1999.

I am prepared to offer ____(insert name)____ the following terms to secure their employment with the department and take up the duties of this job.

Salary The departmental enterprise agreement (EA) clauses E15-E17 refer

The department’s EA pay point ____

$___________ pa to match current salary until nearest department’s EA pay point is met

Relevant allowances, eg Remote Localities Allowance

Specify Allowances:

Enhanced Provisions (approval of FAS CSD or AS SCSB is required)

Individual Flexibility Agreement (clause E26 of the departmental enterprise agreement)

Relocation Expenses (refer to the department’s enterprise agreement - clauses F73-F76).

Tenure is either Ongoing or it is Non-ongoing for a specified term, specified task or on an intermittent or irregular basis.


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Note that FMA Reg 9 approval will be required for any expenditure.

Reimbursement of reasonable costs: [please provide details]

For recruitment actions involving engagement to the APS some of the following conditions will apply:

Probation – Required (generally 3 months with possible extension to 6 months.

For Parks Australia North the period is 6 months).

Citizenship - Required

Character clearance - Required

Health clearance – Required

Licenses or essential qualifications – Specify if required: _______________________________

Security clearance – Specify level if required: ________________________________________

Delegate’s approval (FAS approval required for ongoing job offers)

Name: Title:

Signature: Date:

Appendix 1 – Selection Report

Comparative Assessment Table PER-REC

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The following five point numerical rating scale must be used:

Rating Scale: 5 = Outstanding 4 = Highly Capable 3 = Capable 2 = Needs Development 1 = Unsuitable

Name of Candidate Criteria

1

Criteria

2

Criteria

3

Criteria

4

Criteria

5

Criteria

6

Overall Rating

Comparative Assessment1

1 The comparative assessment field should provide information about each candidate’s overall assessment against the selection criteria including integration of information obtained from referees as this is not reflected in the numerical ratings.


Individual Feedback Report PER - REC

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If you require further assistance please contact the Personnel Helpdesk


The purpose of this form is to summarise the Selection Advisory Committee’s (SAC) assessment of a candidates’ key strengths and any areas requiring development. It is intended to assist SACs in providing feedback to candidates following a selection decision by the delegate either through using information on the form as a basis for the feedback discussion or forwarding the completed form to the candidate.

Name of Candidate:

General Comments:

And/or comments against each criterion:

Selection Criteria: Individual Assessment:

1.

2.

3.

4.

5.

6.


Independent Certification PER - REC

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I participated as a member of the Selection Advisory Committee (SAC) that was charged with the responsibility to

identify the best available person to fill this position. In my opinion, the selection system was fair and equitable,

all SAC members acted with integrity and:

Selection Criteria

The selection criteria was used as the basis for assessing comparative suitability

Selection Advisory Committee

A discussion occurred to identify any potential conflict of interest between candidates and the SAC

No member of the SAC demonstrated bias, patronage, nepotism or collusion

Members provided sound rationale for their selection decisions Assessment Methods

All SAC members participated in identifying the most appropriate selection methods

Assessment methods were capable of testing candidate’s capacity to actually do the job

Assessment methods were not biased towards internal candidates Assessment of Candidates

Candidates were given a fair opportunity to state their claims The candidate’s complete application was taken into consideration Candidates work related qualities were assessed against each selection criterion

A comparative assessment of suitable candidates was undertaken

Referees

Referee comments were taken into account in the SAC’s recommendation

Candidates are accorded natural justice where a referee report negatively impacted their

candidacy

Selection Report

The selection report and appendices are a true representation of the process and its findings

The selection process satisfied the merit value on the Public Service Act 1999

Comments on process (optional):

Name of Independent SAC member: Date:

Branch / Division: Contact no:

Signature:

Appendix 4a – Selection Report

Verbal Referee Report PER - REC

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Name of Candidate: Name of Referee:

Referee report recorded by:

Title of Referee:

Date of Referee report: Referee’s Signature: (or email attached)

Please define the nature of your relationship with the candidate (including how long and when you have worked with this person and in what capacity).

Are you able to provide well founded views on the candidate’s skills, knowledge and attributes - based on each of the below selection criteria?

Instructions: Please record comments to clarify candidate’s claims for the position.

Selection Criteria Comments – Clarification of Candidate’s Strengths / Areas for Development

1.

2.

3.

4.

5.

6.

Note: In instances where a verbal referee report contains adverse comments about a candidate the report must be provided to the candidate to ensure transparency and preserve natural justice. “Adverse comments” are defined as referee comments that negatively influence a candidate’s overall ranking in a selection process (i.e. cause a candidate’s ranking to fall). Candidates must be given the opportunity to respond to adverse comments and the SAC must consider any response before a recommendation is made to the delegate. So that the selection process is not unduly delayed, copies of referee reports containing adverse comments will be emailed to the candidate’s nominated contact email address and the candidate will have one full business day to respond, unless otherwise agreed and arranged with the SAC.

Appendix 4b - Selection Report

Written Referee Report PER - REC

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Name of Candidate: Name of Referee:

Reference recorded by: Title of Referee:

Date of Reference: Contact number:

Signature:

Please define the nature of your relationship with the candidate (including how long and when you have worked with this person and in what capacity).

Are you able to provide well founded views on the candidate’s skills, knowledge and attributes - based on each of the below selection criteria?

Instructions: Please provide comments to clarify your view.

Selection Criteria Comments – Clarification of Candidate’s Strengths / Areas for Development

1.

2.

Appendix 4b - Selection Report

Written Referee Report PER - REC

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Selection Criteria Comments – Clarification of Candidate’s Strengths / Areas for Development 3.

4.

5.

6.

Appendix 5 - Selection Report

Assessment Techniques PER - REC

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Include details of the assessment techniques used in the selection process such as interview questions, practical exercises conducted.

Appendix 6 - Selection Report

List of Candidates PER - REC

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No. Name of Candidates Short-

listed? (Y/N) Reason

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

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