Selecting the right e-Discovery Solution for your Company
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Selecting the Right eDiscovery Solution for Your Company Speakers: George Socha, Co-founder, Apersee, EDRM Johannes Scholtes, Chief Strategy Officer, ZyLAB Moderated by Mary Mack, Enterprise Technology Counsel, ZyLAB
Transcript of Selecting the right e-Discovery Solution for your Company
Selecting the Right eDiscovery Solution for Your Company
Speakers: George Socha, Co-founder, Apersee, EDRMJohannes Scholtes, Chief Strategy Officer, ZyLABModerated by Mary Mack, Enterprise Technology Counsel, ZyLAB
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Today’s Speakers
Mary MackEnterprise Technology Counsel, ZyLAB
George SochaCo-founder, Apersee, EDRM
Johannes ScholtesChief Strategy Officer, ZyLAB
Agenda
WhyWhy select an eDiscovery solution for your companyWhenChoosing the right momentHowHow to eat an elephant
Why Select an eDiscovery Solution for Your Company?
Better eDiscoveryImproved Risk MitigationMore Effective Cost ManagementBetter Information Governance
Why Select an eDiscovery Solution for Your Company?
Better eDiscovery
Improved Risk MitigationMore Effective Cost ManagementBetter Information Governance
Decreased legal risk and increased litigation readiness
Reduced legal fees for outside vendors
Fast responds to regulatory investigations & eDiscovery requests
Lower cost of future eDiscovery and investigations
Why Select an eDiscovery Solution for Your Company?
Better eDiscoveryImproved Risk Mitigation
More Effective Cost ManagementBetter Information Governance
Know where your data is, who is doing what with it
Better control access to sensitive information
Treat data more consistently
Why Select an eDiscovery Solution for Your Company?
Better eDiscoveryImproved Risk MitigationMore Effective Cost Management
Better Information Governance
Monitor, manage & regulate costs
Predict costs
Reduce business-interruption costs
Why Select an eDiscovery Solution for Your Company?
Better eDiscoveryImproved Risk MitigationMore Effective Cost ManagementBetter Information Governance
Know where your data is, who is doing what with it
Keep data in your information governance ecosphere
Return data to your information governance ecosphere
When – Choosing the Right Moment
Reacting eDiscovery Regulatory enquiries Subject access requests Internal investigations Acting Data center consolidation Server consolidation 365 migration Retiring email archive
Repositories and Types of Enterprise Data
How - Combining Departments and budgets
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OtherRepositories
E-Mail Electronic files Digitized Paper VM and IM Multimedia
SharePointArchives
RegulatoryEnquiries
Harassment,Wrongful
Termination
FRCP: Civiland Criminal
Lawsuits
IP Theft,PII or
PHI Leakage
Fraud, Bribery,
ProceduralNon-
Compliance
Various Public
Requests
Congressional &
Parliamentary
Enquiries
Regulatory& Law
EnforcementInvestigatio
ns
ComplianceLegal
HR LegalInternalSecurity
AuditorsFOIA/Public
Records
OfficeInspector
General (OIG)
Law Enforcement AGO &
Regulators
Enterprises Only Government Only
Network Folders Email Servers The ‘Cloud’RMA, Data
Migra
tions,
Collabora
tion, A
uto
Redactio
n
All Organizations
Traditional On Premise eDiscovery
On Premise
Traditional On Premise eDiscovery
On Premise
Traditional On Premise eDiscovery
External (3d) Party
On Premise
Moving to the Cloud
External (3d) Party
On Premise
Staying in the Cloud
External (3d) Party
On Premise
Collecting from the Cloud
External (3d) Party
On Premise
Collecting from and to the Cloud
External (3d) Party
How – Involve Multiple DisciplinesAuditBusiness managementElectronic discovery & disclosureFinanceHuman resourcesInformation securityInformation technology & infrastructureLegal & compliancePrivacyRisk managementRIM
How – Build a Business Case
Find an internal championGet support from top managementIdentify & quantify benefits to company Risk to be avoided Value to be obtainedDemonstrate return on investmentOffer case studies
How – Demonstrating ROI
Key ROI Points+ Primary business
objectivesMost obvious savingsLowest hanging fruit
- Greatest riskGreatest pain, expense
Sample ROI ProblemsUnable to comply with data retention/destruction policiesRepeatedly search for same information in response to discovery requestsDo not know what outsiders have sensitive data, where they have itRarely actually archive data with end-of-life-cycle approach to archiving
ROI of eDiscovery
ROI Examples
ROI Examples
ROI Examples
ROI Examples
How – Selecting the Right Tools
Focus on the basics Where are you today? Where do you want to be tomorrow?
Remember the triangle – and the order Technology first, people second, processes third
Find out what others doUse pilot projects Make your mistakes on a small scale, not a grand one
Be agile Short, quick cycles; many iterations; frequent assessments & recalibrations
Machine Translation to Identify “Interesting” Communication in other Languages
Audio Search for Legal Review
1. No need to transcribe audio recordings.
2. Search through hundreds of hours of recordings within seconds.
3. Immediately identify relevant recordings.
4. Tag as responsive.
DEMO
The Problem with Search• Search is no longer the solution to analyze large data
sets:
– There is just too much information.– Often we do not know where to search for (or where to start searching).– Every query (even the best ones) results in many thousands of hits that
need to be reviewed.– There is no “one relevance ranking scheme” that works for all different
types of searches. – Spelling variations, typo’s, transliteration variations and use of different
languages requires flexible search techniques that can deal with these variations.
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Text-Mining: structuring the unstructured
Legal Review
Automatic Identification and Redaction of Privacy Sensitive Data
All Automatic Processes needs Manual Verification by Lawyers for Defensibility
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