Module 3c: ASSESSMENT PROCEDURES Module 3c: ASSESSMENT PROCEDURES.
SECURITY OF INFORMATION Unit 3c. Click to return to Sum up page HOW TO PROTECT DATA AND COMPUTERS...
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SECURITY OF INFORMATION Unit 3c
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Transcript of SECURITY OF INFORMATION Unit 3c. Click to return to Sum up page HOW TO PROTECT DATA AND COMPUTERS...
SECURITY OF INFORMATIONUnit 3c
Click to return to Sum up
page
HOW TO PROTECT DATA AND COMPUTERS
Computers can be locked in a room CCTV and alarms to deter theft Password protect computers Password protect files Save documents as read-only to
prevent changes Security devices, eg fingerprint
recognition, iris recognition Staff not to use personal discs at work Anti-virus software
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LEAVING A WORKSTATION
Save and close file Activate password-protected
screen saver Remove data storage medium
and lock away Angle screens away from view of
passers-by Never leave printouts lying
around
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PASSWORDS
Restrict access to files Restrict access to files Restrict access to e-mails
Passwords should: Passwords should not:
Contain letters and numbersBe changed regularlyBe kept confidential
Be shared with anyoneBe obvious, eg favourite football team etc
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ANTI-VIRUS SOFTWARE
A virus is a program which has been created to interfere with computer systems. They are spread by Infected discs E-mail Internet
Organisations should instal and regularly update anti-virus software. This scans files and disinfects them if viruses are found. In Oban High we us SOPHOS.
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BACK-UP PROCEDUREComputer data should be backed up regularly in case
information is lost, damaged or accidentally deleted
Computer crashes Theft of computer (and data with it) Accidental deletion (by untrained staff) Hackers (may deliberately delete data) Fraud (employees may deliberately edit or delete data) Viruses
A back-up copy of our whole network is made every night in Oban High School.
Back-up tape in Oban High
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CARE OF STORED DATA
Data can be stored in many ways, eg floppy discs (not common now as they are delicate and hold very little), CDs, DVDs, memory sticks. These items should be…
Labelled Handled with care Stored in cases Removed if not in use Stored away from direct sunlight.
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DATA PROTECTION ACT
This is a law which protects personal data held about a data subject (living individual). Organisations holding such data must comply with the Data Protection Act. The data user (organisation holding the data) must register with the Data Protection Registrar.
The act states that data subjects have the right to see information which is held on them.
The law has 8 main principles …
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Data Protection Principles
Personal data must be … Fairly and lawfully processed Processed for specified purposes Adequate, relevant and not
excessive Accurate and up to date Kept for no longer than is necessary Processed in line with the
individual’s rights Kept securely Transferred to countries outside EC
with certain conditions
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To sum up …
Back-up procedures
Care of stored data
Data Protection Act
Data Protection Principles
How to protect data and computers
Leaving a workstation
Passwords Anti-virus
softwareClick on the link to go back to the slide if you need to revise any of the above!!!
