SECTION 27 41 00 - INSTRUCTIONAL MEDIA SYSTEMS ......2015/06/15 · SECTION 27 41 00 -...

27 41 00 - INSTRUCTIONAL MEDIA SYSTEMS (IMS) Page | 1

SECTION 27 41 00 - INSTRUCTIONAL MEDIA SYSTEMS (IMS)

PART 1 – GENERAL

1.01 SCOPE-OF-WORK SUMMARY

A. This specification section includes work consisting of Renovations and Additions, in

Franklin Independent School District (ISD) for the following project(s):

Franklin Elementary School

Franklin Middle School

Franklin High School

B. Described herein are the scope-of-work requirements, criteria, and equipment necessary

for the successful Proposer to:

1. Furnish and install campus wide Audio & Video Systems, what is commonly

referred to as an Instructional Media System, hereafter referred to as (IMS), with

subsystems to include:

a. IP based Public Address System

b. Bell & Audio Signaling System

c. Master & Slave Synchronized Clock System

d. Campus Central Control & Automation System

e. Classroom Audio & Video Media Systems

2. Provide Public Address system with analog 70v distributed common area,

corridor and outside loudspeakers.

3. Deliver and install a small venue Performance Sound Reinforcement System for

the competition Gymnasium.

4. Deliver and install a multi-channel small venue Performance Sound

Reinforcement System for the Cafetorium & Stage with distributed pendant

speaker system.

C. The work performed shall be of professional quality and installed in a manner as would

typically be delivered by professional Audio &Video Contractors regularly engaged in

the primary business of installation of equivalent systems.


D. The Contractor shall provide a 100% performance bond, payable to the Owner, until

written acceptance by the Owner of all work and materials. The cost of these bonds shall

be included in the Contractor's proposal price by separate line item.

E. The Proposer shall furnish their lump sum price offer to provide a turn-key package in

response to the Audio & Video specific work found in the Construction Documents and

specifically for the work contained herein.

F. This document is intended to provide the hopeful Vendor/ Contractor, hereafter referred

to as Proposer, with information it needs to submit a complete turnkey solution and

proposal for The Franklin Independent School District. The Franklin Independent School

District shall evaluate the submitted proposals to select a best value Vendor to supply and

install the Instructional Media System (IMS) for this project as described herein.

G. The successful (IMS) Proposer shall provide materials & labor to install new equipment

as described herein and as depicted in the construction drawings.

H. The Franklin Independent School District shall accept proposals from authorized resellers

and desires to have a competitive choice of local authorized resellers / manufacturers’

representatives to find the best value for delivery of the systems.

I. The Successful Proposer’s responsibilities shall include but are not limited to the

following:

1. Provide necessary services to integrate each component into a fully functional

package with seamless functionality as described herein

2. Install and make ready for use cabling and devices as described or depicted in the

construction package necessary for a complete installation, along with accepted

alternates.

3. Integrate into the construction any owner furnished equipment and miscellaneous

hardware as may be described herein.

a. Example: Interactive Video Projector (depending on accepted Alternates).

4. Maintain timely installations according to the project construction schedule.

5. Provide Owner System Training, As-Built documentation, and project manuals as

required by this specification section.

1.02 DEFINITIONS

A. General Construction common words, acronyms, and phrases found in this specification

and construction documents shall be as defined by and in accordance with AIA

Document A201, Fifteenth Edition, 1997


B. Specific special use of common words, acronyms, and phrases found here in this

document shall use the following definitions:

1. “Owner” shall refer to the Franklin Independent School District.

2. “Successful Contractor” shall imply the Vendor or Contractor that is awarded the

project scope of work described herein and enters into a written contract with the

Owner or General Contractor to deliver said work.

3. “Proposer” shall mean Vendor, Contractor or Subcontractor that submits a

proposal to deliver the scope of work described in this construction document

package.

4. “Lump Sum” shall refer to a total amount to deliver the full scope of work

described herein, inclusive of all materials and labor.

5. “Turn Key” shall refer to all work required to provide the full scope of work

described herein, inclusive of all materials and labor, and deliver to the Owner a

fully functional system.

6. “IMS” shall be an acronym for Integrated Media System

1.03 RELATED DIVISIONS, SECTIONS, AND DOCUMENTS

A. References to the following related documents do not limit or release the Contractor from

the responsibility of having the necessary knowledge of other non-referenced related

documents that makeup the Construction Document Package.

1. The following are hereby made a part of this Section:

i. Division 27 documents that collectively make up this Construction

Specification Package.

ii. Section 27-41-00 shall govern the work under this section whether

attached hereto or not.

iii. Section 27-41-00 Submittal Requirements

iv. Work diagrammatically depicted or noted on Construction Drawings

1.04 RELATED WORK

A. References to the following specific related work does not limit or release the Contractor

from the responsibility of coordination with other trades, or from having the necessary

knowledge of other related work.


i. Work by the General Contractor

ii. Work by the Electrical Subcontractor

B. The IMS Contractor shall examine construction documents for provided Electrical

Rough-in.

C. The Project Electrical Contractor shall install electrical rough-in for use by the IMS

Contractor. The IMS Contractor shall have the specific responsibility to fully coordinate

their needs with the Electrical Contractor for their equipment, including AC Power, Back

Box Type & Dimensions, Raceway & Pathways. Needed Electrical back boxes,

raceways, and pathways not provided by the Electrical Contractor, but needed for the

IMS scope of work shall be the responsibility of the IMS Contractor

1.05 ALLOWANCES

A. The Contractor shall include in their proposal amount a 5% (based on total lump sum

proposal) contingency allowance. This allowance shall be shown as a clear line item

amount in the proposal and on all cost breakdown documents. Any unused portion at the

end of the project shall be deducted from and returned to the Owner in the final

application for payment.

1. Use of the contingency allowance shall only be authorized in writing by the

Owner and on the proper Change Order to Contract.

1.06 UNIT PRICES

A. The Proposer shall provide unit pricing breakdown for all equipment as a line item

materials list submitted with their proposal. In the event the Proposal form does not

specifically provide a worksheet for requested unit pricing, the Contractor shall provide

the unit price list by separate attachment along with their Proposal.

1. The unit price may be used to add or deduct, by change order, quantities of units

as represented by the unit price.

2. Failure to provide requested unit prices may result in the rejection of the proposal.

1.07 ALTERNATE &ALTERNATIVE PROPOSALS

Alternates (Not USED) Typical System Alternates have been made part of the base scope of

work. No alternatives will be considered. AMX | SchoolView is the district standard.

1.08 SUBMITTALS

A. Requirements:


i. Submittal requirements shall include a full electronic copy in PDF format of all

paper document submittals. The PDF Files shall be delivered on DVD or CD

format.

ii. The Contractor shall submit System Shop Drawings as described herein to the

General Contractor and Consultant for review within (30) thirty days from the

date of the contract. Failure to comply with this requirement may be cause for

cancellation of the contract without penalty or cost to the Owner/ General

Contractor.

iii. Contractor shall provide three (3) copies of submittals required by each specific

section to Consultant prior to procurement of equipment or commencement of

work.

iv. Present submitted documents in a clear and thorough manner, include original

drawings that illustrate diagrammatically Contractor's intent to assemble,

construct, fabricate, build, and supply the systems and equipment as described by

the collective specifications.

v. Title each drawing with the Project name, Drawing name, Consulting firm's name

and Contractor's name.

vi. Identify each element of drawings by reference to sheet number and detail,

schedule, or room number of Contract Documents. Identify field dimensions;

show relation to adjacent or critical features of Work or products.

vii. Product Data- submit only pages that are pertinent; mark each copy of standard

printed data to identify pertinent products, referenced to Specification Section and

Article number. Show reference standards, performance characteristics,

capacities; wiring, system, control, and plate diagrams; component parts; finishes;

dimensions; and required clearances. Modify manufacturer’s standard schematic

drawings and diagrams to supplement standard information and to provide

information specifically applicable to the Work. Delete information not applicable

viii. Contractor shall not consider the Consultant or Owner's review of submittals to be

exhaustive or complete in every detail. Approval of shop drawings or submittals

including substitutions indicates only the acceptance of the Contractor's apparent

intent to comply with general design or method of construction and quality as

specified. The finished product must meet functional requirements, operations,

arrangements, and quantities and comply with the contract documents unless

specifically approved to the contrary.

ix. Contractor shall be held responsible for delivery of systems as specified any

errors or omissions in the submittals shall not relieve said Contractor of

responsibility to deliver complete systems as specified, and that fully meet or


exceed the minimum requirements set forth by the specifications, drawings and

contract documents.

x. The Contractor shall be responsible for deviations in submittals from the

requirements of Contract Documents, unless Consultant gives specific written

acceptance specifically identifying such deviation. The Consultant shall review

and stamp submittals for general conformance to design intent only. This stamped

review alone does not imply any specific written acceptance of deviations.

xi. Submittals that, in the Consultant's opinion, are incomplete, deviate significantly

from the requirements of the Contract Documents, or contain numerous errors

shall be returned, without review, for rework and are to be re-submitted.

xii. Submittals of shop drawings and other items shall not be in more than two (2)

partial submittals, or as allowed by the Consultant due to the complexity of the

systems. If shop drawings are rejected for any reason, Contractor shall correct and

resubmit within seven (7) working days. The Contractor shall always be required

to obtain stamped approval of submittals prior to any fabrication or installation of

equipment.

xiii. The submittals must be received and stamped reviewed by the Consultant prior to

procurement of equipment or commencement of work. Any work performed prior

to approved submittals is at the Contractor's own risk.

xiv. Failure to obtain shop-drawing approval within forty five (45) days of contract

award, where the delay is due to the poor performance of the Contractor, may be

cause for cancellation of the contract without penalty to Owner / General

Contractor.

xv. Do not fabricate products or begin work that requires submittals until return of

stamped reviewed submittals with Consultant acceptance. If work does progress

prior to this the contractor shall have proceeded at his or her own risk.

xvi. Prior to work, corrections and additions, as necessary, shall be made to the design

documents and submittals shall clearly show any such changes by a noted cloud

around the change

xvii. Submittals shall include at a minimum:

i. Provide complete project material list for each furnished device. The

Materials List is required to include the following categories: Quantity

provided, Manufacturer, Model number, Description and Value.

ii. Provide 8-1/2" by 11” product catalog specification sheets for each

furnished device. The product specification sheets shall be neatly bound in

a three-ring binder and divided by manufacturer with tab dividers. The


front of the binder shall include a material list as described above. The

products shall be organized in the binder such that they match the

materials list order. Where more than one item appears on a page, the

Contractor shall mark the appropriate item, for easy identification.

iii. The equipment / material list shall identify equipment quantity, equipment

manufacturer, equipment model, and equipment description, along with

equipment list provide datasheets.

iv. Product Reference Sheets (cut sheets):

v. Construction Drawings:

i. Comprehensive system drawings with device locations overlaid

on project floor plans, system schematic diagrams in block

format, and detail of all custom fabrications including but not

limited to device wall plates. Drawings shall be prepared and

submitted on E Size 24” x 36” paper

ii. Drawings shall be executed at an appropriate scale as required to

clearly read pertinent detail, but for equipment layouts not

smaller than 1/4" = 1'- 0" and the floor plans and reflected ceiling

plans not smaller then 1/16” = 1'-0"

iii. The shop drawings shall include: Identification of equipment

manufacturer, equipment model numbers, cable types, cable

identification numbers, cable color codes, cable paths, plate and

panel details, consoles and enclosure details. Additionally

include equipment rack layouts showing locations of all rack-

mounted equipment, comprehensive system schematic block

diagrams (one-line drawings showing device connectivity),

equipment rack elevations and custom fabricated equipment

iv. Shop drawings that depict all devices and device locations to be

installed

v. Shop drawings that depict all cabling infrastructure to be

installed. Cabling shall be overlaid on floor plan drawings

vi. Comprehensive system schematic wiring diagrams showing

detailed point-to-point connections to and between all equipment

vii. Elevation drawings showing intended equipment room layouts

viii. Elevation drawings showing intended equipment rack layouts.

The equipment rack layouts shall show locations of all rack


mounted equipment and identification of equipment as shown on

the system schematic diagram

ix. Detail drawings showing intended fabricated equipment, custom

work, and wall plates, etc.

x. Complete wire and cable riser diagram showing path and

location of all cable to and between equipment; this cable shall

be overlaid on facility floor plan. Include cable types, cable

identification numbers and color codes

xi. Plate or panel details

xii. Drawings shall include examples of proposed nomenclature and

labeling scheme intended for use in labeling plates, equipment,

cables, etc.

xiii. Detail drawings of custom plates or panels

vi. Consoles, enclosures or support tables.

vii. Wire and Cables

viii. The Contractor shall provide their intended Wire and Cable color code

strategy for the premise cabling. The Contractor must receive approval of

color code prior to ordering cabling. Example: Data Cat. 5-E (Blue), Data

Fiber (orange), Telephone (Green), Audio (Gray), RF (Black), etc.

ix. Provide complete wire and cable riser diagram showing pathways and

locations of all wire and cables to and between equipment. The cabling

infrastructure shall be overlaid on facility floor plan

x. Owner Training

i. Contractor's proposed owner training plan for installed systems

ii. Training plan shall comply with training requirements herein

xi. Provide complete shop drawings for all systems specified and / or

furnished. Each drawing shall have a descriptive title with all parts of each

drawing completely described.

xii. All drawings shall have the name of the project Architect, and installing

contractor in the title block.

B. RE-SUBMITTALS


1. Assemble re-submittals under procedures specified for initial submittals

2. Identify changes made since previous submittal by clouding or

highlighting.

C. SYSTEM DOCUMENTATION

i. Prepare the following system manuals and other information to accompany the

finished installed system:

D. System Service Manual shall include the following:

i. Maintenance Instructions: Include clear statements of the terms and

coverage period of the Contractor's warranty; Contractor's service

department phone number(s) and hours; maintenance schedule;

description of products recommended or provided for maintenance

purposes and instructions for the proper use of these maintenance

products.

ii. Instructions for Owner to obtain service on installed systems and

equipment.

iii. A list of all equipment with manufacturer, model, serial number and

physical location, that cross-references to the system schematic diagrams.

iv. A list of correct settings for all semi-fixed controls (this shall be finalized

after acceptance testing).

v. Any other pertinent data generated during the project or required for future

service.

vi. Manufacturer's Instruction / Technical Service Manuals for all items of

equipment, along with manufacturer's warranty statements. Instruction

manuals shall be printed originals, not photocopied, unless more copies of

a manual are required than the number of units provided. For custom

circuits or modifications, provide a thorough description of the purpose,

function, specifications, and operation.

E. Warranty Information

i. Warranty information: Include clear statements of the terms and coverage

periods for all equipment. Provide Contractor's service department phone

number(s) and hours, maintenance schedule and description of products

recommended for use in maintenance. Contractor shall complete and


deliver to Owner a warranty card for each piece of equipment covered by

manufacturer's warranty.

1. CLOSEOUT SUBMITTALS

a. Provide the following system documents prior to the final

acceptance walkthrough. System Operations Manual(s)

ii. System Equipment Reference Manual(s)

iii. System Service Manual(s)

iv. As-built Drawings and other Documents

v. Proposed training documentation and materials

vi. Test reports and results

vii. Statements of Contractor’s Warrantee

a. When Contractor considers installation substantially

complete, provide to Consultant a written report listing all

known system deficiencies compared to specified

requirements. Also furnish a timeline for correction of any

deficiencies.

b. Contractor shall provide written request, requesting a final

acceptance walkthrough and demonstration. This request

shall certify Contractor’s declaration of completion with

the project and that to the best of their knowledge all

systems are installed and fully functional and ready for

review by Consultant

c. Submit a written report detailing the results of initial

adjustments and verification tests including all relevant

drawings, charts, and photographs. This report shall be

completed and submitted for review at least five (5) days

prior to acceptance verification walkthrough by the Owner

and Consultant.

d. Submit one complete copy of each manual and other

closeout documents for review ten (10) days prior to the

final acceptance walkthrough.

e. At the time of the walkthrough, the Contractor shall

transfer and turnover to the Owner’s or Owner’s represent


the following: All ancillary and portable equipment such

as; microphone cables, patch cables, microphones,

camcorders, spare equipment, etc.

f. An installable and actual copy of all software used in the

system. Including AMX source code.

g. Passwords

h. Keys

F. After the walkthrough review, make any noted corrections and / or additions required by

Consultant. Provide corrected copies of final as-built documents.

G. Closeout Submittals shall be bound in three-ring binders with clear vinyl pockets on

cover and spine for title cards with project name and manual volume numbers. Provide

table of contents and tabular dividers with legends for each section.

H. Closeout Submittals shall be printed originals, not photocopied, unless more copies of a

manual are required than the number of units used in the system. For custom circuits or

modifications, provide a thorough description of the purpose, function, specifications,

and operation.

I. The System Operations Manual shall assume the reader to be technically inexperienced

and unfamiliar with the operation of the system. This manual shall step a user through

common and typical use of each system or subsystem. The manual shall include the

following:

a. Overall system operation and instructions

b. Complete and typical operating procedures for the equipment by activity

c. "Quick Setup" instructions for use by inexperienced users working under time

pressure

d. The System Equipment Reference Manual

e. Provide an equipment quick reference manual

f. The Contractor may reuse the original submittal of product reference sheets for

this purpose. Include a cut sheet for each piece of equipment.

1. System Service manual shall include the following:


g. A list of all equipment, furnished or installed, indicating manufacturer, model,

serial number, and description

h. Warranty information: Include clear statements of the terms and coverage periods

for all equipment. Provide Contractor's service department phone number(s) and

hours, maintenance schedule and description of products recommended for use in

maintenance.

1. Maintenance Instructions

i. Instructions for the Owner of how to obtain service on installed systems or

equipment

j. Original Manufacturer's Instruction / Technical Service Manuals for all items of

equipment

k. A list of settings for all semi-fixed controls (to be finalized after Acceptance

Testing)

i. SYSTEM AS-BUILTS

1. Provide complete and corrected as-built drawings at the time of

final system testing and Consultant / Owner demonstration.

2. Original submittals shall be updated to become As-built drawings

at the closeout of the project.

3. Prior to final walkthrough of completed job, Contractor shall

supply one (1) corrected as-built set of Drawings showing the work

as installed. Consultant, with any necessary noted corrections that

may be required, shall return this drawing set to Contractor.

Contractor shall have corrected the installation work as noted and

have updated the drawings and have them present at final walk-

through. Upon final acceptance by Owner, Contractor shall provide

five (2) copies of as-built drawings and manuals.

4. Contractor shall also furnish to Owner a copy of the complete set

of electronic CAD files, in DFX or DWG format, along with a

complete PDF file copy of all As-Builts

5. Include as part of the As-built drawings the original submittals

with updates to reflect the actual installed work.

l. Any other pertinent data generated during the project or required for future

service


m. System training documents and materials

n. Provide all documents and materials to be used by the contractor for owner

training.

1.09 DELIVERY, STORAGE, AND PROTECTION

A. General

a. The Project General Contractor shall have final approval authority for any

Subcontractor’s needs regarding material Delivery, Storage, and Protection.

b. Installed materials- The installed materials remain the responsibility of the

Contractor until the Owner accepts the completed system in writing. The

Contractor shall take necessary precautions to ensure the safety of installed

materials Delivery

c. The Contractor shall have full responsibility for delivery of all materials

needed to meet requirements of the IMS specification package.

d. The Contractor shall coordinate with the General Contractor any delivery

requirements they may have

e. Storage of materials shall remain the full responsibility of the Contractor, until

the Owner has accepted the work and materials in writing.

f. The Contractor shall coordinate with the General Contractor any need for

storage requirements at the site of work.

g. The Contractor shall take necessary steps to protect all materials from:

i. Dents

ii. Scratches

iii. Dust

iv. Temperature

v. Moisture or Weather

vi. Cutting

vii. Other hazardous conditions


h. The Contractor shall replace any damaged material as required by the General

Contractor or Consultant.

1.10 PROJECT CONDITIONS

A. Existing Conditions

a. This work is All NEW Construction.

b. The IMS Contractor shall be responsible to closely coordinate with the:

1. Electrical Contractor

2. Data Contractor

c. Electrical rough-ins shall be provided by the electrical contractor, including

conduit, raceways and electrical back boxes or box eliminators. Any exceptions

shall be specifically noted in the construction document drawings.

d. Locations not requiring electrical rough-ins where (IMS) contractor requires a

special device shall be placed in fishable walls. This shall include control system

touch panel, push to talk microphone plate, and other device locations noted to

need final coordination with the Owner or Consultant

e. In locations where electrical conduits or raceways are shown and not provided by

the Electrical Contractor, the installing IMS contractor shall provide their sleeved

penetrations, raceways, and cable pathways, including coring as may be required.

1.11 WARRANTY

A. Warranty/Maintenance Program

i. All materials, equipment, parts and labor shall be guaranteed (warranted)

for a minimum warranty period of two years (24 months).

ii. Warranty period shall begin immediately following the date of final

acceptance in writing by Franklin Independent School District and / or

project Consultant.

iii. During the first two (2) year Warranty period all warranty repairs shall

include parts & labor.

iv. The Proposer shall, upon notification of any malfunction, make the

necessary repairs, including labor and materials, at no cost to Franklin

Independent School District.


B. Contractor’s Warranty shall include the following provisions:

i. Contractor’s statements of long-term commitment to the sales and service

of their products in the project’s geographic location.

ii. The Contractor shall warrant that the system(s) shall be provided free from

defects and shall perform under usual usage and with continued service for

a period of two years after written final acceptance by the Owner or

Consultant.

iii. The Contractor guarantees replacement of all defective materials, parts,

components, equipment, including labor, free of charge to the Owner

during the Warranty period, when made necessary from normal usage and

/ or wear.

iv. The Contractor shall provide on and off sight technical support, software

patches, and labor for any necessary site repairs

v. The Contractor shall provide a full service office, capable of

troubleshooting and repairing any system failure in a timely fashion as

required by these specification documents.

vi. Warranty service shall be delivered within regular facility access hours set

forth by the Owner.

vii. More specifically Warranty service shall be provided in accordance with

the following:

viii. For major system failures: "major system failures" are failures that

prohibit the use of a typical system function in one or more instructional

spaces or pose a life safety concern. Such failures are considered a major

impact to the Owner. The Contractor shall provide service correcting the

impact within eight (8) hours after notification by the Owner or his

representative and no later than the next business day if the notification

falls after noon of the notification date.

ix. For minor system failures: "minor system failures" are failures that do not

inhibit typical system usage in an instructional space or pose no life safety

concern. The Contractor shall provide service within forty-eight (48)

hours, after notification by the Owner or his representative.

x. The Owner reserves the right to make the final determination of major or

minor system failures and the right to coordinate the best times for service

of any system failure. The Contractor shall supply Service Request forms

and or proper contact procedure to the Owner with instructions for proper


notification of the Contractor for warranty service. By following said

instructions, the Owner shall constitute proper notification for any need

warranty service.

xi. The Contractor shall provide an optional extended one-year limited

warranty as an Owner Alternate option. The extended one-year warranty

shall extend the warranty as defined in the base proposal for one additional

year and cover all technology systems that are a part of this specification

package. The warranty shall be equal to the base 2 year warranty

described above and shall include on and off sight technical support,

materials, software patches, and labor for any necessary site repairs.

xii. The Contractor shall offer this extended warranty price to the (FISD) for

their acceptance up to and including thirty days after basic warranty

expiration. The Contractor shall be responsible for contacting the (FISD)

in writing 30 days prior to the expiration of this offer. Failure to do so

shall constitute an extension of the extended warranty offer.

1.12 OWNER’S TRAINING

A. Training Requirements

a. Provide, at a minimum, training as required herein for each Division 27

specification section Scope of Work.

b. Prior to scheduling or delivering Owner Instruction / Training confirm the

following:

i. System as-built documentation must be provided for review to Owner

and Consultant. System final walkthrough inspection and punch list

must be completed.

ii. The Contractor proposed training materials and program outline must

be provided and approved by the Owner / Consultant.

iii. Training schedule dates must be coordinated and approved with the

Owner and Consultant.

c. System Training for Software Applications

i. The Contractor and the software developer SchoolView, LLC or their

agent, shall provide the IMS system training as specified herein.

ii. Training is to include:


i. Detailed training plan and hand out materials that have been

reviewed and approved by the Consultant or Owner

ii. Practical and comprehensive operation of system

iii. Basic system troubleshooting techniques

iv. Videotape of each training session. Furnish two final edited

copies to the Owner after training

d. Training Hours

i. Provide each group of users, as defined below, with the

minimum training hours as specified.

ii. Training time is defined as those hours specifically set-aside

for the sole purpose of training school personnel. Credited time

shall not be given for time spent providing instructions to the

Owner’s staff for a system not completed or that has not passed

final acceptance by the Owner and Consultant, or training

performed outside of the approved training plan.

iii. The Contractor shall issue a certificate of training completion

to the trainees, upon completion of their training. Both the

trainer and trainee(s) must sign the certificate before Contractor

shall receive training credit. Unless otherwise noted, provide a

minimum of (8) eight hours of training for Owner selected

trainees.

iv. This training shall be divided into training session “Blocks” as

coordinated with the Owner. The first training session shall

occur after final acceptance of the system installation and

before first Owner scheduled use of the system.

v. The first-training session block shall consist of training

intended for the common system operators. The training shall

include use of the administration control functions of the PA,

Bell, and Clock system.

vi. The second-training session block shall target the classroom

systems for the common system operators. The training shall

be sufficient to provide Teachers and staff with the necessary

knowledge to use the technology systems and equipment found

in each classroom and shall include the Teacher’s classroom

control interface software.


vii. The third-training session block shall consist of training for the

IP Video Delivery System and Portable Video Broadcast cart.

The training shall be sufficient to provide Administrators,

Librarians, and staff with the necessary knowledge to use the

technology systems and equipment of the video delivery

system, including software functions.

viii. The forth-training session block shall consist of a training

session structured for high-level users, for example staff

champions that shall provide instruction to other users and

shall include Advance System Configuration and Operational

Knowledge needed to maintain and manage all technology

systems.

ix. Training sessions shall cover at a minimum:

1. Basic System Configuration and Operation Knowledge

2. Advance System Configuration and Operation

Knowledge

3. Typical system usage

4. Typical User troubleshooting skills

5. Service and maintenance requirements

2.1 GOVERNING WORK CLAUSES

A. General

a. All equipment furnished for this project shall be new and unused and shall be

designed for the intended use and for uninterrupted duty cycle.

b. Acceptance or implied approval of submitted products, product cut-sheets, or

substitutions of equipment, equipment manufacturers, or system designs other

than that specified herein does not relieve the Contractor of the responsibility to

provide the functions and detail of the systems as found in the specified system.

c. The Contractor shall not receive final written acceptance of work and materials

until the Contractor provides written release of any and all liens to the Owner.

d. Any equipment using IR control must have a discrete control function for the

function to be controlled. Example: Power on as a separate button function to


Power off. A toggle on and off shall not be acceptable. This shall apply to power

functions, input switch functions, or other necessary positive state functions. The

contractor shall confirm any proposed equipment to be consistent with this need

before it is used in this installation.

e. Software Terms & Conditions

i. The successful Contractor providing software for this project affirms that

it possesses complete and valid title and rights to furnish the said software.

Further that it possesses legal right to sell, transfer, or license the software

to the Owner.

ii. The Successful Contractor herby agrees to protect, indemnify, and hold

the Owner harmless against any and all claims, suits, or proceedings for

patent, trademark, copyright, or franchise infringement arising out of, or

resulting from, the installation or use of software or any part of the

Contractor provided materials or equipment.

iii. Provide the Owner with an installable and exact copy of each software

program installed and running on any system furnished. The copy must be

a user installable version and be provided on a CD or other format

acceptable to the Owner.

f. Ancillary and Accessory Items

i. The Proposer shall provide ancillary and required accessory items

necessary to furnish to the Owner a complete and fully functional system.

ii. The exclusion of / or limitation in the language used in the drawings or

specifications shall not be interpreted as meaning that ancillary or

accessories items of work or equipment necessary to complete or make the

installed system fully functional can be omitted.

iii. The mention in writing or representation by depiction materials, services,

or operations within this specification document and or Proposal package

is binding upon the Proposer to include and provides such items, services,

and operations without additional charge to Owner. Exceptions shall be

noted by the acronym (NIC) “Not In Contract” or (OFE) “Owner

Furnished Equipment”. If this notation does not appear then the Proposer

shall assume the need to provide the item in question.

iv. The Proposer shall receive no allowances because of omissions in work

due to unfamiliarity or their misunderstanding of Proposal package

documents.

g. Drawing Symbols


i. The project scope drawings utilize symbols and schematic block diagrams

to indicate various items of work. Neither of these have any dimensional

significance nor do they delineate all items that may be required for the

intended construction and installation.

ii. The work shall be installed in accordance with the intent diagrammatically

expressed on the drawings and described in the written specifications. The

Proposer shall not make limiting interpretation that provides for

incomplete work or a nonfunctioning system.

h. Document Discrepancy

i. In the event of an inconsistency or discrepancy that may exist in or

between parts of these Construction Documents, the following direction

shall be followed and shall govern:

1. The document, section, phrase, or requirement with better quality,

more stringent requirement, or greater amount or quantity of work

or material shall apply and shall be expected, delivered and used.

Such work or material shall be provided by the Contractor and

installed at no additional cost to the Owner

2. Omissions - The omission of or express reference to any part(s)

necessary for or reasonably incidental to a complete and fully

functional system and installation as intended shall not be

construed as a release from the Proposer providing and installing

such parts

2.2 THE (IMS) SYSTEM DESCRIPTION

1. General

2. The (IMS) system shall provide for an "Open Architecture

Approach" to the Audio & Video Multimedia Systems of the

campus that considers flexibility, and is future ready for growth.

3. At the core of the IMS shall be a multi-functional, microprocessor

based, highly flexible, centralized control / automation system that

shall integrate much of the facility’s disparate technologies and

unifies them into a single interactive communication platform with

control and system signals over a common IP based data network

infrastructure. The overall system flexibility shall be the result of

shared system communications and a wide range of optional

control devices to interface with the outside world for both current

and future needs


4. The IMS shall provide encompassing unified user control from an

easy to use graphical user control interface for controlling

traditional and usually disparate school technology systems.

5. The IMS equipment rack shall consist of:

a. IMS Central Control System (AMX Netlinx NI-3100

loaded with SchoolView Campus SV software)

b. Audio Digital Signal Processor / Matrix Mixer for routing

and processing of audio signal paths

c. IP Audio Encoder for creating Bell signaling and event

audio (Exstreamer)

d. Remote IP Audio Decoder Receivers (Exstreamers) for

distribution of audio over IP

e. Master Clock system to synchronize secondary clocks

f. Telephone Audio Interface for PA announcements from

POT Line

g. Background and foreground Music Sources

b. AM & FM Radio Tuner

c. Programmable CD / MP-3 Player

i. IP audio encoding devices (Annuncicoms)

ii. Zoned Public Address, Bell, Background Music, and other

communications audio shall be delivered to the classrooms and other far

points via the IP network and through the local room IP audio decoders

with amplification and over ceiling speakers

1. Power amplifiers for common area analog distributed speaker

zones

2. UPS Power for battery Back-Up

a. Emergency power from a rack mounted UPS to energize

necessary equipment when commercial power is out. The

emergency power back-up shall provide the distributed 70v

common area ceiling speakers for the Administration,

Hallways, and other common areas including outside

speakers (if any), as shown in the construction drawings.


The emergency power shall maintain live PA for a

minimum of 30 minutes.

B. IMS functionality

1. The basic (IMS) Campus System described herein and

diagrammatically shown in the construction drawings shall provide

at a minimum, but not limited to, the following functionality and

features:

2. User Touch Panel and control system Interface

a. A 10” wall mount touch panel shall be located in the front

office at the reception desk and shall provide the main user

interface of the (IMS) control system.

b. The IMS control software and GUI shall include the ability

to import a “BMP” or JPEG image file for use as custom

graphic screens, such as the school logo, school floor plans,

and menu icons, etc to create an user friendly campus

specific interface

c. A secondary remote virtual control panel that shall mimic

the main user control panel via networked workstation

computer and webbrowser software such as “Real” VNC

3. Campus IP based P.A. Bell, & Clock Systems

C. Campus wide IP based Public Address (PA), Bell, & Clock functions. Audio Public

D. Address shall be either from a gooseneck microphone, Desk cabled Push-to-Talk

microphone, Remote “RA1” portable IP Push-to-Talk microphone or telephone interface.

The PA system shall include the ability for remote IP audio only zones to send and return

audio through the PA or from the PA to a remote local sound system. This feature shall

include IP virtual Push-to-talk functionality and the ability to control the power up of the

local sound system carrying the announcement

E. Programmable Bell or audio event scheduler that uses common MP3 audio files stored on

a USB Thumb-Drive shall provide the user endless choice of sound for classroom

changes or scheduled announcements Master clock system with single and double sided

4” digital LED bar display clocks that communicate over RS-232 for synchronization

F. Networked PC and centralized Administration Control Interface for campus wide access

of features and functions.

G. Typical Classrooms


i. Classroom Video display shall utilize a ceiling mounted video projector.

The video projector shall be provided by Owner and Contractor installed.

The Contractor shall interface the IMS with the Video Projector for typical

control functions as follow:

H. Power on and off

I. Input selection

J. Video Mute (if available on the Owner provided projector)

K. Video Freeze (if available on the Owner provided projector)

L. Security Alert (projector missing)

M. Projector Statistics (telemetry of use and power state)

i. Teacher’s PC and other video sources shall connect to the Classroom

video projector through a wall input plate with location shown as “AV1”

on the construction drawings. This input plate shall have one VGA module

that converts analog video and matches it to a UTP / RJ-45 jumper cable.

The UTP jumper cable shall connect available video input modules to a

media switcher.

N. The Media Switcher shall switch both audio and video signals to the classroom video

projector.

i. Located in the “AV1” wall plate box shall be a spare UTP / RJ-45 jumper

cable (Cat. 5e cable) for a future HDMI audio & video module.

ii. Classroom audio playback shall be switched and amplified with the

unified Audio & Video media switcher as describe above. The amplified

audio signal shall be distributed in the classroom over “S2” type ceiling

mounted loudspeakers. The “S2” speakers are 2 x 2 format that replace a

typical ceiling tile in the classroom drop ceiling grid. The Contractor shall

provide “S2” speakers as shown on construction drawings and field

coordinated final location to provide the best coverage of the classroom

student seating area.

iii. The 4.3” Wall mounted Touch Panel control interface shall provide for

teacher’s common control of classroom A/V devices. This is shown as the

“CP2” locations on the construction drawings.

iv. The classroom multimedia audio & video devices shall be controlled

either by a wall mounted 4.3” touch panel controller or a web browser

control interface installed on the teacher’s workstation computer.


Additionally, the Contractor shall provide a quick tool bar on the teacher’s

computer for quick access to typical room control functions such as:

O. Selection of input

P. Volume up and down

Q. Projector power

i. The Web-browser control interface shall allow teacher’s ability to

remotely control Audio & Video features via a networked PC from any

data drop location and shall emulate the 4.3” touch panel control from the

PC.

ii. Teacher’s shall have the capability of classroom delivery from remote IP

video streaming sources such as DVD players, Direct TV receivers, Video

Storage Servers, and other local origination IP video sources

iii. The IMS shall provide for communication with the classroom video

projection systems and network video delivery devices, to provide remote

automated control for zoned video content delivery and video broadcast to

the classrooms

iv. IP Streaming Video content shall be delivered to the video projectors and

other video display devices via MPEG 2/4 IP video streaming and

decoded by a hardware Set Top Box (STB) located at each video display

device

R. CATV Distribution to the CATV RF Jacks i. The Contractor shall extend the CATV

Cable Company Service from the service building DMARC to the TR closets as needed

to furnish CATV to identified cable TV jacks. ii. The Contractor shall at their discretion

utilize 75 ohm ½” hardline or 75 ohm RG-11 cable as needed to maintain adequate signal

strength to a multi-port tap(s) to be located in the TRs serving areas requiring CATV

service.

1. From the CATV RF multi port taps located in the TR closets, the

Contractor shall feed the CATV RF jacks shown on the project

drawings as “T1” symbol locations using RG-6 cable.

2. The Contractor shall provide any necessary CATV amplification or

equalizer for balancing the signal to supply the CATV jacks with a

minimum of +2Dbm signal.

3. The Contractor shall be responsible for calculating the CATV RF

distribution system necessary to meet the above requirements. The


system shall be part of the submittal package for the project.

Blonder Tongue equipment or equal shall be acceptable.

2.3 MANUFACTURERS

A. Governing Clauses

a. It is not the intent of these specifications to limit or restrict submission of

proposals for products or systems by manufacturers other than those specified.

The products specified are intended to establish a minimum baseline of

operational, functional, and performance based system expectations that all

proposed products must meet or exceed by features, functionality and quality. The

Owner reserves the right to govern over and proclaim whether proposed products

are equal to the specified system standards.

b. If the proposed system does not meet all of the following features or functions

described herein then the Proposer shall identify and list those exceptions in their

proposal submittal by separate cover titled “System Exceptions” in red letters.

The Proposer shall not be automatically disqualified for not meeting one or more

requirements. The Owner shall evaluate Proposals on their overall value; all

proposals shall be fully considered for best value.

c. Reference to a manufacturer that may appear in this specification is not intended

to imply that all products available from said manufacturer meet in full all

requirements of this specification. The Proposing Vendor shall be responsible for

full compliance or the specification requirements.

2.4 EQUIPMENT

A. Governing Clauses

i. The following sets forth the minimum IMS equipment requirements. Described

are both technical performance specifications along with certain desired features

and functions that the Contractor must provide with their proposed system

solution.

a. The Proposer must state clearly in their proposal any exceptions to the

equipment and or requirements found in the construction documents to

that offered in the Contractors proposal.

b.Additionally to exceptions, the Proposer shall list clearly any value added

features and or functions their proposed equipment may offer over and

above the stated minimums.

c. IMS equipment provided and installed shall be as depicted or shown on

the construction drawings, described herein or more specifically under the

System Description above.


d.The Contractor shall be aware that the construction documents in totality

identifies the requirements and equipment required to deliver the desired

performance, this means the written specifications, drawings, and

associated equipment list or generally known in totality as the

“Construction Documents”.

ii. Proposal Equipment List

a. The Proposer shall provide along with their Proposal Bid Form the

following:

1. Provide complete project material / equipment list for each device

to be furnished. The Materials List is required to include the

following completed categories:

a. Quantity of item provided

b. Manufacturer of item

c. Model number of item

d. Description of item

e. Value of item in the form of Amount declared for item or

device

b.The Project Material / Equipment List shall be completed on the provided

spreadsheet. See Attachment “C” Equipment List.

c. Attachment “C” Equipment List

1. The Proposing Contractor hereby acknowledges and agrees to be

bound by the understanding the Attachment “C” Equipment list is

provided as a courtesy worksheet only and further understands that

dimensional values, quantity counts, and ancillary items required

remain the responsibility of the Proposer.

2. The itemized equipment list found as Attachment “C” in the

construction documents along with the described equipment that

follows in part 2.5 “BASE(IMS) EQUIPMENT” is typical

expected IMS equipment and sets forth standards for the primary

equipment items or devices required in this project.

3. The Attachment “C” list does not include every equipment item

needed or that may be described herein and depicted on the

construction drawings. The Proposer is responsible for determining

their complete equipment list needed for a successful project.


4. The list is intended only as an aid and provides supplemental

information of certain devices to assist the Proposer with

developing a complete list of all items needed. All equipment

items on the construction drawings or in the written specifications

is required to be provided by the Proposer for this project. Review

the construction documents and provide equipment as written

herein and / or depicted on construction drawings

5. On the Attachment “C” spreadsheet where item quantities are

shown by actual number count or has a ”*” in the quantity column,

the Contractor shall determine for themselves the required device

quantities based on the Construction Documents in totality.

6. The Contractor shall be solely responsible for all equipment

needed for a turnkey project based on their lump sum proposal and

the construction document’s descriptive requirements.

C. Provide

a. All Equipment and Systems as depicted on the project Construction Drawings

b. All features and functions as described herein

c. All Equipment listed in the Attachment “C” Equipment List

D. The Proposer shall complete the “Attachment A.” as part of the Proposal Form in its

entirety and provide added completed worksheets for devices, equipment, ancillary items,

cable and products that they determine required for a complete installation but not

currently listed on the Attachment “C” document.

E. The Proposer shall provide one lump sum price for a complete turn-key system

installation per the construction documents. This lump sum price shall be inclusive of all

work and material needed for fully functional systems.

F. Provide unit pricing on the Attachment “C” Equipment List and submit as a part of the

Proposal form document


2.5 CLASSROOM ADDITIONS - AUDIO VISUAL EQUIPMENT

A. Required Hardware for SchoolView Head End

a. SchoolView Headend Rack

i. Equipment Floor Rack appropriately sized to house all required Headend

Equipment

ii. Rackmount UPS

1. Tripp-Lite 2200VA/1650W, Includes Outlet Ctrl & NIC, 2SP, Bl

Smart UPS

2. Part #: SMART2200RM2U

3. Or Approved Equal

iii. Power Strip

1. Middle Atlantic 24 Outlet, 15A, Basic Surge

2. Part #: PD-2415SC

3. Qty – As Needed

4. No Substitutions

iv. Rack Fan

1. Middle Atlantic Fan Kit, 114 CFM, Slim 5 Series

2. Part #: 5-FAN-K


4. No Substitutions

v. Rack Rails

1. Middle Atlantic Rackrail Recessor, 2 RU, 3"D

2. Part #: RR2-3RCN

3. No Substitutions

vi. Rack Shelf

1. Middle Atlantic 1RU Rackshelf

2. Part #: U1

3. No Substitutions

vii. Custom Input Panel

1. Liberty Input Panel for USB Connectivity

2. AV Contractor-Designed Rack Panel

b. SchoolView Headend

i. AMX/SV Unified Campus Headend Package

1. AMX/SV Part #: FG1701-23KW

2. No Substitutions

c. AMX/SV Room Controller

i. AMX NX1200 NetLinx® NX Integrated Controller

1. AMX Part #: FG2106-01

2. Qty – As Needed based on Number of AMX/SV Rooms

3. No Substitutions

ii. AMX AC-RK Accessory Rack Kit

1. AMX Part #: FG515



3. No Substitutions

d. Custom Rack Power Control Panel

i. 1RU Rack Panel with DB9, Power On, Power Off and Data Connectivity

Designed and Provided by AV Contractor

e. Audio Decoder/Encoder

i. AMX/SV SV-ADE-2 Audio Decoder Encoder

1. AMX Part #: FG1702-21


3. No Substitutions

f. Digital Signal Processor

i. Biamp Nexia CS Digital Signal Processor

1. Biamp Part #: Nexia CS


3. No Substitutions

g. Distribution Amplifier

i. Extron DA-6A Distribution Amplifier

ii. Extron Part #: 60-692-20

iii. Qty – As Needed

iv. No Substitutions

h. Common Zone Power Amplifier

i. Ashly Power Amplifier

ii. Ashly Part #: ne4250.70pe



i. Telephone Interface

i. JK Audio AutoHybrid Telephone Interface

ii. Part #: AutoHybrid

iii. Or Approved Interface – Contractor Responsible for Determining

Appropriate Equipment

j. Passive Audio Divider/Combiner – 10KOhm

i. Radio Design Labs STD-10K

ii. RDL Part #: STD-10K


iv. Or Approved Equal

k. Desktop Mic

i. AKG Gooseneck Mic


a) AKG Part #: DGN99-E

ii. CAD Audio 40-119 Desk Type Push to Talk Base with Cable

a) Astatic Part #: 40-119

iii. Mic Plate, 5-Pin XLR

iv. Qty – 1 Each

v. No Substitutions

l. Wall-Mounted Mic

i. AKG Gooseneck Mic

a) AKG Part #: DGN99-E

ii. Mic Plate, 3-Pin XLR

iii. Qty – 1 each


m. AV Receiver, Rack Mounted

i. Onkyo AV Receiver

a) Onkyo Part #: TX-8050

ii. AV Receiver Rack Shelf

a) Middle Atlantic Part #: RSH4A4M

iii. Qty – 1 each


B. Required Hardware for Video Headend

a. SchoolView Video Rack

i. Equipment Floor Rack appropriately sized to house all required Video

Headend Equipment

ii. Rackmount UPS

1. Tripp-Lite 2200VA/1650W, Includes Outlet Ctrl & NIC, 2SP, Bl

Smart UPS

2. Part #: SMART2200RM2U

3. Or Approved Equal

iii. Power Strip

1. Middle Atlantic 24 Outlet, 15A, Basic Surge

2. Part #: PD-2415SC


4. No Substitutions

b. AMX/SV Master Controller

i. AMX NX1200 NetLinx® NX Integrated Controller

1. AMX Part #: FG2106-01

2. Qty - 2

3. No Substitutions

ii. AMX AC-RK Accessory Rack Kit

1. AMX Part #: FG515



3. No Substitutions

iii. AMX PSN6.5 Power Supply

1. AMX Part #: FG423-41


3. No Substitutions

c. Custom Rack Power Control Panel

i. 1RU Rack Panel with DB9, Power On, Power Off and Data Connectivity

Designed and Provided by AV Contractor

d. Video Encoder

i. AMX NMX-ENC H.264 Video Encoder

a) AMX Part #: FG3201-01

ii. AMX NMX-VRK, V Style Rack Mounting Shelf




e. Clamping Shelf for Video Sources

i. Middle Atlantic Clamping Shelf

ii. Middle Atlantic Part #: RC-3



f. Preview Video Decoder

i. Amino Part #: 140H

ii. Qty – As Needed

iii. No Substitutions

g. Rack Mounted Preview Monitor

i. Viewsonic 16" (15.6" Viewable) Commercial-Grade

a) Viewsonic Part #: VT1602-L

ii. LCD Rackmount

a) Middle Atlantic Part #: RM-LCD-MK

iii. Qty – 1 each


h. Controller, Network

i. ICSLan IR/S Interface, 4 IR/S and 4 Inputs

ii. AMX Part #: EXB-IRS4



i. DVD Player with RS232 Control

i. TASCAM DV-D01U 1-rackspace DVD Player w/RS-232 Control Port

ii. Tascam Part #: DV-D01U


iii. Qty – 1


j. Volume Controls

i. Lowell Attenuator-25W, 70V/25V, 1-gang Stainless Steel

ii. Lowell Part #: 25LVC

iii. Qty – As Needed in Office Areas


k. Signage Displays

i. LG Commercial Series - SuperSign 55LY540S Digital Signage Display -

55"

ii. LG Part #: 55LY540S



l. Signage Display Mounts

i. Chief Large Height-Adjustable Tilt Wall Mount

a) Chief Part #: LTMU

ii. Chief Large In-Wall Storage Box; WALL ENC,16X16,MTI-D,PRE INST

a) Chief Part #: PAC526

iii. Qty – As Needed, One of Each per Signage Location


m. Signage Players

i. AMX IS-SPX-1300 Inspired Signage Xpress Player


ii. High Speed HDMI to DVI Cable

iii. Inspired XPress Serial Cable, mini-jack 3.5mm to DB9 Female


iv. Surface Mount Bracket

a) AMX Part #: FG525

v. High Speed HDMI Cable

vi. CAT6 Network Drop, Including Patch Cables, Inserts, Wall Plates and all

other materials required to implement a fully functional End-to-End

Network Drop

vii. Qty – As Needed

C. Required Hardware for all SchoolView Classrooms:

a. SchoolView Unified Classroom Kit

i. AMX/SV SV-UCVK-3, UNIFIED CLASSROOM - ENZO, VIRTUAL

KEYPAD with Touch Panel

ii. AMX/SV Part #: FG1701-38K

iii. Qty – One for Each SchoolView Room Location



b. Ceiling Equipment Enclosure

i. AMX Ceiling Equipment Enclosure

ii. AMX Part #: FG1700-01E



c. Wall Input Plate

i. 2 Gang Wall Plate with HDMI, VGA and 3.5mm and CAT6 Feed-Thru

for USB Extender

ii. Custom Wall Plate by AV Contractor


d. Projector Pass-Through Plate: i. 1-Gang Recessed Low Voltage Cable Wall Plate - White

1. C2G #40594 2. Qty – As Needed

e. USB Extender

i. USB Over Cat5e/6 Extender


f. Installation AV Cables

i. Active High Speed HDMI® Cable with RedMere® Technology

ii. Super VGA HD15 M/M CL2 Rated Cable w/ Stereo Audio and Triple

Shielding (Gold Plated)

iii. FLEXboot Series Cat6 24AWG UTP Ethernet Network Patch Cable,

Purple

iv. End-User Cables, 15ft, Matching Each Input Type

v. Qty and Lengths – As Needed

g. Interactive Classroom Projector

i. Boxlight 3100 ANSI Lumens Interactive WXGA Projector

ii. Boxlight Part #: P5 WX31NST



v. Provide Boxlight Lamps for Life Lamp Replacement for Each Projector

h. Projector Ceiling Mount

i. Chief RSMAU Universal Mount

ii. Chief CMS440 Ceiling Plate

iii. Chief CMS018

iv. Qty – One Each per Projector, As Needed

v. No Substitutions

i. Projection Surface

i. Boxlight 16:10 95" Diagonal (80.56" x 50.33" ) Wet Erase Marker Board

with Projection Surface


ii. Boxlight Part #: BOXWB-95W



j. AV Cables:

i. High Speed HDMI® Cable with Ethernet, ENZO to Projector

ii. DisplayPort to HDMI Adapter (Male to Female) with Audio in Black

iii. High-performance EZ-strip broadcast audio 22 AWG 1 pair

a) Liberty High-performance EZ-strip broadcast audio 22 AWG 1 pair

iv. Commercial grade general purpose 16 AWG 2 conductor plenum cable

a) Liberty 16-2C-P-WHT

v. Qty – As Needed

vi. Or Approved Equal

k. Demo Existing Rack Rooms and Equipment Rooms

i. AV Contractor shall be responsible for removing all existing equipment

that will not be used in the AMX/SV Upgrades.

l. Raceway

i. Panduit Surface Mount Raceway and Low Voltage Boxes


D. Required Additional Hardware for all New AMX/SchoolView Rooms

a. White Board for Projection Surface

1. Boxlight 16:10 95" Diagonal (80.56" x 50.33" ) Wet Erase Marker

Board with Projection Surface

2. Boxlight Part #: BOXWB-95W

3. Qty – As Needed in Each New AMX/SchoolView Room

4. No Substitutions

b. Classroom Speakers

1. Lowell Speaker Package-8in Spkr, 2 x 2 Tile System, 50W, 8 ohm,

.8cu ft

2. Lowell Part #: LT2-8A-VB

3. Qty – Two per New SV Classroom

4. No Substitutions

c. Projector Mount

1. Chief Ceiling Projector Mount Kit

2. Chief CMS440, RSMAU, CMS006


4. No Substitutions

d. Network Drops for SchoolView Equipment

i. CAT6 Network Drop, Including Patch Cables, Inserts, Wall Plates and all

other materials required to implement a fully functional End-to-End

Network Drop



E. Additional Requirements:

a. Training, Up to (2) 2-Hour Sessions on System Use, Troubleshooting and Basic

Maintenance

3.1 CONTRACTOR REQUIREMENTS AND RESPONSIBILITIES

A. General

a. The Contractor shall provide, furnish, deliver, transport, erect, install, configure,

and connect completely all of the material and equipment described herein or

depicted on any Proposal package construction document or Drawing. The

Contractor shall supply all other incidental material required, such as

interconnecting cables, connectors, and hardware to make the work complete and

leave all systems in first class operating condition.

b. The Contractor shall considered this a “Turnkey Project” for use by the Owner

c. The Contractor shall coordinate with all other trades to avoid causing delays in

the installation schedule.

d. In the event of any conflicts, delays or improper preparatory work by other trades,

notify the General Contractor, Consultant and Owner.

e. Equipment and enclosures shall be mounted plumb and square in relation to the

structure.

f. Provide cut-in boxes or approved clamping rings where back boxes are required

but not provided by electrical Contractor.

g. The Contractor shall coordinate their requirements for proper ground system to all

equipment

h. Coordinate and verify with the Electrical Contractor, the installation of needed

cable raceways.

i. Devices, wire raceways, and equipment, except for portable equipment, shall be

permanently attached to equipment racks or building structure and held firmly in

place with screws or fasteners. Adhesives alone shall not be accepted as fasteners.

j. The Contractor shall not use any other trade’s work or material for support or

fastening. Example: ceiling grid support wires cannot be used to support cable

hangers, etc. Any exceptions shall be noted or coordinated in writing with the

General Contractor.

k. The Contractor cannot shoot, fasten, or screw hangers to the roof deck. Any

exceptions shall be noted or coordinated in writing with the General Contractor.

l. The Contractor shall coordinate clearance for cable paths and coordinate

clearance for access above cable tray to easily add or remove cable from the

Cable tray they install.

m. A Contractor installing any equipment shall be responsible for providing all

interconnecting cables to and / or between same equipment that may be required

to make equipment fully operational.

n. Equipment shall be fabricated with equipment mounted into racks, enclosures,

and consoles and be fully wired and tested, before delivery to job site.


o. Consideration shall be given not only to operational efficiency of installed

equipment, but additionally to overall aesthetic factors Contractor shall comply

with industry standard practices in the installation of equipment and the wiring of

the equipment cabinets.

p. Contractor's construction, fabrication, installation, or delivery of materials must

comply with applicable standards and practices.

q. The Contractor shall coordinate and field-verify the electrical rough-ins provided

for their use by the Electrical Contractor.

r. The Contractor shall exercise care during installation. Damage to cables or

equipment shall not be accepted. Damaged cable or equipment must be replaced.

s. The Contractor shall remove and replace cabling that is found to have been

stretched or pulled past the recommended pulling tension during installation.

t. The Contractor shall install all operational software, as required by equipment and

ensure that such software is fully functional and operational. In the event of

software conflicts due to upgrades, bugs, or other reasons, the Contractor shall

provide solutions suitable to Owner at no additional cost.

u. The Contractor shall be responsible for coordination with Owner’s staff the

software configuration options of software configurable systems.

v. The Contractor shall provide, the Owner, installable and exact copies of all

software used by or running on any system installed.

w. The Contractor shall provide to the Owner keys for all lockable equipment

installed.

x. The Contractor shall provide all passwords for any system or equipment that may

use or be locked with a password.

y. The Contractor shall provide to the owner a completed warranty card with filled

in information for every installed device where the original manufacture provides

a product warranty over and above the Contactor’s required warranty.

z. The Contrctor must have CTS-I and CTS-D on Staff with current certification.

B. Local Sound Reinforcement System Specific Requirements and Techniques

a. All cabling located above ceilings shall be tied off to and supported by ceiling

supports or other structures at a minimum of eighteen inches above the ceiling.

b. Cabling shall be placed in conduit where exposed in gym roof joist. Exposed

cables shall not be allowed.

c. Provide shaft locks or security covers, as required by the Consultant, on non-user

operated equipment having front panel controls. Install at the conclusion of

Acceptance Testing.

d. Install XLR type connector wired pin 2 high, pin 3 low, and pin 1 shield.

e. Loud-speaker suspension

i. Speakers shall be suspended in a safe, secure and permanent manner


f. Special Audio Techniques

i. The Contractor shall float cable shields at the output of source devices for

line level and audio signals and connect it at inputs. In the installation of

equipment and cables, consideration shall be given not only to operation

efficiency but also to overall aesthetic factors. Coordination of personnel

and subcontractors associated with any part of construction, delivery,

installation or testing. Tests and adjustments, written reports, system

demonstration to Owner or Owner’s agent and final system as-built

documentation

g. Audio System Adjusting

i. Prior to energizing or testing the system, ensure the following:

1. All products are installed in a proper and safe manner per the

manufacturer’s instructions.

2. Dust, debris, solder, splatter, etc., is removed.

3. Cable is dressed, routed, and labeled; connections are consistent

with regard to polarity.

4. All products are neat, clean and unmarred and parts securely

attached.

5. Electronic devices re properly grounded.

ii. Prior to energizing the system, perform the following tests in compliance

with applicable EIA standards. Record the results of each test in the

Project Record Manual. Test each AC power receptacle with a circuit

checker for proper hot, neutral and ground connections. Measure the

impedance of each speaker line leaving the equipment racks. For full

range devices, use a frequency of 1000 Hz, for band limited devices, use

a frequency appropriate for the operating range of the transducer. When

documenting the results of these tests, include the calculated impedance

based on number of units on a line and the size and distance of the run.

Correct any field readings that differ more than 20% from the calculated

impedance.

1. Speaker Polarity Verification Test


i. Use an electronic polarity checker to test each reinforcement

speaker. All speakers should have the same relative polarity.

2. Remote Input Verification Test

(1) Using a microphone or portable signal generator, connect

to each microphone receptacle throughout the facility.

(2) Verify that the receptacle under test appears at the correct

position on the microphone mixer and is operating

properly.

(3) In a similar manner, check all remote line inputs for correct

wiring and labeling.

iii. System Equalization

1. Using a TEF 20, SYSID, or a spectrum analyzer with both 1/3

band and narrow band display, equalize all loudspeaker systems to

provide a suitable frequency response as follows:

2. Flat from 45hz to 2khz with a 1db per 1/3 octave roll off.

3. Mark normal settings for each device and record settings in the

Project Record Manual.

4. Verify system gain and amplifier levels.

(1) When all the above tests have been completed and the

system is ready for inspection, formally notify the Owner’s

Representative at least seven working days prior to

inspection. Include in this notice copies of all data

recorded, date each test was completed and the results of

each test. All test data shall be available during the

inspection process.

h. Test Equipment

i. Prior to start of testing, provide a list to the Owner’s Representative of test

equipment make, model numbers and calibration dates that shall be used.

Furnish the following equipment as requested during final test verification

by the Contractor and Owner’s representative. The Equipment is to be

available for the entire test period through the final system testing.

ii. Sound-Level Meter: ANSI S1.4-1971 Type S1A with digital or analog

display. Meter to provide ranges of 40 to 120 dBA.


iii. Pink Noise Source – Equal energy per octave bandwidth 20 HZ to 20,000

Hz, 2 dB per day.

iv. Impedance Meter – Capable of testing audio lines at three frequencies,

minimum, between 250 Hz and 4k Kz. Measurement Range: 1 ohm to 100

kohms.

v. Multimeter – Measurement range, DC to 20kHz, 100mV to 300V, 10ma to

10A.

vi. Provide two portable VHF or UHF business band radios for use during

acceptance testing with transmission range sufficient to cover entire

project. Include rechargeable batteries and re-charger along with holster

for wearing on belt. Radios to be available for duration of testing process,

including any follow-up visits required prior to final acceptance

3.1 EXAMINATION

A. The Contractor's responsibilities:

a. This is both new Construction and Additions and Renovations

b. The Contractor shall examine all related construction documents and ensure

compliance to them.

c. The Contractor shall coordinate their installation schedule to comply with General

Contractor’s timeline.

d. The Contractor shall examine the project construction schedule against their need

for sequences of completed spaces and coordinate those needs with the General

Contractor. Example: MER and TR closets, etc.

e. The Contractor shall coordinate their work with other trades to facilitate a

seamless installation.

3.2 PROTECTION

A. Equipment

a. The Contractor shall coordinate with other trades to provide an acceptable

environment for installed equipment. For example, provide a dust free

environment for VCRs, laser disk players, CD players, etc.

b. Cover installed equipment racks for protection during high dust periods.

ii. Do not operate equipment with fans during high dust periods.


iii. Coil and protect cabling from damage prior to termination to equipment.

3.3 INSTALLATION &CONSTRUCTION

A. Procedures & Methods

1. The Contractor shall provide rack shelves or rack mounting ears for any

equipment that is not rack mountable. All equipment installed using shelves shall

be fastened to the rack shelf. If Velcro is used to fasten any equipment the Velcro

must be affixed with self-fastened screws. Adhesive is not an acceptable means to

fasten any equipment.

2. All equipment installed within the equipment racks shall be fastened in an

approved manner with serviceability in mind.

3. Supplementary equipment within equipment racks, such as special assemblies that

are not rack mountable or fastened to rack shelves shall be mounted on painted

black high grade wooden boards running vertically on side rails of equipment

racks. The same wooden strips shall also be used to support cable tie support bars

for lacing cables to equipment.

4. All equipment mounting boards in head-end rooms, MER’s, electrical, or TR

closets shall be painted white or black as location dictates with fire retardant

paint. The mounting boards shall be made of high-grade plywood.

5. Equipment shall be mounted into racks and consoles, and fully wired and tested,

before delivery to job site.

6. With the installation of equipment and cables, consideration shall be given not

only to operation efficiency but also to overall aesthetic factors to comply with

industry standards and practices.

B. Special Techniques & Requirements

1. The Contractor shall build a typical classroom mockup complete in detail for

review by the Owner and Consultant prior to their final equipment install in the

rest of the facility. Once reviewed and accepted this mockup shall be the approved

configuration model to install in the remaining typical classrooms.

2. Programming the Control System.

i. SchoolView provides a project checklist of items that must be completed

prior to software install. This checklist should be used. It includes needed

information for preload prep of the software and but not limited to device

IP programming requirements, etc. The Contractor shall adhere to this

checklist.


ii. The Consultant makes periodic site progress inspections. Schedule one of

these inspections to coincide with and just before software installation.

iii. Coordinate with the Independent School District IT staff the assigned data

port numbers for use with the IMS system. There shall be two V-LANs

one shall be for IP Video and the other Control and IP Audio. The

Contractor shall know the port numbers and make sure the patch cables

are connected to the correct ports.

iv. Be sure to have a Laptop computer with SchoolView “Campus Tools”

loaded.

3. Equipment Programming and Configuration

i. Most of the network devices (black boxes) that makeup the IP signal

platform is what is commonly called “Network Appliances”, these devices

are relatively ease to configure and connect. Each box has very similar

needs and requires the same basic understanding to configure. In most

every case where the device you are installing has a data network port you

shall need to configure the following:

a. Device IP Address (This shall be assigned by the School

Independent School District)

b. Network Subnet Mask (This shall be assigned by the

School Independent School District)

c. Default Gateway (This shall be assigned by the School

Independent School District)

ii. The School Independent School District’s IT department shall provide you

with the above needed information in IP ranges it shall be up to the

contractor to assign and track what box got what IP address and what

room it went into.

iii. When the boxes have been configured and are live on the network

additional configuration shall be loaded via the network. SchoolView shall

provide a CD with Campus Tools and additional CD or Thumb Drive that

contains an automated load process. Following the load instructions shall

upload final configuration to the individual boxes across the network.

4. Wire and Cable Requirements

i. Cable installation must follow related TIA/EIA standards and

recommendations, including methodology as noted in TIA/EIA 569 - Part


4.6 Ceiling Pathways. Specifically, including sections 4.6.1 General, 4.6.2

Design Guidelines, and 4.6.5 Cable Support.

ii. All cables, regardless of length, shall be marked with indelible color-

coded labels at each end. Labels shall be directly hot stamped or factory-

stamped, closed sleeve method. Adhesive strip labels may only be used if

protected by transparent heat-shrink tubing.

iii. There shall be no unmarked cables at any place in any part of any system

this includes both in equipment racks and outside of equipment racks.

Label markings codes used on cables shall correspond and be shown

clearly on as built drawings.

iv. All cables shall be separated into like groups according to signal or power

levels and routed separately to eliminate signal contamination and cross-

talk, this includes both in equipment racks and outside of equipment racks.

v. All power cables, control cables, and high level cables shall be grouped to

one side of the equipment rack while low level cables shall be grouped to

the other side.

vi. All equipment rack wiring and cabling shall be neatly laced, ends dressed

with heat shrink tubing, and all cables shall have service loops between

the horizontal tie bar and the connection to equipment. Rack cabling shall

be adequately supported with tie wraps or Velcro wire wraps and

horizontal support bars to rack frame as it enters or exits the front or back

of equipment.

vii. Cables between cable support bars and equipment shall have a minimum

of 3” of sag between the bar and connector and be consistent with other

cables installed in the rack.

viii. All cables within equipment racks shall use Velcro wire wraps to manage

and bundle cables. Velcro strips shall be no more than a ¼” wide.

5. Equipment and Cable Labels:

a. All Cables shall be labeled each end and referenced on the As-Built Drawings

b. All wall plates shall be labeled with Input and Output identifications and

referenced to corresponding operational software or hardware it serves.

c. Provide all proposed wording and / or numbering scheme for labeling to the

Consultant for review and written approval prior to procurement or

installation.


d. All labels used must be permanent and secure. Provide labeling as follows

unless otherwise noted in a specific section.

e. Provide engraved Lamacoid labels at the front of all equipment mounted in

the racks.

f. Labels shall indicate equipment type and model number and correspond to the

As-Built drawings for equipment identification. Mount labels on the

equipment rack, not on the equipment, and attach in a neat, plumb, and

permanent manner. The labels shall be placed on the equipment rack vertical

frame (post). If the equipment rack vertical posts have a recessed mid section,

then match label width to fit this recessed section.

g. Labels shall be uniform in size.

h. All adjacent labels shall be sized to match the other labels used for same

purpose.

i. Similarly, provide engraved labels of like size in other locations.

j. Provide engraved Lamacoid labels on each equipment rack rear door or

console rear panel reading "No user serviceable parts. Refer service to

qualified technician".

k. All label lettering shall be a minimum of .08" high.

l. Embossed adhesive labels are not acceptable.

m. Position at the left side front top rack space of each equipment cabinet a label

that states the name of system Installer with contact information.

n. Unless otherwise noted, labels on dark panels shall be black with white letters.

Labels on stainless steel or brushed natural aluminum plates or light colored

panels shall be white with black lettering.

o. All wall plates shall have input and output connectors labeled in a professional

and permanent manner, no hand written labels shall be accepted.

p. Cable and Jack labels shall include room identification with unique cable

number, jack location within the room, and MER or TR number.

q. The Contractor shall use actual room identifications in their labeling scheme.

Contractor shall obtain written approval from the Owner for the actual room

numbers, and labeling scheme, to be used prior to installation.


r. Switches, connectors, jacks, receptacles, outlets, cables and cable terminations

shall be logically and permanently marked in a manner approved by the

Consultant. Custom panel nomenclature shall be engraved, etched, or

screened. Markings for these items are purposely detailed in the construction

drawings to ensure consistency and clarity. Verify markings and placement

with the Consultant prior to procurement. Submit label sample layouts for

Project Consultant's review.

s. All labeling information shall appear on the As-Built drawings.

6. Service Loops

a. Provide ample service loops at each termination so that plates, panels, and

equipment can be removed for service, re-termination or inspection. Provide

the following as a minimum:

b. Wall plate outlet box: minimum of ten (10) inches from wall surface to jack.

c. Termination panel: Six (6) inches behind termination panel from cable tie to

jack.

7. Connections and Connectors

a. Connections shall be made with approved connectors on cables, terminal

blocks, or punch blocks. Crimp style connectors shall be made with proper

crimping tool.

b. Cables shall be terminated with the proper connector specifically produced for

use with each type of cable.

c. Connector adapters shall not be allowed in any part of the system.

d. RF cable connectors shall be made with hex crimp.

e. Two point crimps shall not be accepted.

f. Solder joints shall be made with rosin-core solder.

g. Mechanical connectors must be specially made for type of cable or wire used.

h. Twist on connectors shall not be allowed

3.4 CLOSE-OUT QUALITY CONTROL

A. The following should be complete and in place before final system inspection &

demonstration is scheduled and performed with Owner's Consultant:


i. Contractor has provided substantial completion report to Consultant.

ii. All equipment shall be operating normally.

iii. All equipment software is installed and configured.

iv. All electronic devices are properly grounded.

v. All powered devices have AC power from the proper circuit.

vi. All patch cables and jumpers are in place.

vii. Insulation and shrink tubing are present on cable ends.

viii. Equipment labels are in place.

ix. The system documentation is complete with "as- built" drawings available.

x. Dust, debris, solder splatter, etc. is removed.

xi. All cables are dressed, routed, and labeled; all connections are consistent

with regard to polarity.

xii. To the best of the Contractors knowledge, all contractual system

specifications are fully met, in detail and intent.

a. Contractor Testing prior to Consultant proof-of-performance inspection

i. The installing Contractor shall test the systems prior to Consultant

proof-of-performance inspection to include but not limited to the

following:

1. IP boxes have been configured and contractor has IP assignment

tables

2. Confirm audio from PA to each speaker zone by zone

3. Both the touch panel microphone and PTT microphone works

4. Audio from Bell is functional

5. Audio from CD player and radio tuner with control of each

6. Synchronize Clock control is communicating


7. Video Display Control is working

8. Video broadcast cart key switch works

9. Audio from video broadcast cart is in hallways and classrooms

10. All video displays responded and received broadcast event

11. Remote audio from local sound systems are receiving PA and

Bell

12. IMS PA is receiving remote audio from local sound systems

13. Automated power up functions are working for remote sound

systems

14. The telephone interface works and contractor has the number

15. CCTV IP address are entered into the touch panel

16. Classroom wall controllers are programmed and function

17. IP streaming channel line up is programmed and works

18. Confirm each classroom input is operational

19. Confirm digital signage (Common area LCD TV) are operational

20. Test each video source device in the IP video delivery system

B. System Documentation

a. Prior to final acceptance by Owner, all system closeout documentation must be

delivered and made available during final acceptance walkthrough.

i. As-Built drawings

ii. Equipment Manuals

iii. All documentation requirements stated in the Submittal requirements

shall be updated and made a part of the As-built documents.

iv. Final Acceptance Testing Verification


1. Acceptance Testing shall be the responsibility of and performed

by the Contractor in the presence of the Consultant and other

Owner's representatives. Coordinate this testing so that free

access, work lighting, and electricity are available on the site.

i. Fully balance all audio systems as directed by the consultant. This also

means that all room amplifiers shall be set for equal audio level in the

room with equal audio input

ii. The Contractor must complete all previous punch-list items prior to final

acceptance test verification by the Owner and Consultant.

3.5 CLEANING

A. Prior to system turnover to Owner:

1. Remove all dirt and debris from equipment racks and equipment rooms.

2. Clean all equipment filters, vents, and fans.

3. Clean all enclosures and back box interiors thoroughly before installing plates,

panels, or covers.

3.6 DEMONSTRATION

A. The Contractor shall be responsible for the following:

a. The contractor shall demonstrate all systems to the owner and owner’s

representatives. This demonstration shall occur after all the submittal

documents are supplied, including As-Built drawings, substantial completion

report, and test results, and after notifying the Consultant in writing that the

system meets the specification and is complete and ready for verification.

b. Demonstrate operation of each major component and functional requirement

as specified herein. If any portion of the system does not appear to be

functioning properly, further test, along with corrective actions shall be

performed by the Contractor. If the need for further adjustments becomes

evident during the demonstration and testing, the demonstration shall be

discontinued until the system operates properly.

c. The Contractor shall remain responsible for all equipment, labor, hardware

and documentation, in part and in total, until Owner accepts such work or

material in writing.


d. The Contractor shall be responsible for equipment adjustments to ensure

normal and proper operation. Owner required system adjustments shall be

made by the Contractor as directed by Owner or Project Consultant during

final testing.

e. Provide a minimum of two (2) installation technicians to assist the Owner or

Project Consultant, as required during final test verification and final

acceptance walkthrough. The technicians shall be equipped to perform

necessary corrections to the system. They shall have test equipment capable of

testing any and all parts of the equipment, cabling, or systems.

i. The technicians shall be prepared to make final adjustments as directed

by the consultant. Equipment adjustments may be either electrical or

physical

f. The Contractor shall provide test equipment during final acceptance

walkthrough. Minimum required test equipment shall include but not be

limited to the following:

i. Multi test meter for reading AC / DC voltage and continuity

ii. Sound level db meter

iii. Audio signal tracer (powered speaker)

iv. Portable video monitor

v. Tone and pink noise generator

vi. Real Time Audio Analyzer (RTA)

vii. An acoustic polarity pulsing phase tester

viii. Three (3) two-way radios for communications between Contractor and

Consultant

END OF SECTION

SECTION 27 41 00 - INSTRUCTIONAL MEDIA SYSTEMS ......2015/06/15 · SECTION 27 41 00 -...

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Transcript of SECTION 27 41 00 - INSTRUCTIONAL MEDIA SYSTEMS ......2015/06/15 · SECTION 27 41 00 -...