Secretary’s Tool Box 1

Affton School District ~ Converted to PS Jan 2008

Becky Blake – Rogers Middle School, Registrar and Secretary to the Assistant

Principal

Samantha Kurtzeborn – District Data Coordinator

Agenda

• Searching for Students

• Exploring the World of Functions– List Students– Quick Export– Export Using Template– Select Students by Hand– Stored Selections

• Daily Bulletin

Select Students By Hand

• From the main menu, make a selection– All– By Grade– By Alpha– By Gender

• Use the CTRL key to make your selections

• You can either:– Keep the selected students– Remove the selected students

• You can either: – Select “Selections”– Select “Functions”

If you Choose Functions, you will get your Group Function menu

If you choose Selections, you will get the Stored Selections Menu

Searching for Students

• The following Student Search Command examples can be used from the start page in PowerSchool– Birthdays (today)

• *birthday=today– Finds all students whose birthday is today, matching only

month and day

Birthdays• *birthday=today

– Finds all students whose birthday is today, matching only month and day

• *birthday=5/1– Find all students whose birthday is May 1

• *birthday>=5/1/99;*birthday<=5/31/99– Find all birthdays in May 1999

Active Students

• *as_of = 2/1/2010

– All students in the school that were active as of 2/1/2010

Course Information

• Students not in a period– *not_enrolled _in_period= 1

• All students not enrolled period 1

• Students in a course– *enrolled _in=9500

• Students in course number

• Students in a course and section– *enrolled_in=9500.5

• Students in course 9500 section 5

Course Information Contd

• Students not in a course– *not_enrolled_in=9500

• Students not enrolled in course 9500

• Students who have completed a course– *has_completed_course=9500

• Students who have at least one entry of course 9500 on the historical grades screen

More Course Information

• Student is over or under scheduled– *number_of_classes<15

• The term at the top should be the full year. You can use all other comparators

• Students without requests– *hours_requested=0

• The 0 can be changed to any # and the = can be changed to < or >

• 12th Grader with fewer than 12 cumulative credits– *grade_level=12;*cumulative_credit_hours<12

More Searches…

• How many seniors were active as of the beginning of June– Grade_level=12;*as of 6/1/2009

• How many students in the SSD/IEP program– *special_program=SSD-IEP (SSD-IEP is our special program name. Yours may be

different)

Exploring the World of Functions

– List Students• Choose your students

– Click on Functions

» Choose List Students

List Students Result

Quick Export

– List Students• Choose your students

– Click on Functions

» Choose Quick Export

• I have mine set to open up automatically in Excel

• You can now work with your file

Export Using Template

Stored Selections

How to Store a Selection

Edit the Name of a Stored Selection

From the main menu, click on Special Functions, then

Things To Make Your Bulletin Stand Out

• <marquee> - will make your title scroll• <font color=purple> - change your font colors

using HTML code• <font size=20> - change the size of your font• Type in your message: Welcome Back !• Don’t forget to end all your commands by using

the /: </marquee></font></font color>

Completing the fields

• Choose the date you want to publish your bulletin

• Choose your audience: Public (everyone can view it), Teachers (those with teacher and Admin access can view it), Admin (only those with Admin access can view it)

• Type in your message

• Submit

Preview and Edit

• Click on Preview your bulletin

• If you don’t like the results, click on Edit and make your changes

• Click on submit and preview again

• This is the bulletin that will be seen if the user clicks on Daily Bulletin from the main menu

Questions?

• We’ll be happy to answer any questions

• Becky Blake, 314-633-5973 eblake@affton.k12.mo.us

• Samantha Kurtzeborn, 314-633-5924 skurtzeborn@affton.k12.mo.us