Sechelt Community Projects Inc. Board of Directors … · Sechelt Community Projects Inc. Board of...

Sechelt Community Projects Inc.

Board of Directors Regular Meeting October 23, 2017 - 9:00 am

AGENDA

1.0 Adoption of Agenda

2.0 Minutes 2.1 September 25, 2017

Page 2

3.0 Operations Manager's Report 3.1 Future Engineering Plan

Page 4

4.0 Finance 4.1 2017 Q3 Financial Statement

Page 5

5.0 Other Business 5.1 Mushroom Study Proposal (FF) 5.2 Biodiversity Publications (TG) 5.3 Shareholder Council Meeting Update

Page 8

Page 9

6.0 Next Meeting

Adjourn

of 2

SECHELT COMMUNITY PROJECTS INC. (the “Corporation”)

MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS HELD ON MONDAY,

SEPTEMBER 25, 2017 AT 09:00 A.M. AT THE SUNSHINE COAST COMMUNITY FOREST

CONFERENCE ROOM, SECHELT, B.C.

PRESENT: Anderson, Tim Bonderud, Glen Craig, Geoff

(Directors) D'Arcy, Bob Fogarty, Fidel Fournier, Brian

Tony Greenfield Pinfold, Tom

ALSO PRESENT: Harris, Linda - Administrator Lasser, Dave - Operations Manager

REGRETS: Moonen, Peter

Call to Order

The meeting was called to order at 9:04 a.m.

Agenda The agenda was reviewed and adopted with one addition.

1.0 Minutes

MOTION:

UPON MOTION DULY MADE AND SECONDED IT WAS RESOLVED that the minutes of

the meeting of July 31, 2017 be received and approved without change. Motion carried.

2.0 Operations Manager's Report

The Operations Manager's Report was received and discussed. Further information was provided for

the following:

- The contract year for water monitoring at Wilson Creek ended August 31. A report from the

contractor is expected in October.

- Road deactivation work will make certain roads not accessible by vehicles, but will leave trail

access. We must assess where we may require future vehicle access before determining deactivation

candidates.

- Other possible recreational trail projects at could be Crowston & Hidden Lakes.

- Dave has recently spoken to his contact in Victoria but there has been no advancement in the (Feb

2016) application to update the watershed boundaries.

MOTION:

UPON MOTION DULY MADE AND SECONDED IT WAS RESOLVED that the Operations

Manager's Report be received and approved. Motion carried.

SCCF Regular BOD Meeting - October 23, 2017 2 of 11

of 2

3.0 Other Business

3.1 Nominations Committee will be meeting directly after BOD meeting to make a plan for seeking

new directors.

3.2 Mushrooms - The contractor has spent a few weeks in Blocks EW28 & EW19 monitoring for

mushroom growth. Very few signs of chanterelles yet, most likely due to lack of rain. They are

just starting to fruit now. EW28 shows evidence of heavy human foot traffic which can also be

contributing to the lack of growth. EW19 is more easily accessible than EW28 yet shows much

less traffic. The contractor will need three more days in each block to monitor growth.

UPON MOTION DULY MADE AND SECONDED IT WAS RESOLVED that a further

$5,000 be approved to cover the cost of extended monitoring of fungi growth in the East Wilson

area. Motion carried.

It was reported that the Tla'amin Nation is issuing mushroom picking permits in their Powell

River territory for a fee.

3.3 Bob D'Arcy provided an update from the Sechelt Grove Society.

- They have recruited new trail builders thanks to the recent ad in Coast Reporter

- Visitation to Hidden Grove has been tremendous and has demonstrated the need for a larger

parking lot

- Information signs have been made and will be installed soon

- The trail builders have agreed to build a "low-key" trail around the Wilson Creek rhodo

patch in October.

4.0 Next Meeting

The next regular meeting of the Board of Directors will be held on Monday October 23, 2017 at 9:00

am.

Termination

There being no further business, the meeting terminated at 10:37 am.


Board of Director’s Meeting Oct 23, 2017

Operations Report 1. Harvesting a) Fire block (CP11) - block has been released for firewood; firewood permits flying out the door!!

2. 2017 Harvest Plans a) Working on bid packages for blocks currently under permit (CP9) - bids will influence final harvest plans for 2017/18 3. Sechelt Band a) Nothing new 4. Wilson Creek Monitoring a) All fish sampling and new stream surveys have been completed as per consultants' recommendations; data crunching getting started and I'm awaiting the report; b) Dave had installed a number of monitoring devices in the system in 2015/16/17; -he has now added some additional stations 5. FIA /Fertilizer/Fire Planning/etc a) Working with MOF/BCCFA on better access to coordinated enhanced silviculture funding b) Fertilizer funding waiting for completion of 2 other projects this year before decision on 2018 c) Looking into better access to Fire Plan info; MOF has Softwood Lumber concerns on this d) Other fertilization projects being considered following consultations 6. Road Deactivation a) Wayne had to adjust final deactivation plan report for lowbed moves (est $90K + supervision) b) Will get deactivation bid packages out after block packages done c) plan to complete some of deactivation work this winter; rest in spring/summer 2018 7. In Progress a) FSP - work finishing up; will be discussing with others before completing final draft b) FMP - waiting on new info before submission 8. Wormy Lake a) main trail complete; a few shorter trail sections to build; boardwalk now complete as well; b) work being done on interpretive and info signs c) we've had 2 signs stolen and 1 sign defaced and shot with a shotgun d) other projects also being looked at within the CF, mainly in Halfmoon chart area 9. BC Bike Race a) Warren is new BCBR local coordinator so he's stepping down as Chair of Trails Society. b) Planning is proceeding to add additional new trails into the race for 2018 10. Engineering a) Chartwell engineering delayed by their backlog of work in fire season


Sechelt Community Projects

Statement of Operations and Retained Earnings

Budget Actual

For the period ended September 30, 2017 $/M3 September 30, 2017 $/M3 Variance

Harvest Volume Sold(m3) 30,000 28,542 (1,458)

Logging Revenue 2,250,000$ 75.00 3,354,523$ 117.53 1,104,523$

Cost of Sales

Amortization 0 - - - -

Planning 55,200 1.84 66,294 2.32 11,094

Logging 2,219,468 73.98 2,144,893 75.15 (74,575)

Silviculture 105,000 3.50 102,038 3.58 (2,962)

Supervision and quality control - - - - -

2,379,668 79.32 2,313,226 81.05 (66,442)

Gross Margin (129,668) (4.32) 1,041,297$ 36.48 1,170,965

Interest and other income 25,858 19,607 (6,251)

(103,810) 1,060,904 1,164,714

Expenses

Administration

Advertising and communications 3,295 11,211 7,916

Amortization 0 - -

Bad Debts 0 - -

Bank charges and interest 270 284 14

Board and committee costs 10,650 12,800 2,150

Contingency 16,099 - (16,099)

Licences and Dues 13,225 9,504 (3,721)

Travel 2,900 8,382 5,482

Legal and audit 25,700 543 (25,157)

Management and administration 128,806 132,564 3,758

Office and miscellaneous 17,595 20,144 2,549

218,540 195,434 (23,106)

Strategic Initiatives

Community engagement 63,940 5,533 (58,407)

Forest Management 26,100 44,248 18,148

Research 0 19,865 19,865

90,040 69,646 (20,394)

308,580 265,080 (43,500)

Net income (loss) for the period (412,390) 795,825 1,208,215

Retained earnings (period start) 1,317,694 1,317,694 -

Dividend 0 (100,000) -

Retained earnings, end of period 905,304$ 2,013,519$ 1,108,215$



Balance Sheet

As at September 30, 2017 December 31, 2016

Assets

Current

Cash 2,635,782$ 1,795,461$

Temporary Investments - -

Accounts Receivable 7,674 20,673

Prepaid expenses and WIP - -

Due from Broker 11,644 6,685

GST Receivable - 3,286

Inventory - -

2,655,101 1,826,106

Property and equipment 3,871 3,871

Investment in and advance to subsidiaries 2,847 2,847

Prepaid operational costs 98,196 156,298

Deferred licence acquistion costs - -

2,760,014$ 1,989,122$

Liabilities

Current

Bank indebtedness -$ -$

Accounts payable and accrued liabilities 44,586 44,030

Accrued silvicultural costs 342,900 281,842

Accrued road deactivation costs 136,640 97,295

Advance from Broker - -

GST Payable - -

Dividend payable - 25,890

524,125 449,057

Shareholder's Equity

Share capital 172,600 172,600

Contributed surplus 49,770 49,770

Retained earnings 2,013,519 1,317,694

2,235,889 1,540,064

2,760,014$ 1,989,122$



Statement of Cash Flows

Period ended Year ended

For the period ended September 30, 2017 December 31, 2016

Cash Provided by (used for)

Operating activities

Net income for the period 795,826$ (3,564)

Item not affecting cash

Amortization - 968

Changes in working capital items

Accounts receivable 12,999 (13,798)

WIP and prepaids - -

Inventory - 147,904

Prepaid operational costs 58,102 40,978

Deferred licence aquistion costs - -

Accounts payable 555 (79,451)

Accrued silvicultural costs 61,058 (31,101)

GST payable 3,286 7,431

Accrued road deactivation costs 39,345 0

971,170 69,366

Financing activities

Advances from shareholder - -

Due from Broker (4,959) 1,674

Payment of dividends (125,890) (225,890)

(130,849) (224,216)

Investing activities

Purchases of property and equipment - -

Investment in and advance to subsidiary - -

Redemption of (increase in) term deposits - -

- -

Net Increase (decrease) in cash 840,321 (154,849)

Cash position, beginning 1,795,461 1,950,311

Cash position, end 2,635,782$ 1,795,462


Forest Mycology: Inventory and Management Strategies for the SCCF

Mushroom Surveys: Outline & Budget Autumn 2017

Researchers will survey major edible and medicinal mushrooms in the three portions of the

SCCF tenure from late October to December, 2017. Information regarding the types and

abundances of mushrooms will be collected during reconnaissance surveys into selected blocks

in each portion of the SCCF tenure.

Data will be compiled, analysed and tabulated for each portion of the tenure.

Surveyors will also collect harvest information from commercial and recreational harvesters

encountered in each portion the tenure, and visit the mushroom buying stations weekly to

review the types and abundances of mushrooms being sold and determine pricing for the major

commercially valuable mushrooms: Pines, Chanterelles, Lobsters, Cauliflower and Boletes.

A report summarizing wild edible and medicinal mushroom information for each portion of the

tenure will be prepared by mid December, 2017.

Fortunately, the mushroom harvesting season has just begun. Most species of fungi are fruiting

later than usual this autumn, primarily due to a long, hot, dry summer.

Budget Autumn 2017

Fieldwork 36 days $27,000 Truck 36 days 2,700 Equipment 36 days 900 Meals 36 days 900 Sub-total $31,500 GST 5% 1,575

Total Budget

$33,075

Completed by Fidel Fogarty

October 17, 2017


SUNSHINE COAST COMMUNITY FOREST operated by Sechelt Community Projects Inc.

MEMORANDUM

DATE: October 20, 2017

TO: SCCF Board of Directors

FROM: Linda Harris

RE: District of Sechelt Council Meeting - October 18, 2017

Information derived from the Audio Recording of the District of Sechelt Council meeting held Wednesday, October 18, 2017. 1.0 Representation on SCRD Board The Province of British Columbia has approved the District's second seat on the Sunshine Coast Regional District Board of Directors. Bruce Milne has been appointed as the second seat for the duration of Council's term of office. Darren Inkster is currently the other seat on the SCRD Board. This will give the District of Sechelt two of nine votes on most SCRD decisions and five of nine votes on weighted financial matters. Bruce noted that the SCRD is the only regional district in the province in which the rural areas outvote and outnumber the inclusive urban areas. 2.0 ELF Delegation Ross Muirhead was accepted as a delegation (albeit he was late). When called to the mic he proceeded to read his delegation material (attached).

Transcript of comments:

Bruce - "The Community Forest holds a licence and in that licence, the conditions of the licence holding are a particular annual cut and if you want the terms of the licence to be changed then you have to talk to the licence issuer which is the Province of British Columbia, and if the Province of British Columbia, who makes jurisdictional issues on forests, thinks that the licence is inappropriate they may change it. If we don't live up to the licence requests or licence conditions we'll simply lose the licence and it simply means that BC Timber Sales will then offer all those same lands to tender to independent contractors. It doesn't mean that if we don't cut it nobody will. It simply means that the province will determine whether those conditions are appropriate or not. We could have discussions with them, but the jurisdictional issue here is not with the District of Sechelt Council."

Ross - "The licensee can go back to the Ministry of Forests and say that their land base is being over-harvested and so they could propose to reduce the annual cut."

Bruce - "There are discussions that we could have which is why the Chapman watershed is not being logged because of those discussions that were had when we first got the licence. We could maybe have another discussion about taking even more out, but I'm not sure who would have that."

There was no further discussion.


Sechelt Community Projects Inc.

Board of Directors In Camera Meeting October 23, 2017 - 10:00 am

AGENDA

1.0 Adoption of Agenda

2.0 Minutes 2.1 September 25, 2017

Page 2

3.0 Operations Manager's Report 3.1 FSP - Draft

4.0 Finance 4.1 2018 Draft Budget

Page 4

5.0 Committee Reports 5.1 Legacy Fund 5.2 Nominations

Page 10 Page 14

6.0 Other Business

7.0 Next Meeting

Adjourn

of 2


MINUTES OF IN-CAMERA MEETING OF THE BOARD OF DIRECTORS HELD ON

MONDAY, SEPTEMBER 25, 2017 AT 10:30 A.M. AT THE SUNSHINE COAST COMMUNITY

FOREST CONFERENCE ROOM, SECHELT, B.C.

PRESENT: Anderson, Tim Bonderud, Glen Craig, Geoff

(Directors) D'Arcy, Bob Fogarty, Fidel Fournier, Brian

Tony Greenfield Pinfold, Tom

ALSO PRESENT: Harris, Linda - Administrator Lasser, Dave - Operations Manager

REGRETS: Moonen, Peter

Call to Order

The meeting was called to order at 10:45 a.m.

Agenda The agenda was reviewed and adopted.

1.0 Minutes

MOTION:

UPON MOTION DULY MADE AND SECONDED IT WAS RESOLVED that the minutes of

the in-camera meeting of July 31, 2017 be received and approved without change. Motion carried.

2.0 Forest Stewardship Plan (FSP)

The FSP will be complete by October 10. Dave used A&A Trading's FSP as a template for ours as

A&A's was approved by MOF. One issue raised was management for Northern Goshawks. It was

explained that they are one of the species of concern within an FSP. If a nest is found, a large

(several hundred hectare) no-harvest machine-free management buffer must be established around

the nest. To date, there have been no reports of goshawks within the CF tenure.

It was noted that an FSP for a Community Forest that manages 20,000 m3/year must be written to

the same level of commitment as a major licensee that manages millions of m3/year.

Previously received Timber Supply Review reports indicated that SCPI has the ability to increase our

Annual Allowable Cut (AAC). When the Forest Management Plan is submitted (after the FSP) Dave

will be applying to increase our AAC from 20,000 to 22,000 m3 [110,000 m3 per 5 years]. He wants

to be conservative in our increase application for the reason that if we increase our AAC by a large

amount and then not harvest that timber for any reason (not fulfill our commitment), MOF could

reduce our AAC by the unharvested portion and give the rights to that amount to First Nations within

our tenure area.

SCCF In Camera Board Meeting - October 23, 2017 Page 2 of 15

of 2

3.0 Bio Solid Research

Further research into the application of biosolids has revealed that applying biosolids to a young

plantation would accelerate the growth process but would also bring deer and elk to the plantations

as the young trees flourish. It is recommended that applications be restricted to more mature

plantations of five years or more.

4.0 Future Engineering

Dave reiterated that previous SIB Councils have adamantly opposed any harvest activities in the

Gray Creek watershed. Glen suggested we open discussions with SIB about operational plans in a

cooperative manner. Their position may have changed with new Council.

Dave wants to start utilizing the salvage aspect of our licence within the Gray Ck area. A salvage

permit would allow for the harvest of 500 m3 per year of selectively chosen trees/areas. This could

allow us to foray into Gray Creek in a minimally impactful way.

5.0 Legacy Fund

Bob D'arcy reported that the recommendation for a $25,000 grant to the Roberts Creek Legion was

submitted to DOS but there has been no action to date. Community Services has agreed to repay the

$65,000 it was granted in 2015 as they have made no progress with their plans for a community

kitchen. The Historical Society not yet utilized their $10,000 grant for a roof over the bridge at the

Sechelt Marsh. Tony added that the Society met two weeks ago and discussed the roof. It seems

that DOS has stated that major engineering must be carried out prior to construction. The Society is

still trying to work out bridge construction. Tony will bring an update to the next Board meeting.

6.0 Other Business

Urban interface fire hazard assessment was raised as a possible joint DOS/SCPI project. A consultant

such as Bruce Blackwell could be hired ($50,000) to assess and make recommendations to DOS/

SCPI for protection and preparedness ($200,000 - $600,000). The Community Wildfire Protection

Plan for Powell River Regional District is to be provided to the Board as an example.

Termination

There being no further business, the meeting terminated at 12:05 pm.


SUNSHINE COAST COMMUNITY FOREST 2018 BUDGET DETAILS

The 2018 Budget for Sechelt Community Projects Inc. (doing business as Sunshine Coast Community Forest) is prepared with several assumptions. The production scheduled for the first quarter, 14,000 m3, was originally budgeted for 2017 Qtr 4 but did not occur. This volume will be extracted from Wilson Creek. $50,000 has been included in Qtr 1 for legal fees to offset the expectation of protests. Other assumptions include salary bonuses for 2017 and wage increases for 2018. It is to be noted that log sale values cannot be accurately estimated as the market is extremely volatile. Prepared by SCPI Management - October 16, 2017 1.0 Revenue

1.1 Production Volumes 1.1.1 EW28 = 14,000 m3 - expected to be harvested Q1 1.1.2 HM49 = 9,000 m3 - expected to be harvested Q4

23,000 m3

1.2 Sales Volumes The production volumes are factored by an expected sales delay of 40% of volume in the month of scale, 30% one month after scale, 20% two months after scale and 10% in the third month after scale. All Revenue, Planning and Operational Expense calculations are based on Sales Volume.

20,300 m3

1.3 Sales Value The sales values are estimated by the Operations Manager based on his timber quality assessments. 1.3.1 EW28 & HM49 - $100/m3

$2,030,000

1.4 Investment Income

The company’s chequing account is maintained with enough funds to conduct daily business. The remaining funds are transferred into an Investment Savings account and earn a low-rate daily interest. Estimates are based on a 1.45% annual return (higher than average rate negotiated with the Sunshine Coast Credit Union on September 23, 2015).

$14,183


Sunshine Coast Community Forest 2018 Budget Details - DRAFT Page 2 of 6

2.0 Operational Planning

2.1 Planning Chartwell Consultants - estimate to cover meetings and non-block specific assessments.

$10,000

2.2 Engineering Field Work Chartwell Consultants - estimate of block specific traversing and mapping of future harvest blocks.

$50,000

2.3 Engineering Assessments / Reports estimate for SIB archaeological assessments.

$3,000

2.4 First Nations Information Sharing Maximum payment as per Protocol Agreement for SIB review of proposed blocks.

$6,000

2.5 Engineering Supplies Estimate

$900

3.0 Logging Operations

3.1 Logging

3.1.1 Contract Services - EW28/HM49 @ $27.50/m3 - cutting permit in place / logging contract not

yet issued

$558,250

3.1.2 Miscellaneous Contract Services Estimate for other services outside logging & road building.

$7,061

3.1.3 Logging Supplies Estimate 0.1% of logging costs to cover incidentals.

$558

3.2 Roads

3.2.1 Road Construction $65 per lineal metre for 1.031 km roads in HM49; yet to be permitted or bid. Includes value of roads (to be) constructed in 2017 for Block EW28; 0.9 km @ $65

$125,515

3.2.2 Road Construction Supplies

$0

3.2.3 Road Use Agreement Fees $0.08/m3/km for HM49 wood trucked to Carlson Point, payable to A&A Trading (approximately 1.7 km) and to Island Timberlands (approximately 9.3 km).

$2,169



3.2.4 Road Maintenance Estimate of costs to maintain roads not associated to active harvesting.

$10,000

3.3 Phase Costs

3.3.1 Dryland Sort / Scaling $10.00/m3 - average rate based on 2017 activities.

$203,000

3.3.2 DLS / Scaling Supplies Minimal amount of supplies anticipated to be required.

$406

3.3.3 Log Dump Fees Logs from HM49 will be trucked to Carlson Point for bundling and towing to Coastland dryland sort - $1.00/m3, payable to A&A Trading.

$6,300

3.3.4 Log Broker Canadian Overseas (COLL) - pre-existing rate of 4% of log sales value.

$81,200

3.3.5 Towing/Storage/Boom Gear 3.3.4.1 $1.50/m3 - average rate based on 2017 activities 3.3.4.2 additional $2.00/m3 for HM49 volume towed from Carlson Point to

dryland sort

$30,450

3.3.6 Stumpage - estimate - $2.00/m3

$53,200

3.3.7 Waste Assessments - estimate

$1,015

3.3.8 Burning - estimate

$1,500

3.3.9 Export Fees $10.00/m3 average rate; estimate 15% of volume to be exported

$79,450

4.0 Road Deactivation Accrual Rate of $0.72/m3 based on existing road inventory.

$14,616

5.0 Silviculture

$3.50/m3 accrual rate

$71,050



EXPENSES 6.0 Administration

6.1 Salaries

6.1.1 Management Operations Manager Salary Jan-Apr @ $113,690/yr; May-Dec @ $116,500/yr (2.5% increase assumed). Also includes: $8,000 benefits (medical/dental) $10,000 RRSP payment

$20,000 bonus (assumed)

$153,588

6.1.2 Administration Administrator Salary Jan-Mar @ $34,948/yr. Also includes $3,000 bonus (assumed) [current position] Administrator Salary Apr-Dec @ $24,000/yr [new position]

$11,940

$18,000 $29,940

6.1.3 Canada Revenue Agency The company is responsible to submit additional CPP and EI payments for each employee. CPP rate = 1.0 times employee payment; EI rate = 1.4 times employee payment. 2018 rates not yet known. 6.1.3.1 Management:

CPP 2017 maximum payment = $2,564 (caps approx. April); Jan-Apr $455/mo + bonus

EI 2017 maximum payment = $836 (caps approx. April) Jan-Apr $154/mo + bonus

6.1.3.2 Administration: CPP - Jan-Mar = $133/mo + bonus; Apr-Dec $87/mo EI - Jan-Mar = $49/mo + bonus; Apr-Dec $33/mo

$5,662

6.1.4 Workers Compensation Board Rate = $6.18/$100 of assessable payroll (maximum assessable amount per person = $81,900). [2017 rate not yet known.] SCPI is also required to pay for any contractor working directly for us who does not carry their own coverage (rare).

$7,254

6.2 Board of Directors 6.2.1 President's Stipend = $10,000/year, paid quarterly; Meeting costs; Expenses

6.2.2 Board Committee Meeting Costs

$14,200

6.3 Legal 6.3.1 Required Corporate Online filings - annual reports; change of directors 6.3.2 Litigation - estimate; injunction expected to be required for EW28

$53,300



6.4 Accounting 6.4.1 TCG Professional Accountants- estimate 6.4.2 Audit - Crowe Mackay

$ 8,500 $15,000 $23,500

6.5 Advertising Estimate of general advertising; excludes major marketing campaigns (see item 8.1.1)

$3,600

6.6 Bank Charges Estimate

$360

6.7 Office Maintenance 6.7.1 Office Rent / Utilities

Rent @ $950/mo Storage Locker @ $100/mo Insurance: $700 (April - RPF Liability); $1,400 (September - Gen Liability/Office) Security @ $90/qtr Utilities (Phone @ $180/mo; Hydro @ $75/mo)

$18,120

6.7.2 Supplies Copier lease @ $500/qtr

Copier service contract @ $450/qtr Paper, postage, coffee, etc. - estimate

$5,600

6.7.3 Website Management Annual fees for domain host & registrar @ $95 Major upgrades/maintenance - Estimate

$595

6.8 Timber Tax Fee based on Annual Allowable Cut ($0.37/m3 x 20,000 m3)

$7,400

6.9 Subscriptions & Dues Business Licence @ $125/yr BC Comm. Forest Association @ $5,000/yr Forest Industry Trader @ $315/yr Sechelt Chamber of Commerce @ $135/yr QuickScribe website @ $240/yr

$5,825

6.10 Travel Estimate of Operations Manager's mileage and other travel expenses

$7,500

6.11 Education Estimate

$775



8.0 Strategic Initiatives / Discretionary

8.1 Community Engagement 8.1.1 Marketing 8.1.2 AGM / Public Meetings 8.1.3 Community Engagement - Wood Expo 8.1.4 Trails/Recreation - estimate of trail work throughout Wormy Lake area 8.1.5 Donations - Management's discretionary maximum

$6,400 $2,000 $4,000

$50,000 $5,000

8.2 Forest Management 8.2.1 Timber Supply Management - no activity expected in 2018 8.2.2 Water Quality Monitoring - Wilson Creek (Dr. Dave Bates)

$0 $35,000

9.0 Contingency

7% of Expenses $30,752

10.0 Shareholder Dividend

Annual Guaranteed Dividend (accrual for 2019) $25,890

Total Net Income / (Loss)

$232,581



MINUTES OF NOMINATIONS COMMITTEE MEETING OF THE BOARD OF DIRECTORS HELD ON MONDAY, SEPTEMBER 25, 2017 AT 12:00 P.M. AT THE SUNSHINE COAST COMMUNITY FOREST CONFERENCE ROOM, SECHELT, B.C. PRESENT: Fogarty, Fidel Tony Greenfield Fournier, Brian (Chair) (Directors)

ALSO PRESENT: Harris, Linda - Administrator The meeting was called to order at 12:10 pm It was confirmed that Tom, Tony, Geoff, Glen & Tim's terms expire at the 2018 AGM. There is a distinct possibility that one or two vacancies may occur at that time. It was discussed that the approach to finding new candidates should be updated. There was no response to the advertising for candidates last year. The District of Sechelt has stated in the past they were not happy with our recruitment process but have failed to provide guidance or suggestions for change. The skills matrix was recently updated and highlighted that the focus should be on recruiting women, younger members and/or persons with desired skills as listed in the skills matrix. We could approach the list of candidates below directly by mail or email. Each could be sent a personal request for an expression of interest in late Fall. Each favourable response could be followed up with a request for a resume as part of the formal recruitment drive.

Linda Rodney, Kathleen Suddes (bee keeper), Dennis or Peggy Lozinsky, Kris Sneddon (rec), Steve Luchkow (retired forester), Mike Pattison (contractor), Ron Knight, Susan Grayston (UBC), Elise Rudland, Christina Cook, Clarence Juliet (log sort).

Caution was expressed against bringing back previously members lest we get labelled a stale board. Actions:

Prepare expressions of interest message and new ad format for review at the next board meeting.

In Fall, submit to Shareholder the list of procedures being followed to recruit new candidates and request a roster of potential candidates from Shareholder.

There being no further business, the meeting terminated at 1:00 pm.

Chair


The Sunshine Coast Community Forest Nominations Committee is inviting expressions of interest for the 2018-20 Board of Directors.

The Sunshine Coast Community Forest (SCCF) is operated by Sechelt Community Projects Inc., a British Columbia company that is governed by an independent professional board of volunteer Directors. The SCCF is responsible to manage a licence to harvest timber on the Sunshine Coast. The Board of Directors is responsible for setting and monitoring the overall business objectives of the SCCF and safeguarding the assets of the SCCF. We are seeking candidates who live on the Sunshine Coast and who will bring valuable business skills or strong governance experience to our Board. The experience and skills we are searching for, but are not limited to, include:

Previous Board experience Business skills including finance, legal and marketing Natural resource interest including forestry, environmental management and outdoor recreation involvement

Access to relationships that will enhance the goals and objectives of the organization The Nominations Committee will propose a slate of candidates to be voted on by the Shareholder at the next Annual General Meeting to be held in May 2018. If you are interested in joining the Board of Directors, please reply to the Nominations Committee Chair at [email protected] or to PO Box 215, Sechelt BC V0N 3A0.


mailto:[email protected]

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