SECC 2010-11 Feedback Session
36
Presented by Trish Lutgen
description
SECC 2010-11 Feedback Session. Presented by Trish Lutgen. Agenda. Introductions SECC – Last Year in Review 2011 December SECC Changes Additional SECC Topics Spring Collections. SECC – Last Year in Review. Survey Results. 91 Surveys returned this year Documentation & Training - PowerPoint PPT Presentation
Transcript of SECC 2010-11 Feedback Session
Presented by
Trish Lutgen
IntroductionsSECC – Last Year in Review2011 December SECC ChangesAdditional SECC TopicsSpring Collections
91 Surveys returned this year Documentation & Training
◦ 94% of the people who attended boot camp found it helpful.
◦ Regional Trainings – Overall there were 78 responses and the mean was 3.79 (out of 5).
◦ WebEx Trainings – Overall there were 66 responses and the mean was 3.89 (out of 5).
Application (SECC Data Manager)◦ Overall, there were 82 responses and the mean
was 3.5 (out of 5), a decrease of 0.48 from 2009.◦ 36.3% of you would like to see additional
features. 42.4% would like added reports. 21.2% would like added utilities. 36.4% would like other features.
Submission Process◦ Overall, there were 86 responses and the mean
was 4.24, an increase of 0.36 from 2009.
Consolidated Collections◦ Submitting was easy
There were 81 responses and the mean was 4.28.◦ Reviewing errors
There were 83 responses and the mean was 3.89. Verification Reports
◦ There were 81 responses and the mean was 4.32(out of 5), an increase of 0.37 from 2009
Review Audits◦ There were 76 responses and the mean was 3.79
(out of 5).
SECC Staff◦ Overall there were 60 responses and the mean
was 4.6, a decrease of 0.13 from 2009. ODE Helpdesk Staff
◦ Overall there were 37 responses and the mean was 4.37, an increase of 0.09 from 2009.
Data Manager report using the federal placement code.
Data Manager report for race/ethnicity.
Instructions on creating custom reports in Data Manager – more examples
Ability to print single or multiple reports.
December timely? Smooth race/ethnicity
reporting for school age. Very few technical
issues on ODE side. New ECR Audit Process Secondary Placements
for 3-5 year olds Questions…
And, Alex has officially retired!
ODE staff shortage Electronic Correction Reports – 17 districts
had to be reopened after January 19th due to inaccurate data compared to last years 12.
Communication between Agencies Do NOT wait until the last minute to respond
Unable to contact district staff, which resulted in districts being late.
Parentally placed private school students Attending School is the Private School number. If the
school does not have a number, it’s the attending district ID.
Home Schooled Students Not using ESD number in attending District and School
field
Inter-district Transfer students* Attending district reporting instead of the SpEd Resident
Charter School* Enrollment code will always be C for Charter
Correctional Facilities Agency Serving code needs to be 38 – Correctional
Facility
Manuals Reading the newest manual – Always updated on-line Manual is located at
http://www.ode.state.or.us/search/page/?id=2964
Federal Placements* Public Separate School (34) Private Separate School (35) Public Residential Facility (36) Private Residential Facility (37)
The collection will open
November 23, 2011
The collection will close
December 09, 2011
Remember the data submitted is as of Dec 1
New Enrollment Type Code• T – Parent paid tuition to another district.
This code will be used for students who reside in District A, but parent pays for the student to attend public school in District B.
Primary Disability Code 10 Changing from “Mental Retardation” to “Intellectual
Disability”.
Adding two fields American Indian Tribal Code
3 digit code, located in SSID filler area of the file format American Indian Tribal Affiliation ID number
Not sure of field length
SSID will allow another state’s ID in the attending district/school.
Located at: https://district.ode.state.or.us/search/page/?id=185
or
The Data Collection Committee (DCC) website
https://district.ode.state.or.us/search/results/?id=402
Was the process easy? Can it be improved?
Transition Report◦ Do we need to change?
Regional trainings New locations?
or Same locations?
◦ Hillsboro◦ Albany◦ Ashland◦ La Grande◦ Bend
Web-Ex?
Boot camp trainings 2 trainings
Add more?Adding throughout the
year?
Feedback Session Is it still needed?
No, getting rid of SECC is not an option
What would make it easier?
What do we need to do better?
Developed to inform parents and the community about the special education programs and services provided by Oregon school districts and Oregon EI/ECSE county programs
Technical Assistance Documentation is available on the Report Cards webpage:◦ Report Templates◦ How-to-Read guides◦ Distribution Information◦ Technical Manuals with explanations of data sources,
calculations, and contact information
Website: http://www.ode.state.or.us/search/page/?=1831
March 10th – 17th, 2011 Special Education Report Validation period
March 28th, 2011Final Special Education Reports available to Districts and Programs
March 30st ,2011Public release of Special Education report card
To access the Special Ed report card, select the Report Card/AYP from the application list on the district website. If the application does not appear in your
list, you will need to contact your security administrator to get access.
Questions?
Email the District Special Education Reports mailbox at [email protected] Program Special Education Reports mailbox at [email protected]
V-Tel Training April 26, 2-3:30pm
File Layout is the same as December SECC’s https://district.ode.state.or.us/search/page/?id=185
V-Tel training April 26, 2-3:30pm What’s new for the 2010-11 collection:
◦ File Layout https://district.ode.state.or.us/search/page/?id=185
◦ Discontinue Reason Timeline Not Met Code Prolonged student absence (1)
◦ Must be a comment for codes 2, 5, & 9
◦ Consent Flag is Consent for initial provision of special education services flag.
◦ Eligibility date and Evaluation date cannot equal if school age.
Problem areas to address: School Days – make sure you are correctly
counting your school days. Claimed Students
◦ Do not report students that are already eligible for special education.
Eligibility◦ If the parent consents to place the student in
special ed (consent flag is a Y), the student must be found eligible.
Report Students found eligible & those found Not eligible
Problem areas to address Continued:
Recodes◦ Code records with the appropriate code. Do not
use code 9 – other if another reason code is appropriate.
◦ Be factual in your comments. ◦ If we tell you to either recode the record or
change the comment, please do so. Ignoring will cause you to be inaccurate.
Problem areas to address Continued: Miscodes
◦ Consent and Eligibility dates for Student Evaluations These dates cannot be the same Applicable to all School-Age Student Evaluations (not
just Specific Learning Disability)
Remember – All evaluations must comply with OARs◦ OAR 581-015-2110: General Evaluation and Re-evaluation
procedures◦ OAR 581-015-2115: Evaluation Planning◦ Evaluation Planning Leading to Comprehensive Evaluation
Website:http://www.ode.state.or.us/search/page/?
id=2120
Contact Information:Data Owner: Colleen Stover (503) [email protected] Assistance: Trish Lutgen (503) [email protected] Gear (503) [email protected]
V-Tel training April 21, 2-3:30pm◦ Review
Collection Dates Collection Changes
Discipline Data is IMPORTANT◦ It is used for:
B4 report in SPR&I Reported on Special Ed Report Cards Significant disproportionality calculations
Website:http://www.ode.state.or.us/search/results/?
id=107
Temporary Contact Information:
Dianna Carrizales-Engelemann (503) 947-5628
Robbi Perry (503) [email protected]
Gretchen Gear (503) 947-5817 [email protected]
Claire Kemmerer(503) 947-5696
Greg Houser(503) 947-5629
Trish Lutgen(503) 947-5798
Annie Woo(503) [email protected]
