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SEAZNA Area Service Committee Minutes 07/14/19

SEAZNA AREA SERVICE Call to Order: 2:21 pm Ward opened the mtg with the Serenity Prayer Tim B read the Service Prayer & Our Purpose; Steve S read the 12 Concepts Group Reports Submitted by GSR’s Minutes/Agenda Approval: Approval of June minutes Approval of July Agenda with the following insertion:

• Conducting the Vice Chair Elections at the beginning of the meeting SEAZNA VC Nominees Jody P – Qualifies herself Dave B – Qualifies himself

• Discussion, question & answers

• Tallying votes – Dave B SEAZNA VC Welcome New Groups and New GSR’s (new updates on Roll Call list) Andrea B Saturday Serenity – Tucson Selene M Circle of Sisters – Tucson Mike S Brother’s in Recovery – Tucson Mike K Northside Group – Tucson Richard W NOANDA – Tucson Jaime A Solo Por Hoy - Tucson Treasurer’s Opening Report Please submit donations and reimbursements to the Treasurer at the beginning of the Area Mtg June’s Balance 7,573.76 Income 3,045.18 Paid Out 3,361.11 Balance 7,257.83 Prudent Reserve (2mnth est) 6,250.00 Funds aside for N. AZ Convention 2,000.00 Funds aside for Local Service Projects 766.78 Total Hold/Reserves 9,016.78 Available Funds - 1,758.95 July’s Balance 7,257.43 Income 2,582.13 Paid Out 3,129.52 Balance 6,710.04 Prudent Reserve (2mnth est) 6,250.00 Funds aside for N. AZ Convention 2,000.00 Funds aside for Local Service Projects 766.78 Total Hold/Reserves 9,016.78

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Available Funds - 2,306.74

• The treasury continues operating in the deficit using prudent reserve at this time

• Both June & July Financial Reports are attached below Question and Answer / Open Forum / Group Announcements:

• Steven S begins discussion in regard to institutional group meetings of Narcotics Anonymous. The meetings are internally run and registered with WSO. Currently there are 6 meetings weekly on a couple of yards. Steven reads a letter from ASP addicts to SEAZNA about their vision along with support possibly coming from our Area. For the most part, the institutional group meetings are well attended and antonymous. However, the inmates would like to have addicts attend from the outside to carry the message of recovery along with some literature support. Lots of great discussion followed. Suggestion of a single point of contact who will meet with H&I and the Prison Coordinator to discuss a cohesive plan for supporting the institutional groups. This plan will include the groups currently in place along with future groups. How best to plan for success.

• SEAZNAC announces discounted early registrations will close and Basic Text Book Drive is underway. Please submit BT to convention committee members or bring to Area

Idea Request Forms

• IDR 1 – To make a donation to St. Andrews for use of the rooms for Area in the amount of $75

Maker – Ward Intent – To be self-supporting through our own contributions

Executive Committee Reports:

Vice-Chair Report: Newly Elected RCM Report: Jay B Good afternoon Brothers and Sisters. I’m an addict named Jay B. and I’m your RCM1 Region meets next Sunday, July 21, there will be more to report next Area As reported last month, there ware still open positions on the Regional Service Committee. We are in need of a Vice Chair, Treasurer, and Alternate Treasurer. These are all key positions on the committee. If you are willing to serve, please put together an NA resume with a statement of willingness and see me after the meeting. If needed, I will be happy to help you through the process. If anyone has anything you want me to bring up at Region this month, please be sure to bring it up during open discussion so we can get a group conscience. If you would rather see me after this meeting, I can bring it up as “one addicts concern”. I do want to remind everyone that any addict is welcome to attend the Regional meeting next Sunday at the Behavioral Health Building at St. Luke’s Hospital at 12:15pm. I will obviously be attending if anyone needs a ride. This month, as I discussed last month, the proposed bylaws will be voted on. As I discussed, after having read them, and followed the evolution to this final version, unless there is any objection, I plan to vote acceptance.

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As I also discussed with this body last month, I have been the Chair of a workgroup to discuss the viability of ARCNA rotating through the 9 Area’s of the Region. As I expressed, I have received very little solution conscious feedback throughout the region on this matter. Because of this, and the fact that ARCNA committee made a strong effort this year and is already making an effort to be more representative, and because of my pending end of term as your RCM, I am planning to step down as Chair of this workgroup. I will ask the ARSC to disband the workgroup. The Arizona Regional Service Committee meets every other month on the odd months on the 3rd Sunday of the month at BHS, St. Luke’s, 1800 E Van Buren St., Phoenix, AZ at 12:30pm RCM Forum meets at 11am – RCM’s meet before the ASC meeting to discuss pertinent ideas that will be brought up at the ASC meeting. Any addict is welcome. Regional H&I & PR committees meet prior to the RCM Forum to discuss best practices and new ideas ILS – Jay B RCM2: Ellen no report at this time Contracts Liaison: Dave B SEAZNA Contracts Report for June/July Our new process for getting the event contracts to our Regional Board for review and signatures is going well. The Regional Board had position changes right about the time we began this work. The new contracts signatory is Sam H, and the Board of Directors Chair is Cheryl W. They have altered some of the title blocks and signature lines on the contracts we sent them and I have updated the templates I have at this point. These changes are going well. They are working through the contracts I sent for the two known events coming up in September and October. They asked for more information or clarifications to the fees being assessed for the October event. I also sent a question about those fees to Margo. When we have the corrections or confirmations in hand, then they will sign the contracts. Henry D has asked to be a part of this ad hoc committee to help, and to understand the process we are following. Kathleen L has helped from the beginning, and even before the ad hoc committee was formed. Please thank them for their service. I sent another email out to all SEAZNA Reps and subcommittee chairs asking for all upcoming events which need signed contracts to send the information and a contract template to me. I have included that email with this report. Below is the email sent on June 25th, 2019 All SEAZNA Reps, Our next AZ Region Service Committee meeting is coming up on July 21st at St Luke's, 1800 E Van Buren St, Phoenix, AZ, from 11am to 2pm(+/-). We will need to send our upcoming contracts for

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events for their review and signature. If your group or subcommittee has an event between July and September, please send the information or contract template to SEcontracts@natucson.org. At our ASC in May we discussed the need for streamlining the contracts to our Region BOD due to the new corporate structure and procedures. Ward S appointed David B to be the single point of accountability for this task through setting in place an Ad Hoc committee. This committee will expire or set in place an addition to our Executive Committee when it has found the best way to move forward with the needs of contracts and insurances. You can respond to this email address, SEcontracts@natucson.org, to notify me of any upcoming event which will have a contract and insurance needs. The things I need to know are the basic information generally put on a flyer for the event:

• The name of the event

• The location

• The time and date of event

• The special needs of the event (Grilling food, kitchen usage, DJ, any other items of note for possible insurance requirements)

• Contact name

• Rental Price Also, if you have a contract from the event place (Church, Park, etc), please do not fill out the contract. Just send it along with the items listed above. The corporation requires signatures for all events to be signed by the Board of Directors. The next events coming up need to have the contracts signed and returned by the BOD by the next Regional Committee Meeting on July 21st. Please send contract and insurance forms, or templates by July 14th or bring them with you to our next ASC to be held in Sierra Vista at the St Andrew the Apostle Church. Thank you all for looking into this and responding. Your help with this will improve our experience with NA functions which will help carry the NA message. In loving service - David B Subcommittee Reports: Activities: Margo W. 4th of July, Potluck, Len Roberts Park – 20 to 25 attended and had a great time Seed Money 250.00 Food, Venue, Propane 118.32 Money remaining plus donations turned into Area 139.68 Sept 21st, Tribute to the Oldtimers & Fallen Hero’s, 6pm to midnight, Streams in the Desert Awaiting contract signatures from the AZ BOD Please submit pictures to oldtimers15yearsormore@gmail.com Oct 19th, Speaker Jam & Dance, Language of the Heart, 4pm to midnight, Streams in the Desert Awaiting contract signatures from the AZ BOD H&I: Jose G There wasn't much activity, outside of the usual, in H&I

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Literature spent $661.90 We did have our own elections for internal positions

• Vice chair Gary M., Secretary Judy C.

• Prison Coordinator Wayne S., Prison Coordinator Alt Nick R. There is an institutional meeting that is requesting to be a part of our area and asking for support, in the form of literature and members. There will be a meeting to discuss on the best way to proceed. We need support. There are several facilities that have meetings that don't have panel members. We are looking for a Behind the Walls Chair to step up. There is a 2 year clean time requirement, with 6 months of activity. We saw 2,066 addicts this month. Literature: Jessica S. Reporting for 8-11-2019

• In July, the literature sales to Area GSR’s was $1,956.25 of which $129.67 was paid by money order, and $116.70 was paid by electronic transfer.

• $2,575.25 was spent to re-stock the area literature inventory, including $660.10 to support H & I literature.

• SEAZNA Area maintains an inventory of approximately $4,000.00.

• Just a friendly reminder, at natucson.org you can find the newly revised literature order form that includes the Spanish Basic Text and the new service pamphlet- NA and Persons Receiving Medication-Assisted Treatment.

Thanks for letting me be of service!! Jessica S. 520-256-6996 See invoices below for breakdown Mt. Lemmon Bash: Marque W Outreach: John P Phone Line: Mark C 602-423-5246 phoneline@natucson.org Report for July 2019 The SEAZNA Phone Line received a total 129 calls. 30 of those calls were forwarded to a live addict for the month of June 2019. If your on the phoneline and have any issues or you have 6 months clean and want to be of service please feel free to call, text, or email me my cellphone, and phoneline email has been added to this report. Contact info is also available on the SEAZNA Website at natucson.org Thank you for the privilege to serve as your phone line chair. Public Relations: Mariel M SEAZNAC: bodhi http://natucson.org/convention.html Opening balance - $5172.57

• I have flyers for the SEAZNAC VI elections. Chair & Treasurer will be at Area on 08 SEP 2019.

• Subcommittee Chairs shall be 21 SEP 2019 @ 1330 @ the Groundhog Mtg place.

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• Registration - tomorrow is the last day for the early registration price. Call your friends & let them know

• We are currently at about 160 registrations - 82 full packages + 78 regular registrations.

• There are still buffet tickets, tickets for both the Fri & Sat entertainment, and hotel rooms available - please visit the website for more information

• Welcoming – John P needs people to sign up for huggers & to man the table. He also notes that he still needs Basic Texts - signed or unsigned - for distribution to the newcomers. The Welcoming committee is planning on having both a scavenger hunt & the photo booth at the convention.

• Prison liaison - The prisons are reporting staffing issues which may present an issue for the incarcerated addicts to attend.

• Programs - "The Heart of our Convention" is on track - all main speakers are confirmed and arranged. The rest of the speaker schedule is in the works & nearly complete.

• Hospitality - still has 12 vacant slots for Home Groups to host the hospitality room. Please have your groups view the Sign Up genius on the Convention page at natucson.org to sign up for a host slot.

Closing balance - $3954.84 * Next Committee Mtg - 10 AUG 2019 @ 1200 hrs at the Hotel Tucson Newsletter: Vacant Open Forum Discussion – IDR #1 Roll Call: Roll call of Groups: Total Active Groups = 44. GSR’s present = 24. Required for a Quorum = 23. Quorum met = Yes Old Business New business / Idea Requests (IDR): IDR 1: Passes Elections – 1pm on each of the following dates: August 11th SEAZNA Sub Chairs including MLB, 1pm September 8th SEAZNAC Chair & Treasurer, 1pm October 13th SEAZNA Executive Committee Chairs, 1pm Meeting Adjourned 4:02pm - Closed by Ward Next Area Mtg August 11th at 2 PM Streams in the Desert on Pima, Tucson

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H&I English Order July 2019

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H&I Spanish Order July 2019

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Treasurer Financial Report June 2019

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Treasurer Financial Report July 2019