SEARS CANADA INC. Standard Operating Procedure · 3 1. SAILING SCHEDULE A Sailing Schedule as per...
30
1 SEARS CANADA INC. Standard Operating Procedure June’2015
Transcript of SEARS CANADA INC. Standard Operating Procedure · 3 1. SAILING SCHEDULE A Sailing Schedule as per...
1
SEARS CANADA INC.
Standard Operating Procedure
June’2015
2
Table of Contents
1. Sailing Schedule ··················································································· 3
2. Container Cube utilization ········································································ 4
Purchase Order/ Penalty Charges
PO Upload / One Ocean Policy / PO format ··············································· 4
3. Missing P.O Data ··················································································· 5
4. On Time Delivery Management – Booking & Cargo Hand over
Booking Window ·············································································· 6
Ship Window ·················································································· 7
Shipment Outside Ship Window ····························································· 8
Missed Sailing Authorization Notification ················································· 9
Weekly Summary – Missed Sailings ························································ 9
5. Shipping Order – GT Nexus Process
Shipping Order Rules ······································································ 10
Shipping Order Status ·································································· 10/11
Shipping Order Sample ····································································· 12
6. Booking Guideline ················································································ 13
7. Booking Validation –GT Nexus SO validation process ····································· 14
8. CRSA Authorization ············································································· 15
9. Cargo Hand over (Cargo Ready Date – GT Nexus) ····································· 16&17
10. Documentation - FCR Preparation ························································ 18&19
11. CRSA Penalty Charges ·········································································· 20
12. GT Nexus Document Audit Process ··························································· 20
13. Documentation – FCR Issuance & Surrender ················································ 21
14. GT Nexus Interface – SO Approval ··························································· 22
Weekly Report – Pending SO Approval ·················································· 22
15. Load Securitization ·············································································· 22
16. GT Nexus Exception Handling –Spare Parts/Packaging/Samples ··················· 23&24
17. Consolidator Responsibilities ···························································· 25 to 30
3
1. SAILING SCHEDULE
A Sailing Schedule as per the template, below should be emailed to Sears Canada Import Logistics group,
email id - [email protected] , on the 20th of each month.
Sailing schedule should also be distributed to the Sears vendor group.
Template for Sailing Schedule attached -
CARRIER DIRECT VESSEL
VOY
BOOKING CFS/CY CY/CY
ETD SHA ETA VAN/ ETA HAL CUT-OFF CUT-OFF
S/I CUT-OFF
12-23/16:00
PREPARE: 05-14-2007
EVERGREEN-UAM ITAL UNICA 0355-095E 07-21/16:00
07-29/10:00
07-30/14:00
08-02 08-16
CFS/CY 1ST PRIORITY (NON GOH) EVER SHINE 0356-062E
07-28/16:00
08-05/10:00
08-06/14:00
08-09 08-23
EVER UBERTY 0357-107E
08-04/16:00
08-12/10:00
08-13/14:00
08-16 08-30
EVER URBAN 0358-099E
08-11/16:00
08-19/10:00
08-20/14:00
08-23 09-06
EVER ETHIC 0359-097E
08-18/16:00
08-26/10:00
08-27/14:00
08-30 09-13
MOSK- NP2 HYUNDAI GLOBAL
032E 07-25/16:00
08-01/17:00
08-04/10:00
08-07 08-23
CFS/CY SECONDARY , GOH ONLY , MLB ONLY
HYUNDAI COURAGE
038E 08-01/16:00
08-08/17:00
08-11/10:00
08-14 08-30
HYUNDAI LOYALTY
038E 08-08/16:00
08-15/17:00
08-18/10:00
08-21 09-06
HYUNDAI MERCURY 036E
08-15/16:00
08-22/17:00
08-25/10:00
08-28 09-13
ZIM-NP3 HANOVER EXPRESS 050E
07-21/16:00
-------- 07-30/17:00
08-02 08-15
CY/CY 1ST PRIORITY (NON GOH) VIENNA EXPRESS 030E
07-28/16:00
-------- 08-06/17:00
08-09 08-22
PRAGUE EXPRESS 029E
08-04/16:00
-------- 08-13/17:00
08-16 08-29
SOFIA EXPRESS 027E
08-11/16:00
-------- 08-20/17:00
08-23 09-05
KYOTO EXPRESS 054E
08-18/16:00
------- 08-27/17:00
08-30 09-12
HANJIN-PNY YM MARCH 0094E 07-24/16:00
------- 08-01/10:00
08-05 08-20
CY/CY SECONDARY OOCL CHINA 0005E
07-31/16:00
-------- 08-08/10:00
08-12 08-27
YM PLUM
0115E 08-07/16:00
-------- 08-15/10:00
08-19 09-03
YM FOUNTAIN
0108E 08-14/16:00
-------- 08-22/10:00
08-26 09-10
4
2. Container Cube Utilization for CY loads All CY loads are to be cubed to the maximum capacity. Below is the acceptable threshold by container size.
Exception – CY 20’std with low cube permitted for Blinds, Lighting & Dinnerware.
Marine Unit Size Capacity(CBM) Expectation ( Industry Avg.CBM) Minimum Tolerance CBM Not acceptable
(below tolerance cbm)
40’STD 67 55 50 <50
40’HC 77 65 60 <60
45’HC 87 75 70 <70
20’STD 35 25 20 <20
3. PURCHASE ORDER
P.O Upload
Sears Canada purchase orders will be transmitted from Sears via GT Nexus to CRSA Logistics.
P.O UPLOAD, ONE OCEAN SHIPMENT POLICY AND P.O. FORMAT
Sears Canada purchase orders will be transmitted from Sears via GT Nexus to CRSA.
Incase of Missing PO’s on the CRSA system, please follow Missing PO process outlined on page 5.
ONE OCEAN SHIPMENT POLICY -CRSA will be responsible to validate the One Ocean Shipment policy if
and when identified, report via email to itrack – [email protected]
P.O Format
MEMBER CODE SEA
PO FORMAT
Retail Fashion P.O are prefixed with “F” plus 5
numeric characters e.g. F05055
Non-Retail P.O consists of six (6) numeric digits e.g.
901462
ALL GOH polybag to show PO # and Shipto code.
ITEM FORMAT 5 Numeric characters
SKU FORMAT
8 Numeric characters, color, size, etc is represented in the
last three (3) digits.
DEPARTMENT
Last 2 digits of the 3-digit number signify the
department.
E.g. 611 would be department “11”
5
3. Missing P.O Data
Sears Canada transmits EDI PO to CRSA via GT NEXUS, web based Import Operating Platform.
There is no requirement to decline the Booking/ GT Nexus Shipping Order (SO) incase the P.O is
missing in CRSA.
Please follow process external to GT Nexus to obtain missing P.O.
GT Nexus application will permit SO creation only if the PO exists in the GT Nx system.
Supplier is able to create SO in GTNx, but CRSA cannot find the PO in their website
Origin office to send an email to CRSA Vancouver, [email protected],
CRSA, Vancouver to check EDI inbounds 850 for PO #, if PO is there, consult with CRSA I.T. If
PO is not in EDI files, send email to [email protected].
itrack to verify that the PO is still valid, if so, then advises [email protected] for follow up (if
supplier was able to create the SO, then the PO should be valid).
[email protected] will contact GT Nexus Support to determine why the PO was not transmitted
via EDI to CRSA
Sample Purchase Orders are to be created by CRSA Logitics, Canada.
6
New! Effective Feb 01, 2013( Sears Ship Date - Feb 01,2013)
4. ON TIME DELIVERY MANAGEMENT- BOOKING / CARGO HAND OVER
Sears has recently enhanced their global, vendor compliance standards. On Time Delivery is a very important
compliance standard. CRSA Logistics and their agents, have an important and critical role to play in the success of
the vendor on time compliance. Please read the SOP, carefully and follow the timely data update and reporting
process. We have to partner with Sears and proactively manage vendors and execute timely and complaint
shipments. Sears will be monitoring our performance in conjunction with vendor performance , please be sure to
contact [email protected] or anyone on the CRSA team if you need any clarification or assistance.
Booking Window
Sears Booking Window: Maximum, 20 days prior to ship date ( inclusive of the Ship Date)
GT Nexus Shipping Order (CRSA Booking) can be submitted up to a maximum of 20 days prior to the Ship
Date.
Sears mandatory timeline to the vendors to submit booking is 14 days prior to Ship Date.
Bookings that are not submitted 14days prior to Ship Date, a late Booking Fee applied by Sears directly to the
vendors.
Important Guideline on Booking Data Update into CRSA system.
Please use the Booking Guideline on page.13 for all booking/cargo validation.
Scenario 1 – Perfect Booking /Shipping Order
o Vendor submits a GT Nexus Shipping order. CRSA will validate the requisite information as
per the Booking Guideline. If the Booking is complete in all respects then -
CRSA should always ensure CRSA system is updated with the booking date that must match with
the date that vendor submitted the email booking notification via GT Nexus.
Secnario 2 – Incomplete Booking /Shipping Order
o Vendor submits a GT Nexus shipping order that may not be complete as per the Booking
Guidelines ( Booking guidelines)
At the time of booking if a Shipping order does not meet the Booking Order Guideline
requirements (Page 13), then it is important to decline the shipping order via GT Nexus.
In such a case the booking date should reflect the date the vendor completes the Shipping order
in accordance with the Booking guidelines.
Scenario 3 - EXCEPTION MANAGEMENT
If a Shipping order is submitted via email to CRSA over the weekend or during CNY, Christmas,
New Year, Mid-Autumn festival and in general any local holidays – CRSA will check the
Shipping order and if this Shipping order is perfect as per the booking guidelines, CRSA will
backdate to update the booking date to reflect the actual date the SO was submitted.
If for any reason you have a booking but do not have a sailing schedule, please update the booking
in the system, to enable Sears to have visibility to the fact that the vendor has booked. Please send
an email to itrack, advising po details and the lack of vessel information.
SEARS LATE BOOKING FEE
Effective Feb, 1 2013 - late booking can result in $250.00 USD fee per Purchase Order.
This charge will be collected by Sears from the vendor.
Hence it is very important that CRSA reflects the true booking date as outlined in the Booking Guideline.
7
ON TIME DELIVERY MANAGEMENT- BOOKING / CARO HAND OVER
New! Effective Feb 01, 2013
SHIP WINDOW
Ship Window -Sears ship window is -5 /+0 from the ship date ( inclusive of the Ship Date) .
The Shipping window is -5/+0 days and is based on the PO ship date.
The GT Nexus SO.pdf displays the PO ship date.
The GT Nexus website, will display the SHIP DATE only when the user selects “View Shipping Order.pdf” in
the SO Review tab.
All shipments are to be received at the appointed consolidator CFS or the designated terminal for the CY
shipments five days prior to or latest by the first CRSA allocated vessel CFS/CY cut off.
CRSA to allocate first available vessel based on Ship Window of -5 + 0 days from the Ship Date(inclusive
shipdate).
If the cargo handover date is outside the ship window, but the CFS or CY cut-off window (base on the goods
handover as LCL or FCL) is still open and ONLY IF IT WILL enable the shipment to make the SAME =
FIRST AVAILABLE/ALLOCATED VESSEL ETD (as if the vendor had actually in fact delivered within the
ship window) - please accept the cargo without seeking authorization from [email protected]
ORIGIN MILESTONE TIMELINE Example (Booking, Shipping Window)
o EXAMPLE: Ship Date on PO is January 15, 2013
Earliest Booking – SO email notification is 20 days prior to Ship Date (Dec 27th, 2012) , inclusive of Ship date.
Earliest date cargo can be accepted at the CFS”– “5 “ prior to ship date (Jan 11th, 2013), inclusive of Ship date.
Latest date cargo can be received at CFS /CY “0’ days after ship date (until Jan15th, 2013 or based on the first
allocated vessel cfs/cy cutoff date)
8
ON TIME DELIVERY MANAGEMENT- BOOKING / CARO HAND OVER
New! Effective Feb 01, 2013/ Revision * August2014
Shipments outside the Ship Window
The new process requirement is that CRSA origins will manage the ship date change process via email to
[email protected], seeking authorization for the next available vessel as per the “ Missed Sailing Authorization
Notification” template detailed below.
CRSA is not to direct the vendor to contact Sears for any ship date changes.
There will be no Ship Date change on the CRSA WEBSITE.
Revised – Ship Date / Ship Window evaluation & authorization process -
DIRECT VESSEL VOY
BOOKING CFS/CY CY/CY ETD SHA
ETA VAN
Authorization Code
Description CRSA - Origin Action
CUT-OFF CUT-OFF S/I CUT-OFF
A) ITAL UNICA
0355-095E
07-21/16:00
07-29/10:00
07-30/14:00
08-02
08-16
Early sailing
prior to 1st sailing but within ship window of -5/+0
notify itrack / await approval
B) EVER SHINE
0356-062E
07-28/16:00
08-05/10:00
08-06/14:00
08-09
08-23
On time 1st sailing FOLLOW SOP
C) EVER UBERTY
0357-107E
08-04/16:00
08-12/10:00
08-13/14:00
08-16
08-30
2nd Sailing 2nd sailing
auto accept the shipment for the 2nd sailing and booking alert /Late sailing report
D) EVER URBAN
0358-099E
08-11/16:00
08-19/10:00
08-20/14:00
08-23
09-06
late shipment 3rd sailing notify itrack / await approval
E) EVER ETHIC
0359-097E
08-18/16:00
08-26/10:00
08-27/14:00
08-30
09-13
late shipment 4th sailing notify itrack / await approval
Ship Date – Aug 01 2014
Shipment A =Authorization Code = Early shipment.
o If vendor is attempting to ship on vessel etd Aug.02, please obtain approval from itrack.
o Booking authorization to be sent to itrack with the code in the subject line stating –
EARLY SHIPMENT/SHIP DATE & VSL ETD/ETA
Shipment B = No Authorization required .
o Sailing is On time , meeting the first sailing past the ship date ( ship date Aug. 01 and ETD
Aug.08th)
Shipment C = Authorization code = 2nd Sailing.
o If vendor is attempting to ship on the second sailing ( Ship date Aug. 01 and vendor missed
the first sailing (on time sailing) of Aug. 09th and is looking to 2nd sailing past the ship date
for an ETD of Aug.16th, proceed to accept the shipment and alert itrack. No approval
required from itrack prior to accepting the shipment at the CFS.
o Booking authorization to be sent to itrack with the code in the subject line stating –
MISSED SAILING – 2nd Sailing – Ship Date/ Vessel ETD/ETA.
Shipment D/E – Aurhorization code – Late Shipment .
o Ship date is Aug. 01 and vendor is attempting to ship Aug. 23rd or Aug.30th, then it requires
an authorization prior to shipment.
o Booking Authorization to be sent to itrack with the code in the subject line stating –
LATE SHIPMENT – Ship Date/ Vessel ETD/ETA
9
ON TIME DELIVERY MANAGEMENT- BOOKING / CARO HAND OVER
New! Effective Feb 01, 2013
MISSED SAILING AUTHORIZATION NOTIFICATION
Below is the email sample.
The body of the email has to capture all of the listed elements.
No attachments are permitted.
Subject line – ( email should always carry this subject line elements as listed )
Sears Department # 19 FOB port (SHA) Missed Sailing & Proposed ETD (date) / ETA (date).
Vendor/Shipper/Factory Name
Department #
Buyer
Media #
MFG #(Style #)
Item Description
P.O #
Ship Date
Missed Sailing details – ETD origin & ETA POD
Vendor proposed cargo handover date
Proposed Sailing details – ETD origin & ETA POD
CFS/CY cutoff for the proposed sailing
Brief description of delay as advised by vendor
On receiving the authorization from Sears, please ensure the GT Nexus SO, is revised if there is a change to
the ocean shipping quantity.
WEEKLY SUMMARY – MISSED SAILINGS (Effective Feb 01, 2013)
Every Monday, every origin is required to email with an excel attachment, as per the guideline
below, a summary of orders that did not make the first available vessel as per the ship window.
Email the weekly summary template, to Lekha Nair ([email protected]) / Claudia Chavez
([email protected]) and Hui Hua ([email protected]).
Using excel, follow the below guideline –
Weekly Summary – Missing Sailings ( Week #...4... Date: Jan21st to25th)- Port of Loading
The report is to include the below elements as per attached template – excel file
( Insert – Attachment PO Missed Sailing )
Please click the following link to open or download the Weekly Summary spreadsheet (excel file):
10
https://www.crsalog.com/weekly-missed-sailing-summary.xls
5. SHIPPING ORDER – GT Nexus Process
Shipping Order (SO) Creation Rules:
Rules have been set up in GTNx to meet Sears shipping order requirements:
A. Multiple PO’s can be pulled into the same SO, if they meet the following criteria as is
controlled by the GT Nexus application:
Same Supplier
Same department
Same FOB
Same payment terms (L/C or T/T or D/A)
Same Ship To location
Multiple ship dates, as long as the Cargo Hand-Over date is identical
B. ALL ITEMS ON A SINGLE PO MUST BE PRODUCED IN ONE FACTORY AND
DELIVERED TO CFS/CY LOCATION AT THE SAME DATE/TIME.
C. SO creation validates to ensure the cargo hand over date is within the ship window i.e. (-
5/+0 from the Sears Ship Date)
Shipping Order (SO) - Status:
There are 4 SO status in GTNx: DRAFT, SUBMITTED, DECLINED, APPROVED.
A. Draft / Submitted Views are relevant to the Supplier.
B. Decline/ Approved Views are relevant to CRSA.
Supplier is required to review the Sailing Schedule prior to creating the SO, to ensure that the Cargo
Handover date is in line with the CFS/CY cutoff and the Sears shipping window requirements.
DRAFT: Suppliers can prepare the Shipping Order in advance and save as DRAFT. Only suppliers
have visibility to the DRAFT SO’s.
SUBMITTED: Suppliers ‘SUBMIT’ completed shipping orders to consolidator in order to start the
Booking Request process. Consolidators can view these submitted shipping orders by selecting-
a. Saved view “SOs Ready for Approval” or
b. Clicking the link in the email that is sent to them. Shipping Order submission is emailed to
CRSA for the Booking validation.
NOTE: Please do not approve a SO unless the SO approval pre-requisites are completed.
Revised SO approval process effective Feb01,2013.
11
SHIPPING ORDER – SUBMITTED
A. BOOKING SUBMISSION
Email Booking Notification – GT Nexus Shipping Order –
The supplier logs onto GT Nexus and creates a Shipping Order (SO). When, the supplier has
completed the SO, “Submit”- at this time an email screen appears, and the supplier is required to enter
the email address of the CRSA /Agent office. This initiates the “Booking Submission & CRSA
authorization” process with CRSA.
GT Nx automatically attaches the Shipping Order. pdf to the email. (See sample below). The user can
click on the highlighted hyperlink, you will be taken to the GTNx user interface, and view the SO and
the Invoice and packing list.
Note: If you are not already logged into GTNx, the application will prompt the user to enter the login
id and password.
Sample of Shipping Order email:
NOTE:
The SO pdf, provides visibility to the SEARS SHIP DATE. The GT Nexus UI, hyperlink will enable the user to also
view the SO pdf, by selecting on the VIEW PDF option. This can be followed if the user would like to view the SO
pdf and action the SO in the GT Nexus interface.
**Please always check the hyperlink to ensure the SO status reads as “SUBMITTED”***
12
Sample of Shipping Order:
Note: The comments entered in the Shipping Instruction field (Transportation tab) by the supplier. This will
be mainly to identify that a SO includes Spare Parts and/or Multiple SO on a Booking.
13
6. Booking Guideline –SO DECLINE REASON CODES
Ryder CRSA /Agent may decline SO’s when the Booking and/or Cargo Handover process does not meet the
SCI guidelines. The supplier can view declined SO’s and reasons in a saved view called “Declined Shipping
Orders”. Note: ALL DECLINED SO’S, the onus is on the supplier to REVIEW, REVISE AND RE-SUBMIT.
REASON DESCRIPTION
ACTION/ WHO-New Changes
ORIGIN
PROCESS
1. SHIP WINDOW
TOLERANCE EXCEEDED
(Major Decline Code)
Current Calendar date is past the
ship date or early in reference to
the Sears Ship Window
CRSA Decline the SO in the GT Nexus UI. And send a
Missed Sailing Email Notification to itrack. Booking
date to be backdated in the CRSA system on receipt of
itrack authorization.
BOOKING
AND OR
CARGO HAND OVER.
2. MISSED CY/CFS CUT OFF
(Major Decline Code)
Cargo delivered past the
CFS/CY cut off and hence
outside of the Sears ship
window.
CRSA Decline the SO in the GT Nexus UI. And send a
Missed Sailing Email Notification to itrack. Booking
date to be backdated in the CRSA system on receipt of
itrack authorization.
BOOKING
AND OR CARGO
HAND OVER
3. SO Mixed with CY & CFS
CARGO
Vendor must create two separate
SO’s for the same P.O (one SO
for CY and one for the over-flow
CFS cargo)
CRSA Decline the SO in the GT Nexus UI. Incomplete
SO, hence do not update with original booking date
until the SO is completed. The booking date should
reflect the corrected SO submission date.
BOOKING
AND OR
CARGO HAND OVER
4. ACI – CARTON
(QUANTITY) VARIANCE
Variance between cartons
specified on the SO vs. physical
receipt of the cartons at the CFS
or CY.
CRSA Decline the SO in the GT Nexus UI.
BOOKING
/CARGO HAND OVER
5. WET / DAMAGED
CARTONS
Severity of heavy rains/flood
causing the cargo to be wet or
damaged.
CRSA Decline the SO in the GT Nexus UI. CRSA to
notify [email protected] and request for authorization.
CRSA must have vendor/factory in copy on the email
to Sears
CARGO
HAND OVER
6. MISSING FACTORY
NAME/COUNTRY OF
ORIGIN
Factory Name/Country of Origin
not entered by the vendor at the
point of SO creation.
CRSA Decline the SO in the GT Nexus.
Incomplete SO, hence do not update with original
booking date until the SO is completed. The booking
date should reflect the corrected SO submission date.
BOOKING
7. PLACE OF ISSUE OF FCR
IS BLANK
Place of Issue of FCR not
entered by the vendor at the
point of SO creation
CRSA Decline the SO in the GT Nexus UI. The
booking date should reflect the original SO submission
date. CRSA should not withhold updating the booking
date into the CRSA website for lack of place of
issuance of FCR
BOOKING
8.PARTY RESPONSIBLE FOR
LOCAL CHARGES
Vendor does not enter the
contact party information for
local charges and if this is
necessary by origin.
CRSA Decline the SO in the GT Nexus UI. The
booking date should reflect the original SO submission
date. CRSA should not withhold updating the booking
date into the CRSA website for lack of party
responsible for local charges
BOOKING
9.20’ LOW CUBE CONTAINER
AUTHORIZATION (see pg.3 for
cube utilization)
20’use Exception applied only to
specific commodities
(Dinnerware/Blinds & Lighting).
Sears pre-approval is not required
Vendor requests for 20’ or low
cube in a 40’ container.
CRSA Decline the SO in the GT Nexus UI. CRSA to
notify [email protected] and request for authorization.
Email sent by CRSA. The booking date should reflect
the original SO submission date. CRSA should not
withhold updating the booking date into the CRSA
website for lack of Sears authorization
BOOKING
AND OR CARGO
HAND OVER
10. COMMODITY
DESCRIPTION ON THE SO
INCORRECT –EXPORT
CUSTOMS REQUIREMENTS
Vendor can edit and enter the
correct customs description as
required by Customs
CRSA Decline the SO in the GT Nexus UI.
Incomplete SO, hence do not update with original
booking date until the SO is completed. The booking
date should reflect the corrected SO submission date.
BOOKING
EXCEPTION – SO DECLINE CODES: All Shipping Orders are to be declined for above reasons as per the table.
As per the action detailed CRSA Logistics/Agent to ensure the booking data is backdated as detailed in the above table. For example.
Decline code#7, if the vendor submitted the SO on Jan 14th and the place of issue of FCR, data is missing then CRSA is required to still
update the booking in the CRSA system with the original SO submission date of Jan14th, even if the FCR issuance details are obtained at
a later date of say Jan.16th.
14
7. BOOKING VALIDATION – GT Nexus SO validation process
Upon receipt of the email SO from the supplier, CRSA will need to open the SO.pdf and perform the validation.
The SO can be validated for the requisite SO fields as per the Booking Guideline (Factory names / Local Charges /
Place of Issue of FCR / Commodity Description/ Vessel/Voyage Change) and accordingly decline using the
appropriate Decline Codes.
SEARS SHIP DATE/BOOKING DATE- validation
Click the link in the email, which will open the specified SO in the UI. Check the Cargo Hand-Over date
against the Ship Date.
If the date indicates that the shipment is outside of Sears specified ship window
(too early or too late):
e.g. Past Ship Date Example: SO displays a ship date of Aug 15, cargo hand-
over date of Aug. 14th, but current calendar date is Aug. 20. CRSA to decline
the shipping order, using decline code “Ship window tolerance exceeded” and
follow the new Missed Sailing Authorization process. e.g. Future Ship Date Example: SO displays a ship date of Dec. 16, cargo hand-
over date of Dec. 12, but current calendar date is Aug. 20th. CRSA to decline the
shipping order, using the decline code “Ship window tolerance exceeded” and
follow the new Missed Sailing Authorization process.
REASON DESCRIPTION ACTION/ WHO
BOOKING
AND / OR
CARGO
HAND
OVER
1. SHIP WINDOW
TOLERANCE
EXCEEDED
(Major Decline
Code)
Current Calendar date is past
the ship date or early in
reference to the Sears Ship
Window
CRSA Decline the SO in the GT Nexus UI. And
send an Missed Sailing Email Notification to
itrack. Booking date to be backdated in the
CRSA system on receipt of itrack authorization.
BOOKING
AND OR
CARGO
HAND
OVER.
REQUEST FOR 20’STD CY Mode & LOW CUBE UTILIZATION(CY)-Booking Stage
Cube Utilization – on page. 3
20’use Exception applied only to specific commodities (Dinnerware/Blinds & Lighting).
Sears pre-approval is not required.
Ryder CRSA to notify [email protected] for approval via GTNEXUS email prior to
issuing the Booking Confirmation # to supplier. Also ensure the vendor email is
included in the itrack email. Itrack will ensure their response includes a copy to the
vendor. Please always enter the Department number in the subject line of the email.
Use the Decline Code:
REASON
DESCRIPTION
ACTION/ WHO
BOOKING AND / OR
CARGO HAND OVER
20’ or low cube
container not
authorized
(Dinnerware/Blinds
& Lighting). Sears
pre-approval is not
required
Vendor requests for 20’ or low cube in a
40’ container.
CRSA Decline the SO in the GT Nexus UI.
CRSA to notify [email protected] and
request for authorization. Email sent by
CRSA from the GT Nexus UI with dept #
in the subject line
BOOKING AND OR
CARGO HAND OVER
15
8. CRSA AUTHORIZATION
SO’ s submitted to CRSA, will be visible in the GT Nexus application, Saved view
“SO Ready for Approval” CRSA can only view and print the details and Invoice /P-List
documents if required. The SO cannot be approved unless the SO Approval pre-requisites are
met.
Please see SO Approval Process effective Feb01,2013.
Ryder/CRSA origin offices review each SO (Either review the SO.pdf or login and view the Shipping Orders
in the “SO's Ready for Approval” status as per the User specific Saved Views created in GT Nexus).
CRSA to validate as per the SO/Booking validations detailed on decline codes table and either
“DECLINE” the SO and send the Missed Shipping Authorization Notification to [email protected] or issue
Booking Confirmation# as CRSA authorization. The Booking # is generated in the Ryder CRSA internal
business system. Titan & CRSA unix system users to update the GT Nexus SO number into the system at
the booking stage. Please continue TITAN and local data entry process as per current process.
Booking# is communicated to the suppliers – along with other “local processes” via an email or fax –
outside the GTNx system. Once supplier receives Booking Confirmation# from Ryder/CRSA, suppliers
to arrange for the delivery of cargo along with the required documents to meet the export customs /ACI
formalities at origin
Supplier to ensure the Shipping Instructions field in the SO creation (Transportation Tab) is used to enter
below exceptions:
Multiple SO’s cover one CY booking
Multiple SO’s covering one PO
FCR Instructions, shipper name and address
Parts / Sample / Special Packaging – Quantity Included with the P.O with no commercial
value
The above special instructions will display on the SO pdf at the very bottom, check the sample SO
above.
EXCEPTION: SPARE PARTS/PACKAGING/SAMPLES -DOCUMENTS
Incase of spare parts / packaging and samples – Purchase Orders associated with P.Os in the GT Nexus
system, the Supplier to scan in all related documents at the time of the booking process using the
document attach functionality in the GT Nx User Interface. CRSA can print the associated Invoice and
Packing List, by using the hyperlink of the SO and retrieving the documents.
16
9. CARGO HAND OVER (CARGO READY DATE-GT NX)
SO validation of the Ship Window – Cargo Hand over
If Cargo Handover date is valid in reference to the Ship date on the Shipping Order, accept cargo and
follow the local process.
If the vendor / supplier / factory attempts to do a CARGO HANDOVER outside the Sears Ship window (-
5/+0 days), Ryder CRSA Logistics will login to the GT Nexus web and change the SO status to DECLINE,
using the appropriate DECLINE CODE as listed in the SO Decline Code Table.
CRSA will initiate the Missing Shipping Authorization Notification process as detailed in pag.9.
CRSA will authorize the vendor to submit the Shipping Order by applying the original Ship date &
original cargo hand over date if revised shipping approval received from itrack.
GOH – POLY BAG -Please ensure the poly bag is to show PO # and Ship To Location
Please do not reject or refuse a shipment. Please send an email to [email protected] ,
advising of the discrepancy if known..
SO Validation at the Cargo Handover Process-
Further to the CARGO HANDOVER date validation, the below SO validation to be performed at
the Cargo hand over status if required-
First step : On cargo receipt audit if the quantity of cartons is a match with the
SO/Inv/P-list against physical cargo receipt and right away email vendor/factory and
Sears [email protected] & [email protected] and advise of the discrepancies. THIS IS
VERY IMPORTANT. Especially in the case of the GOH quantity –ensure the quantity
is in SETs and not in pieces.
Please ensure FCR release and SO approval are only completed after the quantity audit is
complete. If there is a discrepancy please send email to factory/vendor and Sears,
[email protected] & [email protected] IF penalty is being enforced and there is a challenge , please email [email protected] &
IF after 3 working days of vessel departure quantity discrepancies continues, please email
[email protected] & [email protected]
CARRY OVER QUANTITY from CY mode, to be shipped as “CFS” under same FCR.
he supplier completes loading a CY unit and there is an overflow.
Balance quantity will be handed over as “CFS” shipment, CRSA co-ordinates the CFS/CY mode to be
loaded on same vessel, allowing the issuance of single FCR with multiple type of loading / containers.
If same vessel is not possible decline the SO and vendor will be required to obtain authorization from Sears
and resubmit SO.)
GTNEXUS won’t allow multiple shipment types (CY and CFS) on a single SO
Ryder CRSA to decline SO and use the corrected SO submission date as the booking date into CRSA
system
Supplier to edit the submitted SO and create two separate SO’ s – one for CY and a second SO for same PO
to reflect CFS quantity and re-submit.
Use decline Code:
3. SO Mixed with CY & CFS
CARGO
Vendor must create two separate SO’s for the
same P.O (one SO for CY and one for the
over-flow CFS cargo)
CRSA Decline the SO
in the GT Nexus UI.
Incomplete SO, hence
do not update with
original booking date
until the SO is
completed. The booking
date should reflect the
corrected SO
submission date.
BOOKING AND OR
CARGO HAND OVER
REASON
DESCRIPTION
ACTION/ WHO
BOOKING AND / OR
CARGO HAND OVER
17
ACI Amendment due to revised data
Quantity revision done after SO submission altering / impacting the ACI.
Ryder CRSA origin office to follow the internal process in place to transmit revised ACI
and to charge supplier for “ACI amendment fee”
Use Decline Code:
4. ACI – CARTON
(QUANTITY) VARIANCE
Variance between cartons specified
on the SO vs. physical receipt of the
cartons at the CFS or CY.
CRSA Decline the SO in the
GT Nexus UI.
BOOKING /CARGO HAND
OVER
Wet/Damaged cartons received at the CFS or GOH Cargo –received without PO#/Ship
To on the Labels
Ryder CRSA to check with supplier, if they can re pack. Based on the nature of the condition
may accept cargo.
i. Ryder CRSA to notify [email protected] and [email protected] via email from GTNEXUS
with pictures copying Ryder/CRSA Vancouver/Halifax office. Ensure vendor is in copy.
Itrack to be always notified incase of wet/damage. ii. Itrack will send an email response via GT Nx, and advise CRSA and the vendor on
instructions of accepting wet/damaged cargo.
iii. Ryder CRSA to mark condition of cargo when rec’d on hard copy of FCR
iv. Declined SO to occur based on severity of the condition of wet/damaged carton.
Use Decline Code:
Low Cube Container Utilization (CFS) ( Cube utilization on page. 3)
Ryder CRSA to notify [email protected], copy [email protected] (for shipment
ex China /Asia)/[email protected](for shipment ex Indian subcontinent) via
email with the vendor in copy for instances of low cube utilization and obtain direction to
collect ocean freight differential.
Itrack to confirm and ensure vendor is in copy. CRSA will advise the o/freight
differential amount if necessary.
Use Decline Code:
9.20’ LOW CUBE CONTAINER
AUTHORIZATION
20’use Exception applied only to
specific commodities
(Dinnerware/Blinds & Lighting).
Sears pre-approval is not required
Vendor requests for 20’ or low
cube in a 40’ container.
CRSA Decline the SO in the GT Nexus UI. CRSA to notify
[email protected] and request for authorization. Email sent
by CRSA. The booking date should reflect the original SO
submission date. CRSA should not withhold updating the
booking date into the CRSA website for lack of Sears
authorizaton
BOOKING
AND OR
CARGO
HAND OVER
REASON DESCRIPTION ACTION/ WHO BOOKING AND / OR
CARGO HAND OVER
REASON DESCRIPTION ACTION/ WHO BOOKING AND / OR
CARGO HAND OVER
5.WET / DAMAGED
CARTONS
Severity of heavy rains/flood causing the cargo to be wet
or damaged.
CRSA Decline the SO in the GT
Nexus UI. CRSA to notify
[email protected] and request for
authorization. CRSA must have
vendor/factory in copy on the email to
Sears
CARGO HAND
OVER
REASON DESCRIPTION ACTION/ WHO
BOOKING
AND / OR
CARGO HAND
OVER
18
9. DOCUMENTATION- FCR PREPARATION
A. FCR PREPARATION
Reference the Payment field on the SO to ensure the L/C and T/T shipments are covered on
separate Forwarders Cargo Receipt. The field will be labeled L/C or T/T as applicable.
FCR details:
“On Board” FCR to be issued to the vendor only after the shipment is loaded on board the
intended/approved vessel.
The “On Board” date is a requirement for the FCR.
Shipping Order # to be noted on the FCR.
Multiple SO’s can exist on the same FCR, if they meet the following criteria:
Same Supplier
Same department
Same FOB
Same payment terms (L/C or D/A or T/T – The SO.pdf details the payment terms)
Multiple Ship To locations
Multiple ship dates
SINGLE SO CAN NOT BE SPLIT TO MULTIPLE FCRs
B. FCR Number Format:
Each FCR is to be numbered with a non-recurring sequential number in the following format –
Port of Loading 3 unit Alpha code i.e. BKK / SGN / PEN
Place of Delivery 1 unit Alpha code
i.e.(P or V) Port Coquitlam orVancouver/
(M) Montreal (Halifax Port)
Year 2 numeric codes i.e.7 for 2007
Month 2 numeric codes i.e.12 for December
Sequential Number 5or 6 numeric codes i.e.000006 or 0000006
Example FCR HKGV051100006 / BKKP0511000006
C. Package Detail
The actual number of packages / cartons and the units such as pallets / bundles should be detailed in
the designated column on the FCR.FCR must display the total number of cartons per PO.
Example:
No. of Pkgs Description of Goods
708cartons (in 25 bundles) Fabric
111 cartons (on 3 pallets) Microwaves
“Type of Unit” – must be indicated by PO on FCR
Enter total piece count per FCR
The sum total of the number of packages, weight and measurements shown on each
FCR must equal the totals indicated on the Original Seaway Bill.
NOTE:SPARE PARTS / PACKAGING / SAMPLES – HAVE TO BE DETAILED ON THE
FCR AS PER THE MANUAL INVOICE AND PACKING LIST.
19
D. FOB Origin Charges - FCR
All origin charges prepaid by the vendor to be detailed as “PRE-PAID” in the body of the FCR.
Example: “Pre-Tackle Fees pre-paid” , followed by Shipping Order #.
E. FCR – CONSIGNEE & NOTIFY PARTY DETAILS
Consignee (West & East Coast Discharge)
SEARS CANADA INC
290 YONGE ST,
Suite 700,
TORONTO, ON CANADA
M5B 2C3
Notify Party (West Coast Discharge)
Ryder CRSA LOGISTICS
1275 KINGSWAY AVE
PORT COQUITLAM, B.C
CANADA V3C 1S2
Notify Party (East Coast Discharge)
Ryder CRSA Logistics
5 WEST DRIVE, BRAMPTON
ON, CANADA L6T 4T2
Consignee (Bangladesh Origin Shipments ONLY)
UNTO ORDER Of BANK
Notify Party (East Coast Discharge)
Ryder CRSA Logistics
5 WEST DRIVE, BRAMPTON
ON, CANADA L6T 4T2
20
10. CRSA PENALTY CHARGES
Booking Penalty Charges – Applied by CRSA, if booking is received later than the advertised
booking cutoff on the Sailing Schedule, typically this is 7 days prior to the CFS cut-off.
Document Discrepancy Penalty Charges
CRSA Logistics origin office/agent may apply to the vendor a penalty charge of USD50 for
documentation discrepancies. The penalty will only be per set of documents (per FCR) irrespective of
the number of discrepancies. Document penalty charge is exclusive of the ACI amendment fee.
Changes to the SO – Quantity by the Vendor
The vendor is required to email CRSA office whenever any change to the quantities on the Invoice and
Packing List is made to the GT Nexus SO. Document discrepancy fee applies if the vendor edits the
SO – Invoice / Packing List 48 hrs after the vessel sail date.
- GOH SO – Quantities –Sears always requires the vendor/factory to enter the
orders as SET not as pieces in GT Nx as per their P.O.
- Audit the SO to ensure this is done correctly and does not reflect pieces.
Late FCR collection fee
If the vendor does not collect the FCR from CRSA within 5 working days after vessel
departure, CRSA should apply a USD45 – late FCR fee to the vendor.
The reason for this charge is to ensure that vendors upload the documents to GT Nx in a
timely manner.
New! Effective Feb 01,2013
11. GT Nexus Document Audit Process
Vendor is required to complete the Document Attachment process into GT Nexus by the time of
Cargo handover ( CFS / CY cutoff )
Prior to the SO approval and FCR issuance, effective February 1, 2013 , CRSA at origin must do an
audit within GTNEXUS at shipping order level to ensure required Sears documentation is scanned
into GTNEXUS by vendor/factory/shipper.
Refer to the list provided by Sears Canada on Document Required by Department and Origin.
Please click the following link to open or download the above list (excel file):
https://www.crsalog.com/reqdoc.xls
FCR is required to be uploaded, but at the time of CRSA audit , if the vendor has not collected the
FCR, you may not find the FCR in GT Nexus. Please remind vendors to upload the FCR.
CRSA to audit and make sure the attached documents are attached as per the label eg. Label says –
Form A, make sure the attached document is a Form A and not an Invoice or any incorrect dox.
21
13.DOCUMENTATION - FCR ISSUANCE AND SURRENDER
FCR PRE-REQUISITES
MUST be same Supplier, Dept, FOB, and Payment Term specific.
SO’s with MULTIPLE Ship To Location can be combined into a single FCR -
provided they meet the SO Creation rules as mentioned earlier.
Single Shipping Order cannot be split between Multiple FCR
FCR ISSUANCE AND SURRENDER
FCR issued:
On receipt of Cargo within the Sears Ship Window and
Payment of local Charges by the vendor/supplier/factory and
Document audit in GTNEXUS – upon completion of upload of required
documents by vendor/shipper/factory at SO level as per Sears document list
Remind vendors/factory to upload the original Ryder CRSA’s FCR into GTNEXUS
FCR Surrender – CRSA website by CRSA origin office
Ryder CRSA Logistics is the Nominated Service Provider for SCI and is
authorized to retain 1/3 original FCR at origin and releases 2/3 original FCR to
the vendor.
Surrender of 1/3 original FCR by the vendor, authorizes CRSA Logistics
Canada to release the shipment to Sears Canada at destination port of
discharge.
CRSA will update the website to show “FCR surrender”
Note:No document collection and courier required.
22
14. GT NEXUS INTERFACE – SHIPPING ORDER APPROVAL
SO APPROVAL
CRSA will change the status of the SO to “Approved” in GT Nexus, once all the below conditions
are met. This change in status enables the supplier to “Present” documents for audit and payment
purposes in the GTNx system.
CRSA / Agent must to approval the SO on receipt of authorized shipment and –
1. Audit the “FCR & actual quantity of shipment” on GT Nx SO /PL/CI -
this should match with the CRSA system data.
2. Payment of local Charges by the vendor/supplier/factory .
3. Document audit in GTNEXUS – upon completion of upload of required
documents by vendor/shipper/factory at SO level as per Sears document
list.Please note, FCR upload to GT Nexus is not mandatory at the time of
SO approval.
NOTE :
At the time of SO approval stage, vendor may have collected and scanned
the original FCR. If the vendor has not collected the FCR, please approve the SO.Please bear in mind that the
vendor will have a fee imposed by Sears if vendor does not collect FCR and upload into GT Nexus within 5
calendar days from vessel departure.
WEEKLY REPORT – PENDING SO APPROVAL
5 calendar DAYS AFTER VESSEL DEPARTURE, CRSA Logistics/ Agent is to provide a report detailing
the pending SO approvals.
Excel File to be emailed to -email excel file to –
( Margaret Valtas [email protected] , Claudia Chavez - [email protected], Lekha Nair - [email protected],
Hui Hua [email protected]).
Subject Line – Vessel Voyage # / ETD / ETA & Port Of Loading.
Details on the excel file to include below –
Vessel /Voy # / ETD / ETA / POL/PO # / SO # / Vendor Name / FCR # / Reason for
Pending SO approval
15. Load Securitization ( West Coast Canada Discharge)
Securitization of FCL Marine units - Blocking, bracing of FCL Marine Unit This requirement is only for the west coast of Canada. East Coast shipments coming into Halifax
are exempted at this point in time.
Full Container Loads (FCL) marine containers loaded by suppliers , their designated factories i.e
CY loads and CRSA (CFS loads) must be secured using a nylon protective net PRIOR to the
delivery of loadsto the container yard (CY).
This added securitization of each marine container is a safery requirement,both to protect products
from being shifted, damaged during transit and enabling safe handling at destination facilities.
Note : Importatnt –
Load Quality – CRSA CFS and vendors are required to present the orders by Purchase order numbers.
Vendors are required to mark the cartons with correct PO #/ShipTo/ Item #/SKU #.
Please ensure loading at the CFS is maintained by FCR by P.O.
23
16. GT NEXUS EXCEPTION HANDLING- SPARE PARTS/PACKAGING/SAMPLES
SO – BOOKING STAGE:
The SO supplied by the supplier to ensure the Spare Parts / Packaging / Samples – quantity is referenced in
the shipment tab against Shipping Instructions at the time of creating the SO.
CRSA will check the comments, for special instructions. CRSA to also check the Manual Packing List and
Invoice uploaded by the vendor.
SO - FCR preparation:
CRSA to ensure FCR details the quantity of Spare Parts / Packaging / Samples.
SO – Approval / Documentation
Supplier to ensure the separate Invoice / Packing List for Spare Parts/Packaging and Samples is scanned
along with the rest of the documents per SO.
SCI NON-EDI (NON-GT NEXUS)
PURCHASE ORDER AND BOOKING MANAGEMENT-SCI Non –EDI P.O DATA VALIDATION
SCI-NON EDI to follow the SEARS SOP for FCR issuance, except for the Manual
Booking Process and Document process.
SCI NON-EDI covers the below:
o Samples (Missing PO Template to Ryder/CRSA Vancouver)
o Spare Parts ( same as above)
o Empty Packaging (same as above)
SCI Non-EDI (Samples, Parts, Packaging)
Missing PO Template will be forwarded for East Coast (Halifax) &West Coast (Vancouver) to-
Aruna Nadan ([email protected]) & Danita Zenchuk ([email protected])
CRSA Logistics will investigate and if necessary check with SEARS –
Itrack group ([email protected]) and keep origin posted within 24 hours.
SEARS to investigate and respond within two working days.
CRSA upon receipt of PO details / instructions from SEARS will advise origin accordingly.
If no response is received from Itrack within 48 hrs Ryder CRSA is to automatically accept
the booking.
SCI NON EDI GTNEXUS - Spare Parts, Samples, Empty Packaging shipments
From: Date: Booking Receipt date:
Vendor Name:
Purchase Order Number
Department Number Facility Number /Ship To Location
Example of manual PO
Spare Parts-V
PV155B
N/A
5304 (Vaughan)
24
A P.O number and SKU can be referenced as “packaging” and in the case of multiple
P.O. per FCR, the following codes can be used to reference the actual Destination city.
SCI Non-EDI/GT Nx Exception Documentation SPARE PART VENDORS are required to forward the below details to Ryder
CRSA at origin as shipping documents which is created outside the GT Nexus
Shipping Order creation /interface process.
IF the parts/samples/packaging is associated with an EDI GT Nexus PO then
the vendor to submit additional manual invoice to Ryder CRSA for FCR
creation purpose. Onus is on the vendor to scan in the same manual invoice to
GT Nexus for purpose of SCI Customs Broker use.
IF the parts/samples/packaging is a SEPARATE shipment, not associated
with a GT Nexus shipment, then vendor is required to do the manual booking
/ document presentation to Ryder CRSA.
For Non GTNX shipments/ FCR’s Ryder CRSA is to scan the “customs set”
of the shipping documents to Livingston Int’l @CST 46471
(REFER to the HELP Tab in GT Nexus for SCI Customs Broker mailing address)
The Commercial Invoices for ALL spare parts must indicate below details in Commercial invoice
for GT Nexus or Non GT Nexus Purchase Order bookings.
1. Name and Address of the Exporter.
2. Name and Address of the Producer/Manufacturer.
3. Location of Plant/Mill of Production.
4. Material of Screws – carbon steel, stainless steel or other.
Packaging – R-
(SEARS, Regina)
Spare Parts – R-
(SEARS, Regina)
Packaging – M-
(SEARS, St. Laurent)
Spare Parts-M-
(SEARS, St. Laurent)
Packaging-T-
(SEARS, Belleville)
Spare Parts-T-
(SEARS, Belleville)
Packaging-C-
(SEARS, Calgary)
Spare Parts-C-
(SEARS, Calgary)
Packaging-V-
(SEARS, Vaughan)
Spare Parts-V-
(SEARS, Vaughan)
25
CONSOLIDATOR
RESPONSIBILITIES
26
CONSOLIDATOR RESPONSIBILITIES
DATA TIMELINES
CRSA & GT NEXUS INTERFACE
Data Timelines to input all requisite data is as below –
ORGIGINAL BOOKING DATA:
Data to be input the same date, the booking is received by the vendor if the PO/Item number are valid and
can be shipped within the ship-window. Ensure SO # is applied to each booking.
CARGO HAND OVER:
Data update to be completed when cargo is received for consolidation (RAC) and the Mother Vessel Name
available.
ACI BOOKING DATA:
Must be completed before Steamship Line Document closing Date (SI Date). (DOCUMENT CLOSING
DATE SHOULD BE 3-4 DAYS BEFORE TRANSHIP PORT ETD)
SHIPPING DATA:(ASN data)
Data to be completed upon origin vessel ETD- no later than 4 days after vessel departure.
GT NEXUS INTERFACE
SHIPPING ORDERS READY FOR APPROVAL-
CRSA to process all SO’s submitted by the vendors, recorded in the GT Nexus UI, and Saved views as “SO
Ready For Approval”.
SHIPPING ORDER DECLINE & SHIPMENT AUTHORIZATION –
CRSA will initiate this activity on the date of receiving the booking.
SHIPPING ORDER APPROVAL –
Shipping Order Approval process to be complete within a working day of FCR surrender and collection of
local charges.
27
CONSOLIDATOR RESPONSIBILITIES
CARRIER ROUTING
VANCOUVER POD –In case of vendor or buying office requesting to use an alternate carrier
instead of the authorized CRSA carriers, notify CRSA Logistics Ltd. Hong Kong (Contact:
Sammy- CRSA Hong Kong).
Halifax POD – In case of vendor or buying office requesting to use an alternate carrier instead of
the authorized CRSA carriers, notify CRSA Logistics, Toronto (Contact: Hazel).
If time does not permit please proceed with alternate carrier and advise CRSA Logistics Ltd. with
below details as per template –
Exceptional Carrier Routing Template
EXCEPTIONAL CARRIER ROUTING REQUEST
Vendor Name
PO
Cartons
Vessel
ETD
Load Mode
Closing Time
Reason for Alternate Carrier:
Differential in Ocean Freight:
28
CONSOLIDATOR RESPONSIBILITIES
EXCEPTIONS
BANGLADESH SHIPMENT OBL SURRENDER PROCESS
Below is the notice forwarded by SCI to their vendor and CRSA
29
CONSOLIDATOR RESPONSIBILITIES
SEAWAYBILL
Prepare one carrier’s Express / Seaway Bill per origin port per vessel.
All details will be transmitted as an Express/ Seaway Bill.
Shipper:
“Ryder Logistics (Shanghai) Co. Ltd.” on behalf of various shippers (China origins)
“Ryder CRSA Logistics (HKG) Limited.” on behalf of various shippers (Hong Kong origin)
“Ryder CRSA Logistics ” on behalf of various shippers
Consignee (west coast)
Ryder CRSA Logistics,
1275 Kingsway Avenue, Port Coquitlam, B.C. CANADA V3C 1S2
Consignee (east coast)
Ryder CRSA Logistics,
5 West Drive, Brampton, ON L6T 4T2
Consignee (Bangladesh Origin Shipments (NON-CEPZ vendors) ONLY)
UNTO ORDER Of The BANK – ONLY FOR BANGLADESH SHIPMENTS
Notify Party (west coast)
Ryder CRSA Logistics,
1275 Kingsway Avenue, Port Coquitlam, B.C. CANADA V3C 1S2
Notify Party (east coast)
Ryder CRSA Logistics,
5 West Drive, Brampton, ON L6T 4T2
Port Discharge
West Coast -Vancouver
East Coast – Halifax / Montreal
Place of Delivery
West Coast – Vancouver, B.C – CY (Dock)
East Coast – Halifax, N.S- CY (Dock)
Montreal, QUE – CY (Dock)
Freight Charges
Freight Collect as arranged
30
CONSOLIDATOR RESPONSIBILITIES
ADVANCE BOOKING REPORT
Before the end of the week, an advance booking report is required in the following format via email to
Maya Tavra ([email protected])
ADVANCE BOOKING REPORT
DATE: ORIGIN:
VESSEL/VOY CARRIER ETD ETA PTQ NO. OF
CONTAINERS/SIZE
