Seamless Summer Option (SSO)

North Carolina Department of Public InstructionChild Nutrition Services

In accordance with Federal Law and U. S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, gender (male or female), age, or disability.

 

To file a complaint of discrimination, write USDA, Director, Office of Adjudication, 1400 Independence Avenue, SW, Washington, D. C. 20250-9410 or call toll free (866) 632-9992 (Voice). Individuals who are hearing impaired or have speech disabilities may contact

USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish). USDA is an equal opportunity provider and employer.

To provide School Food Authorities (SFA’s) with information regarding the three different options available to provide nutritious meals and qualify for federal reimbursement during the summer of 2013.

Purpose of Webinar

Summer Feeding Options

Summer Food Service Program (SFSP)

Continuation of the National School Lunch Program (NSLP)

Seamless Summer Option (SSO)

NC Department of Health and Human Services

Cynthia Ervin, SFSP Coordinator 919-707-5774

or cynthia.ervin@dhhs.nc.gov

Website is www.nutritionnc.com

Summer Food Service Program

NC Department of Public Instruction

Karla Wheeler, Compliance Consultant919-807-3518

or karla.wheeler@dpi.nc.gov

Continuation of NSLP

NC Department of Public Instruction

Janice Ezzell, Staff Development & Continuing Education Consultant

919-833-6750or

janice.ezzell@dpi.nc.gov

Seamless Summer Option (SSO)

Types of SSO Sites

Open

Restricted Open

Closed Enrolled

Migrant Sites

“Camps”

Documents to Submit to NCDPI

Statement of Intent

SSO Addendum

Declaration of Age Group Document (includes list of sites, address & type of site)

Statement of Intent

Mail Original Copy to:

Janice Ezzell1116 Liliflora LaneLeland, NC 28451

Must be received by Wednesday, May 15, 2013

Security Form for Child Nutrition Technology System

If applicable, to add a designated staff for application or claim access in the CN Technology System.

Fax Security Form to NCDPI (Jeff Merritt) 919-807-3516. This form with directions for completing is included in your packet.

The Process at a Glance

SFA submits the 2013 Statement of Intent

SFA submits Declaration of Age Group Document

SFA submits Agreement Addendum

State Agency (SA) will send an e-mail to SFA to proceed to complete the 2013 SSO Site Applications

The Process (cont)

SFA completes and submits 2013 Site Applications (in CN Technology System)

SA will review the applications and approve them. A letter approving the SFA to operate the SSO for 2013 will be sent to the SFA

SSO operates on Federal Fiscal Calendar

(October 1 – September 30).

Applications for summer of 2013 will be

keyed in 2012-2013 School Year.

Electronically Completing and Submitting 2013 Site Applications

Every location where students are fed in the SSO is considered a “site”.

For every site, a SSO Site Application must be completed and submitted for approval.

Serving Times for meals & snacks.

Important Facts

We are going to go into the CN Technology System and I will show you the site application and what items you will need to complete.

CN Technology System Tutorial

Remember, the same Federal and State

requirements for operating the NSLP

in a compliant manner also apply to

the SSO.

Procurement, Menus, and Staffing

These issues should be discussed between the CN Administrator and the respective Superintendent and/or Principal, or Camp Administrator prior to the beginning of operation.

Decisions with a plan in place should be effective day one of SSO operation through the last day of SSO operation.

Transportation, Security, and Adult Supervision

The SFA’s HACCP plan for the NSLP also

applies to the SSO.

If food is being transported for the purpose of the SSO, the SFA’s HACCP plan should reflect this.

HACCP and SSO

Advertise! Advertise! Advertise!

Include the Non-Discrimination statement when advertising the SSO and on all printed SSO materials. It should read:

“In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of Adjudication, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call toll free (866) 632-9992 (Voice). Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish). USDA is an equal opportunity provider and employer.”

Display a USDA “And Justice for All” poster at every SSO site…even outdoor sites.

Civil Rights

All SSO monthly claims must be filed electronically in the CN Technology System on or before the 10th of the month following the serving month.

Remember for the entire summer of 2013 (June, July, and August), for all SSO purposes use SY 12-13.

Finances and Filing Monthly SSO Claims

Every SSO site must have an On-Site Review conducted by the SFA’s CN Administrator at least once during operation.

This review needs to mailed, scanned and e-mailed or faxed to Janice Ezzell within 10 business days of the review.

The 2013 review form is included in the SSO packet.

SSO Reviews

SFA’s with an Administrative Review scheduled for school year 2013-14 will have a SSO review by the CN Services Regional Operations Consultant during either the summer of 2013 or 2014.

SSO Reviews (State Level)

Keep this SSO checklist handy for quick reference to be reminded when something for the SSO is due or required.

USDA Revised 2013 Edition of Questions and Answers for the SSO (SP 32-2013) includes the USDA Guidance for SSO.

Other Handouts for the Seamless Summer Option Program

Thank you for your time and effort in participating in this continuing education session

I hope your summer feeding program will be very successful!

Janice Ezzell’s contact information:

E-mail janice.ezzell@dpi.nc.gov

Phone 910-833-6750

Fax 866-638-5014