SDVC Case Study: M&E Presentation for CARE Webinar #1

M&E Presentation for CARE WEBINAR#1

Strengthening the Dairy Value Chain (SDVC) Project11-Apr’2012

Prepared by:Toufique Ahmed Technical Coordinator (M&E),SDVC Project, CARE [email protected]

April 12, 2023 Briefing on SDVC M&E System 2

Briefing PointsBriefing Points

1. About SDVC

2. M&E system clients

3. What we are measuring

4. Some of our tools

5. Knowledge management

6. Lessons learned

Strengthening the Dairy Value Chain

• Bill and Melinda Gates Foundation funded dairy value chain project (2007-2012) to double dairy related incomes of 35,000 small farmers in northwest Bangladesh

Bangladesh Dairy Value Chain

Progress

Current Aug, 2011

Target

Participating Households 36,400 35,000 Farmer Leaders 3,294 3,500 Milk Collectors 283 350 Livestock Health Workers (LHW) 201 165 Information Service Centers (ISC) 49 50 Community Agri-Shops (CAS) 100 - Artificial Insemination (AI) 9,136 12,000 HHs' Avg. production (lit/day) 1.70 2.40 HHs' milk consumption (lit/day) 0.39 - HHs' Avg. milk sales income (Tk/day) 35 45


2. Who do you consider the primary clients for your M&E system?2. Who do you consider the primary clients for your M&E system?

Primary Clients: Producer groups and their member

Project staff

Donor

Secondary Clients: CARE,

Private sector

Govt

Other interested groups (research organization, education institutes)

3. What dimensions of the VC does SDVC routinely measure?3. What dimensions of the VC does SDVC routinely measure?

Market Level (Observation) = Ongoing, Six-monthly- Formal market prices- Informal market prices- Market dynamics / market relationships

Women’s Empowerment (Integrated in All Tools & Gender Specific Tools)- Sex disaggregated data- Women’s access to / control over productive resources- Women’s control over income- Women’s mobility- Perceptions of men- Daily time use- Women’s knowledge - Women’s leadership- Change in barriers to change



4. What are some of the tools we are using? 4. What are some of the tools we are using?

Tools Respondents Freq. Subject to enquire

PPT:(Participatory performance tracking)

Producer Group members

Semi-annually

Group members practice tracking and groups’ maturity scoring.

GPF(Group members progress assessment)

Producer Group members

Semi-annually

Production, consumption & sales, Income Farm mgt. technical Knowledge & Practice Input Service (costing, source, adoption & frequency) Leadership facilitation Collection (Group selling, Distance, Client satisfaction-

Cheating) Women access and control over resources

LPF(Livestock health workers progress assessment)

Livestock health worker (LHW)

Monthly Service, Income, expenditure, linkages.

CPF(Collectors’ progress assessment)

Collector Quarterly Collection, service area, Income.

TPF(Team progress format)

Project participants

Monthly Teams’ activity progress and output of various activity against project set target.

Case Study Producer, LHW, Collector, Farmer leader, others

Need based

Success and failure of System , progress.

FGD(GAAP related)

Producers, LHW, Collector

Quarterly Women asset ownership, control over resources, barriers to own, control.

Participatory Performance Tracking (PPT) StepsParticipatory Performance Tracking (PPT) Steps

April 12, 2023Briefing on SDVC M&E System

9

1.1 Review the group PNA targets

1.2 FL recaps the past session topics and learning of the group

1.3 Producers recall the key Farm Management & relevant practices

1.4 Briefing given to members about the symbolic picture of the learned practices

1.5 Producers recall the key Farm Management & relevant practices and raise their ID-VIPP card for record.

1.6 FL records producers’ practice at those respective producers practice row.

1.7 FL counts the practice score of all the attended group members & shares the result.

1.8 FL matches the target of the group PNA and group members evaluate the result jointly for taking further actions.

2.1 Ask about group maturity indicators

PART-1 : PRODUCERS’ INDIVIDUAL PRACTICE TRACKING PART-2 : GROUP MATURITY SCORING

2.2 Discuss each 10 indicators with sub-indicators sequentially

2.3 Based on discussion, identify the groups status on each sub-indicator through matching the context statement.

2.4 Write appropriate score for each sub-indicators and count the total score.

2.5 Share the group maturity score with the available members and let them recall the previous round score.

2.6 Compare the present and previous round score and identify the success areas and development need areas.

2.7 Plan for future based on result.

PPT (Part-1): Group members’ individual practice PPT (Part-1): Group members’ individual practice trackingtracking


PPT (Part-2): Group maturity scoringPPT (Part-2): Group maturity scoring


5. How do we support the use of this information? 5. How do we support the use of this information?

April 12, 2023 Briefing on SDVC M&E System 12April 12, 2023 Briefing on SDVC M&E System 12

Collecting information through-M&E formats, Other formats

Success case, learning & Challenges (Qualitative Information)

Team level Documenting & LearningM&E Reports compilation (TPF, LPF, CPF, GPF, CPS, PPT)Other formats (Price, Training, Etc.)

As per M&E & Other schedule

FF wise M&E report,

Learning, Success case, Challenges identified as per each FF field progress & context.

TASKSTASKS FREQUENCYFREQUENCY OUTPUTOUTPUT

Regional mgt. team documentation & LearningM&E Reports compilation (TPF, LPF, CPF, GPF, CPS, PPT)Other formats (Price, Training, Etc.)

Regional all staff level documentation & LearningM&E Reports compilation (TPF, LPF, CPF, GPF, CPS, PPT)

Other formats (Price, Training, Etc.)

SDVC Key Mgt. level documentation & LearningM&E Reports compilation (TPF, LPF, CPF, GPF, CPS, PPT)

Other formats (Price, Training, Etc.)

Monthly

Quarterly

By-monthly

Six-monthly

Team compiled M&E report,

FF’s progress sharing on qualitative aspectLearning, Success case, Challenges verification and confirmed at team level.

M&E Findings sharing

Team will share key qualitative findings, progress, success cases & Learning.Validate the achievement and document for further sharing


Team will share key qualitative findings, progress, success cases & Learning.Validate the achievement and document for further sharing.


Region mgt. will share key regional qualitative findings, progress, success cases & Learning.Validate the achievement and document for further sharing.

[

CARE-Bangladesh

UBORA – PQAT30-minutes or other informal way of reflection

Six-monthly Format filled up through reflection workshop in a participatory mode.

SDVC Information flowSDVC Information flow


Technical Coordinator-M&E

Technical Coordinator-M&E

Technical Officer-M&ETechnical Officer-M&EM&E Support OfficerM&E Support Officer

Project Officers (Team leaders)Project Officers (Team leaders)

Field FacilitatorsField Facilitators

Project participantsProject participants

CARE-BCARE-BSDVC

Staffs & Mgt.

SDVC Staffs &

Mgt.

DONORDONORCARE-USACARE-USA Other International AudiencesOther International Audiences

Team level

Field level

Region &National

level

International level

GOB/Private sectors/INGOGOB/Private sectors/INGO


6. What have we learned about effective M&E for VC projects?6. What have we learned about effective M&E for VC projects?

Institutional/organizational information system is key to rely on and build on. Parallel data collection or proxy for institutional contribution measurement is very tough to measure and also costlier.

Govt. data source is necessary to see the contribution factor. Value chain Data accuracy and transparency is essential to design effective M&E

for VC projects. Literacy rate of information givers matters as awareness of information keeping

helps a lot in data collection and validating data. If formal sectors role is dominant in VC, then M&E system development becomes

easy. Too much extractive way of data flow will not be cost-efficient and not

sustainable for VC projects. Regarding policy and higher level of change measurement, M&E team need

access to that level. Evaluation of VC project is complex as many variables are responsible for success

of failure.


Previous & Existing ChallengesPrevious & Existing Challenges

Project theme new, thus needed to set M&E by trial & error method.

Project strategy changed over time.

Large area covered vs. previously M&E staffing strength

Respondents (Collector, LHW) are mostly indirect participants, hesitates in

giving correct data

Dairy related various Registry system not strong, thus info flow not systematic

and reliable

Collectors are not fully dependent on SDVC participants, so their register don’t

reflect full picture

Collectors and LHWs don’t want to disclose their business secrecy

Group members are not literate and aware enough to keep their records

Institution based M&E-PM&E system introduction

Still dependent on SDVC-FF, thus requires more time to collect data.

Donor focused more with numbers, thus required more info as per milestones.


THANKSTHANKS


Sample Documentation of Study/Assessment/MonitoringSample Documentation of Study/Assessment/Monitoring

Vet - Paravet Flow service DiagramVet - Paravet Flow service Diagram Value Chain DiagramValue Chain Diagram


Dairy Resource Dairy Resource MappingMapping Dairy Resource Map Dairy Resource Map



Well-being Analysis (WBA) ExerciseWell-being Analysis (WBA) Exercise WBA outputWBA output



PPT session PPT session

Regular monitoringRegular monitoring

Regular monitoringRegular monitoring


Livestock health worker (LHW) Livestock health worker (LHW) progress survey (LPF) progress survey (LPF)

Group member’s progress format Group member’s progress format (GPF) survey(GPF) survey

SDVC Case Study: M&E Presentation for CARE Webinar #1

Business

Transcript of SDVC Case Study: M&E Presentation for CARE Webinar #1