Ministry of Education Plenary

Scott MacDonald, Deputy Minister

Ministry of Education

May 25, 2018

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Overview of the Morning

Opening Remarks

• Scott MacDonald, Deputy Minister, Ministry of Education

Policy for Student Success

• Scott MacDonald, Deputy Minister, Ministry of Education

Enabling Services

• Sally Barton, ADM, Services & Technology Division

BCASBO AGM

• Reg Bawa, Resource Management and Executive Financial Office

05/25/2018

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TEXT HERE

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Enabling Services

Sally Barton, ADM, Services & Technology Division

Ministry of Education

May 25, 2018

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Eleanor Liddy - Executive Director, Student Information Systems

HB Teo - Executive Director, Information Technology Management

Branch

Greg Froh - Director, Information Security & Privacy

Welcome

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Support for Students Technology Enabling Student Success

Our Focus on Student Success

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Services & Technology: Enabling Student Success

Equity across the sector

Student flexibility and choice

Secure and safe IT infrastructure

Quality and reliable data

Student transitions

Enabling Policy

Policy implementation and support for schools

Access for students and parents

Equity across the sector

Secure and safe IT environment for learning

Quality and reliable data

Student flexibility and choice

We enable:

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NGN MyEdBC

MyEdBC Analytics

Data Warehouse

Student Transcript Service

eAssessments

Policy Implementation

Student Flexibility & Choice

Access for Students & Parents

Equity Across the Sector

Safe & Secure IT Infrastructure

Quality & Reliable Data

How We Are Enabling

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K-12 Next Generation Network

Continuing to provide high-capacity/high-speed

internet and modern infrastructure to every public

school in B.C.

• NGN Phase 2 bandwidth upgrades are 99%

complete

• NGN Security Services – Planning underway

to increase threat protection through to 2022

• Leverage network data to inform equitable

and right-sized bandwidth to support

education delivery to all schools and keeping

students safer in an increasingly complex, on-

line, digital world.

Next Generation Network (NGN)

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Support for Cybersecurity & Privacy Practices

• Why should you care about privacy? • Loss of trust / loss of reputation • Cyber-attacks are a fact of life and breaches are difficult/ expensive to remediate • Legislated requirement (Freedom of Information & Protection of Privacy Act-

FOIPPA) • Accountability for compliance with FOIPPA remains with individual Districts

• Security and privacy programs are an investment: an ounce of prevention vs. a pound of

cure

• What resources are being made available: • “Protecting Information” online training through MyEducation BC • Privacy Impact Assessment (PIA) guidance and templates through ERAC and Govt

OCIO • Information Security Policy Framework development through NGN • Defensible Security assessment and support through Government OCIO • Security self-assessment and support through Gartner (e.g. “IT Score for Information

Security”)

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The Province of Saskatchewan has contracted with Fujitsu to implement a similar province-wide service for their jurisdiction in 2018.

• 28 school districts currently use the Family Portal

• As of March 31, 2018, there were more than 140,000 parent users and 210,000 student users in MyEducation BC

• School districts project 13 per cent more parent users in 2018/19 over 2017/18

District, 2,416

School, 14,703

Staff, 38,848

Parent, 143,759

Student, 210,485

0

2000

4000

6000

8000

10000

12000

14000

16000

2014/15 2015/16 2016/17 2017/18

Maximum Concurrent Users Users by Type

MyEd BC: Increasing Adoption

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• Feedback and usage data from school districts is collected annually through the Business Value Framework survey

• District priorities for 2018/19 are reporting and data-sharing capabilities, system interfacing, and analytics

• Usage is projected to remain mostly stable through 2018/19, except for:

• Gradual increases in the adoption of the Family Portal by districts and parents

• Significantly more usage related to district reporting by clerical and administrative staff

• Increases in student services staff using Conduct functionality

Functionality District Usage

Report cards 94%

Gradebook 80%

Attendance 94%

Family Portal 56%

IEPs 58%

Reports 88%

Scheduling and timetabling

96%

Based on districts reporting on the 2017/18 Business Value Framework

Service Area Satisfaction

Data integrity 76%

User-friendliness 94%

Improves efficiency 76%

Communications 78%

Based on districts reporting “satisfied” or “very satisfied” on the 2017/18 Business Value Framework

MyEd BC: District Feedback

Thank you for your feedback

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MyEd BC: Continuous Improvement

• MyEducation BC is updated regularly based on school district and Ministry priorities, as well as annual improvements made by the software developer (Follett)

• Follett’s software roadmap includes:

– New and improved standards-based gradebook functionality

– Interoperability support (APIs)

– Improved analytics capabilities

– Improvements to mobile support for Family Portal

• In 2018/19, Ministry and district priorities are:

– Enhanced support for Framework for Enhancing Student Learning and district-level assessments

– Changes to support the new graduation program and 10-12 curriculum

– Inclusive education (DSM5) and SOGI

– Converting four CIMS districts onto MyEducation BC service

– District outreach and increased adoption

– Early years

– Integrated Student Data and MyEducation BC Analytics

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• District subscription to Gartner for Technical Professionals (GTP), providing access to information on the latest IT trends, research and Gartner Special Reports; reviews by IT practitioners; in-depth implementation guidance; professional development

• MyEducation BC Analytics is a powerful

business intelligence tool provided to school districts by the Ministry of Education:

• Districts can analyze, visualize, and report on school and district performance

• Districts have access to a number of pre-loaded dashboards and toolsets

• Districts can create and share custom dashboards and toolsets

MyEd BC Services

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Students On-Track in 3 of 3

areas

On-Track in 2 of 3

areas

On-Track in 1 of 3

areas

On-Track in 0 of the

3 areas

On Track in English

(Language Arts)

On Track in Math On Track in

Attendance

All 81% 13% 5% 1% 91% 92% 91%

Aboriginal 75% 16% 7% 2% 87% 90% 87%

Learning Disabilities 62% 21% 12% 5% 69% 84% 86%

Behaviour Support/Mental Illness 32% 27% 27% 14% 57% 59% 62%

K 97% <1% 3% 0% 97% 97% 100%

Gr 1 76% 16% 7% 1% 87% 93% 87%

Gr 2 78% 14% 7% 1% 86% 93% 92%

Gr 3 77% 14% 9% <1% 87% 89% 92%

Gr 4 85% 8% 5% 2% 90% 94% 93%

Gr 5 86% 11% 2% 1% 94% 98% 91%

Gr 6 84% 13% 3% 0% 96% 96% 90%

Gr 7 85% 10% 4% 1% 94% 95% 90%

Gr 8 76% 18% 3% 3% 95% 91% 82%

Gr 9 75% 18% 5% 2% 86% 86% 95%

Gr 10 69% 22% 5% 4% 88% 77% 90%

Questions:

What does this information show?

How might a school use this information

(school level data with student names)?

What kinds of questions might this

information generate?

What kinds of system and school

planning could this inform?

ENGLISH 91%

MATH 92%

ATTENDANCE 91%

On

Track

Not On

Track

% of Students On Track in Each Area

On Track in

3/3 areas

On Track in

2/3 areas

On Track in

1/3 areas

On Track in

0/3 areas All Aboriginal Learning Disabilities (Q) Behaviour/Mental Illness (H,R)

% of Students On Track in 3, 2, 1 or 0 of the 3 Areas

MyEdBC Analytics Report: SD 6

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• Key component of new graduation program – required for graduation (this year’s Grade 10 and 11 students and beyond; not this year’s grade 12 students)

• One write and two rewrite opportunities

• Scored on four-point proficiency scale – best result appears on final transcript

Graduation Numeracy Assessment

• First administration was in January – over 9,000 students took the assessment

• Administration and marking went very well

• Results were released first week of May – highly successful and indicate the validity of the assessment tool

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• Upcoming session in June:

• June 22 - 28; French version on June 25

• Over 60,000 students registered to write

• Results to be released early August – available for

students through new StudentTranscripts Service and for

schools through School Secure Web

Graduation Numeracy Assessment

• Supports for schools:

• Bi-weekly technical teleconferences

May and June

• Numeracy Administration Guide

available mid-May

• Contact:

numeracy.assessment@gov.bc.ca

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By The Numbers…

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• Onboard last four public school districts to MyEdBC for Sept 19/20 –

Independent school focus thereafter;

• Increase adoption of MyEdBC functionality (e.g. usage of family portal);

• Modernize and streamline aging ministry systems and services;

• Provide support for early years and child care with Unique Identifier project;

• Implement the new graduation program;

• Implement the NGN Integrated Analytics Centre;

• Pilot online platform to connect BC educators to curated instructional

resources, to local and global community partners, and to one another.

Where To Next?

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BCASBO AGM

Reg Bawa, ADM, Resource Management and Executive Financial

Office

May 25, 2018

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Kim Horn, Executive Director, Sector Resourcing and Service Delivery

Tiffany Ma, Executive Director / CFO, Management Services

Joel Palmer, Executive Director, Capital Management

Welcome

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1. Review the funding formula to develop a stable and sustainable

model for the K-12 education system

2. Create an ongoing capital fund for school playgrounds

3. Make schools safer by accelerating the seismic upgrade program

4. Work in partnership to build and upgrade schools

Government Priorities - Education

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1. Funding Model Review

Launched October 2017

Regional, Partner and Stakeholder meetings conducted

Independent Panel has issued their “What We Heard” paper

2. First year of Classroom Enhancement Fund

$419.7M provided to School Districts

Funding for an additional 3,726 Teacher FTEs

$55.4M Overhead Funding

3. Implementation and evaluation of service delivery initiatives

Vehicle Insurance

Bus Route Optimization

Employment Practices Liability Program (EPLP)

Attendance Support and Wellness Initiative (ASWI)

Sector Resourcing and Service Delivery

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1. Capital Approvals since September 2017 - $450 Million

17 seismic projects (only 9 approved in the entire 2016/17 fiscal year)

10 expansion projects

2 renovation projects

Several others have been approved or are in the approval process

2. Playground Equipment Program

Ongoing $5m/year fund implemented this year

51 schools will have new playgrounds

25 will be universally accessible

3. Additions Fund

Using June capital plans to evaluate priorities

4. Annual Facilities Grant Funding

$5M increase

Capital Management

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36 1. Transition to new government and ministry leadership

New Minister and Minister office staff

New senior ministry leadership

2. Three budgets in 12 months – Budget 2017, Budget 2017 Update,

Budget 2018

Lots of work going into preparing for budgets, estimates etc….

3. $408 million year over year increase in funding for the 2017/2018

school year

Management Services

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1. Childcare

Working closely with Ministry of Children and Family Development (MCFD)

Better access to MCFD Major Capital Program

Integrating childcare planning into K-12 capital planning

Targeting a certain number of childcare spaces to create

Continue to work closely with MCFD

Upcoming Priorities for Government – and Education?

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• Enrolment growth and MOA requirements for space

• Escalating cost of capital projects

• Capital cost share expectations not materializing

• Districts growing cash balances ($1.5 billion) and growing

accumulated operating surplus.

• Expectations of the funding allocation model – managing the

transition

• Classroom Enhancement Fund and the MOA

Challenges

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1. Working Collaboratively with business officials to find

solutions to our challenges

2. Improving Planning, Financial Reporting, Transparency and

Accountability

A move to better Management Reporting

Transparency of District Operations

Supporting the “Team” of Secretary-Treasurer and Superintendent

How will we be successful together?

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3. Improving the Allocation of Funding

Funding Model Review

4. Improving the Compliance Program

Connect to accountabilities

Shift compliance program to student outcome expectations if funding

model changes

How will we be successful together?

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5. Improving the Capital Planning and Approval Process

Streamlined government approval process for capital project business

cases

Reviving the Capital Advisory Committee with reps from SSS, ASBO,

EFMA

Updating Unit Rates for first time since 2010

Beginning a review of area standards

How will we be successful together?

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1. Improving student outcomes is supported by the strategic

allocation of resources in each school district.

2. Sound financial and facilities planning allows educators and

boards to focus on improving student achievement.

3. Secretary Treasurers and other finance school district

professionals are critical in ensuring that the

recommendations of the Financial Health Working Group are

implemented in all school districts. This is a critical piece of

the overall accountability framework in K-12.

Student Success - How your business official role is critical:

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1. Long term facilities plans that reflect the needs and priorities

of each community support both provincial and local

planning.

2. Well executed facilities plans have a strong educational

programming component and support the

creation/maintenance of safe learning environments for all

learners.

3. Good governance requires strong support from business

officials. Drafting policy, preparing budgets and financial

statements, managing enterprise risk are critical to well

functioning boards.

Student Success - How your business official role is critical:

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1. Implementing the new funding model for 2019/20 school year

2. Policies to manage excess fund balances (cash and others)

3. Getting through the full capital planning process

4. Implications from bargaining (Classroom Enhancement Fund?)

The Next 12 Months

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Q & A