DEPARTMENT OF

EDUCATION

FEDERAL PROGRAMS

Schoolwide amp Targeted Assistance _____________________________________________

Admin Guide

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

1

Contents

Revision History 2

Revision History Chart 2

Creating an AIM Account 3

Create an Account ndash Email Address Entered 4

Create an Account ndash Email Received 4

Create an Account ndash Name and Password 5

1 How do I get started 6

2 Administrative Features 8

Administration ndash Certification Status - Adding Certification and Decision Dates 8

Administration ndash Certification Status ndash Editing Certification and Decision Dates 12

Administration ndash Certification Status ndash Accepting an LEA Submittal (Certified) 14

Administration ndash Certification Status ndash Returning an LEA Submittal (Uncertifying) 18

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying) 22

Administration ndash Program Status 26

3 How Do I Generate CSPR (ADEN) Reports 27

4 SWTA ndash Reports (Student Level SWTA Data) 28

5 SWTA ndash Reports (SWTA Summary Report) 29

6 SWTA ndash Reports (SWTA Details Report) 30

7 How do I view the Application Groups 31

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

2

Revision History

Every change to this document subsequent to initial sign-off must be recorded in the Revision History Chart below There are no exceptions Note that the Project Manager must sign off on any changes to this document

Revision History Chart

Date Version Description Owner

05272015 10 SchoolwideTA Application Guide Edmund Moore

11242015 20 App converted to AIM Edmund Moore

01122016 30 Added updated source for Homeless and EL data

Edmund Moore

03022016 40 Added Data definition section and updated screenshots for the for the phase 1 changes

Edmund Moore

03102016 50 Removed user information and created Admin only guide

Edmund Moore

03312016 50 Updated reports and admin (manage settings) sections

Edmund Moore

12062016 60 Updated screenshots Edmund Moore

01112018 70 Updated screenshots and instructions to reflect the updated design of the application

Edmund Moore

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

3

Creating an AIM Account You must have an ALSDE Identity Management (AIM) account to access any of the applications in the AIM portal If you do not have an account navigate to ALSDE Identity Management (AIM) login page located at httpaimalsdeedu and follow the steps below Click the Need an Account link just under the Log in button

Enter your email address in the field provided If you are already assigned to a position in the Education Directory you must use the same email address Select Create Account to begin the process of creating your account You will receive an email with a link follow the instructions in the email

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

1

Contents

Revision History 2

Revision History Chart 2

Creating an AIM Account 3

Create an Account ndash Email Address Entered 4

Create an Account ndash Email Received 4

Create an Account ndash Name and Password 5

1 How do I get started 6

2 Administrative Features 8

Administration ndash Certification Status - Adding Certification and Decision Dates 8

Administration ndash Certification Status ndash Editing Certification and Decision Dates 12

Administration ndash Certification Status ndash Accepting an LEA Submittal (Certified) 14

Administration ndash Certification Status ndash Returning an LEA Submittal (Uncertifying) 18

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying) 22

Administration ndash Program Status 26

3 How Do I Generate CSPR (ADEN) Reports 27

4 SWTA ndash Reports (Student Level SWTA Data) 28

5 SWTA ndash Reports (SWTA Summary Report) 29

6 SWTA ndash Reports (SWTA Details Report) 30

7 How do I view the Application Groups 31

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

2

Revision History

Every change to this document subsequent to initial sign-off must be recorded in the Revision History Chart below There are no exceptions Note that the Project Manager must sign off on any changes to this document

Revision History Chart

Date Version Description Owner

05272015 10 SchoolwideTA Application Guide Edmund Moore

11242015 20 App converted to AIM Edmund Moore

01122016 30 Added updated source for Homeless and EL data

Edmund Moore

03022016 40 Added Data definition section and updated screenshots for the for the phase 1 changes

Edmund Moore

03102016 50 Removed user information and created Admin only guide

Edmund Moore

03312016 50 Updated reports and admin (manage settings) sections

Edmund Moore

12062016 60 Updated screenshots Edmund Moore

01112018 70 Updated screenshots and instructions to reflect the updated design of the application

Edmund Moore

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

3

Creating an AIM Account You must have an ALSDE Identity Management (AIM) account to access any of the applications in the AIM portal If you do not have an account navigate to ALSDE Identity Management (AIM) login page located at httpaimalsdeedu and follow the steps below Click the Need an Account link just under the Log in button

Enter your email address in the field provided If you are already assigned to a position in the Education Directory you must use the same email address Select Create Account to begin the process of creating your account You will receive an email with a link follow the instructions in the email

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

2

Revision History

Every change to this document subsequent to initial sign-off must be recorded in the Revision History Chart below There are no exceptions Note that the Project Manager must sign off on any changes to this document

Revision History Chart

Date Version Description Owner

05272015 10 SchoolwideTA Application Guide Edmund Moore

11242015 20 App converted to AIM Edmund Moore

01122016 30 Added updated source for Homeless and EL data

Edmund Moore

03022016 40 Added Data definition section and updated screenshots for the for the phase 1 changes

Edmund Moore

03102016 50 Removed user information and created Admin only guide

Edmund Moore

03312016 50 Updated reports and admin (manage settings) sections

Edmund Moore

12062016 60 Updated screenshots Edmund Moore

01112018 70 Updated screenshots and instructions to reflect the updated design of the application

Edmund Moore

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

3

Creating an AIM Account You must have an ALSDE Identity Management (AIM) account to access any of the applications in the AIM portal If you do not have an account navigate to ALSDE Identity Management (AIM) login page located at httpaimalsdeedu and follow the steps below Click the Need an Account link just under the Log in button

Enter your email address in the field provided If you are already assigned to a position in the Education Directory you must use the same email address Select Create Account to begin the process of creating your account You will receive an email with a link follow the instructions in the email

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

3

Creating an AIM Account You must have an ALSDE Identity Management (AIM) account to access any of the applications in the AIM portal If you do not have an account navigate to ALSDE Identity Management (AIM) login page located at httpaimalsdeedu and follow the steps below Click the Need an Account link just under the Log in button

Enter your email address in the field provided If you are already assigned to a position in the Education Directory you must use the same email address Select Create Account to begin the process of creating your account You will receive an email with a link follow the instructions in the email

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Admin Guide

4

Create an Account ndash Email Address Entered

Create an Account ndash Email Received

You will receive this email if you attempt to create a new account Open the link provided to complete the account creation process This link is valid for two hours If you attempt to access after two hours you will receive a message that the token has expired Please go back to Create an account to generate a new token

When you follow the link you should see the screen in Create an Account ndash Name and Password

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Admin Guide

5

Create an Account ndash Name and Password

Enter your first name in the first name field Enter your last name in the last name field If you would like you may enter your middle name in the middle name field andor your maiden name in the maiden name field Enter your password in the Password field Re-enter the same password in the Password (again) field Please note that your password must be between 8 and 16 characters long Your password must also include three of the four following conditions

a number

an uppercase letter

a lowercase letter

a special character +^amp|$-_

Select Create account to create your account Once you successfully enter all required information you should see the Error Reference source not found screen

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Admin Guide

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Create an Account ndash Name and Password

Enter your first name in the first name field Enter your last name in the last name field If you would like you may enter your middle name in the middle name field andor your maiden name in the maiden name field Enter your password in the Password field Re-enter the same password in the Password (again) field Please note that your password must be between 8 and 16 characters long Your password must also include three of the four following conditions

a number

an uppercase letter

a lowercase letter

a special character +^amp|$-_

Select Create account to create your account Once you successfully enter all required information you should see the Error Reference source not found screen

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Admin Guide

6

1 How do I get started

Go to the main ALSDE website (wwwalsdeedu) and click the ldquoApplication Loginrdquo link

A page will display the available application portals Select the ldquoALSDE Identity Management (AIM)rdquo option

The AIM Login page will be displayed In order to access the SWTA application you must have permissions in AIM

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Admin Guide

7

Once you have an account created and have been approved for access you will need to login After you have successfully logged into the AIM you will see the SWTA application tile in your application list on the main home page Your application home page may look something like this Click on the SWTA tile to enter the application

Upon entering the application you will find the menu bar at the top of the page and just

below the menu to the left you will see the Certification Settings area A Certification

Status summary table is on the right and just below the System Selection area and at

the bottom of the page you will find a data grid listing the certification status of each

LEA

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Admin Guide

8

2 Administrative Features

Administration ndash Certification Status - Adding Certification and Decision Dates From the application home page hover over the ldquoAdministrationrdquo option and choose

ldquoCertification Statusrdquo from the dropdown box

In the screen that appears select a year from the School Year dropdown in the SWTA Certification Settings area

The screen will refresh and an Add button will appear in the bottom right corner of the

SWTA Certification Settings area

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Admin Guide

9

Click the Add button You will be presented with a SWTA Certification and Decision

Settings popup that allows you to set the certification and decision periods

Enter the Certification Start and End and the Decision Start and End dates and click the

Save button to lock in the selections The Decision and Certification dates can overlap

Certification Start and End Dates The time period that LEAs are allowed to certify the

data that they see in the SWTA application No LEA certifications are allowed outside of

this time period

Note Once an LEA certifies their SWTA data it is locked and no further updates can be

made by the LEA and no updates will be allowed from INOW

Decision Start and End Dates The time period that the Federal Programs staff is

allowed to accept submittals from the LEAs ALSDE decisions cannot be performed

outside of this time period

Note Start and End Date information can be edited but cannot be deleted See the

Administration ndash Manage Systems ndash Editing Certification and Decision Dates

section of this document for more information on editing the dates

After clicking the Save button a popup will appear stating that changes have been

saved Click OK to continue

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Admin Guide

10

The screen will refresh and you will be presented with a screen similar to the one below

You will see the Certification and Decisions Dates that you entered in the Settings table

in the upper left side of the screen (screenshot below)

In the upper right hand corner of the screen you will see a table that summarizes the

LEA submittals for that year by certification category

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Admin Guide

11

LEAs will fall into one of the following four groups

Not Certified ndash The latest version of the LEArsquos SWTA data has not been submitted to

the state for acceptance

Certified ndash The latest version of the LEArsquos SWTA data has been submitted to the state

for acceptance but the state has not accepted the submittal

Uncertified ndash The latest version of the LEArsquos SWTA data has been submitted to the

state for acceptance and the state has accepted the submittal However the state has

uncertified the submittal (perhaps to allow new changes made by the LEA in the INOW

system to be captured by the application)

Accepted - The latest version of the LEArsquos SWTA data has been submitted to the state

for acceptance and the state has accepted the submittal

Additionally you will see a data grid at the bottom of the page containing summary data

on the LEAs Since you have just opened the application for certification and decisions

all certification and decision columns in the grid will be blank

All data in the grid can be sorted filtered and exported

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Admin Guide

12

Administration ndash Certification Status ndash Editing Certification and Decision Dates

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and an Edit button will appear in the bottom right corner of the

SWTA Certifications Settings area

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Admin Guide

13

Click the Edit button You will be presented with a SWTA Certification and Decision

Settings popup that allows you to adjust the certification and decision periods

Adjust any of the Certification andor Decision dates and click the Save button to lock in the selections The Decision and Certification dates can overlap

After clicking the Save button a popup will appear stating that changes have been saved Click OK to continue

The screen will refresh and you will see the Certification and Decisions Dates that you entered in the table And a message will display noting that the date changes have been saved

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Admin Guide

14

Administration ndash Certification Status ndash Accepting an LEA Submittal (Certified)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

15

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

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Admin Guide

16

Click the Decision button to accept or uncertify the submittal

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the Accept Certification button to accept the LEAs submittal A popup box will

appear confirming the action click OK to continue

Note Only ALSDE accepted data will appear on the CSPR reports

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The accepted LEA

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been

accepted

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Admin Guide

17

If you click the Decision button for any accepted LEA the details screen will appear with additional information including the decision status decision date and the name of the ALSDE user that made the decision as well as a certification and decision history at the bottom

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Admin Guide

18

Administration ndash Certification Status ndash Returning an LEA Submittal (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

19

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents SWTA and

certification data for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

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Admin Guide

20

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

Note Uncertifying returns the submittal to the LEA and allows for the SWTA data for

the LEA to be updated during the nightly process (if it is open) Once ALSDE has

uncertified the submittal the LEA is then responsible for making necessary student

updates in the INOW software and monitoring the SWTA application to ensure that the

changes are reflected there Once the updates are confirmed in the SWTA application

the LEA must certify the data once again and ALSDE must accept the submittal to

complete the process

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

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21

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

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Admin Guide

22

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have has their data accepted

by ALSDE

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been accepted

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Admin Guide

23

To filter for a list of these LEAs select Checked in the ALSDE Decided column The

screen will refresh and the list will be filtered for those LEAs that have certified

Conversely select the Unchecked option from the dropdown to see a list of LEAs that

have not certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

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Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

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Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

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Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

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3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

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4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

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Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

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6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

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Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

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Admin Guide

8

2 Administrative Features

Administration ndash Certification Status - Adding Certification and Decision Dates From the application home page hover over the ldquoAdministrationrdquo option and choose

ldquoCertification Statusrdquo from the dropdown box

In the screen that appears select a year from the School Year dropdown in the SWTA Certification Settings area

The screen will refresh and an Add button will appear in the bottom right corner of the

SWTA Certification Settings area

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Admin Guide

9

Click the Add button You will be presented with a SWTA Certification and Decision

Settings popup that allows you to set the certification and decision periods

Enter the Certification Start and End and the Decision Start and End dates and click the

Save button to lock in the selections The Decision and Certification dates can overlap

Certification Start and End Dates The time period that LEAs are allowed to certify the

data that they see in the SWTA application No LEA certifications are allowed outside of

this time period

Note Once an LEA certifies their SWTA data it is locked and no further updates can be

made by the LEA and no updates will be allowed from INOW

Decision Start and End Dates The time period that the Federal Programs staff is

allowed to accept submittals from the LEAs ALSDE decisions cannot be performed

outside of this time period

Note Start and End Date information can be edited but cannot be deleted See the

Administration ndash Manage Systems ndash Editing Certification and Decision Dates

section of this document for more information on editing the dates

After clicking the Save button a popup will appear stating that changes have been

saved Click OK to continue

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Admin Guide

10

The screen will refresh and you will be presented with a screen similar to the one below

You will see the Certification and Decisions Dates that you entered in the Settings table

in the upper left side of the screen (screenshot below)

In the upper right hand corner of the screen you will see a table that summarizes the

LEA submittals for that year by certification category

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11

LEAs will fall into one of the following four groups

Not Certified ndash The latest version of the LEArsquos SWTA data has not been submitted to

the state for acceptance

Certified ndash The latest version of the LEArsquos SWTA data has been submitted to the state

for acceptance but the state has not accepted the submittal

Uncertified ndash The latest version of the LEArsquos SWTA data has been submitted to the

state for acceptance and the state has accepted the submittal However the state has

uncertified the submittal (perhaps to allow new changes made by the LEA in the INOW

system to be captured by the application)

Accepted - The latest version of the LEArsquos SWTA data has been submitted to the state

for acceptance and the state has accepted the submittal

Additionally you will see a data grid at the bottom of the page containing summary data

on the LEAs Since you have just opened the application for certification and decisions

all certification and decision columns in the grid will be blank

All data in the grid can be sorted filtered and exported

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Admin Guide

12

Administration ndash Certification Status ndash Editing Certification and Decision Dates

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and an Edit button will appear in the bottom right corner of the

SWTA Certifications Settings area

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Admin Guide

13

Click the Edit button You will be presented with a SWTA Certification and Decision

Settings popup that allows you to adjust the certification and decision periods

Adjust any of the Certification andor Decision dates and click the Save button to lock in the selections The Decision and Certification dates can overlap

After clicking the Save button a popup will appear stating that changes have been saved Click OK to continue

The screen will refresh and you will see the Certification and Decisions Dates that you entered in the table And a message will display noting that the date changes have been saved

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

14

Administration ndash Certification Status ndash Accepting an LEA Submittal (Certified)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

15

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

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16

Click the Decision button to accept or uncertify the submittal

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the Accept Certification button to accept the LEAs submittal A popup box will

appear confirming the action click OK to continue

Note Only ALSDE accepted data will appear on the CSPR reports

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The accepted LEA

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been

accepted

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Admin Guide

17

If you click the Decision button for any accepted LEA the details screen will appear with additional information including the decision status decision date and the name of the ALSDE user that made the decision as well as a certification and decision history at the bottom

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Admin Guide

18

Administration ndash Certification Status ndash Returning an LEA Submittal (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

19

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents SWTA and

certification data for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

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Admin Guide

20

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

Note Uncertifying returns the submittal to the LEA and allows for the SWTA data for

the LEA to be updated during the nightly process (if it is open) Once ALSDE has

uncertified the submittal the LEA is then responsible for making necessary student

updates in the INOW software and monitoring the SWTA application to ensure that the

changes are reflected there Once the updates are confirmed in the SWTA application

the LEA must certify the data once again and ALSDE must accept the submittal to

complete the process

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

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Admin Guide

21

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

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Admin Guide

22

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have has their data accepted

by ALSDE

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been accepted

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Admin Guide

23

To filter for a list of these LEAs select Checked in the ALSDE Decided column The

screen will refresh and the list will be filtered for those LEAs that have certified

Conversely select the Unchecked option from the dropdown to see a list of LEAs that

have not certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

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Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

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Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

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Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

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Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

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Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

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Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

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Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

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Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

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Admin Guide

9

Click the Add button You will be presented with a SWTA Certification and Decision

Settings popup that allows you to set the certification and decision periods

Enter the Certification Start and End and the Decision Start and End dates and click the

Save button to lock in the selections The Decision and Certification dates can overlap

Certification Start and End Dates The time period that LEAs are allowed to certify the

data that they see in the SWTA application No LEA certifications are allowed outside of

this time period

Note Once an LEA certifies their SWTA data it is locked and no further updates can be

made by the LEA and no updates will be allowed from INOW

Decision Start and End Dates The time period that the Federal Programs staff is

allowed to accept submittals from the LEAs ALSDE decisions cannot be performed

outside of this time period

Note Start and End Date information can be edited but cannot be deleted See the

Administration ndash Manage Systems ndash Editing Certification and Decision Dates

section of this document for more information on editing the dates

After clicking the Save button a popup will appear stating that changes have been

saved Click OK to continue

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Admin Guide

10

The screen will refresh and you will be presented with a screen similar to the one below

You will see the Certification and Decisions Dates that you entered in the Settings table

in the upper left side of the screen (screenshot below)

In the upper right hand corner of the screen you will see a table that summarizes the

LEA submittals for that year by certification category

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Admin Guide

11

LEAs will fall into one of the following four groups

Not Certified ndash The latest version of the LEArsquos SWTA data has not been submitted to

the state for acceptance

Certified ndash The latest version of the LEArsquos SWTA data has been submitted to the state

for acceptance but the state has not accepted the submittal

Uncertified ndash The latest version of the LEArsquos SWTA data has been submitted to the

state for acceptance and the state has accepted the submittal However the state has

uncertified the submittal (perhaps to allow new changes made by the LEA in the INOW

system to be captured by the application)

Accepted - The latest version of the LEArsquos SWTA data has been submitted to the state

for acceptance and the state has accepted the submittal

Additionally you will see a data grid at the bottom of the page containing summary data

on the LEAs Since you have just opened the application for certification and decisions

all certification and decision columns in the grid will be blank

All data in the grid can be sorted filtered and exported

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Admin Guide

12

Administration ndash Certification Status ndash Editing Certification and Decision Dates

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and an Edit button will appear in the bottom right corner of the

SWTA Certifications Settings area

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Admin Guide

13

Click the Edit button You will be presented with a SWTA Certification and Decision

Settings popup that allows you to adjust the certification and decision periods

Adjust any of the Certification andor Decision dates and click the Save button to lock in the selections The Decision and Certification dates can overlap

After clicking the Save button a popup will appear stating that changes have been saved Click OK to continue

The screen will refresh and you will see the Certification and Decisions Dates that you entered in the table And a message will display noting that the date changes have been saved

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Admin Guide

14

Administration ndash Certification Status ndash Accepting an LEA Submittal (Certified)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

15

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

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Admin Guide

16

Click the Decision button to accept or uncertify the submittal

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the Accept Certification button to accept the LEAs submittal A popup box will

appear confirming the action click OK to continue

Note Only ALSDE accepted data will appear on the CSPR reports

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The accepted LEA

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been

accepted

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Admin Guide

17

If you click the Decision button for any accepted LEA the details screen will appear with additional information including the decision status decision date and the name of the ALSDE user that made the decision as well as a certification and decision history at the bottom

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Admin Guide

18

Administration ndash Certification Status ndash Returning an LEA Submittal (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

19

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents SWTA and

certification data for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

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Admin Guide

20

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

Note Uncertifying returns the submittal to the LEA and allows for the SWTA data for

the LEA to be updated during the nightly process (if it is open) Once ALSDE has

uncertified the submittal the LEA is then responsible for making necessary student

updates in the INOW software and monitoring the SWTA application to ensure that the

changes are reflected there Once the updates are confirmed in the SWTA application

the LEA must certify the data once again and ALSDE must accept the submittal to

complete the process

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

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Admin Guide

21

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

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Admin Guide

22

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have has their data accepted

by ALSDE

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been accepted

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Admin Guide

23

To filter for a list of these LEAs select Checked in the ALSDE Decided column The

screen will refresh and the list will be filtered for those LEAs that have certified

Conversely select the Unchecked option from the dropdown to see a list of LEAs that

have not certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

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Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

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Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

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Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

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Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

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Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

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Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

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Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

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Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

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Admin Guide

10

The screen will refresh and you will be presented with a screen similar to the one below

You will see the Certification and Decisions Dates that you entered in the Settings table

in the upper left side of the screen (screenshot below)

In the upper right hand corner of the screen you will see a table that summarizes the

LEA submittals for that year by certification category

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Admin Guide

11

LEAs will fall into one of the following four groups

Not Certified ndash The latest version of the LEArsquos SWTA data has not been submitted to

the state for acceptance

Certified ndash The latest version of the LEArsquos SWTA data has been submitted to the state

for acceptance but the state has not accepted the submittal

Uncertified ndash The latest version of the LEArsquos SWTA data has been submitted to the

state for acceptance and the state has accepted the submittal However the state has

uncertified the submittal (perhaps to allow new changes made by the LEA in the INOW

system to be captured by the application)

Accepted - The latest version of the LEArsquos SWTA data has been submitted to the state

for acceptance and the state has accepted the submittal

Additionally you will see a data grid at the bottom of the page containing summary data

on the LEAs Since you have just opened the application for certification and decisions

all certification and decision columns in the grid will be blank

All data in the grid can be sorted filtered and exported

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Admin Guide

12

Administration ndash Certification Status ndash Editing Certification and Decision Dates

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and an Edit button will appear in the bottom right corner of the

SWTA Certifications Settings area

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Admin Guide

13

Click the Edit button You will be presented with a SWTA Certification and Decision

Settings popup that allows you to adjust the certification and decision periods

Adjust any of the Certification andor Decision dates and click the Save button to lock in the selections The Decision and Certification dates can overlap

After clicking the Save button a popup will appear stating that changes have been saved Click OK to continue

The screen will refresh and you will see the Certification and Decisions Dates that you entered in the table And a message will display noting that the date changes have been saved

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Admin Guide

14

Administration ndash Certification Status ndash Accepting an LEA Submittal (Certified)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

15

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

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Admin Guide

16

Click the Decision button to accept or uncertify the submittal

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the Accept Certification button to accept the LEAs submittal A popup box will

appear confirming the action click OK to continue

Note Only ALSDE accepted data will appear on the CSPR reports

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The accepted LEA

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been

accepted

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Admin Guide

17

If you click the Decision button for any accepted LEA the details screen will appear with additional information including the decision status decision date and the name of the ALSDE user that made the decision as well as a certification and decision history at the bottom

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Admin Guide

18

Administration ndash Certification Status ndash Returning an LEA Submittal (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

19

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents SWTA and

certification data for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

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Admin Guide

20

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

Note Uncertifying returns the submittal to the LEA and allows for the SWTA data for

the LEA to be updated during the nightly process (if it is open) Once ALSDE has

uncertified the submittal the LEA is then responsible for making necessary student

updates in the INOW software and monitoring the SWTA application to ensure that the

changes are reflected there Once the updates are confirmed in the SWTA application

the LEA must certify the data once again and ALSDE must accept the submittal to

complete the process

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

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Admin Guide

21

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

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Admin Guide

22

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have has their data accepted

by ALSDE

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been accepted

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

23

To filter for a list of these LEAs select Checked in the ALSDE Decided column The

screen will refresh and the list will be filtered for those LEAs that have certified

Conversely select the Unchecked option from the dropdown to see a list of LEAs that

have not certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

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Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

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Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

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Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

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Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

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Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

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Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

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Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

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Admin Guide

11

LEAs will fall into one of the following four groups

Not Certified ndash The latest version of the LEArsquos SWTA data has not been submitted to

the state for acceptance

Certified ndash The latest version of the LEArsquos SWTA data has been submitted to the state

for acceptance but the state has not accepted the submittal

Uncertified ndash The latest version of the LEArsquos SWTA data has been submitted to the

state for acceptance and the state has accepted the submittal However the state has

uncertified the submittal (perhaps to allow new changes made by the LEA in the INOW

system to be captured by the application)

Accepted - The latest version of the LEArsquos SWTA data has been submitted to the state

for acceptance and the state has accepted the submittal

Additionally you will see a data grid at the bottom of the page containing summary data

on the LEAs Since you have just opened the application for certification and decisions

all certification and decision columns in the grid will be blank

All data in the grid can be sorted filtered and exported

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Admin Guide

12

Administration ndash Certification Status ndash Editing Certification and Decision Dates

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and an Edit button will appear in the bottom right corner of the

SWTA Certifications Settings area

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Admin Guide

13

Click the Edit button You will be presented with a SWTA Certification and Decision

Settings popup that allows you to adjust the certification and decision periods

Adjust any of the Certification andor Decision dates and click the Save button to lock in the selections The Decision and Certification dates can overlap

After clicking the Save button a popup will appear stating that changes have been saved Click OK to continue

The screen will refresh and you will see the Certification and Decisions Dates that you entered in the table And a message will display noting that the date changes have been saved

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Admin Guide

14

Administration ndash Certification Status ndash Accepting an LEA Submittal (Certified)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

15

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

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Admin Guide

16

Click the Decision button to accept or uncertify the submittal

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the Accept Certification button to accept the LEAs submittal A popup box will

appear confirming the action click OK to continue

Note Only ALSDE accepted data will appear on the CSPR reports

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The accepted LEA

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been

accepted

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Admin Guide

17

If you click the Decision button for any accepted LEA the details screen will appear with additional information including the decision status decision date and the name of the ALSDE user that made the decision as well as a certification and decision history at the bottom

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Admin Guide

18

Administration ndash Certification Status ndash Returning an LEA Submittal (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

19

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents SWTA and

certification data for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

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Admin Guide

20

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

Note Uncertifying returns the submittal to the LEA and allows for the SWTA data for

the LEA to be updated during the nightly process (if it is open) Once ALSDE has

uncertified the submittal the LEA is then responsible for making necessary student

updates in the INOW software and monitoring the SWTA application to ensure that the

changes are reflected there Once the updates are confirmed in the SWTA application

the LEA must certify the data once again and ALSDE must accept the submittal to

complete the process

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

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Admin Guide

21

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

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Admin Guide

22

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have has their data accepted

by ALSDE

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been accepted

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Admin Guide

23

To filter for a list of these LEAs select Checked in the ALSDE Decided column The

screen will refresh and the list will be filtered for those LEAs that have certified

Conversely select the Unchecked option from the dropdown to see a list of LEAs that

have not certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

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Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

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Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

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Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

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Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

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Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

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Admin Guide

12

Administration ndash Certification Status ndash Editing Certification and Decision Dates

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and an Edit button will appear in the bottom right corner of the

SWTA Certifications Settings area

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Admin Guide

13

Click the Edit button You will be presented with a SWTA Certification and Decision

Settings popup that allows you to adjust the certification and decision periods

Adjust any of the Certification andor Decision dates and click the Save button to lock in the selections The Decision and Certification dates can overlap

After clicking the Save button a popup will appear stating that changes have been saved Click OK to continue

The screen will refresh and you will see the Certification and Decisions Dates that you entered in the table And a message will display noting that the date changes have been saved

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

14

Administration ndash Certification Status ndash Accepting an LEA Submittal (Certified)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

15

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

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Admin Guide

16

Click the Decision button to accept or uncertify the submittal

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the Accept Certification button to accept the LEAs submittal A popup box will

appear confirming the action click OK to continue

Note Only ALSDE accepted data will appear on the CSPR reports

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The accepted LEA

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been

accepted

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Admin Guide

17

If you click the Decision button for any accepted LEA the details screen will appear with additional information including the decision status decision date and the name of the ALSDE user that made the decision as well as a certification and decision history at the bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

18

Administration ndash Certification Status ndash Returning an LEA Submittal (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

19

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents SWTA and

certification data for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

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Admin Guide

20

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

Note Uncertifying returns the submittal to the LEA and allows for the SWTA data for

the LEA to be updated during the nightly process (if it is open) Once ALSDE has

uncertified the submittal the LEA is then responsible for making necessary student

updates in the INOW software and monitoring the SWTA application to ensure that the

changes are reflected there Once the updates are confirmed in the SWTA application

the LEA must certify the data once again and ALSDE must accept the submittal to

complete the process

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

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Admin Guide

21

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

22

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have has their data accepted

by ALSDE

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been accepted

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

23

To filter for a list of these LEAs select Checked in the ALSDE Decided column The

screen will refresh and the list will be filtered for those LEAs that have certified

Conversely select the Unchecked option from the dropdown to see a list of LEAs that

have not certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

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Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

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Admin Guide

13

Click the Edit button You will be presented with a SWTA Certification and Decision

Settings popup that allows you to adjust the certification and decision periods

Adjust any of the Certification andor Decision dates and click the Save button to lock in the selections The Decision and Certification dates can overlap

After clicking the Save button a popup will appear stating that changes have been saved Click OK to continue

The screen will refresh and you will see the Certification and Decisions Dates that you entered in the table And a message will display noting that the date changes have been saved

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

14

Administration ndash Certification Status ndash Accepting an LEA Submittal (Certified)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

15

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

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Admin Guide

16

Click the Decision button to accept or uncertify the submittal

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the Accept Certification button to accept the LEAs submittal A popup box will

appear confirming the action click OK to continue

Note Only ALSDE accepted data will appear on the CSPR reports

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The accepted LEA

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been

accepted

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Admin Guide

17

If you click the Decision button for any accepted LEA the details screen will appear with additional information including the decision status decision date and the name of the ALSDE user that made the decision as well as a certification and decision history at the bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

18

Administration ndash Certification Status ndash Returning an LEA Submittal (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

19

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents SWTA and

certification data for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

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Admin Guide

20

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

Note Uncertifying returns the submittal to the LEA and allows for the SWTA data for

the LEA to be updated during the nightly process (if it is open) Once ALSDE has

uncertified the submittal the LEA is then responsible for making necessary student

updates in the INOW software and monitoring the SWTA application to ensure that the

changes are reflected there Once the updates are confirmed in the SWTA application

the LEA must certify the data once again and ALSDE must accept the submittal to

complete the process

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

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Admin Guide

21

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

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Admin Guide

22

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have has their data accepted

by ALSDE

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been accepted

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Admin Guide

23

To filter for a list of these LEAs select Checked in the ALSDE Decided column The

screen will refresh and the list will be filtered for those LEAs that have certified

Conversely select the Unchecked option from the dropdown to see a list of LEAs that

have not certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

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Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

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Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

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Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

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Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

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Admin Guide

14

Administration ndash Certification Status ndash Accepting an LEA Submittal (Certified)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

15

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

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Admin Guide

16

Click the Decision button to accept or uncertify the submittal

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the Accept Certification button to accept the LEAs submittal A popup box will

appear confirming the action click OK to continue

Note Only ALSDE accepted data will appear on the CSPR reports

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The accepted LEA

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been

accepted

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Admin Guide

17

If you click the Decision button for any accepted LEA the details screen will appear with additional information including the decision status decision date and the name of the ALSDE user that made the decision as well as a certification and decision history at the bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

18

Administration ndash Certification Status ndash Returning an LEA Submittal (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

19

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents SWTA and

certification data for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

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Admin Guide

20

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

Note Uncertifying returns the submittal to the LEA and allows for the SWTA data for

the LEA to be updated during the nightly process (if it is open) Once ALSDE has

uncertified the submittal the LEA is then responsible for making necessary student

updates in the INOW software and monitoring the SWTA application to ensure that the

changes are reflected there Once the updates are confirmed in the SWTA application

the LEA must certify the data once again and ALSDE must accept the submittal to

complete the process

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

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Admin Guide

21

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

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Admin Guide

22

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have has their data accepted

by ALSDE

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been accepted

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

23

To filter for a list of these LEAs select Checked in the ALSDE Decided column The

screen will refresh and the list will be filtered for those LEAs that have certified

Conversely select the Unchecked option from the dropdown to see a list of LEAs that

have not certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

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Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

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Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

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Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

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Admin Guide

15

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

16

Click the Decision button to accept or uncertify the submittal

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the Accept Certification button to accept the LEAs submittal A popup box will

appear confirming the action click OK to continue

Note Only ALSDE accepted data will appear on the CSPR reports

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The accepted LEA

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been

accepted

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

17

If you click the Decision button for any accepted LEA the details screen will appear with additional information including the decision status decision date and the name of the ALSDE user that made the decision as well as a certification and decision history at the bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

18

Administration ndash Certification Status ndash Returning an LEA Submittal (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

19

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents SWTA and

certification data for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

20

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

Note Uncertifying returns the submittal to the LEA and allows for the SWTA data for

the LEA to be updated during the nightly process (if it is open) Once ALSDE has

uncertified the submittal the LEA is then responsible for making necessary student

updates in the INOW software and monitoring the SWTA application to ensure that the

changes are reflected there Once the updates are confirmed in the SWTA application

the LEA must certify the data once again and ALSDE must accept the submittal to

complete the process

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

21

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

22

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have has their data accepted

by ALSDE

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been accepted

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

23

To filter for a list of these LEAs select Checked in the ALSDE Decided column The

screen will refresh and the list will be filtered for those LEAs that have certified

Conversely select the Unchecked option from the dropdown to see a list of LEAs that

have not certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

16

Click the Decision button to accept or uncertify the submittal

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the Accept Certification button to accept the LEAs submittal A popup box will

appear confirming the action click OK to continue

Note Only ALSDE accepted data will appear on the CSPR reports

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The accepted LEA

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been

accepted

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

17

If you click the Decision button for any accepted LEA the details screen will appear with additional information including the decision status decision date and the name of the ALSDE user that made the decision as well as a certification and decision history at the bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

18

Administration ndash Certification Status ndash Returning an LEA Submittal (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

19

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents SWTA and

certification data for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

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Admin Guide

20

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

Note Uncertifying returns the submittal to the LEA and allows for the SWTA data for

the LEA to be updated during the nightly process (if it is open) Once ALSDE has

uncertified the submittal the LEA is then responsible for making necessary student

updates in the INOW software and monitoring the SWTA application to ensure that the

changes are reflected there Once the updates are confirmed in the SWTA application

the LEA must certify the data once again and ALSDE must accept the submittal to

complete the process

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

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Admin Guide

21

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

22

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have has their data accepted

by ALSDE

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been accepted

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

23

To filter for a list of these LEAs select Checked in the ALSDE Decided column The

screen will refresh and the list will be filtered for those LEAs that have certified

Conversely select the Unchecked option from the dropdown to see a list of LEAs that

have not certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

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Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

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Admin Guide

17

If you click the Decision button for any accepted LEA the details screen will appear with additional information including the decision status decision date and the name of the ALSDE user that made the decision as well as a certification and decision history at the bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

18

Administration ndash Certification Status ndash Returning an LEA Submittal (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

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Admin Guide

19

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents SWTA and

certification data for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

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Admin Guide

20

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

Note Uncertifying returns the submittal to the LEA and allows for the SWTA data for

the LEA to be updated during the nightly process (if it is open) Once ALSDE has

uncertified the submittal the LEA is then responsible for making necessary student

updates in the INOW software and monitoring the SWTA application to ensure that the

changes are reflected there Once the updates are confirmed in the SWTA application

the LEA must certify the data once again and ALSDE must accept the submittal to

complete the process

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

21

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

22

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have has their data accepted

by ALSDE

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been accepted

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

23

To filter for a list of these LEAs select Checked in the ALSDE Decided column The

screen will refresh and the list will be filtered for those LEAs that have certified

Conversely select the Unchecked option from the dropdown to see a list of LEAs that

have not certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

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Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

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Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

18

Administration ndash Certification Status ndash Returning an LEA Submittal (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the

Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have certified their data but

have not yet had their data accepted by ALSDE

Will have their system code and system name information shaded in a pale yellow color

The Is Certified checkbox will be checked and the Cert By and Cert Date columns will contain data

The corresponding decision columns will be blank

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

19

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents SWTA and

certification data for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

20

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

Note Uncertifying returns the submittal to the LEA and allows for the SWTA data for

the LEA to be updated during the nightly process (if it is open) Once ALSDE has

uncertified the submittal the LEA is then responsible for making necessary student

updates in the INOW software and monitoring the SWTA application to ensure that the

changes are reflected there Once the updates are confirmed in the SWTA application

the LEA must certify the data once again and ALSDE must accept the submittal to

complete the process

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

21

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

22

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have has their data accepted

by ALSDE

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been accepted

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

23

To filter for a list of these LEAs select Checked in the ALSDE Decided column The

screen will refresh and the list will be filtered for those LEAs that have certified

Conversely select the Unchecked option from the dropdown to see a list of LEAs that

have not certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

19

To filter for a list of these LEAs select Checked in the LEA Certified column The screen

will refresh and the list will be filtered for those LEAs that have certified Conversely

select the Unchecked option from the dropdown to see a list of LEAs that have not

certified their SWTA data

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents SWTA and

certification data for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

20

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

Note Uncertifying returns the submittal to the LEA and allows for the SWTA data for

the LEA to be updated during the nightly process (if it is open) Once ALSDE has

uncertified the submittal the LEA is then responsible for making necessary student

updates in the INOW software and monitoring the SWTA application to ensure that the

changes are reflected there Once the updates are confirmed in the SWTA application

the LEA must certify the data once again and ALSDE must accept the submittal to

complete the process

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

21

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

22

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have has their data accepted

by ALSDE

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been accepted

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

23

To filter for a list of these LEAs select Checked in the ALSDE Decided column The

screen will refresh and the list will be filtered for those LEAs that have certified

Conversely select the Unchecked option from the dropdown to see a list of LEAs that

have not certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

20

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

Note Uncertifying returns the submittal to the LEA and allows for the SWTA data for

the LEA to be updated during the nightly process (if it is open) Once ALSDE has

uncertified the submittal the LEA is then responsible for making necessary student

updates in the INOW software and monitoring the SWTA application to ensure that the

changes are reflected there Once the updates are confirmed in the SWTA application

the LEA must certify the data once again and ALSDE must accept the submittal to

complete the process

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

21

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

22

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have has their data accepted

by ALSDE

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been accepted

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

23

To filter for a list of these LEAs select Checked in the ALSDE Decided column The

screen will refresh and the list will be filtered for those LEAs that have certified

Conversely select the Unchecked option from the dropdown to see a list of LEAs that

have not certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

21

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

22

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have has their data accepted

by ALSDE

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been accepted

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

23

To filter for a list of these LEAs select Checked in the ALSDE Decided column The

screen will refresh and the list will be filtered for those LEAs that have certified

Conversely select the Unchecked option from the dropdown to see a list of LEAs that

have not certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

22

Administration ndash Certification Status ndash Returning an LEA Submittal That Has Been

Accepted (Uncertifying)

From the SWTA Application toolbar hover over the Administration link and select the Certification Status option

In the screen that appears select a year from the School Year dropdown in the SWTA

Certification Settings area

The screen will refresh and you will be presented with a data grid at the bottom of the

page containing summary data on the LEAs LEAs that have has their data accepted

by ALSDE

Will have their system code and system name information shaded green

The Decided checkbox will be checked and decisions columns will contain data

A message will display above the grid stating that the LEA certification has been accepted

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

23

To filter for a list of these LEAs select Checked in the ALSDE Decided column The

screen will refresh and the list will be filtered for those LEAs that have certified

Conversely select the Unchecked option from the dropdown to see a list of LEAs that

have not certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

23

To filter for a list of these LEAs select Checked in the ALSDE Decided column The

screen will refresh and the list will be filtered for those LEAs that have certified

Conversely select the Unchecked option from the dropdown to see a list of LEAs that

have not certified their SWTA data

Click the Details button to view a details page of the LEAs submittal

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

24

Click the Decision button to view a details page of the LEAs submittal and to make your

decision

You will be presented with a screen similar to the one below that presents the decision

options for the selected LEA

Click the UnCertify button to return the submittal to the LEA You must enter comments

before clicking the UnCertify button in order to complete the process If no comments

are entered a popup box like the one below will appear reminding you to enter

comments

After entering comments and clicking the Uncertify button a popup message will appear

asking you to confirm the action Click OK to continue

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

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Admin Guide

25

Another popup will appear letting you know that the submission has been successfully

uncertified Click OK to continue

The screen will refresh and you will be returned to the Manage Systems screen for the

school year in which you are working The uncertified LEA

Will have their system code and system name information shaded pink

The certification columns will be blank

Decided checkbox will be checked the Decision checkbox will read Un-certified

and remaining decision columns will contain data

A message will display above the grid stating that the LEA certification has been

uncertified

If you click the Details button for any uncertified LEA the details screen will appear with

additional information including the decision status decision date and the name of the

ALSDE user that made the decision as well as a certification and decision history at the

bottom

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Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

26

Administration ndash Program Status

From the SWTA Application toolbar hover over the Administration link and select the Program Status option

You will be presented with a page that looks like the one below Select a Year from the School Year dropdown The screen will refresh to display the Schoolwide Targeted Assistance and Title I status for each LEA for the selected school year Note The information in this screen is pulled from the Education Directory and is not editable

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

27

3 How Do I Generate CSPR (ADEN) Reports

From the application homepage click on the ADEN menu item This will transfer you to the ADEN application See the ADEN application documentation for more information on generating CSPR report for this and other applications

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

28

4 SWTA ndash Reports (Student Level SWTA Data)

From the application homepage hover over the Reports menu option and choose Student Level SWTA Data from the dropdown

You will be presented with a screen similar to the one below that lists summary and

student level data for the selected school year school system and school The All

Student Data grid can be sorted filtered and exported to Excel for further analysis

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

29

5 SWTA ndash Reports (SWTA Summary Report)

From the application homepage hover over the Reports menu option and choose SWTA Summary Report from the dropdown

The ldquoSWTA Summary Reportrdquo (found under the Reports menu item) has been created to provide ALSDE users only with a summary of LEA SWTA data The summary data presented in the report displays information that has been saved or certified by the LEAs

As stated above the base data used in this grid comes from information that has been

saved or certified by LEA users Once a user performs one of the actions the data is

committed to the database tables and the data is available for view on this screen If an

LEA has not saved or certified the data their entry on the grid will be all zeros

The grid can be sorted filtered and exported to Excel and includes totals from each tab

of the SWTA application

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

30

6 SWTA ndash Reports (SWTA Details Report)

A report called ldquoSWTA Details Reportrdquo (found under the Reports menu item) has been

created to provide ALSDE users only with an expanded view of LEA SWTA data The

summary data presented in the report displays information that has been saved or

certified by the LEAs As with the SWTA Summary Report the base data used in this

grid comes from information that has been saved or certified by LEA users Once a

user performs one of the actions the data is committed to the database tables and the

data is available for view on this screen

The report expands upon the SWTA Summary Report by including the detailed

information for each of the SWTA sections Below is an excerpt from the Schoolwide

section of the report and presents data saved by the LEA for the questions

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group

Schoolwide amp Targeted Assistance Last Modified 1262016 62000 PM

Admin Guide

31

7 How do I view the Application Groups

From the application homepage hover over the Administration menu option and choose

App Membership from the dropdown box

A new page will open with a list of groups that have access to the application Click one

of the groups to view the members of the group