SCHOOLS DIVISION OF BAYBAY CITY EMERGENCY ROAD...

SCHOOLS DIVISION OF BAYBAY CITY EMERGENCY ROAD MAP

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RAUL D. AGBAN EdD Assistant Schools Division Superintendent

Officer In-charge

Schools Division Superintendent


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2 Contents

4 Rationale

5 Objectives

6 Division’s Emergency Roadmap

7 Office of the Schools Division Superintendent (OSDS)

7 Administrative Management

8 Financial Management

9 Performance Management

9 Ancillary Services

9 Legal

12 Information and Communication Technology

14 Curriculum Implementation Division

14 Instructional Management

15 Assessment of Learning

16 Learning Resource Management and Development

17 School Governance and Operations Division

17 Support Services Management

19 Planning and Research

20 Community Linkages and Partnership

20 Human Resource Development

21 Quality Assurance

23 Division’s Enrolment Policy Guidelines

24 Monitoring and Evaluation Plan

26 ANNEXES

26 I. School Opening

27 II. Capability Building of Teachers on Blended Learning


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28 III. Brigada Eskwela Implementing Guidelines

29 IV. OBE-IATF Convergence

30 V. Orientation of Master Teachers on Instructional Supervision

31 VI. Training on Pedagogies for the Second Courser Teachers

32 VII. Schedule of Classes

33 VIII. Training Guidelines

35 IX. Webinars and Teleconferencing General Guidelines

37 X. Guidelines on Technical Assistance Provision

38 XI. Learners’ Assessment Guidelines

39 XII. Conduct of ALS Session

40 XIII. Monitoring Tools


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RATIONALE “Education must continue!”. This was the call of the Department of Education at the height of the Marawi uprising. The pandemic caused by COVID-19 may have posed a different threat and is of different form, yet DepEd’s call remains the same: education must continue irrespective of the mode it shall be delivered.

One of the globally accepted fundamental rights of the children is the right to education which should be made available without restriction. Yet crises of all kinds, man-made or natural disasters, armed conflicts, pandemics and the likes time and again keep the children from enjoying the privilege of going to school. However, it is during times of crises that children need education to help them handle the harsh ordeals that they must face in times of adversity. The routine, structure and stability that the school can provide helps children to cope with the stress and loss during and even after the crises and bring normalcy to the lives of the leaners.

As an apt response to the United Nations Educational, Scientific and Cultural Organization (UNESCO)’s urging not to cease the provision of quality basic education even in times of emergencies, DepEd has to seek ways to lessen its impact and effects while simultaneously ensure that education must continue amidst any crisis.

In order to address the challenges in basic education brought about by the COVID-19 pandemic, the Department of Education created a Learning Continuity Plan (LCP) which includes adjustments in the key features of the K to 12 curriculum; alignment of learning materials and utilization of various modalities of delivery while safeguarding the health and safety of the learners and of the personnel.

Schools Division of Baybay City manifests its sincere intention to make a substantial contribution in continuing the provision of basic education even in times of disasters and uncertainties through crafting its own Learning Continuity Plan which painstakingly taking into consideration the idiosyncrasies and uniqueness that is particular to the division.

The Learning Continuity Plan (LCP) of the Schools Division of Baybay City shall guide the division and schools in implementing its planned interventions to the challenges brought about by the COVID-19 pandemic and any other crises, specifically in mitigating the consequences while guaranteeing that education continues.


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OBJECTIVES The prime objective of the Learning Continuity Plan ILCP) of the Schools Division of Baybay City is to establish a framework of suitable mechanisms and structures solely to support the continuity of education in critical times of calamites and crises. Specifically, the LCP shall:

• Gather relevant schools, teachers and learners’ data as basis for policy formulations;

• Assure that appropriate monitoring is conducted, and timely technical assistance are provided to schools;

• Sustain the partnership and linkaging activities specifically those that supports the division and the schools particularly in the provision of COVID-19 preventive facilities and equipment and learning materials for home study;

• Capacitate schools in organizing and employing non-face-to-face learning options;

• Enable and monitor the schools’ utilization of available media, ICT systems and learning resources in the delivery of learning and ensure that schools are suitably equipped to deliver education through varied modalities;

• Facilitate the availability of learning materials that are aligned to curriculum standards; and

• Guarantee that the schools sustain the provision of safe and conducive learning environment to the learners.

In attaining these objectives, we shall be guided by our Quality Policy

which is to live by with excellent performance and is committed to:

• Provide culture-based, contextualized CURRICULA;

• Render prompt, responsive and customer-friendly EDUCATIONAL SUPPORT SERVICES

• Meet customer requirements, all statutory and regulatory laws and those required by ISO 9001:2015 standards

• Continually improve the quality management system, operating with utmost transparency and dedicated service.


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Office of the Schools Division Superintendent (OSDS)

Administrative Management

Financial management

Performance Management

Ancillary Services

Legal

Information and Communication Technology

Curriculum Implementation Division (CID

Instructional Management

Assessment of Learning

Learning Resources Management and Development

School Governance and Operations Division (SGOD)

Support Services Management

Planning and Research

Community Linkages and Partnership

Human Resource Development

Quality Assurance


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A. Division’s Emergency Roadmap

Office of the Schools Division Superintendent

KEY RESULTS AREAS

PAP’s Implementing Measures Risks and Challenges Responses to the

Risks and Challenges Cost

Estimates Sources of Funds

Administrative Management

To properly and promptly provide personnel action and compensation

Conduct online assessment of applicants

Receive request of various personnel action from schools through school heads or online modality Address other relevant concerns/inquiries through online modality/call/text messaging.

Internet connection (technology) is not always reliable. Possible exposure to COVID-19 due to face to face interaction.

Issue Memorandum on the Guidelines of Online Assessment Use of group chat, call/text messaging Provision of sanitation and hygiene kit to division key personnel Install internet connection

70,000 30,000

MOOE SEF

To maintain an updated and accurate Information Management System

Update the existing Human Resource Database System

Unavailability of internet connection

Setup an offline version of the system

50,000 MOOE

To provide schools, Learning Centers and SDO with necessary

Provide technical services to the management and staff of the SDO in relation to procurement (using alternative mode), inspection,

Personnel could get infected in place where he/ she transacts business in purchasing

Utilize on-line procurement process.


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supplies, materials and equipment

acceptance, issuance, of material resources, equipment, and properties to support the efficient operations of the school division office in managing the delivery of quality basic education.

the materials and equipment.

To develop a well-planned, directed and coordinated system for records management and general services

Receive/release documents from schools through the school head or online

Review and route/track/monitor/release documents to the concerned personnel.

Either of the involved parties may be a carrier of the COVID-19 virus. Internet connection (technology) is not always reliable. Possible exposure to COVID-19 due to face to face interaction.

Issue Memorandum on the Guidelines for submission/releasing of Documents through online modality. Use of group chat, call/text messaging Provision of sanitation and hygiene kit to division personnel

Financial Management

To provide SDO management with economical, efficient, and effective accounting and budgeting services to ensure the cost-effective utilization of financial resources of the division and schools

Conduct online orientation/ coaching/ mentoring on financial management specifically on proper utilization and liquidation of MOOE and other program funds.

Not all has the access to internet especially those in far-flung barangay schools

Coaching or mentoring may be done thru phone calls or text if internet is not available


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Performance Management

To manage the implementation of Results-based Performance Management System (RPMS) in accordance to the schools’ prevailing situations and realities

Disseminate and monitor the implementation of IPCRF Collection and Submission in Compliance to DM 45, s. 2020

Mismanagement of Data, Access to templates, raters unaware of the existing guidelines, late submission and uploading of accomplished IPCRF e-Tool

Schedule teleconferencing (Google meet) on collection and submission of IPCRF with School Heads, ICT Coordinators and L and D Focal persons.

To formulate processes and standards for school accreditation

Validate School-Based Management (SBM) Level (Self-Assessment) through online the following SBM Level of practice (Document Analysis and Observation Discussion)

Non-compliance with the required standard and processes

Provide Technical Assistance to the School Heads and School-SBM Coordinator of the non-compliant schools

To develop a feedback mechanism tool that enhances the delivery of frontline services

Online feedback mechanism/survey Actual filling-up of feedback form may increase exposure to risk in direct contact with clients

Design an online feedback survey form which is simple and easy to fill-up yet comprehensive

Ancillary Services

Legal

To provide legal advice and render legal opinions to the Schools Division Superintendent (SDS), Assistant

Shared legal services

No legal officer assigned in the division office

Request for shared legal services with other division that has a legal adviser, where advise can be drawn virtually or online


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Schools Division Superintendent (ASDS), officials of the Division in relation to the performance of their functions

To evaluate complaints filed, conducts investigation and draft decisions and orders on cases filed against nonteaching personnel within the Division

Filed complaints evaluation checklist Complaints lack the requisite documents to stablish prima facie case The challenge of keeping information balance without prejudice to the parties

Advise complainants the composite make of a formal complaint Limit access to information by other personnel. Marking folders with “confidential” Seek legal advice from RO legal officer

To draft actions/ endorsements on complaints and letters for signature of the SDS in accordance with the provisions of the law and DepED rules and regulations

Shared legal services Incomplete documents as attachments to the letter-complaint Delay in the endorsement procedure

Ensure completeness in form and substance of the letter-complaint prior to endorsement Advise complainant to submit comprehensive document to expedite processing

To interpret laws and rules affecting the implementation of

Shared legal services No legal officer assigned in the division office

Seek online legal opinion relative to the interpretation of laws and rules affecting the


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various Division programs

implementation of various division programs

To prepare and review contracts, Memorandum of Agreement (MOAs) and instruments to which the Division or any of its offices and school is a party, and interprets the provisions therein

Protocol in MOA and contract formulation

Contracts/MOA are being crafted lacking direct consultation with the parties Contracts (crafted from the school) are poorly crafted and were submitted for compliance purposes only

Consultation with parties relative to the contents/provisions of the contract/MOA prior to finalization and signing. Technical assistance to school heads in crafting MOA/contracts through a memorandum

To conduct investigations of complaints against teaching personnel as may be delegated by the Regional Office (RO)

Fact-finding Investigation and shared legal services

No legal officer assigned in the division office Fact-finding investigation takes ample time to make it comprehensive and balance

Request for legal officer in the division or a share legal service with other division office Properly schedule fact-finding investigation

7,000 MOOE

To represent the SDO in court cases, when deputized by the Office of the Solicitor General (OSG)

Shared legal services No legal officer assigned in the division office

Request for legal representation through the RO legal officer or from other legal officer assigned in other division

10,000 MOOE


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Information and Communication Technology

To manage and maintain the Information and Communication Technology (ICT) Systems and Infrastructure of the Division to effectively support operations

Internet connectivity Weak internet signal Upgrade internet connection

25,000 MOOE

To manage and implement ICT programs and projects in the Division to ensure data validity and effective utilization of the systems

Craft Webinars and Teleconferencing Guidelines

Inconsistent guidelines with national protocol

Align contextualized guidelines to national protocol

To participate and communicate with Central Office and other ICT Units across levels about the implementation of national ICT and ICT-related programs

Monitor School’s utilization of the DepEd Computerization Program (DCP)

Non-submission of accomplished monitoring tool Inaccurate data submission Non-submission of accomplished monitoring tool Inaccurate data submission

Conduct orientation on Google for Education to School’s ICT Coordinator through teleconferencing Recording the proceedings of the teleconferencing


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Non-attendance of target participants due to unavailability of internet

Upload the video recording of training in Google.


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Curriculum Implementation Division

KEY RESULTS AREAS

PAP’s Implementing Measures Risks and Challenges Responses to the Risks and Challenges

Cost Estimates

Sources of Funds

Instructional Management

To manage the implementation of Basic Education Curriculum and Special Curriculum Programs

Provide TA to Districts/Schools in ensuring that the Most Essential Learning Competencies (MELCs) of all learning areas across grade levels including ALS competencies and other SCPs. Mapped out, prioritized, and matched appropriate contextualized Learning Resources (LRs) with MELCs

MELCs for ALS and in every SCPs may not be immediately provided Some of the MELC may not be completely or fully delivered/learned

Orient SHs on the utilization of the MELC. Through teleconferencing Map-out, prioritize, and identify appropriate LRs vis a-vis MELC and ALS and Special Curricular Programs

To provide Technical Assistance (TA) to schools and Learning Centers in classroom management skills instructional competence, and action research

Provision of technical assistance Un-availability of internet connection of some schools Prone/exposure to the virus

Conduct roll-out on Blended Learning (Face-to-Face, Online, Modular, Shifting of classes) Monitor schools and learning centers on curriculum implementation Provide offline resources Observance to new normal guidelines

360,000 MOOE


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(wearing of mask, barangay certification, ID, cert. of employment, etc.)

To capacitate School Heads and teachers in the implementation of K to 12 Curriculum and Special Curricular Programs

Conduct re-orientation on the implementation of the K to 12 Curriculum and Special Curricular Programs

Health and safety protocols (Social/Physical Distancing)

Face-to-face orientation with 20 Pax per room

Assessment of Learning

Guide the schools and Learning Centers in the effective management of learning assessment for better learning outcomes

Monitor the full utilization of the Regional Test Item Bank Monitor the crafting of parallel test questions to the Regional Test Item Bank Shifting of classes

Limited utilization of Regional Test Item Bank of some schools Attendance of the learners during assessment period

Schedule of assessment every Friday: Monday and Tuesday class - A.M. Wednesday and Thursday class - P.M.

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Provide technical assistance to schools and Learning Centers in analyzing assessment results for possible interventions

Analyze assessment result from schools for possible intervention to close learning gaps

Unavailability of essential and necessary data

Provide technical assistance on analyzing assessment data

Lead in the formulation of assessment tools to

Facilitate in the formulation of assessment tools

Non-compliance to the guidelines on test construction

Monitor and evaluate the formulated test assessment tools


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diagnose learners and their achievement in the different learning areas

Learning Resources Materials Management and Development

To develop contextualized learning resources by learning area for schools and Learning Center

Mapped-out the MELCs vis-à-vis available materials/modules

Delayed delivery of modules from the Central Office

Lead the development of contextualized modules/learning resources

250,000 HRTD Fund

To quality assure Learning Resources (LRs) for the use of schools and Learning Center

Quality assure the develop of learning resources

Time constraints To conduct Blended Quality Assurance by the Division Quality Assurance Team

100,000

To provide technical assistance to schools and Learning Centers in line with the development, production, storage, and distribution utilization of Learning Materials

Virtual TA to schools and Learning Centers on LR development, production, storage, distribution and utilization

Poor signal in some schools/Learning Centers

Provide internet connection to schools Provide services to teachers and school heads in downloading LRs from LR Portal and other website at the SDO Library


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Schools Governance and Operations Division

KEY RESULTS AREAS PAP’s Implementing Measures Risks and Challenges Responses to the Risks and Challenges

Cost Estimates

Sources of Funds

Support Services Management

To capacitate schools and learning centers in the delivery of education program services

OK sa DepEd EBEIS, LIS, NSBI, DPDS, PMIS L & D System

Realigning portion of funds Unresponsive parents/guardians to health assessments Unskilled teachers in the use of google sheets. Poor or no internet connections of some schools School Heads and teachers cannot cope up on recent online platform

ITO provides Technical Assistance on the utilization of google sheets and other online platforms. Conduct need-based training of school personnel on online platform Provision of functional hand washing facility to all schools

2,000,000

LGU

To strengthen the management of schools and learning centers in terms of process delivery of education support services

HRD technology Sustaining partnership Schools Continuous Improvement

Non release of INSET and HRTD funds Decrease of donors due to the existing pandemic

Employ online conduct of the technology Initiate partnership via social media

To support the maintenance of a

Conduct inventory of physical facilities Meager release of funds for school building

Monitor the school’s initiative in the


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conducive learning environment

repairs, equipment, and furniture provision

improvement of school’s facilities Request assistance from LGU for the repair of school buildings and provision of equipment and furniture Provision of functional clinic in every school

To implement and manage learner support services such as youth development programs, school health and nutrition, Senior High School (SHS) voucher

Conduct of monitoring on Youth Formation Activities following COVID-19 protocols, i.e, SPG/SSG, Career Guidance Program, YES-O and other organization Accept, validate and submit validated documents to the regional office for billing of Government Assistance for Students and Teachers in Private Education (GASTPE) from the Regional Philippine Educational Assistance Committee (PEAC) Secretariat

Non-attendance of expected participants, Schools will not conduct mandated PPAs

Provide modules and handouts to absentees. Follow up and TA on how to conduct the activities following the COVID-19 protocols Conduct head count to the GASTPE beneficiaries Provision of sanitation and hygiene kit to division key personnel


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Planning and Research

To lead in the crafting of the Division Education Development Plan (DEDP) and assist the schools in the preparation of the School Improvement Plan (SIP), the Annual Improvement Plan (AIP) and the Annual Procurement Plan (APP)

Conduct review of the Division Basic Education Plan (DBEP) and provide TA to schools in the revision of School Improvement Plan (SIP), the Annual Improvement Plan (AIP) and the Annual Procurement Plan (APP)

Non-attendance of the required participants due to the alternative workweek scheme

Conduct WEBINAR on the revision of School Improvement Plan (SIP), the Annual Improvement Plan (AIP) and the Annual Procurement Plan (APP)

81,000 HRTD Fund

To generate and disseminate timely, accurate, and relevant basic education statistics

Collect data on enrollment KPIs, school personnel, facilities, teachers and other needed school data Design alternative data collection schemes using google sheets and other online platforms

Unavailability of cellphone signal and internet connection Focal person has limited knowledge on the use of google sheets and other online platforms

Facilitate provision of internet access to schools ITO provides Technical Assistance on the utilization of google sheets and other online platforms

To prepare the Division research agenda based on Basic Education Research Fund (BERF) standard and oversee its implementation

Call for the submission of Action Research Proposals for SY 2020-2021 Monitor and follow up the submission of completed researches

No proposals shall be received Non-completion/late submission of research due to the lockdown

Conduct research summit/congress


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Community Level Linkages and Partnerships

To conduct orientation to School Heads and focal persons on Schools’ Local and International Partnerships

Intensify partnership and linkage among possible stakeholders/partners Forging of MOA’s

Unavailability of Funds and support from partners due to economic stability

Provide online orientation to schools on forging partnerships with Local/LGUs and other partners

To identify potential partners/donors for specific programs and projects

Build partnership for additional resources needed in schools

Less responses of partners due to unpredictable present situation

Build a good rapport with stakeholders Mapping out partners

To expand/sustain and institutionalize partnerships and linkages with stakeholders

Intensify partnership and linkage among stakeholders

Non-attendance of expected stakeholders

Recognize and value the stakeholders through school/division level Pasidungog

120,000 ASP

To accept donations (e.g. equipment, tools) from program/project partners for proper utilization

Provide technical services to the SDO in acceptance material resources, equipment, and properties to support the efficient operations of the SDO in managing the delivery of quality basic education.

Delivery personnel could be a carrier of the virus

Delivered supplies/ materials/ equipment should be disinfected prior to inspection, issuance/ storage

7,000

Human Resource Development

To manage the capacity building programs for teaching and nonteaching personnel including DRRM

Plan and monitor the conduct of capability building programs for division and school personnel

Non-attendance of participants to L and D Activity, Budget constraints

Capability Building for Teachers on Blended Learning Capability Building of Master Teachers on

360,000 180,000


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Instructional Supervision

To train teaching and nonteaching personnel on skills and competencies enhancement

Conduct need-based Learning and Development activities to Division and School Personnel

Appropriate L and D Modalities and attendance of participants, internet connectivity, availability Resource Packages

Conduct webinar in providing professional development to personnel

To establish and manage rewards and recognition system

Revise localized Pasidungog Guidelines and identify deserving personnel in the division and schools to be awarded

Submission of nominees, validation of nominees, and awarding rites

On site validation of nominees Conduct of Division Pasidungog

Quality Assurance

To serve as Secretariat to ensure completeness and initial validation of documents pertinent to application in the operation/establishment/ conversion of both public and private schools (Refer to DO 40, S. 2014

Accept , process , validate and recommend online application for the establishment, separation, recognition, closure, merging , conversion, separation, SHS opening/additional track/strand/specialization and accreditation of public and private schools based on the assessment of compliance to requirements and standards of quality basic education and submit it to the regional office

Submission of incomplete documents Non- compliance with the required standard and processes No internet connectivity/signal

Provide technical assistance to schools/school board with the non-compliant schools Conduct validation in safe areas where internet connectivity is available following the protocol for COVID-19

To ensure access to adequate, disaster resilient and safe buildings and ground facilities according to

School Building Construction & Repairs

Classrooms prone to calamities especially during class days

Inventory and monitoring of physical facilities and ground facilities


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the prescribed standards

To quality assure learning and development programs

Craft policies and plans as guide to schools implementation of human resource programs and projects

Absence of HR issuances, attendance of personnel involved, impartial data

Issuance of memorandum on the implementation of human resource programs and development

To ensure the continuous improvement of schools and learning centers thru School-Based Management (SBM)

Validate School-Based Management (SBM) Level III (self-assessment) through online the following SBM Level of practice (Document Analysis and Observation Discussion) Provision of TA/ Any sort of Assistance for SBM Level I to II schools o

Non-compliance with required standard and processes Lacking documents No internet connectivity/signal

Provide Technical assistance to the school heads/School SBM Coordinator of the noncompliant schools through Face to face, FB, Messenger, Txt, Call or other form of media observing COVID 19 Protocol

50,000 HRTD Fund

To manage and implement the Quality Management System (QMS)

Monitor the implementation of division and school-based activities and processes compliant to Quality Management System (QMS)

Performance and delivery of Services due to Work Arrangements

Implement alternate work arrangement in compliance with CSC guidelines


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B. Enrolment Policy and Guidelines

1. Coordinate with the IATF Baybay City for clearance and in order to avoid mobility

of people.

2. For those who have access to internet shall enroll online. Links in every school are provided in their respective school website.

3. Those who don’t have internet, may personally visit to school but observe health protocols such as wearing of face mask and observe social distancing.

4. Learners shall enroll in school closest to where they presently live to shorten travel time from home to school and vice versa.

5. Enrolment shall be done by grade level to avoid congregation of learners and parents.

6. Principals shall schedule several teachers to take charge of the enrolment or assign an enrolment committee.

7. Data on early enrolment shall be checked and followed-up by the teacher adviser.

8. Principal’s shall take charge of qualified transferees from other schools late enrollees if any to be distributed to the different teachers based on existing guidelines.

9. No pertinent data such as birth certificate (PSA), transfer credentials, report card shall be asked during enrolment days. Parents are given time to comply said requirements.

10. Turn-over of documents from previous grade adviser to present grade level adviser.

11. No collection policy shall be observed and complied by all schools.

12. Wearing of face mask is always observed.

13. Physical distancing will always be observed.

14. Schools will have sanitary equipment and materials such as thermal scanner, footbath, soap, alcohol, etc.

15. Hand washing facility will be available in every school.

16. School clinics will be functional.


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MONITORING AND EVALUATION PLAN

Due to the COVID 19 Pandemic that we are facing right now there is a

need to shift from the usual monitoring to that of the “new normal” to ensure

that PAPs are properly accounted and monitored.

To continually do the mandate despite this Pandemic, Baybay City

Division made some adjustments in monitoring the different PAPs

implemented.

The division designed a new system of monitoring that is accessible

and with less exposure to the virus in two (2) modalities ; schools that has

internet connectivity will be monitored on line while those without/poor internet

connectivity will be monitored through face to face but with some

modifications based on the COVID 19 protocols.

Face to face/ On site Monitoring

• Schools must provide thermal scanner & footbath and other

health and sanitation measures in every school entrance

• Schools heads must assign a program committee/focal person

in which the monitor can directly contact to ensure minimum

contact of personnel

• Monitors will visit a maximum of 2 schools per session and must

fill up the school logbook for easy contact tracing

• Monitors will inform in advance what to monitor and for

preparations of the needed documents.

• Monitors will go directly to the focal person and shall observed 1

to 2 meters distance

• Monitors must always wear mask, bring with them their alcohol

or sanitizer during monitoring, if he/she need to scan some

documents; if possible, he/she must wear gloves to AVOID virus

or bacteria contamination. Gloves must be changed per school

visited

• Mask and gloves must be properly disposed.

Online monitoring for schools with internet connectivity

• PAPs proponent must inform the concerned schools through a

Division Memorandum/chat or any media flatform on the PAPs

monitoring

• Reports must be scanned and submit it online

• Validation of documents and for some queries to the concerned

individual/coordinator will be done through video conferencing

• Video conferencing is also essential to show the actual

appearance of the monitored facilities etc.


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ACTIVITY DATES

Quarterly Annual JUNE JULY AUG SEPT OCT NOV DEC DATA COLLECTION

Develop Monitoring Tool /

Data Collection

➢ SBM (Self-Assessment) /

• Send Memo to the field /

• TA to the field (Online/Field Visit) / / / /

• 1st validation /

• 2nd Validation /

• Final Validation (SBM Level III- Recommendation to the regional office)

/

➢ Private Schools

• Collect data for exact SY opening of classes

/

• Send Memo on the schedule of Head count

/

• Actual Headcount /

• Submit Report of Head count to the Regional Office

/

• Process result of headcount for Billing (GASTPE)

/ /


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ANNEXES

I. School Opening

1. All teachers shall be rendering service starting June 1, 2020.

2. Regular classes will start on August 24, 2020.

3. We will implement “safe back to school”, consisting of health standards that will ensure everyone’s safety.

4. School opening will not necessarily mean traditional face-to-face learning in classroom.

5. School heads will give assignments to teachers who cannot report physically and teachers to submit accomplishment report weekly.

6. Teachers will attend orientation and training activities on the utilization of the blended learning delivery modalities, prepare instructional materials and plan the organization of classes.

7. Teachers will orient the learners on the utilization of blended learning and corresponding learners’ materials, and mental health and psychosocial support activities.

8. Each teacher will be given a copy of the MELC (Most Essential Learning Competencies) for the grade and subject he/she is teaching.

9. Teachers will do mapping of learning resources vis-a-viz MELC (Most Essential Learning Competencies

10. School MOOE shall be spent for the reproduction of modules, learning resource materials, and formative test questions.







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II. Capability Building of Teachers on Blended Learning

1. This will be conducted on June 15-26, 2020 to the school heads and

teachers.

2. This will be conducted by district for one day.

3. Every district shall identify the venue preferably, a school within the district.

4. All education program supervisors will serve as the resource person on the utilization of blended learning.

5. Teachers will be grouped into cells with 15-20 members per cell. Each cell will be in one separate room and will be handled by each education program supervisor.







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III. Brigada Eskwela Implementing Guidelines 1. Implementation of Brigada Eskwela including the participation of

stakeholders shall be adjusted to adapt the NEW NORMAL in public schools.

2. Coordinate with the Inter-Agency Task Force (IATF) Baybay City for health and safety measures

3. School heads must secure a clearance from IATF that the schools are safe after being used as isolation facility.

4. School preparations commence from June 1, 2020 up to the scheduled opening of classes for school year 2020-2021.

5. Strict implementation of social distancing and regulating the gathering of people/volunteers in schools.

6. School heads must establish strategic plans in the conduct the Brigada Eskwela in their respective stations

7. All volunteers must wear a face mask upon entering the school.

8. Repairs and maintenance, including cleaning, repainting, electrical works and installations can be done during the Brigada Eskwela.

9. School heads must properly account all donations received during the activity.

10. Brigada eskwela is a voluntary activity

11. Implement the No collection policy.

12. School heads submit weekly report every Friday of the updates of Brigada Eskwela using the template given.(hardcopy or text)

13. Update DepEd Partnership Data System online every quarter

14. Always stay safe for everyone.

15. Brigada Eskwela will be conducted on June 1, 2020 to August 29, 202o.

16. Parents will be scheduled to in a manner that the school shall not be crowded.





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IV. OBE-IATF Convergence

1. OBE-IATF Convergence will be conducted on June 30, 2020 at the Old

Division Office Building.

2. The number of participants will be only be limited to 30.

3. The participants are the DEXECOM Members, LGU Officials, LSB

Members, and a representative of PNP, DND, BFP, DPWH, CSB, East

West Bank, Media, DTI, DRRM, LEYECO, Water District, BTTMO, PIC,

PIA, CHO, and LTO.



6. Schools will have sanitary equipment and materials such as thermal

scanner, footbath, soap, alcohol, etc.




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V. Orientation of Master Teachers on Instructional Supervision

1. This orientation will be conducted on July 1, 2020.

2. The venue will be in a school which can accommodate the participants.

3. The participants are all master teachers.

4. All education program supervisors will serve as the resource persons.

5. Master teachers will be grouped into cells with 15-20 members per cell.

Each cell will be in one separate room and will be handled by each

education program supervisor.








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VI. Training on Pedagogies for the Second Courser Teachers

1. This training will be conducted on July 8-10, 2020.

2. The venue will be in a school which can accommodate the participants.

3. The participants are all the teachers who are Second Courser

4. All education program supervisors will serve as the resource person ..

5. Teachers will be grouped into cells with 15-20 members per cell. Each

cell will be in one separate room and will be handled by each education

program supervisor.








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VII. Schedule of Classes

1. For enrolment 25 and above, but not exceed 40, each class shall be

divided into two (2) groups.

2. The first group will report to school during Mondays and Tuesdays.

Learners will be given modules to work on during Wednesdays and

Thursdays.

3. The second group will report to school during Wednesday and Thursday.

Learners will be given modules to work on during Mondays and

Tuesdays.

4. Fridays will be spent as assessment day. The first group will report to

school in the morning and the second group in the afternoon.

5. Reproduction of modules and other learning resources will be charged

against school MOOE. No collection or any donations from outside

sources will be made for this purpose.

6. If the enrolment for each class is twenty (20) and below, classes will be

conducted from Mondays to Fridays.








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VIII. Training Guidelines

The past weeks have been filled with rapid change for organizations

around the world. From transitioning to a remote workforce to converting

instructor-led training to virtual delivery, learning leaders have been busy

helping their organizations navigate this era of uncertainty. Learning can

accelerate an organization’s ability to overcome challenges in times of great

disruption.

To minimize the spread of COVID 19, it is however recommended for all

face-to-face training program to be on hold. Process owners are advised to plan

sessions that can be carried out at home. To help process owners respond to

these changing needs in the organization, here are some simple guidelines to

use when you are trying to decide which type of training conversion to take on:

For Face-to-Face

All process owners who are continuing to deliver face-to-face training

sessions must abide by the following requirements:

For Participants:

1. Require check on pre-existing health condition and/or disease for every

identified participants.

2. Confirmation slip required for every participant, a day before the start of

the face-to-face session.

3. Limit number of participants to 30 or lesser.

For Registration:

1. Provide online registration for the participants a week before the

scheduled training sessions.

2. In situations where internet connection is an issue, encourage 1:1 ratio

of writing pens to every participant during registration.

3. Provide 70% alcohol disinfectants at the registration area or entrance

doors.

4. Set registration table adjacent to the entrance door. Assign one

personnel to handle participant registration.


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For Training Sessions:

1. Do health check for all identified facilitators and ensure that

management have arrangements on medical matters.

2. Avoid using small rooms not capable of maintaining social distancing

among participants.

3. Enforce spacing of 1.5m or more between participants seated or in

doing workshops.

4. Avoid physical contact between all participants and facilitators

especially during presentations and workshops.

5. Avoid sharing equipment wherever possible. Any equipment used

should be disinfected after every use.

For Virtual Learning

1. Assess participants’ readiness for virtual learning. Do this for identified

participants a week before the scheduled training program.

2. Consider the most appropriate platform accessible for most

participants.

3. Discuss online protocols/etiquettes for virtual learning sessions.

4. Provide links for the participants in terms of:

a. Online registration days before the planned program

b. Access to the virtual learning program

c. Resource materials

d. End of Activity Assessment

5. For assessments conducted after the training program, process owners

must make arrangements on the submission and nature of assessment

activity.


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IX. WEBINARS AND TELECONFERENCING GENERAL GUIDELINES

1. With the increased demand for webinars and/or teleconferencing, this Office

issues the following guidelines in conducting or attending webinars and

teleconferences:

For Webinars and/or Teleconferences Hosted by the Division Office (DO)

a. The recommended platforms in conducting or hosting webinars and

teleconferences are Microsoft Teams, Google Meet, or Workplace from

Facebook.

b. The concerned division, section, or unit shall take charge of creating the

virtual meeting.

c. Staff/s from the concerned division, section, or unit shall be assigned as

moderator, online presence checker, chat facility monitor, and/or

technical support provider.

d. Video and audio recording of the webinar or teleconference shall be

allowed only for purposes of reviewing the proceedings.

e. The host division, section, or unit are authorized to deactivate

participants who are not observing the proper decorum and netiquette.

f. For Webinars and/or Teleconferences to be Attended by DO Personnel

i. The concerned DO personnel shall use their own device or a

device within their division, section, or unit.

ii. The ICT Unit may be coordinated to assess the compatibility of

the device to the platform that will be used for the webinar or

teleconference.

2. Hosts or participants of webinars or teleconferencing shall ensure that proper

decorum and the following netiquettes, presented at

https://sites.google.com/deped.gov.ph/region8scholars/links, are observed

(as applicable):

a. Choose a Quiet Location with Good Lighting

b. Observe Appropriate Dress Code.

c. Video and Audio of Your Gadgets Must Work Properly. Test your

microphone and camera. Battery must be full.

d. Information and queries must be related to the topic/s.

e. Distractions must be avoided. Turn off camera and microphone once the

meeting starts except if being requested to speak.


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3. The Information and Communication Technology Unit’s roles and

responsibilities are as follows:

a. Provide technical assistance to issues relative to DepEd email, Office

365, and Workplace accounts.

b. Assess the compatibility of the device to the webinar or teleconferencing

platform.

c. Make recommendation/s as to where the participant or attendee should

position in order to gain a good Internet connection.

d. Block access to video and/or media streaming sites if the Internet

connection is being affected while the webinar or teleconference is on-

going.


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X. GUIDELINES ON TECHNICAL ASSISTANCE

PROVISION

1. Gather data as evidence (baseline)

2. Analyze and interpret the gathered data

3. Identify schools that needs Technical Assistance

4. Craft of TA plan

5. Implement the crafted TA plan through

• FGD

• Formal face-to-face

• mentoring/coaching

• trainings/workshops

6. Sign agreements re: TA provided

7. Monitor the progress of the implementation

8. Evaluation of the outcomes

9. Give suggestions and recommendations for improvement


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XI. LEARNERS ASSESSMENT GUIDELINES

*Observe Social Distancing, wear mask, alcohol, footbath

-Learners should bring their own paper and pencil/ballpen

A. FORMATIVE ASSESSMENT (Daily Quiz, Long Quiz, Unit/Chapter

Test)

• To be given every Friday

-1st batch of learners (Monday & Tuesday) will take the test in the

morning

-2nd batch of learners (Wednesday & Thursday) will take the test in

the afternoon

• To be conducted 30 minutes per subject

• Special test shall be given to absent learners on the following week

(Friday)

B. SUMMATIVE ASSESSMENT (Periodical/Quarterly Test)

• Teacher should prepare the following:

-Summative Test with 5 parts (Objectives, Competencies, TOS,

Test Questions,

Answer Key)

o Key Stage 1 (K-Grade 3) = 30 items

o Key Stage 2 (Grades 4-6) = 40 items



• Distribution of test questions are as follows:

70%-Easy

20%-Moderate

10%-Difficult

• Schedule of submission and checking to the School Head/Master

Teacher

- 1 week before the scheduled exam

Note : School Head shall prepare checklist for monitoring purposes

• Item Analysis must be submitted to the School Head 1 week after

the test as basis for intervention


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XII. CONDUCT OF ALERNATIVE LEARNING SYSTEM

(ALS) SESSION

Enrolment:

Online or through text message to concerned teacher in every district.

Learning Sessions:

1. For Learning Sessions having 25 learners and above, each class shall

be grouped into two.

2. The first group will report to classes on Mondays and Tuesdays, while

the other group on Wednesdays and Thursdays respectively. Learners

will be provided with modules and other activities for self-learning in

preparation for the next session.

3. If the enrolment for each class is 15 and below, classes will be

conducted twice a week.

4. Strict compliance of health protocols shall be observed

• Wearing of face masks,

• Seating arrangement or physical distancing shall be at least 1 meter

apart, and

• Hand sanitization using soap or alcohol before and after classes.

5. Not allowing learners to attend the session with symptoms of the

disease, instead provide activities or modules to work at home.


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XIII. MONITORING TOOLS

Opening of Classes 2020

MONITORING TOOL OPENING OF CLASSES 2020

Name of School: ___________________________________ Date: _____________ Time: ____ Name of School Head: _______________________________ District: ___________

No Activities Evident

(If evident give particulars)

Not Evident

Remarks

1 Presence of SH

2 Number of Employees Present Teaching _____________

Non-Teaching ___

3

Number of Learners physically present during monitoring Grade Level Males Females Total Kindergarten G1/G7 G2/G8 G3/G9 G4/G10 G5/G11 G6/G12 TOTAL

There are parents who don’t like their children to be enrolled

5 Learners and Teachers observe social distancing

6 Learners and Teachers wearing masks

7 Employees wearing prescribed uniforms

8 Implement Brigada Eskwela 9 Manifest stakeholders support 10 Hang Tarpaulins 11 Observed no collection policy 12 Employees Logbook 13 Visitors Logbook

14 Availability of Thermal Scanner at the school gate/pergola

15 Availability of alcohol in every room

16 Footbath in every classrooms & at the gate of the school

17 Handwashing facility with available water supply & soap

18 Availability of adequate safe drinking water

19 Health/First aid Kits 20 Teacher’s Lesson Plan 21 Class Program 22 Presence of Teaching & Learning

Resources

23 Availability of MELC 24 Teacher’s downloaded DepEd

Commons Learning Resources


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Schools as Quarantine/Isolation Centers

SCHOOLS AS QUARANTINE/ISOLATION CENTERS MONITORING TOOL

Name of School: _____________________________ School ID : ______________

Date of Implementation: _______________________________

Instruction: Assess the school as it is used as a quarantine/isolation area.

ADHERENCE TO EXISTING AGGREMENTS AS REFLECTED IN THE TAC

Not

Evident Evident

PRELIMINARY REQUIREMENTS

1. Inventory was conducted by the first party together with the

presence of representatives of both parties.

2. All documentary requirements as reflected in the checklist are

adhered to

3. Evaluation of the proposal isolation school building and facilities has

been collaboratively done with presence of physical Facilities

Coordinators and the rest of the authorities (Local CHO)

4. Management keeps a record of the different committees

ACTUAL UTILIZATION PHASE

5. LGU Personnel are assigned to maintain the orderliness and

cleanliness of the facilities

6. Brief orientation is given to clients on the first day of the quarantine

to take care of the facility

7. Management/Representative from the management from both

parties do monitoring of the facility

POST UTILIZATION PHASE

8. Post inventory is conducted with the presence of both parties

9. Representative from the LGU/CHO manage the disinfecting of the

entire facility

COVID 19 PROTOCOL YES NO

Wearing facemask is observed

Presence of alcohol/hand sanitizer in every room


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Progress Monitoring Tool on Technical Assistance

(TA) Provision to Schools


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Saturday Class Monitoring Tool

SATURDAY CLASS MONITORING TOOL

School: ________________________________ District: _______________ School Head: ______________________________ Date Monitored:

__________

ACTIVITIES OBSERVED NOT OBSERVED REMARKS Presence of:

School Head Teachers No. of Teachers

Present ________ No. of Teachers Absent _________ No. of Teachers Late _________

Learners No. of Learners

Present _________ No. of Learners Absent __________ No. of Learners

Conducted Flag Ceremony:

Yes : _______ No: ______________

Presence of learners’ wearing mask

Presence of Teachers’ wearing mask

Presence of alcohol/sanitizers inside

the classroom

Social distancing is evident

Presence of footbath at the entrance in every classrooms

Minimum number of learners inside the classroom

Lesson Plan

Complete No. of Teachers with Complete LP _______

In complete No. of Teachers with in complete LP ______


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SMEA Monitoring Tool

SMEA MONITORING TOOL

Name of School : __________________________ 4th Qtr SMEA 2019 (2nd Grading)

Name of School Head : ______________________________ Date Monitored: __________

ACTIVITIES OBSERVED NOT

OBSERVED REMARKS

Opening Program

Presence of:

School Head

Teachers

Stakeholders

Validated MTPA:

Teachers

School Head

SMEA Result

2nd Grading School

Accomplishment

Special Report:

Ø Programs & Projects

Ø Banner Projects

Ø MPS ______ Grading

Ø Dashboard

Ø Gaps

Financial Report

Ø MOOE

Ø PTA

Ø Canteen

Ø School Paper

School’s Good Practice

Ø

Adjustments of eSIP/AIP

Learners’ wearing facemask

Teachers & School Heads

wearing Facemask

Stakeholders wearing

facemask

Presence of hand sanitizer/alcohol inside the

conference hall

Presence of Footbath

outside the conference hall

Other Reports/

Observations:

Venue


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Private School (GASTPE) Monitoring Tool

PRIVATE SCHOOL( GASTPE) MONITORING TOOL

Name of School : __________________________ Name of Teacher : ______________________________ Date Monitored: __________

ACTIVITIES OBSERVED NOT

OBSERVED REMARKS

Presence of:

School Head

Teachers

Stakeholders

School Secretary

COVID 19 PROTOCOLS

Teachers Wearing Facemask

School Head Wearing

Facemask

Learners wearing facemask

Observed Minimum Number

of Learners

Observed social distancing

Presence of Alcohol/Hand

sanitizer inside the room

Presence of footbath outside

the classroom

Data of Learners During

Physical Headcount

MALE FEMALE TOTAL

Learners’ Present

Learners’ Absent

Learners’ Excuse/Sick

Number of absent learners’ with excuse letter

Other School’s Good Practice

for COVID 19

Ø

Ø

Ø

Ø

Other Reports/ Observations:

Issues and Concerns Resolutions/Recommendations

Monitored By:

_________________________________________ Conforme: ________________________________ School Head

“Minding our school children and their communities is our core business!”


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Monitoring Tool for Curriculum Implementation

MONITORING TOOL FOR CURRICULUM IMPLEMENTATION

SCHOOL: _____________________ School Head: ______________________________ Date: ____________

INDICATOR GRADE LEVEL SH REMARKS/

AGREEMENT

K 1 2 3 4 5 6 SST 7 8 9 10 11 12 YES NO

1.Observance of the following (New Normal):

• Social/Physical Distancing

• Wearing of facemask

• Presence of Footbath (Entrance Door)

• Utilization of Thermal Scanner

• Presence of disinfectant

• Presence of handwashing facility with water and soap

2. Logbook of Daily Attendance for

Teachers and SH

3. New Normal Classroom Program

4. Classroom Structuring updated

5. Lesson Plans checked

A. Grades 1-6 & 7-12

*MELCs/Budget of Work

*LMs (General & Localized)

*TGs (General & Localized)

6. Copy of modules utilized

7. Contextualized & General Curriculum

Learning Resources utilized

8. Instructional Supervision by the SH conducted

9. Random Oral Reading Conducted

10. PHIL-IRI English

11. PHIL-IRI Filipino

12. Reading Intervention Plan implemented

(MTB-MLE, Filipino, English)

13. Explicit Teaching (K-3) utilized

14. SLAC Conducted (Elem./Sec.)

15. Inclusive Education Implemented

16. SIM/PIM developed and utilized

17. School-based Research conducted

18. MELC-based Assessment developed/utilized

• Formative Assessment


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Monthly Monitoring Tool for School Heads

MONTHLY MONITORING TOOL for the SCHOOL HEADS

For the month of _______________

CY __________

School: ____________________________ Date Monitored: ____________ District: _________

Monitored by: Conforme:

________________________ _____________________

Education Program Supervisor School Head

Indicators Evident Not

Evident Remarks/Agreements

1. School Implementation Plan (SIP)

2. Annual Implementation Plan (AIP)

3. Bulletin Board Display (Office)

4. Vision, Mission & Core Values

5. School Site Development Plan

6. EBEIS

7. School Directory

8. Calendar of Activities

9. Monthly Supervisory Plan implemented & Report Prepared/submitted

10. Observation Checklist (MForm 3B-1, TLOC) compiled

11. Daily Lesson Plan checked

12. Instructional supervision using appropriate strategy conducted using COT

* Others

13. Post observation conference conducted

14. Technical assistance to teachers provided

Gaps, concerns and issues, recommendations and solutions (Problems gathered during the conduct of the activity and the recommendation and solutions made)

Gaps, concerns, Issues Recommendations/Solutions


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Technical Assistance Plan/Report


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Technical Assistance Provided

SCHOOLS DIVISION OF BAYBAY CITY EMERGENCY ROAD...

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