SCHOOL OF MEDICINE AND PUBLIC HEALTH

STUDENT HANDBOOK 2019 EDITION

Upon enrolment to the ASMPH, students assume the rights and responsibilities, and obligations as responsible members of the ASMPH community. The registration of the students in ASMPH is considered an expression of willingness to abide by all prevailing rules and regulations.

Copyright © 2019 Ateneo School of Medicine and Public Health

Ateneo de Manila University

This Student Handbook is published by the

Ateneo School of Medicine and Public Health

Ateneo Professional Schools

Ateneo de Manila University

Telephone: +63 (2) 8706 3085 to 87

Local 3001 (Office of the Dean)

Local 3042 (Office of the Associate Dean)

Local 3003 (Student Affairs and Graduate Development)

Local 3011 (Office of the Registrar)

Fax: +63 (2) 8706 3174

Address: Don Eugenio Lopez Sr. Medical Complex

Ortigas Avenue, Pasig City

Email: dean.asmph@ateneo.edu (Office of the Dean)

associatedean.asmph@ateneo.edu (Office of the Associate Dean)

osagd.asmph@ateneo.edu (Student Affairs and Graduate Development)

registrar.asmph@ateneo.edu (Office of the Registrar)

This handbook contains the policies, procedures, regulations, and

other requirements of the Ateneo School of Medicine and Public Health

at the time of publication. The ASMPH reserves the right to

modify or change any of these without prior notice.

14 October 2019 Official Release

TABLE OF CONTENTS PART I. GENERAL INFORMATION 1

History of the Ateneo de Manila University 1

The Ateneo School of Medicine and Public Health 3

ASMPH Vision, Mission and Values 4

PART II. STUDENT MANAGEMENT 7

Admissions 7

Eligibility and Requirements 7

Eligibility and Requirements for Foreign Students 8

Application Process 11

Transition Modules 12

Classification of Students 12

Enrollment/Registration 13

Student Name 13

Changes in Student Data 13

Enrollment Process 14

Scholarships 16

Load and Sequence/Tenure of Completion 17

Leave of Absence 17

Returning from Leave of Absence 17

Grading System 20

The ASMPH Grading System 21

The AGSB Grading System 21

Computation of QPI/CQPI 22

Retention and Promotion 22

Promotions Board 22

Probation 23

Dean’s List 24

Graduation 24

Discontinuance of Studies 26

Required Immunizations and Medical Clearance 27

Professional Regulation Commission Requirements for the Philippine Licensure Examination

28

PART III. ACADEMIC POLICIES 30

Attendance 30

Academic Calendar and Holidays 30

Attendance Requirements 30

Valid Reasons for Excused Absences 32

Off-Campus Activities 32

Official Representation, Attendance in National or International Fora 33

University Protocol on Suspension of Classes 35

Evaluation 37

Evaluation Tools 37

Exam Policies and Decorum 38

Exam Feedback 39

Make-up for Major Exams 40

Provisional Failure and Removal Exams 40

Incomplete Grades 41

Academic Advising 41

PART IV. STUDENT RECORDS 42

Ateneo Professional Schools Office of the Registrar 42

Access to Student Information 42

Types of Student Records 42

Uploading of Documents 43

Certification and Verification (CAV) 44

Clearance Requirements 44

Authorization 44

Student Records Verification/Background Investigation 44

PART V. STUDENT DISCIPLINE 45

General Rules of Conduct, Discipline, and Professionalism 45

Student Responsibilities 45

Classroom Decorum 47

Dress Code and Official Uniform 48

Code of Conduct for Clinical Encounters 49

Code of Discipline 51

The Discipline Committee 52

Infractions, Disciplines and Offenses 53

List of Minor Infractions 53

Offenses against Security 53

Offenses against Order 53

Process for Minor Infractions incurred on Campus 54

Process for Minor Infractions incurred in Partner Organization/Institution 54

Penalties for Repeated/Habitual Offenses 54

List of Major Offenses/Violations 55

Offenses against Security 55

Offenses against Person and Institution 55

Offenses against Property 56

Offenses against Order 56

Offenses against Dishonesty 57

Offenses against Public Morals 59

Procedure for Due Process for Major Offenses 59

Offenses Specific to Students in Clinical Rotations 61

Procedure for Offenses Committed in the Partner Institutions of ASMPH 62

Penalties for Major Offenses 65

Disciplinary Probation 65

PART VI. STUDENT SERVICES 66

Student Welfare 66

Health Services Office 66

Accident Insurance 69

Student Development 70

Campus Ministry Services 70

Student Centers 70

PART VII. STUDENT ORGANIZATIONS AND ACTIVITIES 72

The ASMPH Student Council 72

Off-campus Student Co-Curricular Activities 74

PART VIII. LIBRARY GUIDE AND SERVICES 75

General Information 75

Service Hours 75

Library Privileges and Regulations 75

Online Public Access Catalogue (OPAC) 75

Circulation Procedures 76

Reserve Section 76

Types of Materials 77

Number of Items, Loan Period and Overdue Fines 77

Electronic Resources 78

Document Delivery Service 78

Statistical Data Analysis Software 78

Intra-Library Loan System 79

Damaged/Lost Library Materials 79

Fines and Penalties 79

Pugad Idlipan 80

Library Reminders 81

Copying Service 81

PART IX. CAMPUS ADMINISTRATIVE PROCEDURES 82

Campus Security 82

Campus Traffic 82

Parking Regulations 82

Carpool Passes 83

Clerks’ and Interns’ Parking 84

Handling Parking Concerns 84

Handling Vehicular Accidents 84

Settling Parking Violations 84

Procedure for Securing Overnight Parking Pass 85

Smoking Policies 85

Room and Equipment Reservation 85

Guidelines on the Use of Extension Cords and Devices 87

Announcement Boards 87

Lockers 88

Reporting Theft and Lost Personal Belongings 88

Filing Complaints 88

PART X. SAFETY PROCEDURES 89

Emergency Drills and Exercises 89

LUERT Team in ASMPH 89

Campus Emergency Drill Procedures 89

PART XI. ENVIRONMENTAL PROCEDURES 91

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PART I

GENERAL INFORMATION

HISTORY OF THE ATENEO DE MANILA UNIVERSITY

The Ateneo de Manila University traces its roots to 1859 when, at the request of the

City of Manila endorsed by Governor Norzagaray, the Jesuits took over the Escuela

Municipal in Intramuros, the walled city of Manila. A primary school originally intended

for the sons of Spaniards, it was opened by the Jesuits to native Filipinos as well. In

1865, the Jesuits received government approval to add a five-year program leading to

the degree of Bachelor of Arts.

In keeping with its new academic status, the school was renamed the Ateneo Municipal

de Manila. Among the graduates in those early decades was Jose Protacio Rizal, A.B.

1877.

With the withdrawal of the city subsidy in 1901, the Ateneo became a private institution

dropping the word “municipal” from its official title. In 1921, the American Jesuits of the

Maryland-New York Province replaced the Spanish Jesuits as teachers and

administrators of the Ateneo.

The Intramuros fire of 1932 completely destroyed the Ateneo buildings, forcing the

school to move to a new location on Padre Faura Street, Ermita. During the battle for

the liberation of Manila, the Padre Faura complex of buildings was razed. Temporary

structures were quickly built, but in 1952, the Ateneo moved to its present spacious

campus in Loyola Heights, Quezon City.

In 1958, the Society of Jesus in the Philippines was raised to the status of a full

province. Administration of the Ateneo passed from the New York to the Philippine

Province of the Society of Jesus, and shortly after, its first Filipino Rector/President

was named. Since the growth of the Ateneo demanded a new status, the school

obtained its charter as a university in 1959.

Today the Ateneo de Manila University comprises the following units of higher

education: the School of Humanities (SOH), the John Gokongwei School of

Management (JGSOM), the School of Science and Engineering (SOSE), and the

School of Social Sciences (SOSS), collectively known as the Loyola Schools (LS);

and the Ateneo Graduate School of Business (AGSB), the Ateneo Law School

(ALS), the Ateneo School of Government (ASOG), and the Ateneo School of

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Medicine and Public Health (ASMPH), collectively known as the Ateneo

Professional Schools. In addition, like most Philippine universities, it has a high

school and grade school noted for high educational standards. The LS, the basic

education units, and some offices of the ASOG are located on the Loyola Heights

campus, along Katipunan Road, Quezon City. The AGSB, ALS, and ASOG are located

on the Rockwell campus, Makati City. Finally, the ASMPH is located at the Don

Eugenio Lopez, Sr. Medical Complex, Ortigas Avenue, Pasig City.

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THE ATENEO SCHOOL OF MEDICINE AND PUBLIC HEALTH

From “Double Degree: MD-MBA? Why?” By Ma. Luz S. Casimiro-Querubin, MD, FPPA

Co-Founder, Former Associate Dean Ateneo School of Medicine and Public Health

The first academic year of the Ateneo School of Medicine and Public Health was

opened in 2007 with the vision to effect changes in the country’s health system,

particularly how it is accessed and delivered. The primary strategy is two-fold: by

building and institution that leads the process of redefining health and by educating

and forming doctor-leaders as outstanding clinicians, social catalysts and dynamic

leaders.

The Founding Dean, Dr. Alfredo R.A. Bengzon and then ADMU President Fr.

Bienvenido F. Nebres, SJ, jointly laid the foundation for a school of medicine with

emphasis on public health as a discipline and as the primary context for medical

education. The ASMPH is an institutional response to the university’s goal to address

the poverty challenge and the call for nation-building. Through its multidisciplinary

faculty and its graduates, the ASMPH provides a critical mass of doctor-leaders who

will work on systemic and strategic changes in the Philippines’ health system.

The ASMPH academic program as designed to integrate medicine, public health and

management to evolve a new breed of doctors who are excellent clinicians with ethical

leadership and managerial skills to engage the structures and systems that impact on

health. The mission demands for an understanding of social determinants that affect

the health of the individuals, communities and populations.

The Master of Business Administration woven into the basic medical and public health

curricula, is a conscious effort to avoid the artificial schism of these disciplines. The

MBA widens the perspective of health care from an individual patient focus to an

analysis of an external environment of stakeholders that include communities and

systems. It provides skills in strategic thinking, operations, marketing, financial

management which are necessary for sustainable health organizations.

The public health program provides the relevant context for the leadership and clinical

skills. It is the WHY of the ASMPH’s MD-MBA double degree. The academic

community views clinical medicine from the perspective of populations going beyond

illness as it occurs in one patient, but an illness perpetuated by systems of inequality,

or ignorance or disempowerment.

ASMPH is committed to a clearer, vibrant theory of change – to be an academic

institution for a cadre of doctor-leaders who will hold positions of leadership and

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influence in key organizations that impact on health, especially in the interest of equity

in access to care and by doing so, concretely and consistently contribute to building

the nation.

ASMPH VISION MISSION VALUES

VISION

The ASMPH leads in healing and transforming lives through systemic, systematic, and

structural changes that improve the health of individuals and communities.

MISSION

The ASMPH forms physicians-for-others who are outstanding clinicians, dynamic

leaders, and social catalysts.

The ASMPH forms outstanding clinicians with mastery of knowledge, skills and

compassion to care for the health of individuals and communities, dynamic leaders

with expertise to manage people, systems and resources; and social catalysts with

competencies to help address ill-health, poverty and inequity.

The ASMPH contributes to the University’s efforts in nation-building through health

education, research and service. In all of this, the ASMPH is animated by the Filipino,

Catholic, and Jesuit character of the Ateneo de Manila University

CORE VALUES

Synergy

Rigor

Life-long Learning

Integrity

Cura Personalis

Magis

Person for Others

Love of Country

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Figure 1 ASMPH Strategic Map

6

Figure 2 ASMPH Core Values

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PART II

STUDENT MANAGEMENT

A. ADMISSIONS

1. ELIGIBILITY AND REQUIREMENTS

a. Degree Requirements. Applicants to the MD-MBA program should have a

Bachelor's Degree. The applications of those who are candidates for

graduation as of the second semester of the current school year shall be

considered, except when their date of graduation falls past the first day of

classes. In this case, they may opt to join the program the following year.

Applicants who will complete college/university requirements beyond the

second semester of the current school year may apply for the next round of

admissions.

b. Required Courses. Applicants should have a record of satisfactory

performance in the following required courses at the college / bachelor's

level:

o General Biology or General Zoology or General Botany (3 units lecture

and 1-2 units laboratory)

o Cell and Molecular Biology (3 units lecture)

o Biochemistry (3 units lecture)

o General Physics (4-5 units lecture and laboratory)

c. National Medical Admissions Test (NMAT). The National Medical

Admissions Test (NMAT) is a regulatory requirement from all those who wish

to be admitted into the MD program. The preferred NMAT rating is 90th

percentile or better.

d. Transcript of Record (TOR) - Applicants are required to submit an original

copy of their latest Transcript of Record for their undergraduate and

graduate level (if applicable) studies. For Transcripts or Record that do not

include the General Weighed Average (GWA), Cumulative Grade Point

Average (CGPA), or Cumulative Quality Point Index (CQPI), a certification

from the Registrar's Office providing this information should be attached to

the TOR.

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e. Class Ranking - Applicants should furnish a Certification of Class Ranking

from the Registrar's Office.

f. Birth Certificate - Applicants are required to submit their Birth Certificate

issued by the Philippine Statistics Authority.

g. Application Fee - Filipino applicants shall pay an Application Fee of

PHP3,000.00 in cash or in check payable to "Ateneo de Manila University".

Foreign applicants shall pay the Peso equivalent of US$300.00 as

Application Fee.

h. Two Recommendation Letters from any of the following: Dean, College

Secretary, Department Chairman, or Senior Professor

i. Picture. 2 x 2 inches

j. Application Essay

k. Availability to attend the Transition Module prior to enrolment in the first

semester. Only applicants who have completed the Transition Module will

be eligible for enrolment.

l. A copy of the information sheet of the applicant’s passport.

m. All application requirements are addressed to the Admissions Office.

2. ELIGIBILITY AND REQUIREMENTS FOR FOREIGN STUDENTS

ASMPH uses a valid passport as a determinant of Citizenship. Applicants who

cannot submit a copy of their Philippine Passport information page will be

considered foreign students. Foreign Students applying to the MD-MBA

program are required to submit the following additional requirements:

a. If from a non-English speaking country or English is not used as the medium

of instruction, TOEFL score or units in an accredited English Proficiency

Program.

b. If from a foreign university, Transcript of Records or Mark Sheets must be

authenticated by the Philippine Embassy or Consulate in the applicant's

country, or by their country’s embassy or consulate here in the Philippines.

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c. If the undergraduate degree was taken in less than 4 years, a certificate of

equivalency from the Department/Ministry of Education of the country of

origin duly authenticated by the Philippine Embassy or Consulate in the

applicant's country.

d. Photocopy of Passport data page (please bring original for verification

purposes).

e. If born abroad, photocopy of Birth Certificate** authenticated by the

Philippine embassy in the applicant’s country of origin (please bring original

for verification purposes).

** Photocopies of the said documents will be initially accepted for admissions

purposes for as long as the original documents are presented for verification.

Original and authenticated documents will be submitted during enrollment.

f. Valid Visas for Study Purposes. The following visa categories are accepted

by the Bureau of Immigration and Deportation for study purposes:

‒ Student visa (9f)

‒ Permanent foreign residents (13a, 13b)

‒ Aliens with working permits: missionary (9g) working visa (47(a)(2)) and

their dependents

‒ Holders of SIRV and SRRV

‒ Personnel and dependents of foreign diplomatic and consular missions

residing in the Philippines (9e)

‒ Personnel / dependents of duly accredited international organizations

residing in the Philippines (9d)

g. Office for International Relations. All foreign students are required to

register and transact with the Office for International Relations of the

University located at the Loyola campus. This office handles the validation

of visas for study purposes, or the conversion of the Temporary Visitor’s Visa

(9a) to a Student Visa (9f). Assistance may be requested from the:

Ateneo Office of International Relations

3rd Floor, Faber Hall

Ateneo de Manila University

Loyola Heights Campus, Katipunan Avenue,

Quezon City 1108, Philippines

Tel. (+632) 426.6001 local 4036

Telefax: (+632) 426.5907

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h. Foreign Student Fees. Proof of citizenship shall be evidenced by a valid

Philippine passport. Foreign students shall pay the foreign student fee of

$10,000 after acceptance into ASMPH for Year Level 5. The foreign fee

covers the five years of the student’s stay in ASMPH. This fee is non-

refundable.

When the foreign student is able to show proof of conversion to Philippine

citizenship in the form of a Philippine passport, he/she is eligible for a

tuition credit under the following schedule:

CONDITIONS APPLICABLE TUITION CREDIT

If documentation is presented after

the payment of the confirmation fee

but within the current school year

(during Year Level 5)

$8,000 which will be applied

prospectively in equal fractions per

school year.

If documentation is presented during

Year Level 6

$ 6,000 which will be applied

prospectively in equal fractions per

school year.

If documentation is presented during

Year Level 7

$ 4,000 which will be applied

prospectively in equal fractions per

school year.

If documentation is presented during

Year Level 8

$ 2,000 which will be applied

prospectively for Year Level 9

enrollment.

i. Should the student decide to withdraw from ASMPH or be dismissed from

ASMPH, any tuition credit which would have been applicable prospectively

shall no longer be refundable. The foreign fee shall be paid in the following

installments:

First

Installment $5,000 payment together with the confirmation fee

Second

Installment

$5,000 balance to be paid during the enrollment schedule

for the first semester of Year Level 5

j. Foreign students shall only be considered enrolled after the full payment of

the foreign student fee. Foreign students who fail to settle the balance of this

fee on or before enrollment will not be considered enrolled and shall not be

included in the official class list. Should the student decide to forego his/her

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enrollment in ASMPH, all payments are considered non-refundable.

k. Procedures for Requesting for Foreign Fee Tuition Credit. If a foreign

student is granted Philippine citizenship after payment of the confirmation

fee, or within the course of study, the following process is followed for

converting the foreign student fee paid during enrollment to tuition credits.

1) The student must write a letter of request for tuition credit addressed to

the Office of the Registrar attaching the copy of their valid Philippine

passport.

2) The Office of the Registrar shall forward the request and their

recommendations based on the guidelines of the ASMPH Foreign Fee

Policy to the Office of the Dean.

3) The Office of the Dean shall approve said request based on the

guidelines of the ASMPH Foreign Fee Policy.

4) The Office of the Dean shall forward decision to the Central Accounting

Office for processing of the Tuition Credit.

5) The Central Accounting Office shall apply the approved tuition credit

accordingly.

9. Board Exam Requirements. Under the rules of the Professional

Regulation Commission, only Filipino Citizens are allowed to take the

Physician Licensure Examinations.

3. APPLICATION PROCESS

a. Online Application. All applications for admission are accomplished

through the ASMPH webpage (www.ateneo.edu/APS/ASMPH). The

applicant will create his/her application account, provide the necessary

personal information and upload the application requirements.

b. Interview. The Admissions Office facilitates the conduct of document

review for applications and supporting documents received. Applicants who

pass the document review will be scheduled for interview.

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c. Admissions Committee. Applicants who have completed the above steps

will undergo final evaluation and deliberation of the ASMPH Admissions

Committee. Successful applicants are informed by email of the status of their

application and will be provided with further details for confirmation of slot

and registration.

4. TRANSITION MODULE

a. All incoming first year (YL5) students will be required to attend the

Transition Module prior to the First Semester.

b. The ASMPH Transition Module, is bridge course that provides incoming

Year Level 5 students with an in-depth orientation to ASMPH as a Jesuit

educational institution and an appreciation of Student Life and Support

Services. It seeks to prepare incoming students for their Medical and

Management graduate degree education.

c. Only applicants who have completed the Transition Module will be eligible

for enrollment.

5. CLASSIFICATION OF STUDENTS

a. Regular. Students who have been admitted without extraordinary

conditions, and who obtained passing grades in all courses during the

previous Year Level are considered Regular students.

b. Irregular students are those who are no longer able to follow the normal

course loads and sequence of regular students for a number of reasons

such as failures, leaves of absence, disciplinary sanctions, excessive

absences during rotations, among others. Irregular students do not have

the option of online registration since their enrollments will have to be done

directly at the Registrar's Office.

c. Conditional. Students with pending requirements for submission may be

conditionally enrolled. Failure of submission of the said pending

requirements within 45 days will forfeit the student’s enrollment.

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B. ENROLLMENT / REGISTRATION

Registration is scheduled before the start of every semester for Year Levels 5 to 7

and prior to the beginning of each school year for Year Levels 8 and 9. Registration

dates are specified in the Academic Calendar. The policies and processes that

apply to the enrollment or registration of students in ASMPH are as follows:

1. STUDENT NAME

a. Basis. Pursuant to Section 2 of Republic Act 6085, the name that shall be

used in the student's school record shall be based only on the name as it

appears in his/her Birth Certificate. This shall be the basis of the name as

it will be printed in the Diploma and Transcript of Records.

If there the name of the student in his/her previous school record is

different from the name that appears in the Birth Certificate, the enrollment

of said student shall be made provisional, until such time that the

discrepancy is addressed.

b. Names of Married Female Students. Female students whose names in

their birth certificates or previous school records differ or have changed

because of marriage are required to submit a copy of their Marriage

Certificate. The same policy applies to female students who get married

while in the program.

After a female student graduates, no name changes will be allowed on

account of marriage after graduation.

2. CHANGES IN STUDENT DATA

Students who wish to correct basic student data (misspelled names, dates of

birth, or other personal information) should fill up a request to change the data

and provide documentation supporting the change. Once entered in the

Student Information System, only the Registrar's Office can change student

data following a process of application, verification and approval. The process

for changing a student's personal data and information is as follows:

a. A request for change of name or other permanent information previously

registered with the Office of the Registrar must be explained in writing and

submitted to the Registrar for his approval before the change can be

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implemented.

b. A request for change must be accompanied by certified true copies of

documents from duly constituted legal authorities, for example: marriage

certificates, court orders ordering the change, court orders for dissolving

the marriage, certificates of live birth issued by the Philippine Statistics

Authority and certificates of naturalization.

c. The Registrar reviews the request and the accompanying documents and if

the change is approved, instructs the Records Officer to implement the

change as requested. A proof of change shall be filed in the Office of the

Registrar to form part of the student’s records and information.

d. All student records and information filed with the Office of the Registrar are

privileged information and protected by confidentiality rules unless there is

a legal order to make them public.

3. ENROLLMENT PROCESS

a. Submission of Enrollment Requirements for New Students (YL5).

New students who have completed the Transition Program are required to

submit the following enrollment requirements:

1. The Transfer Clearance Certificate from his/her previous school.1

2. A signed copy of the Student Contract.

3. A signed copy of the Data Processing Agreement.

b. Online Enlistment. Students may only enlist on modules/subjects

approved during advisement. Enlistment is done through the Student

Information System (SIS): http://aims.asmph.ateneo.edu/asmph/students

c. Assessment. The assessment form is issued by the Office of the

Registrar and must be presented to the Cashier’s Office upon payment or

when securing a Tuition Receipt. The form must bear the signature of the

Registrar staff/officer and validated by the Accounting staff.

1 The Transfer Clearance Certificate is also known as the Transfer Clearance, Certificate of Eligibility to Transfer, or Honorable Dismissal. This form has a tear-off portion that authorizes the previous school to send the original copy of a student’s Transcript of Records with the notation “For Further Studies. Copy for the Ateneo de Manila University School of Medicine and Public Health”.

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d. Payment. Students must ensure that the amount to be settled should be

based on the Assessment Form. For detailed instructions on Tuition

Payment Options issued by the Central Accounting Office, go to:

http://www.ateneo.edu/tuition-payment-options.

e. Late Registration Charges. To avoid Late Registration charges,

payments via bank deposit and online facilities should be made at least

three (3) days before the last day of the regular enrollment period. The

cashier can only issue Tuition Receipts after receiving the bank report.

f. Issuance of Receipts. Paying in advance via bank deposit or online

banking does not signify official enrollment. Students must secure a tuition

receipt and complete the registration process.

g. Load Revisions. Applications for load revision will be dealt with on a

case-to-case basis and subject for approval of the Associate Dean.

h. Official Class Lists. Official class lists are provided by the Office of the

Registrar to the Year Level Coordinators and faculty members. The class

list is a record of the officially enrolled students. Only those whose names

appear in the class list are allowed to participate, complete all

requirements, and received credit for the module/subject/rotation.

i. Student Identification / ID Validation. The tuition receipt and ASMPH ID

must be presented by the student at the Office of the Registrar for ID

Validation.

j. Cross-Enrollment (for MBA courses). Requests for cross-enrollment for

MBA Courses shall be coursed through of the Offices of the Dean of both

ASMPH and AGSB.

k. Enrollment for Irregular YL8 and YL9 Students. Irregular YL8 and YL9

students who are cleared from deficiencies and have been promoted after

the regular school year has started (ie. Mid-semester or mid-year) may be

allowed to enroll once their individual program of study has been approved

by the Year Level Coordinators.

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l. Hold Orders. Hold Orders are implemented by ASMPH offices for

students who have deficiencies such as, but not limited to, the following:

Office of the Associate Dean Academic Requirements

Office of the Registrar Document Requirements

(as stated)

Accounting Office Tuition or Balance

Library Unreturned books and Library Fines

Office of Student Affairs and

Graduate Development

Deficiencies related to Disciplinary

Cases and other matters

These hold orders prevent the student from registration until the deficiency is

settled. Students under hold orders will be notified through the Student Portal

prior to the start of enrollment.

4. SCHOLARSHIPS

a. The ASMPH Merit Scholarship is awarded to students who have graduated

with Latin honors from colleges/universities in the Philippines and have

obtained an NMAT rating of 95th percentile rank or higher. This scholarship

may be granted every year provided that the scholar meets the requirements

stipulated in the ASMPH Merit Scholarship Terms of Agreement.

b. The ASMPH Financial Aid Scholarships are designed to help assist

students who have a deep desire to play an active role in the fulfillment of

the ASMPH vision and mission.

As such, the eligibility and criteria for selection ensures that those given

this privilege are fit for the role they will play in the future as physician-

leaders who will look for the appropriate staging areas to effect change in

the Philippine health system. The grants are given to meritorious applicants

who have limited financial capacity to support their medical education.

Financial Aid grantees are selected on the basis of:

1) financial need

2) intellectual ability and proven consistent academic performance

3) service to the community and potential for greater service in the

future

c. Coverage. Financial Aid Grants may cover 25%, 50%, 75%, up to 100%

of tuition and fees.

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d. Program of Study and Tenure of Scholarship Award. Scholarships /

financial grants are awarded for a year only. It may be renewed upon

evaluation of the student's continued financial need and above satisfactory

academic performance.

5. LOAD AND SEQUENCE / TENURE OF COMPLETION

a. The ASMPH MD-MBA Program is designed for completion within five (5)

years. All students graduate after successful completion of the post-

graduate internship year and the MBA curriculum.

b. The maximum residency in the ASMPH MD-MBA Program is eight (8)

years, counted from the date of first enrollment. This is inclusive of all

periods of official leave of absence taken by the student, retention or

suspension due to disciplinary action, if any.

c. Any approved leave of absence from the MD-MBA program shall be

counted in reckoning the eight (8) year tenure for completing the program.

6. LEAVE OF ABSENCE

Students who cannot complete their program of studies for medical, family or

other reasons may request for a leave of absence. The student should be in

good academic and disciplinary standing at the time when the request is

made. The following policies and processes govern the availment of Leave of

Absence.

a. Students who intend to avail of Leave should first talk to their mentor who

shall aid in their discernment. The student submits a letter requesting for

LOA co-signed by his/her parents/guardian and endorsed by his/her

mentor. The letter should indicate the reason for the leave, the planned

duration – including the start and end of the leave, and considerations

arising from the meeting with his/her mentor.

b. If due to urgent reasons, ASMPH shall secure the endorsement of the

mentor through the Formation Administrative Assistant. The letter of

request must be addressed to the Associate Dean and submitted to the

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Year Level Administrative Assistant.

c. An application for LOA form from the Registrar's Office is attached to the

request and will be routed to the Year Level Coordinator and Office of

Student Affairs for endorsements. The form and attachments will be

forwarded to the Office of the Associate Dean for approval.

d. The approved form and attachments will be forwarded to the Registrar’s

Office. The student will be informed of the decision on the application for

Leave of Absence by the Registrar’s Office. Students may follow up with

this Office for the formal decision on the stated request.

e. For non-urgent reasons, the student must wait for the formal decision on

his/her application for an LOA before he/she stops attending classes.

f. Upon approval of the Leave, the Registrar's Office shall communicate the

same to the student and advise him/her on the steps to take when

returning from the leave.

g. Refunds. Students who start their leave of absence in the middle of an

on-going term shall be assessed according to the following schedule:

If the student goes on leave within the first week of the term, he is entitled

to a refund of 90% of tuition fees due for that term.

If a student goes on leave within the second week of the term, he is entitled

to a refund of 80% of the tuition fees due for that term.

If a student goes on leave beyond the second week of the term, he is no

longer entitled to refunds of fees paid for that term.

h. Filing for leave of absence in the middle of a module or rotation will not be

allowed unless the reason is considered acceptable and with proper

documentation. This will be subject to the approval by the Year Level

Coordinator.

i. Filing for leave of absence can be allowed as long as the student has not

exceeded the 20% allowable absence for a module/rotation. This condition

does not apply if the prolonged absence is due to medical reasons deemed

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excused by the school.

j. Filing for leave of absence after all modules or rotations are completed, but

before the year-end evaluation (i.e. OSCE, final examination, etc) will not

be allowed.

k. A student on probation may be allowed to file a leave of absence if the

abovementioned terms are complied with. Upon return, the student will

retain his/her probationary status.

l. A student with pending disciplinary sanctions may be allowed to file a leave

of absence. In the case of suspensions, the leave period will not be

included in reckoning the period of suspension. All other sanctions need to

be complied with prior to the effectivity of the Leave of Absence.

m. The leave of absence is normally secured only once during a student’s

entire stay in ASMPH.

n. A student who goes on leave of absence will not be allowed to complete

the final requirements for the module or rotation that are scheduled at the

end of the schoolyear (ex. final exam, OSCE). If a student who goes on

leave has already completed the modules/rotations except for the final

academic requirements at the end of the year, he/she will be given as

grade of “Incomplete” or “INC.” The student will have one year to complete

the INC grade for the module/rotation. The final grade will be reflected after

the student returns from LOA and upon completion of the requirements

o. A student on LOA with a pending removal exam can be recalled at the end

of the school year to take the exam. If a student refuses to take the

removal exam, the grade will be converted to “zero”.

p. Enrolling or studying in another school during the leave of absence is

prohibited.

q. If the approved period for Leave of Absence has lapsed, and the student

has not applied for re-enrollment or extension, he or she will be considered

dropped from the roster and transfer credentials will be issued to the

student.

r. Students who go on LOA are required to complete clearance requirements.

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s. Applications for load revision related to the LOA will be dealt with on a

case-to-case basis and subject for approval of the Associate Dean.

7. RETURNING FROM LEAVE OF ABSENCE

a. Students who intend to resume their studies after their leave of absence

should make arrangements for the resumption of their studies at least one

month before the start of classes of the semester they will be joining. The

student submits a letter of intent to resume his/her studies to the

Registrar’s Office, along with attached copies of a) the clearance, and b)

the approval of the Associate Dean indicating the conditions governing

such leave.

b. Conditions for re-enrollment after the LOA shall be stated in the formal

decision to be given to the student. All conditions must be met for the

student to be eligible for re-enrollment.

C. GRADING SYSTEM

Modular classes remain to be the mode of delivery for the curriculum. Each

module contains a percentage of the relevant subjects. Module coordinators and

subject experts are given the academic freedom to design the various modes of

evaluation to assess the knowledge, skills, and attitudes of the students relevant

to each module. These may include, but are not limited to, written examinations,

laboratory and practical examination, quizzes, case discussions, special projects

and clinical preceptorial sessions.

To be promoted to the next year level, a student must pass all modules, subjects

and rotations. They must also pass both the Doctor of Medicine and the Master in

Business Administration programs. The ASMPH Grading System will apply to

Modular Grades, Ethics and Leadership Grades in the Doctor of Medicine

curriculum. The AGSB Grading System shall apply to the subjects or courses in

the Master in Business Administration curriculum. Hence, a failing grade in either

of both the MD or MBA means that the student is retained in the current year

level.

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1. The ASMPH Grading System.

Applicable to modules and subjects in the Doctor of Medicine Program

Quality Point

Index

Numerical

Equivalent Description

4.0 95 to 100 Excellent

3.5 89 to 94 Outstanding

3.0 82 to 88 Very Good

2.5 75 to 81 Good

2.0 68 to 74 Fair

1.5 60 to 67 Pass

1.0 50 to 59 Provisional Failure

0 0 to 49 Fail

UW Unauthorized Withdrawal

WP Authorized Withdrawal/Withdrawal

with Permission

INC Incomplete

2. THE AGSB GRADING SYSTEM23.

Applicable to courses in the Master in Business Administration Program

Quality Point Index

Numerical Equivalent

Description

4.0 98 to 100 Excellent/Outstanding

3.5 95 to 97 Superior

3.0 92 to 94 Very Good

2.5 89 to 91 Above Average

2.0 86 to 88 Minimum Pass

0.0 Fail

UW Unauthorized Withdrawal

WP Authorized Withdrawal / Withdrawal with

Permission

INC Incomplete

2 Ateneo Graduate School of Business Student Guidebook, 2015 3 Non-Numeric Grades are standardized in the Ateneo Professional Schools beginning SY 2019-2020.

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3. COMPUTATION OF QPI / CQPI.

The Quality Point Index for the year level is computed by getting the sum of

the products of grades in each course for the term multiplied by number of

units, then dividing the total by the total number of units of that term. If follows

the formula:

𝑄𝑃𝐼 =Σ(𝑔𝑟𝑎𝑑𝑒 𝑥 𝑢𝑛𝑖𝑡𝑠)

Σ(𝑢𝑛𝑖𝑡𝑠)

The Cumulative Quality Point Index (CQPI) is computed applying the same

formula above to all courses taken under the program. The CQPIconsiders

only courses taken at ASMPH. Pass/Fail courses, and courses with WP

grades are not included in the CQPI computation. Grades obtained by

students who take their internships or rotations in hospitals abroad are not

included in the computation of the CQPI.

D. RETENTION AND PROMOTION

1. PROMOTIONS BOARD

The main function of the promotions board is to do formative evaluations and

final summative evaluation of students at the end of each year level/training

program. All students will undergo evaluation on all areas of competencies for

evaluation. The promotions board will have the final decision on who will be

promoted.

a. The Associate Dean is the convener of the Promotions Board and its

members include the Year Level Coordinator, the Assistant Year Level

Coordinator, the Coordinator for Student Affairs and the MBA Coordinator.

The academic administrative staff is responsible for the documentation of

the proceedings.

b. The Promotions Board is convened only after all removal exams are

completed. The official list of Promoted Students will be prepared and

released by the Office of the Associate Dean. A copy shall be provided to

the Office of the Registrar for updating of the student information system

and implementation. A hold order may be imposed in the release of results

23

of the promotions boards for a specific student if he or she has arrears,

infractions or have required documents that are lacking or pending.

c. Failure of more than 30% of the total module hours will mean dismissal

from the program.

d. No student may repeat more than once any module where a failure has

been incurred. Exception to this rule shall be made upon recommendation

of the Module Coordinator of the module concerned.

e. Failure of any MBA subject (including Leadership and Ethics) will merit

retention.

f. AGSB will enforce its existing policy of not more than two (2) failures in any

subject on the whole MBA program.

2. PROBATION

a. Academic Probation. Students are considered in good standing if they

have met minimum performance criteria set by ASMPH as evidenced by

their Quality Point Index (QPI). Academic probationary status serves as a

warning that poor academic performance or failure to complete requirements

may risk future enrollment status at and graduation from the ASMPH.

Students promoted to the next year level who obtain a provisional failure

grade (1.0) in three or more modules shall automatically be on academic

probation the succeeding school year. Retained students are automatically

placed on academic probation during the retention period and the

succeeding school year after promotion to the next year level.

b. Students placed on academic probation are required to sign a Probationary

Contract that stipulates standard academic requirements they must meet

within the Academic Year. They will not only be evaluated based on his/her

academic performance but also in terms of the manner by which the student

conducts himself/herself as a member of the ASMPH Community. Reversal

of the probationary status will be deliberated upon during the Promotions

Board Meeting at the end of the Academic Year. Compliance to the

conditions in the academic probation undertaking shall be monitored and

evaluated by the Year Level Coordinators and discussed during the

Promotions Board Meeting.

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Reversal of the probationary status will be deliberated upon during the

Promotions Board Meeting at the end of the Academic Year.

c. Disciplinary Probation. Disciplinary probation indicates instances when

students have engaged in behavior that the ASMPH deems unacceptable.

The duration and conditions of disciplinary probation shall be determined by

the Discipline Committee and recommended to the Dean. The Probationary

Contract for disciplinary probation shall outline the conditions of the

probation.

d. Compliance to the conditions stated in the Disciplinary Probation Contract

shall be monitored and evaluated by the Office of Student Affairs. In the

event that the student fails to meet set stipulations as detailed in the

Probationary Contract, the student shall automatically be withdrawn from

the ASMPH without the benefit of an appeal nor the option to apply for re-

admission in succeeding school years.

Reversal of the probationary status will be deliberated upon during the

Promotions Board Meeting at the end of the Academic Year.

3. DEAN'S LIST

As a motivation for excellence, a student who garners a QPI of at least 3.35 in

all subjects taken during the school year with no module/subject grade lower

than 3.0 shall be eligible to become a Dean’s Lister. All Dean’s Lister shall

receive a Dean’s List Card signed by the Dean.

a. First Honors are awarded to students with a general average of 3.70 and

above.

b. Second Honors are awarded to students with a general average of 3.35 or

above but lower than 3.70.

4. GRADUATION

a. Requirements for Graduation. Students must complete all clinical

rotations, academic requirements and make-up duties prior to Graduation.

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b. Graduation Honors

The ASMPH Valedictorian. The ASMPH Valedictorian is the highest honor

that is given to a graduate who embodies the three-fold description of the

ASMPH doctor - an outstanding clinician, dynamic leader and social catalyst

- and manifests the desired personal characteristics of an Atenean who is

Ignatian, Lux-in-Domino (Light in the Lord), and has shown magis, cura

personalis and a sense of other-centeredness. The valedictorian is not only

academically excellent but also compassionate, systemic in thinking and

disposition and possesses leadership qualities with a profound sense of self,

able to discern and make choices that take into consideration the greater

good.

The ASMPH Valedictorian should be one who has consistently manifested

through her/his years in ASMPH exemplary achievement towards

embodying the desired competencies of the three-fold description of the

ASMPH doctor:

• An OUTSTANDING CLINICIAN with mastery of clinical skills and

compassion to care for the health needs of the individual.

• A DYNAMIC LEADER with the expertise to bring systems and

resources together to enable the clinician to practice his craft.

• A SOCIAL CATALYST with the leadership competencies to

systematically solve the systemic problems of ill-health and poverty.

All these towards becoming an integrated health professional molded in a

holistic way across the 3 primary domains that the ASMPH curriculum is

anchored on.

Thus, the ASMPH Valedictorian is the graduate who is not only academically

excellent but is one who is compassionate, systemic in thinking and

disposition and who possesses leadership qualities with a profound sense

of self and is able to discern and make choices that take into consideration

the greater good. The aforementioned abilities enable the graduate to work

in a variety of settings including where resources may be limited or

adequate.

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c. Academic Awards. Latin honors and honorable mention are awarded on

the basis of the following overall cumulative QPI at the time of graduation

• Summa Cum Laude = 3.87 – 4.00

• Magna Cum Laude = 3.70 – 3.86

• Cum Laude = 3.50 – 3.69

• Honorable Mention = 3.35 – 3.49

• With Academic Distinction = 3.00 – 3.34 having no grade lower than 2.5

d. Clearance Requirements. Students must settle all pending requirements,

liabilities and fines with the different offices before being cleared by the

Registrar’s Office.

5. DISCONTINUANCE OF STUDIES

A student may discontinue his studies without graduating from the program

voluntarily or when he/she is dismissed from the program.

a. Total Withdrawal

A student who wishes to discontinue his/her studies must formally apply for

withdrawal. This will cause the grade of WP (Withdrawal with Permission)

to appear in his TOR for courses in the current term. Failure to secure

formal withdrawal will result in failing marks for subjects in the term as a

result of absence from classes. The process followed is the same as steps

1-6 of Leave of Absence, modified accordingly.

1. Students who intend to withdraw from the MD-MBA program should first

talk to their mentor who shall aid in their discernment. The student

submits a Letter of Withdrawal co-signed by his/her parents/guardian

and endorsed by his/her mentor. The letter should indicate the reason

for the decision to leave the program.

2. If due to urgent reasons, ASMPH shall secure the endorsement of the

mentor through the Formation Administrative Assistant. The letter of

request must be addressed to the Associate Dean and submitted to the

Year Level Administrative Assistant.

3. An application for Total Withdrawal from the Registrar's Office is

attached to the request and will be routed to the Year Level Coordinator

and Office of Student Affairs for endorsements. The form and

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attachments will be forwarded to the Office of the Associate Dean for

approval.

4. The approved form and attachments will be forwarded to the Registrar’s

Office for recording and disposition.

5. The Registrar’s Office shall issue a Certificate of Clearance to Transfer,

a Certificate of Attendance, and a copy of the Transcript of Record to

the student

b. Unauthorized Withdrawal

A student who continuously misses classes for a period exceeding 20

percent of the total number of class days for the term, and does not

formally withdraw will receive a failing grade (0.0) in all courses, except in

completed courses during the term where grades have already been given.

If the failures exceed allowable units under the program’s retention policy,

the student will no longer be allowed to continue to the next term, or

graduate from the program as the case may be.

c. Dismissal

A student may be dropped from the rolls after final decision on a behavioral

/ disciplinary case, or when he or she exceeds the number of failures

allowed under the program’s academic retention policies. A dismissed

student will be given a copy of his transfer credentials upon completion of

the clearance requirements.

E. REQUIRED IMMUNIZATIONS AND MEDICAL CLEARANCE

The ASMPH Health Services Office ensures the health and well-being of the

student with the following required immunizations and medical clearance.

A. All incoming YL5 students are required to submit the following to the ASMPH

Health Services Office:

1. Accomplished Student Health Record

2. Laboratory Examination Results:

a. HBsAg

b. AntiHBs

c. Chest X-Ray

d. PPD

e. Rubella IgG

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f. Rubeola IgG

g. Urinalysis

h. Fecalysis

i. CBC

B. All students are required to complete the following immunizations prior to

starting Year Level 8 (Clerkship)4:

a. Hepatitis B (3 doses)

b. Measles-Mumps-Rubella5 (2 doses)

c. Varicella6 (2 doses)

d. Tetanus-Diphtheria Booster (Tdap)

e. Influenza (annual)

C. All students are required to undergo annual physical examination to be

conducted by the school physicians at the ASMPH Health Services Office.

They are also required to submit the following laboratory results:

a. Chest X-Ray

b. PPD

D. Medical clearance for clinical rotations, immersions and other activities shall

be issued by the ASMPH Health Services Office.

F. PROFESSIONAL REGULATION COMMISSION REQUIREMENTS FOR THE

PHILIPPINE LICENSURE EXAM

Year Level 9 students who successfully completed the clinical rotations and

passed the MBA curriculum are promoted for graduation and will be allowed to

take the medical board exams. The following are required for application for the

Physician Licensure Exam of the Professional Regulation Commission (PRC):

• NSO-certified birth certificate, original and photocopy

• Certificate of Internship, original and photocopy

• Community Tax Certificate, original and photocopy

• Medical Transcript of Records with picture and remarks: “FOR BOARD

EXAMINATION PURPOSES ONLY,” original and photocopy

• Additional requirements applicable to married female:

4 If the student has received the vaccinations prior to entering ASMPH, he/she must provide documentation to the Health Services Office. 5 The student must provide documentation confirming infection in case he/she had prior childhood infection. 6 The student must provide documentation confirming infection in case he/she had prior childhood infection.

29

o NSO-certified marriage certificate, original and photocopy

• Additional requirement applicable to dual and naturalized Filipino Citizens:

o Valid Philippine Passport, original and photocopy of the personal

information page

o Certificate of Recognition/Naturalization, original and photocopy

• One government issued ID, original and photocopy

• Passport size photo in plain white background with complete name tag

• Postage stamp and metered window envelope, these can be purchased inside

the Professional Regulations Commission (PRC) compound

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PART III

ACADEMIC POLICIES

A. ATTENDANCE

1. ACADEMIC CALENDAR AND HOLIDAYS

a. The academic calendar of ASMPH generally follows the Ateneo de Manila

University Professional Schools academic calendar.

b. The School observes all national holidays, local holidays, school holidays,

and special holidays declared by the government. These holidays are

already factored into the academic calendar.

c. Where a special holiday is declared by the government or force majeure

requires suspension of classes, it is the general policy of the School to make

the student responsible for the sessions lost on account of these

declarations. Make up sessions may be scheduled if the faculty deems it

necessary for such sessions. As such, the Module Coordinator, with the

approval of the Year Level Coordinator and the Associate Dean shall make

the necessary arrangements for these make-up sessions.

2. ATTENDANCE REQUIREMENTS

The Ateneo School of Medicine and Public Health considers regular class

attendance as one of the most important obligations of the ASMPH student.

For YL5 to YL7:

A limited number of absences are permitted but this should not exceed 20% of

total class time for the academic year or 20% of allotted time in any module.

The same is followed for MBA subjects wherein a student is allowed a maximum

of 20% of the total class time. This is translated to two (2) out of the ten (10)

sessions.

A student who exceeds the limit of absences in a module will automatically be

given a grade of UW (unauthorized withdrawal) and would be required to re-

enroll in the module in the succeeding academic year. However, if the absences

are due to valid reasons, a student will be given a grade of W (authorized

withdrawal). In certain cases, a student who obtained a grade of W may be

31

allowed to re-enroll the module in a tutorial class after submitting proper

documentation of his/her absence, a letter of request addressed to the Year

Level Coordinator and approval of the Office of the Associate Dean.

For YL8 and YL9:

A limited number of absences are permitted but this should not exceed 20% of

total class time for the academic year or 20% of allotted time in any clinical

rotation.

A student who exceeds the limit of absences may be given a grade of

Incomplete (INC) or Authorized Withdrawal (W) if the absences are due to

valid reasons. If the absences are not valid/unexcused, the student may be

given a grade of Unauthorized Withdrawal (UW) or Fail (F) and will be

required to repeat the rotation in the succeeding term or year.

A student is expected to do make-up duties for the absences incurred during

his/her rotation. The make-up duties will depend on whether the absence is

excused or unexcused. Sanctions in these attendance violations must be

served during the prescribed period set by the Year Level or Clinical

Departments concerned. Failure to serve these sanctions within the prescribed

period may result in non-promotion.

All cases of excessive absences should be reported to the Year Level

Coordinator and the Associate Dean.

A student is expected to be responsible for all the requirements given by the

faculty on the day of his/her absence/s, whether excused on unexcused. No

make-up activities shall be provided for students who fail to attend class.

Punctuality is likewise important. Tardiness of more than fifteen minutes from

the start of class is considered an absence. The faculty-in-charge reserves to

the right to allow students into the class once the learning activity has started.

The Clerk’s Handbook issued at the start of the schoolyear is a vital

reference for Year Level 8 students in addition to the ASMPH Student

Handbook. Detailed information regarding Attendance Requirements,

Clinical Rotations, Evaluation, Infractions and Penalties are stated in

the Clerks’ Handbook.

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3. VALID REASONS FOR EXCUSED ABSENCES

a. Completion of undergraduate degree (applicable only to Transition

Module).

b. Attendance to summons by government agencies (e.g. court or embassy

concerning citizenship). Submission of documentation is required.

c. Serious illness documented by a medical certificate. If hospitalization

occurred, a medical certificate from the attending physician is required.

d. Communicable diseases requiring isolation or quarantine. A medical

certificate is required and validated by the Campus Clinic.

e. Death of an immediate family member.

f. State of Emergency or Calamity as declared by the appropriate

government official/body/agency.

Medical Certificates are to be validated by the ASMPH Office of Health

Services before submission to the Module/Rotation/Year Level Coordinator.

Appeals regarding absences shall be coursed through the Year Level

Coordinator.

4. OFF-CAMPUS ACTIVITIES

In compliance with CHED Memorandum No. 63, students and parents will be

required to sign the standard ASMPH consent for off-campus or overnight

learning activities such as Field Trips, Transition Program Fieldwork, Clinical

Rotations, Learning Experiences in Communities Module, Research, Public

Health and Clinical Electives, etc, before the students are allowed to

participate.

These learning activities have been carefully planned and prepared by the

faculty and reasonable care and precautions are made to ensure the health

and safety of the students. Students will also be required to submit the

emergency contact information of their parents/guardians as part of the

school’s protocol for emergency procedures.

33

5. OFFICIAL REPRESENTATION, ATTENDANCE IN NATIONAL OR

INTERNATIONAL FORA

Principles:

a. The Ateneo Professional Schools and ASMPH highly encourage and

support individual or groups of students to actively participate in national

and international academic and research activities not only to widen their

spectrum of experience and deepen learning but also to promote the

School character and identity in the national and global community.

b. APS and ASMPH target events, contests, congresses, conventions,

conferences or meets with widely known prestige and scientific value in the

national and global community.

c. ASMPH assumes co-responsibility of its students’ safety, their material for

presentation, preparations, and implications of their attendance in such

activities upon their regular classes.

d. ASMPH reserves the right to select which project, research output, extent

of participation, or extent of support that is student/s may receive in all of

the cases.

e. This is a co-curricular activity; therefore, all applications are subject to the

final approval of the Dean.

FOR PRESENTATION OF A STUDENT RESEARCH PAPER IN A

CONFERENCE:

a. The student must first secure written approval and recommendation from

the Research Adviser.

b. The student then must secure the written approval or recommendation

from the Director of the Ateneo School of Medicine and Public Health

Center for Research and Innovation (ACRI) for the student research paper

that will be presented in the conference.

c. He/She must secure an approved make-up plan from the Module

Coordinator and the Year Level Coordinator to offset the his/her absence

34

d. If the student requires funding assistance, he/she must file a request for

such assistance from the Office of the Assistant to the Dean.

e. The student must secure the final approval of the Dean.

PROCESS:

a. The student submits the approved research product/output to the Office of

the Director of the ASMPH Center for Research and Innovation (ACRI) with

a letter of request for approval. Attached therewith are the details (who

(organizers), where, when, how (oral presentation, poster, e-poster), other

pertinent information for decision-making about the actual event.

b. Once approved or positively recommended, the student/s must meet the

Module Coordinator of the module that will be affected by his/her/their

absence and draft a make-up plan subject to the approval of the Year Level

Coordinator. Should there be any conflict requiring resolution at the level of

the Associate Dean, the YLC may elevate this matter to the AD.

c. Once approved by the YLC and/or the Associate Dean, if requiring financial

or technical assistance from the Office of the Associate Dean, the student

may seek a recommendation from the said office.

d. The student submits all of the above with a letter of request for approval to

the Office of the Dean

FOR OFFICIAL REPRESENTATION THAT ARE NON-RESEARCH IN

NATURE:

a. The student must secure a positive recommendation from the Office of

Student Affairs and Graduate Development

b. If requiring funding, the student must secure a recommendation from the

Office of the Assistant to the Dean.

c. The student must secure the final approval of the Dean.

PROCESS:

a. The student must submit a letter of request from the Office of Student Affairs

(OSA) at least 4 weeks prior to the date of the occasion.

35

b. OSA assess the value and alignment of the learning experience, the

character/prestige of the event and the organizers/target attendees and the

security of the venue for the student/s.

c. If positive recommended by OSA, the student/s must meet the MC of the

module that will be affected by his/her/their absence and draft a make-up

plan subject to the approval of the YLC. Should conflict and potential issues

cannot be resolved at the YLC level, the matter can be elevated to the

Associate Dean.

d. Once the make-up plan is approved, the student/s submit a letter of request

from the Office of the Dean with all of the above attachments.

6. UNIVERSITY PROTOCOL ON SUSPENSION OF CLASSES AND/OR

WORK DUE TO INCLEMENT WEATHER CONDITIONS AND OTHER

WEATHER DISTURBANCES

On Suspension of Classes

1. Automatic Suspension

As prescribed by the President of the Philippines through Executive Order

No. 66, s. 2012* the following shall take effect depending on the Public

Storm Warning Signal (PSWS) raised by PAGASA:

Signal #1 classes at the pre-school level, in the affected

area, shall be automatically cancelled or

suspended

Signal #2 classes at the pre-school, elementary and

secondary levels, in the affected area, shall be

automatically cancelled or suspended

Signal #3 or

higher

classes at pre-school, elementary, secondary,

and tertiary levels, in the affected area, including

graduate school, shall be automatically cancelled

or suspended

Or

In the event that PAGASA does not raise a PSWS, local chief

executives may implement localized cancellation or suspension of

classes.

36

When Automatic Suspension of Classes applies, parents, students and

faculty need not wait for an official announcement from the University.

Nevertheless, the University Communication and Public Relations Office

(UCPRO) will post announcements through the University’s official

channels.

2. During inclement weather conditions and other weather disturbances (e.g.

intense rain, serious flooding, etc.) when Automatic Suspension of

Classes does not apply, the following shall be responsible for suspending

classes for their respective units:

• AGS Headmaster - Ateneo Grade School

• AHS Principal - Ateneo High School

• AJHS Officer-in-Charge - Ateneo Junior High School

• VP for the Loyola Schools - Loyola Schools

• Respective Deans - Ateneo Professional Schools

For non-automatic suspension of classes, the UCPRO will get in touch with

unit heads for the decision to suspend classes.

3. Official University announcements will only come from the UCPRO.

Official forms of Announcements:

• Pre-recorded announcement in the Ateneo trunk line (activated by

the Central-Facilities Management Office in coordination with

UCPRO)

• University InfoBoard SMS text message

• Email memo via the Blueboard mailing list

• Message on the LUXID (LED) InfoBoard

• Bulletin on the Ateneo website

• Facebook and Twitter posts via official Ateneo accounts

• Radio and TV advisories

• Time of Announcements:

▪ First Announcement: 10:00 pm the previous day; (if no

announcement is made by this time – then the)

▪ Next Announcement: 4:30 am the day of the intended

cancellation of classes.

4. Suspension of classes includes suspension of all student (classroom)

activities.

37

When classes are cancelled, all materials (presentations, readings, lecture

notes, etc) for the canceled class will be provided to the students by the

faculty concerned as soon as possible. Any scheduled examinations for the

cancelled classes will be re-scheduled. Students will be given prior notice of

the new schedule.

YL8 clinical clerks and YL9 clinical interns are to be guided by the

announcements of the heads of their respective areas of assignments

(partner hospital, affiliated hospital, community organizations. etc.) who

have delegated authority from the Office of the Dean to cancel activities for

the clerks and interns on the day in question.

Specific for ASMPH, announcements regarding the cancellation of classes

shall be transmitted via text messages to the student council head/Year

Level Executive Officers, and e-group announcements from the Dean’s

Office and through the staff of the Office of the Dean and Year Level Admin

Assistants. Supplementary announcements will be made through broadcast

media care of the Ateneo De Manila University Communications and Public

Relations Office and the ASMPH Student Council.

B. EVALUATION

1. EVALUATION TOOLS

ASMPH uses the following types of examination for assessment:

a. Module Long Exam Exams given during the module

b. Module Final Exam Exams to be given at the end of the module

c. Comprehensive Subject Exams given at the end of the semester and/or

academic year

d. Objective Structured Clinical Examinations (OSCE) given during/at the

end of the module/semester and/or academic year

e. Removal Exams given at the end of the academic year for students who

obtained a grade of 1.0 (Numerical equivalent of 50-59, or Provisional

Failure in a module. Students who fail to take the removal exams will

automatically get a failing grade. A Removal Exam fee will be charged

prior to the conduct of the removals.

f. Written or Oral Integrative Exams to assess integration competencies

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g. End-of-Rotation Exams (written and/or OSCE) given at the end of every

clinical rotation.

For MBA Subjects, information about evaluation and assessment tools are

found in the AGSB Student Guidebook.

2. EXAM POLICIES AND DECORUM7

The following rules shall govern the conduct of examinations in the campus:

a. Students are expected to be at the exam venue at least five (5 minutes)

before the exam. There will be a grace period of 15 minutes for tardiness.

The proctor may lock the examination room doors after the allotted grace

period.

b. No comfort room breaks are allowed during the conduct of the exam.

c. The students must be in complete uniform during exams.

1. Written/Lecture Exams: complete white uniform, blazers for clerks

and interns, closed shoes, and identification card;

2. Laboratory Exams: complete scrub suit, closed shoes, identification

card or nameplate.

d. Assigning pre-determined seating arrangement shall be the prerogative of

the Year Level and Module Coordinators.

e. The Module Coordinator or Proctor shall designate an area for the personal

belongings of the students. Only items prescribed by the proctor (e.g.

pencils, eraser and sharpener for written exams and ball point pens for

laboratory exams) are allowed on the desk or possession of the examinee.

f. Students will be given feedback forms that they can use for copying their

answers to the module exams. This should be completed during the total

allotted time for the exam.

g. No photo, video, and recording devices are allowed inside the room during

the conduct of examination and feedback session. Mobile phones, smart

7 Based on the Memorandum No 1819-001 from the Office of the Associate Dean, June 2018

39

watches and other similar electronic devices must also be turned off during

the exam and kept inside the students’ bags.

h. Rescheduling of postponed exams due to declared holidays and class

suspensions will be handled by the Year Level Coordinators

i. A student who feels ill while taking the exam and feels that he or she will

not be able to complete the examination should approach the Module

Coordinator or Proctor immediately. The Module Coordinator or Proctor

shall then send the student to the Office of Health Services (Campus

Clinic) for proper assessment of his/her medical condition.

j. The Module Coordinator and the Year Level Coordinator shall be in charge

of documenting and screening unforeseen incidents that may happen. The

students will have to write an official letter of request to be deliberated and

approved by the Office of the Associate Dean. Once deemed excused, the

student will be given a make-up exam. A corresponding make-up fee must

be settled at the Cashier’s Office prior to the make-up exam.

k. Behavior that might indicate dishonesty such as appearing to look at

another’s paper, making one’s test paper visible to others, possession of

unauthorized materials or equipment should be documented by the faculty

proctors and reported immediately to the Module Coordinator or Year Level

Coordinator. All cases involving dishonesty are treated as major

disciplinary cases and must be forwarded to the Office of Student Affairs.

3. EXAM FEEDBACK

Feedback sessions will be conducted immediately after a Long Exam/Final

Exam/Lab Exam.

During these feedback sessions, module coordinators/proctors will review

the answer key and entertain questions and requests for reconsideration of

answers. Students can contest answers to test questions by sending an

email to the year-level administrative assistant, who will then forward the

message to the concerned faculty. Contested answers can only be accepted

within the 24 hours from the end of the feedback session and only when the

challenge is supported by annotations from official references listed in the

syllabus.

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The faculty members have one week to reply to the students’ query. After

the faculty has replied to contested questions, papers will be checked and

no further appeals for reconsideration will be entertained after the grades

have been encoded. At no instance will students be allowed to make any

copy or recording of the exam during a feedback session.

4. MAKE UP FOR MAJOR EXAMS

a. Make up exams may be given at the discretion of the module coordinator

only if the absence is valid and deemed excused. Letters of request must

be addressed to the Module Coordinator and the Year Level Coordinator

and approved by the Office of the Associate Dean.

b. A make-up exam fee will be charged. Fees must be paid through the

ASMPH Cashier who is on campus every Monday and Wednesday.

5. PROVISIONAL FAILURE AND REMOVAL EXAMS

a. A student who earns a grade of 50.00 to 59.99 in the medical modules or

subjects will be given a QPI equivalent of 1.0, which is considered as

Provisional Failure.

b. A QPI of 1.0 can be removed only by taking a Removal Exam during the

school term when the grade was incurred.

c. If the student passes the Removal Exam, a QPI of 1.5 (Pass) is given;

otherwise, a QPI of 0.0 (Fail) is given.

d. A QPI of 1.0 shall appear in the Transcript of Records and has zero (0)

credit units.

e. Students who do not take the Removal Exams during the prescribed period

during the semester shall automatically be given a grade of 0.0 (Fail).

f. A Removal Exam fee will be charged. Fees must be paid through the

ASMPH Cashier who is on campus every Monday and Wednesday.

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6. INCOMPLETE GRADES

a. A grade of INC (incomplete) is a temporary grade given to a student who

fails to take a major examination or submit an academic requirement

such as a project or paper that constitutes 25% of the final grade for the

course due to valid reasons.

b. A student who receives a grade of INC is given until Removals Week to

take the make-up exam or submit the requirement being asked of

him/her. A student who fails to comply with this is given a grade of 0.0

(Fail) and will not be eligible for promotion.

7. ACADEMIC ADVISING

The school works to ensure that a student is able to enroll for courses in a

timely manner so he/she graduates within the regular five-year study period.

The Office of the Registrar provides the Year Level Coordinators with the

student’s Individual Program of Study (IPS). The IPS enumerates all courses

successfully completed and all courses yet to be taken by the student

towards the completion of the degree.

Based on the IPS, the YLC’s advise the student on what modules or courses

to take in an upcoming term/semester.The YLC should ensure that correct

sequence of courses is followed, i.e. the student should have completed

requisite courses before proceeding to higher courses, especially for

students who are returning from leave of absence.

Students can also meet with the Year Level Coordinators, Assistant Year

Level Coordinators and Cluster Coordinators (MBA, PH, Leadership

Formation and Student Affairs) during their regular consultation hours. The

schedule and venue for consultation are posted in the bulletin board of the

Office of the Associate Dean.

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PART IV

STUDENT RECORDS

A. ATENEO PROFESSIONAL SCHOOLS OFFICE OF THE REGISTRAR

The Office of the Registrar of the Ateneo Professional Schools is in charge of

maintaining the integrity and preservation of all student records (grades, citations,

etc.) and scholastic documents (transcripts, transfer credentials, etc.)

B. ACCESS TO STUDENT INFORMATION

All student information, data, and records that are kept by the Ateneo Professional

Schools Office of the Registrar are privileged information and are therefore

protected by the right to privacy and confidentiality, unless the student concerned

explicitly gives permission that the information may be shared, upon the legal order

of government agencies. Requesting from the Office of the Registrar or from the

Administrative Assistants contact information, such as students’ phone numbers,

cellphone numbers, email addresses and home addresses, even if on account of

class assignments, is STRICTLY prohibited. All such inquiries must be brought to

the attention of the Registrar for proper disposition. Staff members are prohibited

from sharing such student information to any person or to the public at large without

appropriate authorization. Any infraction against this policy will be dealt with

accordingly to the disciplinary rules of the School.

C. TYPES OF STUDENT RECORDS

The Registrar’s Office issues the following student records and credentials:

1. Certificate of Attendance – This certifies the student’s length of stay in the

program from the day the student is officially enrolled, until graduation day or

the effectivity of withdrawal or dismissal.

2. Certificate of Completion – This certifies that a student has satisfactorily met

all academic requirements of the program.

3. Certificate of Enrollment – This certifies that a student is currently enrolled at

the time the certificate was requested. The certificate may also contain the

inclusive period of the student’s attendance in the Institute. No certificate of

enrollment will be issued in favor of a student who graduated already.

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4. Certification of Graduation – This certifies that a student has completed all

requirements for graduation and is only awaiting the graduation date.

5. Certificate of Language of Instruction – This certifies the language of

instruction used in the subject requested or the course in general.

6. Certificate of Units Completed – This certifies that a student has earned a

certain number of units in the program.

7. True Copy of Grades – This is statement of grades obtained by the student

during his inclusive period of attendance.

8. Transcript of Records – This is the official record of grades obtained by the

student during his inclusive period of attendance. Transcript of records are

issued at the end of the program, or when a student withdraws without

graduating.

A student or graduate may request for multiple copies of his Transcript of

Records for any lawful reason cited in the request (i.e. for evaluation, for

employment, for record purposes, for travel, etc.). However, only one copy of

the TOR with the notation “For Further Studies” is allowed. This copy is released

only upon receipt of the tear-off portion of the Transfer Clearance and is sent

directly to the educational institute that the student has transferred to.

9. Diploma – This certifies that the student graduated from the program. The

Ateneo issues its original diploma in Latin signed by the Dean, the Vice

President of the Professional Schools, and the President of the University. An

English Translation of the Latin Diploma is issued by the Registrar's Office and

signed by the Registrar.

10. No Derogatory Record Certificate – This certifies that a student has no record

of infraction of the rules and regulations of the Institute.

D. Uploading of documents. The Registrar's Office uploads and verifies copies of

Transcripts, Diplomas, Performance Evaluations, Letters of Recommendation,

among others, to the web portals of the ECFMG (Educational Commission for

Foreign Medical Graduates) and the AAMC (Association of American Medical

Colleges) in behalf of graduates who wish to pursue further medical training in the

United States.

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E. Certification and Verification (CAV) - The Registrar's Office handles the

submission of documents for CAV that is processed by CHED and the

Department of Foreign Affairs for those who require this document for studying or

working abroad.

F. Clearance requirement. The student clearance required for graduation, is the

same for the release of student records such as transcript of records, diploma and

transfer credentials.

G. Authorization. As a policy, only the owner of the record may apply for and

receive copies of his records. Those authorized to receive these records should

provide an Authorization Letter from the student or graduate, with photocopies of

government issued IDs from both the student/graduate, and the one authorized.

H. Student Records Verification / Background Investigations

1. The Registrar’s Office may verify the contents of copies of records sent to

them in connection with the application for employment of the students or

graduates.

2. The Registrar’s Office may confirm inquiries made in writing regarding

information provided by a student or graduate in connection with an

application for employment. However, such information is limited to the

student’s name, inclusive dates of attendance, course and date of graduation

(if applicable).

3. As a rule, no background investigation shall be entertained over the phone.

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PART V

STUDENT DISCIPLINE

GENERAL RULES OF CONDUCT, DISCIPLINE AND PROFESSIONALISM

The Ateneo School of Medicine and Public Health is a Filipino, Catholic, Jesuit

community committed to the preservation, extension and communication of truth and

its applications for the fullest development of the human person. To ensure that an

environment conducive to this pursuit of truth in the medical and health profession is

preserved, guidelines on discipline and rules of conduct are enforced.

A. STUDENT RESPONSIBILITIES

1. Students are expected to conduct themselves in a manner that promotes their

continuing development as persons, as well as the continuing development of

their peers. They have a responsibility to ensure that the academic

environment of the ASMPH is wholesome and conducive to human formation.

2. Students are required to behave and act with the highest standards or

professionalism and decorum at all times.

3. Students must strictly use the proper forum and avenue for providing

feedback, i.e. carefully documenting the critical incidents, and elevating these

to the proper authorities.

4. It is the responsibility of the students to come in complete, appropriate

uniform.

5. Students are required to wear their Identification (ID) Cards and nameplates

on campus at all times and present the same whenever requested by School

Administration.

6. Students are expected to follow classroom policies and procedures set by the

school and their teachers. A teacher may send a student out of class for

misbehavior. The student is then marked absent.

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7. Communication and information technology equipment are to be used

responsibly and appropriately. They cannot be used in the classroom without

the explicit permission of the teacher.

8. Students are expected to read and to respond immediately to notices posted

by school administrators on designated bulletin boards, specified websites or

the like.

9. While students are encouraged to participate in off-campus activities,

especially those that are cultural and educational in nature, students are

expected to conduct themselves properly in such functions and to use the

name of the school responsibly. Students should bear in mind that any of their

off-campus activities should not directly or indirectly tarnish the name of the

school, especially in reference to the values and the principles it stands for.

10. Students officially representing the ASMPH or any of its recognized or official

sectors or units in activities involving external groups must obtain official

approval from ASMPH Administration through the ASMPH Student Council.

11. Students, as individuals or groups, may not use the name and/or seal of the

ASMPH and/or the Ateneo de Manila University without written authorization

from the Office of the Dean or the Office of Student Affairs & Graduate

Development (OSAGD). This applies to presentation materials, printed

programs, invitations, announcements, tickets, and similar materials. Students

that acquire permission of the seal’s use are obligated to follow the approved

format found in the Brand Standards Manual of the Ateneo seal and logotype

which is available at the University Communications and Public Relations

Office (UCPRO).

12. Articles, news releases, and the like (such as online videos or promotional

materials) with references to the ASMPH should be cleared through the Office

of the Dean or the Office of the Student Affairs and Graduate Development.

13. The school environment serves and supports the mission of the institution. It

must be treated with proper care and respect to ensure the health and safety

of members of the community.

14. It is the responsibility of students to take care of school property and to help

keep the campus clean. Students who use or access the property of the

school or of others without proper authorization shall be subjected to

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disciplinary measures. In cases of loss and/or damage to property, the

student/s concerned must bear the cost of repair or replacement as

determined by the Facilities Management Office.

15. Students who bring vehicles into the campus should observe all campus traffic

and parking regulations. This includes displaying the sticker and ensuring that

their vehicles do not contribute to environmental pollution. Furthermore, the

ASMPH should be held free and harmless for any damages and/or loss to the

vehicles or any effects inside the vehicle.

16. Smoking is strictly prohibited in the ASMPH campus as well as within the

premises of the Don Eugenio López Medical Complex.

17. Eating and drinking is not allowed in carpeted rooms, the library, and

laboratories. Eating and drinking is not allowed during class. Eating and

drinking in classrooms is allowed during breaks under certain conditions (eg.

sandwiches and bottles with screw caps are allowed).

18. All students should observe the library regulations, which are meant to give all

users of the library facilities equal opportunity for study and research. Students

who violate any library rule will be subjected to disciplinary action.

19. All students share responsibility for the creation and maintenance of a healthy,

safe and drug-free campus. This includes compliance with policies and

measures against the use of dangerous drugs. Students alleged to use or to

be in possession of prohibited drugs shall be subjected to disciplinary action.

B. CLASSROOM DECORUM

1. All mobile phones should be put in silent mode. Receiving and sending calls

and SMS and using one’s mobile phone are highly discouraged during class to

ensure that these do not disturb or distract the class.

2. Use of digital and video cameras during class is not allowed. You may use

audio recorders, but the permission of the lecturer is needed.

3. Electronic devices and gadgets may be used to facilitate presentations and

note taking but must not distract the learning process.

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4. The lecturer is not obliged to give an electronic copy of his/her lecture.

However, handouts may be given upon the discretion of the faculty.

5. Uploading onto the internet of any audio or video recording, handouts, notes,

photographs, images and any other materials given by the faculty is not

permitted without the written consent of the subjects of the recording and/or

authors of the handouts/notes/materials/etc.

6. Violation of these rules may lead to confiscation of the said gadgets. Students

are likewise not allowed to store their personal belongings in the classroom for

prolonged periods.

C. DRESS CODE AND OFFICIAL UNIFORM

1. Students are expected to wear their uniforms during class. ID’s and nameplates

are likewise required to be worn at all times in campus.

2. The Official Uniform of ASMPH is as follows:

a. Lecture – Uniform with nameplate and ID, closed shoes (any type)

b. Laboratory – scrubs, lab gown, closed shoes (any type)

c. Doctor-patient encounters - uniform with nameplate and ID, closed-shoes

(any type); blazers over uniform for Clinical Clerks

d. Special functions – uniform with nameplate and ID, black shoes unless

otherwise specified

e. Community/LEC – uniform unless specified by the faculty in charge

f. MBA Classes (during summer)/ Fieldwork – Business attire (during

instances when students are not required to wear their school uniform or

unless otherwise specified)

3. Students must wear the appropriate uniform, including IDs and nameplates,

during exams.

4. Students are expected to dress appropriately befitting their status as members

of the Ateneo Professional Schools. As such, Smart Casual dressing is

expected on campus during non-class hours. The following are not allowed

in campus:

a. Shorts

b. Ripped Jeans

c. Sleeveless shirts, blouses or dresses

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d. Off-shoulder, revealing and backless blouses or dresses

e. Slippers

f. Sandals (including sporty sandals or dress sandals that look like slippers)

g. Gym/Athletic tops and shorts

h. Soiled Clothing

D. CODE OF CONDUCT FOR CLINICAL ENCOUNTERS8

Students interacting with patients are expected to uphold the highest standards of

ethical and legal practice of medicine as embodied in the Hippocratic Oath and

the code of ethics of the Philippine Medical Association. The school abides by the

Code of Conduct of its partner hospitals, particularly that of the Medical City,

which is the premiere partner institution of the ASMPH, and should be complied

with utmost diligence.

1. Professionalism

a. Students should observe proper decorum and professional behavior at all

times. He should observe the rules of ethics, courtesy, and honesty. He

should not make any inappropriate comments regarding attending

physicians, or other hospital personnel, as well as accidents and unusual

occurrences in the hospital. All public statements should be made by the

President/ CEO or his duly appointed representative.

b. Students shall maintain a strict professional attitude towards other

physicians, nurses, paramedical personnel and non-medical staff at all

times. The trainee has no administrative jurisdiction over nurses and other

employees of the hospital. Any discourtesy, inefficiency, or neglect on the

part of the latter should be reported to the respective department/ unit

heads.

c. Students must wear the prescribed professional attire.

d. Students should be familiar with the regulations of the clinics or hospitals

where they train. They should read hospital bulletins and circulars and

follow declared instructions. Trainees must comply with the rules and

regulations as maybe promulgated by the department/section and the

hospital. When rotating in The Medical City, for example, they should abide

by the TMC Code of Ethics for the Medical Staff, the TMC Code on

8 The Code of Conduct for Patient Encounters is based on the Code of Conduct of The Medical City.

50

Healthcare Professionals’ Interaction with the Drug Industry and

department rules and regulations.

2. Quality of Care

Students are expected to treat patients with compassion, kindness, and

utmost consideration without unduly becoming familiar, casual, or intimate with

patients.

3. Confidentiality

a. Students must respect the sensitive nature of patient information.

b. Students shall commit to maintaining patient confidentiality, which includes

refraining from posting pictures/cases of patients in social networking sites

(e.g. X-Ray Plates, photos etc.) without prior written consent.

c. Students are prohibited to use social networking sites to express grievance

or complaints, discuss clinical material including but not limited to

endorsement of patients and cases.

d. Students shall not, directly or indirectly, use, disclose, discuss information

unless necessary to serve the best interest of the patient or as required by

law.

e. Students shall limit restricted information to those who only need to know

and is involved in the care.

f. Students shall refrain from discussion of restricted information in public

places.

g. Students shall not release any information without authority from the

Attending Physicians.

h. Students must refrain from giving unauthorized comments to patients or

relatives regarding diagnosis, prognosis, and treatment.

i. Students are not allowed to issue certificates, make press statements or

give official information to outside entities.

j. Students shall get the patient’s consent, as well as the approval of the

Attending Physician, and that of the President/ CEO or his representative,

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if the trainee intends to use the hospital or a patient’s photographs or

videos for publication or public viewing.

4. Protection of Assets

a. Students shall maintain proper use of facilities, assets and equipment with

utmost care and respect guarding against abuse and waste.

b. Students must avoid abuse of communication systems or excessive use for

non-professional matters or personal gain.

c. Theft or willful destruction of department / hospital property constitutes a

violation of the assets of the hospital. No instrument, equipment or

appliance should be brought out of the hospital without authorization from

the department head.

5. Conflict of Interest

a. Students shall use discretion in the giving or receiving of meals,

refreshments and entertainment from patients, families, visitors, and

others. Lavish, extravagant and frequent gifts are unacceptable.

b. Students may not use his position to profit personally.

c. Students must graciously decline any offers of money from patients,

families, visitors and others.

d. Students shall not pay for referrals nor accept payment for referrals made.

e. Socials organized by students or involving students within hospital

premises or other socials bearing the hospital’s name, shall be duly

approved in writing by the department or the office in charge of Medical

Training.

E. CODE OF DISCIPLINE

The Code of Discipline provides the basic framework of normative rules to facilitate

the total formation of students of the ASMPH according to the Christian ideal of the

human person, an individual imbued with dignity inherent in his/her being an image

and likeness of God. The proceeding list among others, of responsibilities,

procedures, offenses and sanctions contains the modes of conduct conducive to

52

the creation of an Ateneo academic community committed to and consistent with

the fundamental values of honesty, fairness, integrity, and justice. The Code of

Discipline may be updated, amended, modified, or otherwise revised from time to

time as deemed necessary by the ASMPH. All updates, amendments,

modifications or revisions shall be deemed included in this Code of Discipline upon

approval of the Office of the Dean in consultation with the Faculty and Student

Council.

F. THE DISCIPLINE COMMITTEE

The Discipline Committee (hereinafter referred to as the “Discipline Committee” or

“Committee”) advises the Dean and Associate Dean on matters involving student

discipline. The Discipline Committee is tasked with acting on reports received by

the Office of Student Affairs (OSA), including the investigation and review of cases

in reference to the school policy on disciplinary matters. It keeps records pertaining

to its deliberations and submits its report to the Dean and Associate Dean. The

Discipline Committee may recommend actions, measures, and procedures

pertinent to the case investigated.

The Committee head and 4 members, one of which is a representative of the

Student Council (hereinafter collectively referred to as “Committee Members”), are

appointed by the Dean. The term of office of an appointed faculty member is 3

school years unless otherwise specified. The representative of the Student Council

to the Discipline Committee is designated on a yearly basis at the start of every

school year. Any member who wishes to resign from the Discipline Committee

before the end of his/her term, must give a three-month notice prior to the end of

the current school year.

Committee Members shall maintain confidentiality at all times. Confidential

Information shall refer to, among others, all proceedings associated with the

process, including but not limited to, deliberations and voting. They should be

prepared to meet on short notice and to render their recommendation in a timely

and prompt manner in accordance with the demands of the situation and the issues

involved.

When it deems necessary, the Discipline Committee may invite guests, who are

experts in their given fields, to assist the Committee in deciding cases. Guests of

the Committee, however, shall not have the right to vote in the final determination

of the case. They are required to maintain strict confidentiality regarding all matters

discussed in the Committee or with any Committee Member(s) at all times.

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Furthermore, Guests of the Committee are prohibited from undertaking, in any

manner, their own documentation of proceedings (eg. tape or video recording, use

of cellphones, cameras, and similar devices).

G. INFRACTIONS, DEFICIENCIES AND OFFENSES

Students are expected to exercise freedom and maturity in the process of self-

development. This entails the ability to distinguish between acts that shall promote

their wellbeing as a person according to the Christian ideals and those that subvert

this. As a general principle, cases are considered MAJOR if any of the following

conditions, among others, are present:

(1) Against the laws of the land,

(2) Endangering the life and safety of the members of the community or

(3) Against the core principles of the Ateneo de Manila University.

Students can be suspended or expelled for these reasons.

H. LIST OF MINOR INFRACTIONS

1. OFFENSES AGAINST SECURITY

a. Failing to wear the student identification card visibly on one’s person

b. Parking in an unauthorized space.

Penalties:

a. First Offense – Written warning/Oral Reprimand

b. Second Offense – Written warning/Oral Reprimand plus Php 200 penalty fee

c. Third Offense – Written warning/Oral Reprimand plus Php 500 penalty fee

2. OFFENSES AGAINST ORDER

a. Wearing attire inappropriate to the academic nature of the school.

b. Disturbing or disrupting an academic activity or a school function without just

cause.

c. Selling food and merchandise inside the campus without proper permission.

Penalties:

a. First Offense – Written warning/Oral Reprimand

b. Second Offense – Written warning/Oral Reprimand plus Php 200 penalty fee

c. Third Offense – Written warning/Oral Reprimand plus Php 500 penalty fee

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3. PROCESS FOR MINOR INFRACTIONS INCURRED ON CAMPUS:

1. Members of Security, Student, Faculty or any Administrative member of

ASMPH may file Incident Reports (in the form of violation slips or written

reports) to document the infractions incurred.

2. This report should then be forwarded to the Office of Student Affairs for

appropriate action.

3. The OSA will inform the student in writing of the incident report filed against

him/her.

4. The student is given 24 to 48 hours to respond to the complaint in writing

after receipt of the written complaint.

5. The OSA will decide on the matter after the receipt of the written explanation

and inform the student accordingly.

4. FOR MINOR INFRACTIONS INCURRED IN PARTNER ORGANIZATIONS

AND INSTITUTIONS

The policies of the Institution/Department involved shall be followed. As such,

penalties for infractions and violations imposed by the Institution/Department

on students (particularly clerks and interns) shall be applied depending on the

infractions incurred. The Department may confer with the appropriate unit that

handles undergraduate clinical clerkship and internship regarding appropriate

penalties to be imposed.

5. PENALTIES FOR REPEATED/HABITUAL OFFENSES

ASMPH may impose, among others, subject to the gravity of the violations,

any of the following penalties, singularly or in combination, against students

found guilty of violations:

a. Disciplinary probation, the duration and conditions of which shall be

determined by the Discipline Committee and recommended to the Dean,

with automatic suspension for such time as the Committee may determine if

any condition of the probation is violated

b. Mandatory work

c. Loss of privileges

d. Formation sessions

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e. Public reprimand through the posting of a memorandum/notice on the

ASMPH bulletin boards

f. Suspension in which the student is denied or deprived of attendance of

classes for a period not exceeding twenty percent (20%) of the prescribed

class days for the semester

g. Other penalties that the Discipline Committee may deem appropriate

I. LIST OF MAJOR OFFENSES AND VIOLATIONS

1. OFFENSES AGAINST SECURITY

a. Bringing into and/or drinking alcoholic or any intoxicating beverages on

campus

b. Coming into the campus under the influence of alcohol or prohibited

substances, and/or acting in a disruptive way

c. Possession, use, and/or distribution of dangerous drugs (according to RA

9165) for something other than their intended medical purpose

d. Possession of deadly weapons

e. Computer hacking

f. Other similar offenses

2. OFFENSES AGAINST PERSONS AND INSTITUTIONS

a. Acts of disrespect or discourtesy directed towards fellow students, school

personnel on campus or during official school functions outside the campus

b. Proselytizing or promoting one’s faith by attacking or denigrating other’s

religious beliefs

c. Acts of misconduct of a sexual nature

d. Physical assault

e. Threatening members of the school community

f. Preventing members of the school community from discharging their duties,

which include attending classes, submitting requirements or entering school

premises

g. Instigating and/or engaging in activities resulting in injury or moral damage

to persons and institutions.

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h. Any act by word or deed that degrades and or debases the dignity of a

person or reputation of an institution, including but not limited, to the partner

hospitals and clinics of the ASMPH

i. Bullying

j. Mobbing

k. Other similar offenses

3. OFFENSES AGAINST PROPERTY

a. Disobeying school regulations on the care of the school’s environment

b. Stealing

c. Tampering and/or vandalizing personal and/or Ateneo property on campus

d. Instigating and/or engaging in activities resulting in damage to school

property

e. Any of the above committed in the partner institutions of the ASMPH

f. Other similar offenses

4. OFFENSES AGAINST ORDER

a. Preventing the circulation of a recognized student publication

b. Gambling on campus

c. Bribery, or acceptance of a bribe, or any act meant to give or obtain favor or

advantage illegally or unfairly, whether attempted, frustrated, or

consummated

d. Organizing or being involved in groups or organizations which

1) Use violence, or

2) Require members/applicants to act in any manner that is personally

degrading and not directly related to what the group or organization is

aiming to accomplish, or

3) Express their exclusion of others through disrespect for and disregard of

the rights and dignity of members and/or non-members

e. Disregarding the Code of Discipline by repeatedly failing to perform, or

acting in gross negligence of student responsibilities, and/or frequently

committing offenses

f. Engaging in actions that disrupt the integrity of academic exercises

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g. Engaging in actions that infringe on another’s right to a school environment

conducive to the business of learning

h. Violating rules and regulations of the library and its facilities

i. Repeatedly violating rules and regulations of the school

j. Committing, inside the campus and/or during a school function, any acts

considered crimes under the laws of the land

k. Committing acts outside the campus, which affect the good name, order or

welfare of the school or have direct and immediate effect on the discipline,

morale, or general welfare of the school, especially acts considered crimes

under the laws of the land which the person has been formally charged or

convicted

l. Gaining undue advantage over others for personal benefit by illegitimate

means

m. Aiding in the violation of the Code of Discipline by another student

n. Violation of official policies and measures implemented against the use of

dangerous drugs

o. Unreasonable repeated and/or willful failure to comply with official

summonses issued by administration offices and/or academic units

p. Failure to perform responsibilities as students including, but not limited to

those listed anywhere in this student guidebook

q. Other similar offenses

5. OFFENSES INVOLVING DISHONESTY

Dishonesty runs counter to the very essence of the Ateneo de Manila

University as an educational institution. All cases involving dishonesty will

be treated as major cases.

a. Any form of dishonesty committed in the context of an academic exercise.

1. The following acts, when exhibited during the course of an academic

exercise, such as but not limited to, examinations or tests will be

considered to be manifestations of dishonesty as proper decorum is

expected to be strictly followed during these activities. These include,

but are not limited to, the following:

a) Talking

b) Whispering

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c) Making unnecessary noise

d) Calling the attention of others

e) Appearing to look at the papers of others

f) Making one’s test paper visible to others

g) Possession, or presence attributed to the person, and/or use of

unauthorized notes or of any materials or equipment that may have

relevance or usefulness to the subject of an ongoing examination, or

that may be used in a dishonest act related to the examination.

h) Other similar acts

2. Plagiarism

a) Verbatim plagiarism, or unacknowledged direct quotation

b) Lifting selected passages and phrases without proper

acknowledgment

c) Paraphrasing the text while maintaining the basic paragraph and

sentence structure

d) Copying or paraphrasing laboratory worksheet or case write-ups of

classmates or group mates

e) Fabrication or submission of falsified data, information, citation,

source/s, or results in an academic exercise

f) Other similar acts

Sources must be properly cited following the

American Psychological Association (APA) or Modem

Language Association (MLA) style.

3. Deception or providing false information to the teacher regarding a formal

academic activity or requirement, for example, providing a false reason

for failure to meet a deadline, or falsely claiming to have submitted work

or reporting fabricated physical examination results that the student did

not perform or did not actually observe.

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b. Tampering with and/or falsifying school or public documents and/or

communication, including those in official administrative, departmental, and

organizational bulletin boards, whether physical or electronic.

c. Illegally obtaining or gaining access to and/or using restricted school

documents

d. Committing any form of misrepresentation

e. Other similar offenses

6. OFFENSES AGAINST PUBLIC MORALS

a. Accessing, possessing, or distributing pornographic materials on campus,

whether in physical or electronic form.

b. Engaging in, or provoking, scandalous behavior on campus or during a

school-sanctioned function.

c. Moral turpitude, defined as gross disregard of moral standards expected of

a human being while engaging in some activity or in the commission of a

violation.

d. Other similar offenses.

The foregoing list applies even when the offense is committed in any of the

partner institutions of the ASMPH as these places are considered to be

extensions of the academic training of the students. Students are also expected

to abide by the regulations imposed by these partner institutions. Even when

penalties for infractions are meted out by these institutions, the school reserves

the right to impose additional penalties as it sees fit.

J. PROCEDURE FOR DUE PROCESS FOR MAJOR OFFENSES:

To carry out the due process for inquiring or investigating into the alleged

misconduct of the student as described above, the following procedures must be

followed:

1. A written complaint must be filed with the Administration Office addressed to the

Head of the Office of Student Affairs (OSA) by the complainant within one week

from the discovery of the alleged commission of the offense, detailing the time,

circumstances, personalities involved, and the consequences of the alleged

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offense. The complainant may be a student, a faculty member, any

administrative or security personnel.

2. If the complaint is found to have basis, the OSA will refer the matter to the

Discipline Committee for action. The student is informed in writing of the

complaint by the Chairperson of the Discipline Committee. The student is given

24 to 48 hours to respond to the complaint in writing after receipt of the written

complaint. He is asked to make himself available for the time when the

Committee meets on his case and is given the option to be accompanied by his

parents, guardian or counsel.

3. The Discipline Committee convenes and meets on the case.

4. The Committee shall investigate the complaint by calling the concerned parties,

their witnesses and any other relevant parties to an administrative hearing.

5. The Committee then recommends the appropriate action to the Dean. Decisions

of the Discipline committee are made by a majority of all Committee Members

attending provided there is adequate quorum. The quorum shall be defined as

attendance of more than fifty percent (50%) of the Committee Members. The

Committee shall record dissenting opinions, if any, in its final decision and

recommendations to the Dean.

6. The Dean, upon review, may approve, revise, or reject the recommendation of

the Discipline Committee based on his appraisal of the situation. If the Dean

needs to clarify the recommendations, he shall consult with the Chairperson of

the Committee or call the Committee Members to a meeting to resolve the issue.

7. The Dean will then issue his decision. All concerned parties will be informed of

the results of the investigation and the decision of the Dean. A copy of the

decision shall be given to the student involved.

8. After providing the student with a copy, the Office of the Dean implements the

decision or may delegate it to the Office of Student Affairs for implementation

within two working days.

9. A student who wishes to appeal the decision may do so in writing to the Dean

within 7 days from receipt of the decision. A student may appeal the decision

on the following grounds:

a) That there is new evidence that could not have been made available earlier;

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b) That there was a procedural irregularity in the conduct of the original

investigation;

c) That the penalty imposed was unreasonable or excessive in light of new

evidence not presented to the committee at the time of the decision.

10. The Office of the Dean decides on the appeal with finality. He may either revise,

dismiss or uphold his previous decision. The student will be informed in writing

of the conclusion of the said decision. The decision of the Dean is final. The

Dean’s decision is implemented immediately upon receipt of the decision by the

student unless otherwise specified.

11. All concerned parties will be informed of the final decision of the Dean.

In the course of an investigation by the Discipline Committee, any other student

who is found to have been involved in any violation of the Code of Discipline

whether such is relevant or not to the case in question, will be informed by the

Discipline Committee of the complaint. If the committee exercises its right to file

the complaint against a student on the basis of verified accounts during the course

of an investigation, the student is also informed in writing of the complaint. The

student is asked to respond within 24 to 48 hours. The same procedure for due

process then applies.

K. OFFENSES SPECIFIC TO STUDENTS IN CLINICAL ROTATIONS

1. LIST OF MINOR OFFENSES

Minor offenses specific to students in clinical rotations include the following:

a. Violations in attendance policies

1. Tardiness in reporting for duty

2. Unexcused absence from office duty or 24-hour duty

3. Unauthorized leaving of post during office duty or 24-hour duty

b. Absences from Department Activities

1. Unexcused absence from Department Conferences

2. Failure to make rounds with Residents and Consultants when assigned

to do so

3. Failure to assist in DR/OR when assigned to do so

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c. Others

1. Not wearing prescribed uniform

2. Inadequate participation during rotation

3. Other minor offenses defined by the Year Level, Institution and

Departments

Penalties for MINOR OFFENSES shall depend on the existing policies of the

Year Level, Institution or Department where the offense was committed.

However, for students currently under probation, the conditions stated in their

Probationary Contract shall be applicable. For students under probation, any

minor offense must be reported to the Year Level Coordinator, the Institutional

Unit in charge of medical students and the ASMPH Office of Student Affairs.

2. LIST OF MAJOR OFFENSES

Major offenses specific to students in clinical rotations include the following:

a. Performing procedures without supervision

b. Bringing patients’ record out of the hospital without permission and

consent

c. Unauthorized release of patient information

d. Failure to follow instructions pertaining to patient care

e. Falsification of documents

f. Forging of signatures

g. Gambling within hospital premises

h. Use of alcohol and prohibited drugs while on duty

i. Engaging in criminal activity

j. Sexual misconduct and harassment

k. Serious violations of hospital regulations

l. Other major offenses defined by the Year Level, Institution and

Departments

L. PROCEDURES FOR OFFENSES COMMITTED IN THE PARTNER

INSTITUTIONS OF THE ASMPH

1. For MINOR OFFENSES

a. The policies of the Department involved shall be followed. As such, penalties

imposed by the Department on students (particularly clerks and interns) shall

be applied depending on the deficiency incurred.

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b. The Department may confer with the Institutional Unit in charge of medical

students/interns regarding appropriate penalties to be imposed by the

Department.

c. The ASMPH Faculty assigned to the department is also required to submit

an Incident Report addressed to the Institutional Unit in charge of medical

students/interns and furnish the ASMPH OSAGD a copy. The Hospital,

however, has the prerogative to implement the necessary disciplinary and

academic sanctions it deems fit.

2. For MAJOR OFFENSES:

a. A written complaint must be filed with both the ASMPH Office of Student

Affairs and the Institutional Unit in charge of medical students/interns (by the

complainant within one week from the discovery of the alleged commission

of the offense, detailing the time, circumstances, personalities involved, and

the consequences of the alleged offense.

b. If the complaint is found to have basis, the OSAGD and Institutional Unit in

charge of medical students/interns will refer the matter to the ASMPH

Discipline Committee and the Institutional Unit in charge of medical

students/interns Investigating Body for action. The student is informed in

writing of the complaint by the Chairperson of the Discipline Committee. The

student is given 48 hours to respond to the complaint in writing after receipt

of the written complaint.

c. The Discipline Committee and representatives from the Institutional Unit in

charge of medical students/interns convenes for a joint hearing and meets

on the case.

d. The Joint Committee shall investigate the complaint by calling the concerned

parties, their witnesses and any other relevant parties to an administrative

hearing.

e. The Joint Committee will come up with a joint decision on the case and will

recommend the appropriate action to the Dean. Decisions of the Joint

Committee are made by a majority of all Committee Members attending

provided there is adequate quorum. The quorum shall be defined as

attendance of more than fifty percent (50%) of the Committee Members. The

Joint Committee shall record dissenting opinions, if any, in its final decision

and recommendations to the Dean.

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f. The Dean, upon review, may approve, revise, or reject the recommendation

of the Discipline Committee based on his appraisal of the situation. If the

Dean needs to clarify the recommendations, he shall consult with the

Chairperson of the Discipline Committee or call the Committee Members to

a meeting to resolve the issue.

g. The Dean will then issue his decision. All concerned parties will be informed

of the results of the investigation and the decision of the Dean. A copy of the

decision shall be given to the student involved.

h. After providing the student with a copy, the Office of the Dean implements

the decision or may delegate it to the Office of Student Affairs and Graduate

Development for implementation.

i. A student who wishes to appeal the decision may do so in writing to the

Dean within 7 days from receipt of the decision. A student may appeal the

decision on the following grounds:

1. That there is new evidence that could not have been made available

earlier;

2. That there was a procedural irregularity in the conduct of the original

investigation;

3. That the penalty imposed was unreasonable or excessive in light of new

evidence not presented to the committee at the time of the decision.

j. The Office of the Dean decides on the appeal with finality. He may either

revise, dismiss or uphold his previous decision. The student will be informed

in writing of the conclusion of the said decision. The decision of the Dean is

final.

k. All concerned parties will be informed of the results of the final decision of

the Dean.

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M. PENALTIES FOR MAJOR OFFENSES

ASMPH may impose, among others, subject to the gravity of the violations, any of

the following penalties, singularly or in combination, against students found guilty

of major offenses:

a. Disciplinary probation, the duration and conditions of which shall be determined

by the Discipline Committee and recommended to the Dean, with automatic

suspension for such time as the Committee may determine if any condition of

the probation is violated;

b. Mandatory work;

c. Loss of privileges;

d. Formation / counseling sessions;

e. Public reprimand through the posting of a memorandum/notice on the ASMPH

bulletin boards;

f. Suspension in which the student is denied or deprived of attendance of classes

for a period not exceeding twenty percent (20%) of the prescribed class days

for the semester;

g. Expulsion in which ASMPH will exclude or drop the name of the erring student

from the school rolls for being undesirable, and transfer credentials will be

immediately issued;

h. Suspension prior to decision on dismissal;

i. Other penalties that the Discipline Committee may deem appropriate.

N. DISCIPLINARY PROBATION

Disciplinary probation indicates instances when students have engaged in behavior

that the ASMPH deems unacceptable. The duration and conditions of disciplinary

probation shall be determined by the Discipline Committee and recommended to

the Dean. The Probationary Contract for disciplinary probation shall outline the

conditions of the probation. In the event that the student fails to meet set stipulations

as detailed in the Probationary Contract, the student shall automatically be

withdrawn from the ASMPH without the benefit of an appeal nor the option to apply

for re-admission in succeeding school years. Reversal of the probationary status

will be deliberated upon during the Promotions Board Meeting at the end of the

Academic Year.

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PART VI

STUDENT SERVICES

A. STUDENT WELFARE

1. HEALTH SERVICES OFFICE

The ASMPH Health Services Office was opened in July 2018 to provide

primary health care and wellness programs to ASMPH students and

employees. The Health Services team is made up of licensed medical

professionals who are tasked to offer the following services:

• Primary Care Services (including Acute Care and Mental Health

Services)

• Comprehensive Health Assessment

• Immunization Service

• Wellness and Health Promotion

a. Primary Care Services

The following services are offered by the clinic:

1) Acute Care Services

a) Assessment of acute illness and injuries

b) Provision of basic first aid to injuries

c) Management of acute illness

d) Referral for further treatment, if warranted

e) Coordination of care for the illness and injury

2) Mental Health Services

a) Availability of Psychological services on campus twice a week

b) Specific services are as follows:

1. Mental health and risk assessment

2. Brief therapy

3. Triaging

3) Referrals

a) Referral to out-patient specialty consults.

b) Referral to hospital emergency department for cases requiring

immediate intervention.

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Note that expenses incurred for outpatient consults and for the use of the

emergency room of any hospital shall be borne by the student.

4) Issuance of Medical Certificates

a) Only the official medical certificate coming from the ASMPH Health

Services Office will be accepted for academic accommodations due

to medical conditions.

b) Medical certificates issued by other physicians should be submitted

first to the Health Services Office for validation. This must be

submitted within 24 hours after resuming classes.

c) Medical certificates are REQUIRED for all students who will attend

official out-of-school activities (i.e. LEC, immersion, etc.)

d) Medical certificates are REQUIRED for all students who will enter

clerkship (with repeat Chest X-ray and PPD)

b. Comprehensive Health Assessment

1) Establish and review accomplished student health records.

a) A fully accomplished Student Health Record is REQUIRED for all

students. This is initially accomplished by incoming YL5 students.

The forms will be distributed during confirmation. Submission will be

during enrolment for the Transition Program.

i. The following laboratory results should be attached to the student

health record upon submission during the transition program:

(1) CBC

(2) Urinalysis

(3) Fecalysis

(4) Chest X-Ray

(5) PPD Skin Test

(6) HBsAg (can be submitted during YL5 school year)

(7) Anti-HBs Antibody (can be submitted during YL5 school year)

ii. The following REQUIRED immunizations should be documented

in the Student Health Record upon its submission:

(1) 3 doses of Hepatis B Vaccine

(2) 2 doses of MMR Vaccine

(3) 2 doses of Chicken Pox Vaccine

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(4) Recent booster (not more than 10 years) of Tdap

iii. For missing immunizations, the following can be submitted as

proof of immunity:

(1) Result of a serologic test (serum igg for Rubella, Rubeola and

VZV) showing that he/she has protection against these

diseases or

(2) Physician’s certification that student had measles or German

measles and

(3) Parent’s written confirmation of natural chicken pox disease

c. Immunization Service

1) All student vaccinations inside the campus MUST be supervised by the

Health Services Office.

2) The health services office may provide assistance in procuring vaccines

for regimen completion. The office may likewise initiate on-campus

vaccination schedules for students.

3) Proof of immunization must be submitted to the Health Services Office

for validation.

4) The following REQUIRED immunizations are re-checked prior to

clerkship:

a) Hepa B (3 doses, 0-1-6 schedule) – given only if Anti-HBs negative

b) MMR (2 doses, 1 month apart) – given if negative for antibodies

c) TDaP (1 dose) – if last dose > 10 years ago

d) Varicella vaccine – given if no history of varicella or VZV IgG negative

5) Students are also highly encouraged to have the following vaccines:

a) Yearly Influenza Shot

b) HPV, especially for females

c) Hep A

d) Meningococcal vaccine

Please take note that expenses for all laboratory tests required by the

school shall be for the personal account of the student.

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d. Wellness and Health Promotion

1) Promotion of a healthy lifestyle such as, but not limited to, healthy diet,

physical activities, and no smoking and drinking of alcoholic beverages

and substance abuse.

2) Provision of a healthy environment not only inside the campus but also

outside the school premises.

3) Provision of policies that will enable the practice of healthy lifestyle.

4) Conduct of monthly health events such as:

a) Promotions on specific health issues (based on DOH calendar of

events)

b) Promotions on healthy behaviors

c) Feature specialist-of-the-month (2 hours/week)

e. Clinic Hours

The clinic will be open from 8:30 am to 5:30 pm from Mondays to Fridays.

Our school nurse is on duty during this indicated schedule. A primary health

care physician will also be on duty 4 hours a day.

2. ACCIDENT INSURANCE

All ASMPH enrolled students are insured under the Group Personal Accident

Plan.

All students officially enrolled in the ASMPH are covered and can claim for

reimbursement of accident-related medical and other expenses based on the

benefits enumerated in the existing Group Personal Accident Plan, which occur

within ASMPH premises or during ASMPH sanctioned activities.

If the student in involved in an accident, all medical costs shall be shouldered

by the student. The student must ask the hospital or medical institution for

official receipts for any expense incurred. These are part of the documentary

requirements of the insurance company. A police report will likewise be

necessary if the accident involved another party (i.e. vehicular accident, etc.)

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a. PROCESS FOR CLAIMING ACCIDENT INSURANCE

1) The student must inform the Office Student Affairs (OSA) in writing of

said accident and intent to apply for the accident insurance benefit.

2) The OSA shall inform the Insurer and link the student with the Insurer.

3) The Insurer will inform the student of all documentary requirements.

4) The student shall submit all requirements to the OSA and forward these

to the Insurer.

5) The insurer will inform ASMPH Administration and the student if the

application is approved.

6) The insurer will process approved claims and forward check payment to

the OSA.

7) The OSA shall forward payment/s to student involved.

B. STUDENT DEVELOPMENT

1. Campus Ministry Services: Liturgical Celebrations

The ASMPH community regularly gathers for its liturgical celebrations.

Traditionally, these are the celebrations for the year:

o Mass of the Holy Spirit

o First Friday Masses

o Mass for the feast of St. Ignatius of Loyola

o Blessing of Cadavers

o Advent Wreath Liturgy

o Ash Wednesday

o Burial Mass for Cadavers

o Novena Masses for Medical Board Exam

C. STUDENT CENTERS

Food Services

Food at the ASMPH cafeteria is provided by a cafeteria concessionaire selected

through competitive bidding. Students may also go to various food establishments

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within The Medical City Complex, The Strip along Ortigas Avenue and the

Rockwell Business Center at the Meralco Compound.

ASMPH Organizations’ Food Selling Activities

There are certain occasions during the school year when ASMPH organizations

sell and provide food in the campus. For school and organization-wide activities, it

is the ASMPH Organization Council (AOC) which requests the space and facilities

from the Office of Student Affairs and Graduate Development (OSA).

For individual organization events, the organization has the responsibility to

reserve the facilities. The request should include information on the organization

in charge of the activity, the food to be offered for sale, the date, time, and venue.

The organizations should abide with the following guidelines before approval of

the request:

1. The menu should not compete but complement the offerings of the canteen

concessionaire.

2. The concessionaire should be informed of the planned menu so that the

concessionaire can adjust their menu.

3. The organization should declare appliances they plan to use, if any.

4. Selling should only occur during lunch break hours.

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Part VII

STUDENT ORGANIZATIONS AND ACTIVITIES

The ASMPH champions the Ateneo brand of “transformative leadership” for nation-

building by offering students opportunities to sharpen existing skills, learn and develop

new ones, and apply them as engaged leaders and members of organizations and

activities.

Supervision, recognition and monitoring of student organizations and their activities fall

under the responsibility of the Office of Student Affairs who:

1. Sees to the effective planning, implementation, and evaluation of activities

within and among campus organizations.

2. Distributes and oversees Guidelines for student activities (ie. Activity hour,

moratorium period, activities inside or outside campus)

3. Plans together with the Student Council a variety of co-curricular programs and

activities that contribute to student development and support the school’s

objectives.

4. Guides and assists recognized and non-recognized organizations on campus

and creates guidelines for student activities that ensure loyalty to the vision of

the Ateneo.

5. Creates programs that attract more students and faculty members to extra and

co-curricular activities of the ASMPH.

THE ASMPH STUDENT COUNCIL

The Ateneo School of Medicine and Public Health – Student Council (ASMPH-SC) is

the autonomous student government of the school. The ASMPH-SC represents the

members of the student body. It upholds the objectives and values of the school such

as being men and women for others, and the core Ignatian values of magis and cura

personalis. The ASMPH-SC fosters the holistic development of students through

different types of activities. It strives to ensure the rights and welfare of students, aims

to strengthen networks with students, organizations, faculty, staff, Administration, other

educational institutions, and it promotes health-related advocacies of the school and

of the country.

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The ASMPH-SC is composed of the Executive Council and Legislative Council. The

Executive Council is the main governing body of the students of ASMPH. It is

composed of the Supreme Board and five Year Level Executive Officers. The Supreme

Board is made up of the President, Internal Vice President (IVP), External Vice

President (EVP), Secretary General, and Chief Finance Officer.

The main responsibilities of the LegCon involve the promulgation of the ASMPH-SC

Constitution and the drafting and revising of policies including the formulation of stands

regarding internal or external issues. LegCon officers include the five Year Level

Legislative Officers, with a Legislative Head elected from the five.

The election of the ASMPH-SC for the succeeding Academic Year, with the exception

of the YL5 Officers, is done on the second Wednesday of February of each school

year. Elected officers are proclaimed three school days after the election. Oath taking

with the Dean is done after the proclamation. The induction of elected officers,

excluding YL5 officers, is conducted during the Opening Ceremonies of the school year

to formally introduce the elected Officers to the ASMPH Community.

YL5 Officers are elected by YL5 students forty-five days after the opening of classes

of the first semester. YL5 officers are inducted five school days after their proclamation.

The tenure of all officers starts on the day of induction and ends with the induction of

the officers for the next school year, upon impeachment, or resignation.

Other branches of the ASMPH-SC include the Constitutional Commission (ConCom)

and the Special Committees composed of the Judicial Board, Commission on Election

(COMELEC), and ASMPH Organization Council (AOC).

The ConCom is an appointed body under the LegCon composed of seven Magistrates,

which conducts constitutional revisions every 3 years. The Judicial Board’s primary

responsibility consists of ensuring compliance to internal procedures and the

interpretation of the ASMPH-SC Constitution. There are five councilors in the Judicial

Board. The COMELEC assures free, honest, and clean elections of the ASMPH-SC.

A Chief Commissioner is voted from the five Commissioners of the COMELEC. The

AOC is the main governing body that supervises the different ASMPH student

organizations. It is composed of the Chairman of the Board and five Board Members.

The AOC mainly accomplishes its task through the creation and implementation of

accreditation guidelines in consultation with the Administration.

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OFF-CAMPUS STUDENT CO-CURRICULAR ACTIVITIES

In compliance with CHED Memorandum No. 63, students and parents will be required

to sign the standard ASMPH Consent for off-campus or overnight co-curricular

activities such as conventions, conferences, symposia, immersions, community

outreach, etc. before they will be allowed to participate.

The Office of Student Affairs ensures that these activities are conducted by reputable

organizations and have been carefully planned by the various student organizations in

charge of the said activities. Students will be required to submit the emergency contact

information of their parents/guardians as part of the school’s protocol for emergency

procedures.

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Part VIII

LIBRARY GUIDE AND SERVICES

A. GENERAL INFORMATION

The ASMPH Library is located at the 4th and 5th Floor of the ASMPH building. It

houses the general book collection that may be borrowed for home use. It exists to

serve the information needs of the students and faculty of ASMPH.

B. SERVICE HOURS

Mondays to Fridays 8:00 a.m. – 8:00 p.m.

Saturdays 8:00 a.m. – 5:00 p.m.

Sundays and Holidays Closed

Special service schedules will be posted at the Library entrance, bulletin boards,

and through internet facility.

Library Hours will be from 8am to 5pm during the following:

• Suspension of classes by LGU and/or Malacañang

• Suspension of classes by admu Central Administration

C. LIBRARY PRIVILEGES AND REGULATIONS

All users must wear their identification (ID) card at all times. IDs are non-

transferable. Its use by any other person is unlawful and lending IDs merits

forfeiture of the library privileges for both parties concerned. A valid ID is required

when borrowing and/or renewing a book.

D. ONLINE PUBLIC ACCESS CATALOGUE (OPAC)

The innovated OPAC is available at http://library.asmph.ateneo.edu:8080. It allows

library users to access their library accounts online and view loan history and fines;

reserve/renew books; and review/rate a book. Students may request for log in

details thru email or by requesting it personally at the library counter.

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E. CIRCULATION PROCEDURES

At registration, each student is issued a bar-coded ID. It has a unique set of

numbers specifically assigned to a particular student. The barcode corresponds to

the following information in the database: name of the student, student number and

contact information. This ID should be presented to the Circulation Desk when

borrowing and/or renewing loans.

a. BORROWING

The student is required to present his/her bar-coded ID (validated for the current

semester) together with the books for borrowing. The staff will scan the ID for

proper identification. Once the student has been properly identified, the staff

scans the book, after which the corresponding due date is stamped. Books from

the general collection circulate for one (1) week. These may be renewed as long

as these items are not requested by other students. All books on loan are

subject to recall. Borrowers with outstanding account are automatically

suspended from borrowing library materials until the balance is paid.

b. RETURNING/RENEWING

Books for return should be presented to the Circulation desk together with the

student’s ID. The staff on-duty acknowledges return by putting his initials on the

due date slip after discharging them from the student’s record. Counterchecking

is done to ensure that the loan record has been properly deleted from the

database. Renewals follow the procedures for returning first and then

borrowing.

F. RESERVE SECTION

The Reserve Section houses all the required reading materials for students’ use.

Use of the materials is limited to room-use and overnight. Reserve books may be

checked out after 5:00pm and should be returned on or before 1:00pm of the

following day. Books in demand may, however, be checked out on a first-come,

first-served basis. Reserving forfeits the use of material for the last 2 hours. Valid

ID is required in borrowing reserve materials. Books and other materials in the

Reserve Section can be viewed or searched using any of the On-Line Public

Access Catalogue (OPAC) in the Library.

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G. TYPES OF MATERIALS

Reserve materials come in the form of library books, personal copies from faculty,

photocopied articles from journals and other sources, take home exams, class

papers, and others. Earphones, bookstand, scissors, etc. may also be borrowed for

room use.

H. NUMBER OF ITEMS, LOAN PERIOD, AND OVERDUE FINES

Regular Students Scholars

Circulation Books

Number 5 10

Loan Period 1 week 1 week

Overdue Fine (per day) P 5.00 P 5.00

Multimedia

Number 2 2

Loan Period overnight overnight

Overdue Fine (per day) P 10.00 P 10.00

Reserve Books

Number 2 2

Loan Period overnight Overnight

Overdue Fine P 10.00 per hour

or

P 100.00 per day

P 10.00 per hour or

P 100.00 per day

Other materials (earphones, book stand, scissors, calculators, etc.)

Number 1 1

Loan Period within the day within the day

Overdue Fine P100.00 per day P100.00 per day

Note: All books are subject to recall if the same material is needed by another

student. In such cases, the item should be returned promptly. This rule applies to all

users with borrowing privileges. Return/renewal is enforced at the end of each

semester. The corresponding fines will be imposed on overdue books returned by

students. Fines will continue to accumulate daily on all overdue items until the item

is renewed, returned, or is declared lost by either the borrower or The Library.

Borrowers are responsible for the replacement cost of library materials that are

declared lost.

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I. ELECTRONIC RESOURCES

The library has access to the following electronic resources:

1. EBSCO (Medline with Full text and other Research Database)

http://search.ebscohost.com

2. Clinical Key (e-journals, e-books, clinical guidelines, videos, etc.)

http://www.clinicalkey.com

3. UpToDate (Clinical Reference Tool)

http://www.uptodate.com

4. AccessMedicine (e-books, clinical guidelines, videos, etc.)

https://accessmedicine.mhmedical.com

5. Euromonitor (global market information database and analysis tool)

http://portal.euromonitor.com

6. The Business & Management Collection (video lectures and case studies)

https://hstalks.com/business/

All resources can be accessed on- and off-campus. Please send request for

password to library.asmph@ateneo.edu.

J. DOCUMENT DELIVERY SERVICE

If the article is not available from these resources, document delivery service is

available at: http://bit.do/asmphdds

K. STATISTICAL DATA ANALYSIS SOFTWARE

Statistical data analysis and visualization software are available for reservation at

selected library workstations. For reservations, please go to:

http://bit.do/data_analysis_software.

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L. INTRA-LIBRARY LOAN SYSTEM

Books and other materials not found in ASMPH Library but are available in other

libraries of the Ateneo may be requested thru the Intra-Library Loan System. For

further assistance and information, inquire at the library counter.

M. DAMAGED/LOST LIBRARY MATERIALS

Damaged or lost books must be reported at once by the student who borrowed

them. A borrower who reports a lost library book is given a two-week-period to settle

his account. In the event that the loss of a book is not promptly reported to the

Library, the usual fines will be added to the replacement cost of the book. Failure

to replace or pay for the book within the allotted time means suspension of

borrowing privileges. The following charges are applied:

• Lost Item Replacement Fee ($ x current foreign exchange rate)

• Lost Item Processing Fee

• Overdue Fines

Borrower who has been billed for a lost book may have the option to replace the

lost book with the same title, copyright and edition. The Librarian reviews and

determines whether the replacement is acceptable. If it is accepted, the library client

will only pay for the processing and overdue fees.

In the event that a borrower finds and returns the lost item to the library after a

semester, only the amount of the book replaced will be refunded. Processing fee

and overdue fine will still be charged. The Official Receipt is required when applying

for refunds. Refunds for lost books after the semester period will no longer be

accepted.

(NOTE: The processing fee for lost book is Php500)

N. FINES AND PENALTIES

1. All fines are computed per overdue book. A fine of P5.00 per day (inclusive of

Sundays and holidays) is charged for books not returned on time.

2. Fine for a reserve book borrowed overnight is P10.00 per hour overdue and

every fraction thereof; or P100 a day.

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3. Fine for lending one’s ID to another student is P200 each. In cases where an

outsider uses an Ateneo student ID, both the lender and the borrower are fined

or banned from entering the library.

4. Deliberate marking, mutilation, or defacing a book or any other library material,

in any way, will merit a recommendation for suspension or expulsion.

5. Any unauthorized withdrawal of books and other materials is considered theft

and any such deliberate act is cause for dismissal from the School.

6. Vandalism is grave offense and will merit a recommendation for suspension or

expulsion.

7. Students with unsettled library accounts (unreturned books, overdue, printing,

etc.) are barred from Online Enlistment. To be able to enlist, outstanding

accounts must be settled at the library counter.

O. PUGAD IDLIPAN

All those entitled to access the ASMPH Library can book the “Pugad Idlipan”. All

bookings can be made through the ASMPH library's facilities booking system, no

booking, no use. A person can only book one (1) session per day. A session is

good only for 30 minutes.

A set of rules to abide by

To prevent misuse, users have to adhere to the following rules:

• Users must book a slot in order to use the recliner chair.

• Reservations can only be made via ASMPH library’s facilities booking

system on the same day. No advance booking.

• Users are allowed to bring sleep mask, blanket/jacket/scarf.

• Users are required to remove their shoes before using the recliner chair.

Users must wear socks. If you don’t have one, a new pair is available at the

Library counter for P50.00.

• Only plain water is allowed in the “Pugad Idlipan”. Eating and drinking are

prohibited.

• Only one person is allowed in the recliner chair at a time.

• Rest sessions are capped at 30 minutes.

• Please go to the Office of Health Services if you are sick to get proper

medical attention.

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• Keep it quiet. No conversations or discussions. Access to gadget can only

be allowed thru earphones or headsets.

• Please help in keeping the recliners sanitized by using the wet wipes

provided at the ASMPH Library counter and wipe areas you think needs to

be cleaned.

• Should you fail to wake yourself up, in 20 minutes, our staff will wake you up

gently.

The “Pugad Idlipan” will only be open during library hours, Monday to Friday,

8:00am to 8:00pm, Saturday, 8:00am to 5:00pm.

P. LIBRARY REMINDERS

1. The library is a place for study, so PLEASE observe silence; do not eat and

drink (except water); wear appropriate attire.

2. Do not leave books, purses, bags, or any personal belongings unattended. The

library cannot be responsible for lost materials.

3. Do not re-shelve books. Leave them at the library counter after use.

4. All library users are expected to allow their books and bags to be inspected at

the counter before leaving.

Q. COPYING SERVICE

A copying machine is located at the ground floor of the ASMPH building. Hours for

service are posted near the area.

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PART IX

CAMPUS ADMINISTRATIVE PROCEDURES

A. CAMPUS SECURITY

Campus Security oversees the overall security of the institution and its members.

In order to ensure security inside the campus, especially within classrooms and

laboratories, only officially enrolled students and bonafide faculty members are

allowed inside the school premises. Outsiders who wish to observe or sit-in during

classes are required to seek a written consent from the Office of Student Affairs.

Campus Security will have the right to send out of campus unauthorized individuals.

Visitors to the school on official business will need to secure a Visitors Pass from

Campus Security. This Pass must be visibly worn on campus at all times.

Loitering within school premises is not allowed. Drivers are only allowed to stay

within the immediate vicinity of the parking lot and/or the cafeteria.

B. CAMPUS TRAFFIC

1. PARKING REGULATIONS

a) Parking stickers are required to enter the ASMPH campus. Students must

fill out an Application Form and pay the necessary fees for the parking

stickers. Parking stickers are available for sale at the Administration office.

b) Vehicles without parking stickers may enter the campus but the driver will

need to surrender an ID to be given a temporary pass. Cars with temporary

passes are only allowed to load or unload passengers. They are not

allowed to park in the parking areas of the school.

c) There are designated parking areas for administration officers, faculty,

staff, students and visitors.

d) Cars without parking stickers may park at the Medical City pay parking

areas located right beside the campus or at the Rockwell Business Center

parking area. Fees are not covered by ASMPH.

e) Only administration officers, faculty and staff are allowed to park in the

Loading Dock area near the building elevator.

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f) Student and visitors parking area is located at the front of the building (near

the cafeteria);

g) Student and visitors parking will be on a first come first served basis; only

officially accredited cars for carpooling have limited designated parking

areas;

h) Each student will be allowed to park only when the ASMPH Parking Sticker

is displayed on the lower left front windshield or the driver’s side of the

windshield.

i) No sticker, No parking.

j) Drinking alcoholic beverage, smoking, and gambling in the parking area is

PROHIBITED;

k) Committing lascivious acts inside the car parked in the parking area is

PROHIBITED.

l) Drivers of the cars to be parked must have a valid driver’s license.

m) Violation of the Parking Guidelines will be subject to necessary

Administrative Sanctions.

2. CARPOOL PASSES

a) Students may apply for Carpool slots. These are slots specifically reserved

for registered carpool groups. The carpool pass has a one time fee that will

be good for the semester. Other groups may apply for the next semester to

give a chance to other carpool groups to avail of the reserved parking slots.

b) Applications will be processed by the Student Council (SC). The SC shall

forward to the Office of the Dean the final list of Carpool groups which

includes the names, cars, license plate numbers, and other pertinent

information. The list must be submitted to the Office of the Dean at least

one (1) month before the start of classes.

c) Carpool groups shall be approved by the Student Council and the Office of

the Dean. Fifteen (15) Student Carpool slots are available for students.

d) Only student-driven cars registered under the Student Carpool are allowed

to park in the reserved slots in the student’s parking area.

e) Each student Carpool will be allowed to park only when the Carpool Pass

is displayed on the lower left front windshield or the driver’s side of the

windshield, right beside the Ateneo sticker. No Carpool pass, no parking in

the designated slots.

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f) Members of the ASMPH Community may report abuses to the Carpool

policies or instances of unauthorized parking to the Office of for Student

Affairs. Those found guilty of these offenses shall be subject to a fine of

Php 1,000.00 per offense.

3. CLERKS’ AND INTERNS’ PARKING

Clerks and Interns have limited designated parking areas in the campus. These

are indicated in the Master List of Parking Slot assignments for the school year.

The Campus Security Team is in charge of ensuring compliance to this policy.

4. HANDLING TRAFFIC / PARKING CONCERNS

The Administration acts in cooperation with and in support of the Campus

Security for parking and traffic concerns.

5. HANDLING VEHICULAR ACCIDENTS

The members of the ASMPH community are encouraged to practice honesty,

responsibility, and care for the others in handling vehicular accidents.

a) Vehicular accidents inside the ASMPH campus involving students and/ or

their vehicles must be reported to campus security personnel for processing,

investigation, and documentation. Campus security coordinates with the

Administration office to ensure that the welfare and rights of all parties

concerned are safeguarded and appropriate sanctions are imposed.

b) In cases involving collision with another vehicle an amicable settlement, after

proper and thorough documentation, is desired.

c) If the accident results in injury to individuals, the responsible party is

reminded to exert utmost effort to ensure first and foremost that the person/s

receive/s immediate medical attention. Assistance may be sought from the

Campus Clinic or TMC-OPD.

6. SETTLING TRAFFIC / PARKING VIOLATIONS

a) Student offender should report to the Administration Office.

b) The Administration determines the penalties for violations based on

existing policies (e.g. overnight parking, parking in carpool slots).

c) Student settles or serves penalties.

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Students must settle traffic/parking violation cases to avoid getting a “Hold

Order”. A “Hold Order” will prevent a student from pursuing clearance for

enrolment or graduation.

7. PROCEDURE FOR SECURING OVERNIGHT PARKING PASS FOR YL5-7

Students may request from the Administration, an overnight Parking Pass under

extraordinary circumstances. This is preferably done via an email request

explaining circumstances of the need to park overnight, model and make of

vehicle, plate number and complete name. Requests may be granted on a case-

to-case basis after assessment by the Office of the Dean.

C. SMOKING POLICIES

Students, faculty, staff and all visitors are not allowed to smoke in the areas

covering the Don Eugenio Lopez Medical Complex that includes ASMPH, The

Medical City (TMC) and the road area shared in between up to Ortigas Avenue.

Students are also prohibited from smoking while in their uniforms. Smoking,

including the use of e-cigarettes, is strictly prohibited in the entire Don Eugenio

Lopez, Sr. Medical Complex. Smoking includes the use of tobacco, cigarettes, and

e-cigarettes.

Campus Security is in charge in enforcing the policy. Penalties are as follows:

a) 1st offense is a warning with a Php 500.00 fine;

b) 2nd offense: attendance to a no-smoking seminar under a Leadership class or

a smoking cessation program of TMC;

c) 3rd offense: 1 day of community service.

D. ROOM AND EQUIPMENT RESERVATION

Different venues, facilities and equipment are available at the ASMPH and other

Ateneo campuses for use in the accomplishment of academic requirement and for

non-academic activities.

1. Reservations at ASMPH

a) Only academic activities shall be reserved online via the Facilities and

Management System (FMS). This shall be approved by the Academics

Team.

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b) Non-academic activities such as requests from the Student Organizations

and Student Council shall be coursed through the Office of Student Affairs

c) For non-academic activities, only the following rooms shall be available for

use after classes (after 5:00 pm) or during times when there are no

academic activities being held. Air-conditioning shall only be opened when

there are at least 10 persons using the 3rd floor rooms.

d) Other room/s to be used apart from those mentioned above would require

a written request.

e) Using the rooms for studying is strictly not allowed, except for special

circumstances such as alumni studying for the licensure examination.

Students are required to use the Library facilities for studying purposes

f) Food and drinks are not allowed inside the classrooms, laboratories and

audio-visual rooms. Requests to use lecture halls as dining areas for

special events (ex. Blue Lights, Parents’ Orientation) must be coursed

through the Office of Student Affairs.

g) If electronic devices (i.e. laptops, projectors, sound system and

microphones) are needed, this should be included in the request. Use of

equipment is subject to availability at the time of the request.

h) Direct attachments/ mounting (i.e. use of any kind of adhesives, staple

wires, thumbtacks and nails for posters, decors, props, etc., use of strings

to tie streamers/ banners, etc.) to the ceilings, posts, walls, floors and any

building structures are NOT allowed. Make use of stand-alone display

stands.

i) The Campus Security is responsible for controlling the air-conditioning

of the room requested for. They will also be tasked to check if stated

criteria above are being followed. Should the room/s be used for

purposes otherwise stated, the students will be instructed to vacate the

room immediately. Those found falsifying their room requests will be

subject to disciplinary sanctions.

j) Equipment such as laptops, LCD’s etc are not allowed to be borrowed off

campus unless it is for an academic activity for Year Levels 8 and/or 9.

This will be subject to the availability of said units and if there is an ASMPH

personnel on campus in charge of lending the equipment. Students will be

responsible for any damage incurred during its off-campus use.

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2. Inter-Campus Use of Facilities

a) Reservation of facilities in Loyola and Rockwell would depend on the

purpose of use.

b) Requests for ASMPH academic activities, particularly by faculty members,

can be coursed through the Year Level Administrative Assistant.

c) The use of other Ateneo facilities for non-academic activities, usually by

the Student Council, Association of Philippine Medical Colleges Activities

or student organizations, require writing a request letter addressed to the

Administrator of the facility, which should be noted by the ASMPH

Assistant to the Dean (e.g. Use of the Grade School Covered Courts is

coursed through the GS Physical Plant office endorsed by the ASMPH

Assistant to the Dean.)

E. GUIDELINES ON THE USE OF EXTENSION CORDS AND ELECTRICAL

DEVICES

1. Students are allowed to use extension cords for their portable devices as long

as the administration office grants permission. Attaching one extension cord or

power strip to another extension cord to add length, known as piggybacking, is

STRICTLY prohibited.

2. Bringing in of portable appliances (i.e. Coffee maker, water heater, electric fan,

microwave) requires approval from the administration office.

3. Multiple plug adaptors (“octopus adapters”) are not permitted.

4. All extension cords brought in the school premises should pass ICC standards

to ensure safety.

F. ANNOUNCEMENT BOARDS

Announcement boards are posted within campus premises. All materials to be

posted must be brought to the Administration Office for approval prior to posting.

The Administration Office will post approved notices. Students are not allowed to

post any notices without prior approval of the Administration.

For announcement boards assigned to the Student Council and student

organizations, the leadership of said groups shall be in charge of materials to be

posted on their respective boards.

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The posting of materials that are part of an academic activity can be coursed

through the Year-level Administrative Assistants who will request and reserve

announcement boards, white boards, or walls for the materials. However, placing

any article on the walls is greatly discouraged as these could damage the painted

walls of the building.

Anything posted on the school premises by students or ASMPH personnel should

be taken down by the individuals concerned as soon as the event has passed.

G. LOCKERS

Students can rent lockers within the ASMPH campus by filling out request forms at

the Administration Office. Upon approval, the student will be given his/ her locker

number. Locker fees are valid for one year. The student is required to provide for

his/her own padlock. Students are required to vacate lockers on or before the last

exam day of the school year. Failure to do so will mean that the school has the right

to destroy the padlock and empty locker of its contents.

H. REPORTING THEFT & LOST PERSONAL BELONGINGS

The Administration Office in cooperation with Campus Security assists students in

security-related incidents such as theft, losses, etc. To report theft or lost personal

belongings:

1. Report loss to the Office of Student Affairs.

2. The complainant may decide to formalize the report by accomplishing an

incident report, which will also be filed with the Office of Student Affairs.

3. Administration informs Campus Security who will then perform an investigation.

4. Developments regarding the investigation may be followed-up with the Office of

Student Affairs.

I. FILING COMPLAINTS

1. Complaints regarding class or academic matters may be filed with respective

Year-level Administrative Assistants. These will be forwarded to the Year Level

Coordinator and Assistant Coordinator. Complaints may be elevated to the

Office of the Associate Dean if unresolved.

2. Non-academic concerns are coursed through Office of Student Affairs.

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Part X

SAFETY PROCEDURES

A. EMERGENCY DRILLS AND EXERCISES

1. FIRE DRILL

ASMPH complies with the Sec. 6.0.4.1, Rule 6 of the Implementing Rules and

Regulations of the Fire Code (RA 9514). The policy states that companies,

which include private offices and buildings, should conduct practice drills to

check the ability of members to perform the operations they are expected to

carry out. Drills should also be occasionally held under adverse weather

conditions to work on special procedures needed under such circumstances.

2. EARTHQUAKE DRILL

The ASMPH, as part of its Disaster Risk Management and Response Initiative,

undergoes a yearly earthquake drill to ensure the preparedness of its faculty,

personnel and students.

B. LUERT Team in ASMPH

The ASMPH LUERT (Local Unit Emergency Response Team) plans and

implements activities to ensure the ASMPH community’s disaster preparedness. It

serves as the pivotal communications interface between the University Emergency

Management Team (UEMT) and the ASMPH campus community. It also gathers

emergency impact data from the area and accounts for the ASMPH personnel. It

transmits reports to the UEMT and disseminates emergency instructions to the

community.

C. CAMPUS EMERGENCY DRILL PROCEDURES

1. Emergency Drill #1: SHELTER IN PLACE DRILL

a) For situations where there is imminent threat to one’s safety

b) Public Address (PA) system announcement signals start of Shelter in Place

drill.

c) For those indoors: lock all doors, windows, window blinds. Turn off lights.

Keep cellphones on silent mode. Seek cover.

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d) For those outdoors: Go immediately to a safe and secure area.

e) Remain under cover until another announcement signals end of drill.

2. Emergency Drill #2: EARTHQUAKE EVACUATION DRILL

a) Distress siren, simulating an earthquake, signals everyone to do the Duck,

Cover, and Hold Procedure.

b) Evacuate to the designated Evacuation Assembly Area once siren is

sounded off.

c) Faculty-in-Charge/ Office Heads or Representatives will do headcount

procedure.

d) Return to respective rooms after the drill.

3. Emergency Drill #3: FIRE EVACUATION DRILL

a) Fire alarm signals start of evacuation. Evacuate to the designated

Evacuation Assembly Area in an orderly and fast manner.

b) Faculty-in-Charge/ Office Heads or Representatives will do headcount

procedure.

c) Remain at the Evacuation Assembly Area until the signal for the 4th drill

i.e. Campus Shut Down Drill is given.

4. Emergency Drill #4: CAMPUS SHUT DOWN DRILL

a) For situations where there is a need to evacuate the whole campus

b) PA system announcement signals start of the Campus Shut Down Drill.

c) Everybody will proceed to the designated Evacuation Assembly Area to

simulate an orderly and fast evacuation of the campus.

d) Return to respective rooms after the drill.

Note: In actual situations, everybody will follow the Fire Evacuation Procedure

with corresponding headcount procedure. Upon signal, everybody will leave the

campus on foot and will not be allowed to bring out their vehicles.

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Part XI

ENVIRONMENTAL PROCEDURES

A. ENVIRONMENTAL RESPONSIBILITY

The ASMPH, as an educational institution, recognizes its stake in future

generations and this involves helping maintain and improve the status of the

environment. This responsibility involves going beyond fulfilling requirements

mandated by law.

1. Plastic use

The ASMPH complies with Pasig City Ordinance #9 series of 2010, which bans

the use of any form of plastic bags, styrofoam and similar materials as

containers for food, produce and other products. ASMPH requires its food

concessionaires to provide washable or reusable utensils.

2. Waste management

Waste Segregation Units are provided by the school. They are distributed

throughout the campus in order to foster proper disposal of garbage and

recycling.