SCHOOL NIGHT FOR SCOUTING TRAININGstorage.alamoareabsa.org/event/docs/205/snfs_training...location...
Transcript of SCHOOL NIGHT FOR SCOUTING TRAININGstorage.alamoareabsa.org/event/docs/205/snfs_training...location...
Revised: August 1, 2012
SCHOOL NIGHT
FOR SCOUTING
TRAINING
TOPICS
1. ORGANIZING AND RECRUITNG FOR YOUR RALLY
2. MAXIMIZING YOUR TURNOUT
3. HOW TO CONDUCT THE “BOY TALK”
4. SCHOOL NIGHT FOR SCOUTING CHECKLIST
5. SUGGESTED SCHOOL NIGHT FOR SCOUTING AGENDA
6. RESOURCES NEEDED
7. TIPS ON RECRUITING CUB SCOUT LEADERS
8. PACK POSITIONS AND TRAINING OPPORTUNITIES
9. APPLICATION INFORMATION/SNFS TURN-IN
10. TAKE HOME ITEMS
ORGANIZING AND RECRUTING FOR YOUR RALLY
Who Do You Need?
School Night Commissioner: Responsible for applications/fee collections
Pack Organizer: Encourage someone for each grade level, 1st-5
th, if possible
Greeters: Needed at your sign-in tables and to direct boys and parents to
appropriate areas
Other Adults: Use as needed
Den Chiefs/Other Boy Scouts: Boy’s activity leaders. Use to conduct games
other activities for boys during the time that you
are explaining the program to the parents
Room Set-Up and Demonstrations
Who will help set up? What time?
What does your Pack have to demonstrate? Remember, this is a time for your
Pack to showcase their activities
Who brings the demonstration materials?
Applications and Fees
Who will help the School Night Commissioner?
Are you familiar with the forms? Do you have enough forms?
Do you have examples filled out for new parents to follow?
Do you have adequate change, pens/pencils, and calculator?
Do you have the fees posted so that it will be easy for the parents to see?
MAXIMIZING YOUR TURNOUT
1. Contact School Principal
a. Make arrangements for building availability and custodian. Make sure
that air conditioning is turned on ahead of time
b. Get permission to put posters/displays around school
c. Arrange for distribution of flyers. Note: Many schools allow handouts to
go home 1 day a week. Make sure that you have your flyers there and
ready to go the week of the rally
d. Ask for permission to conduct in-school talks (promoting Scouting)
during P.E. at lunch. Use gimmick or stickers to get flyers home
2. Promote SNFS Rally
a. Advertise on your school’s marquee/sign
b. Promote rally at school orientation and in school newsletter
c. Place posters and yard signs throughout the campus
d. Prepare articles for local newspaper and neighborhood newsletters
e. Email rally information to all current Pack families for additional
distribution
3. Recruiting Your Team
a. School night coordinator (you), school night commissioner (assists in
registrations of boys and adults), pack organizer (coordinates the
organization of new Cub Scout dens)
b. Confirm dates and responsibilities
c. Recruit volunteer to conduct P.E. or lunch talks
d. Motivate your boys! They are your BEST recruiting tool
4. The Day of SNFS Rally
a. Make sure that you are prepared ahead of time. See checklist
b. Encourage boys to wear uniforms to school if permitted
c. Confirm (reminder) with the school administration the time, place and
date of the rally
HOW TO CONDUCT THE BOY TALK
1. Make arrangements with school principal to conduct the Boy Talk
2. Wear your uniform
3. Sign-in at the school office about 15 minutes before you plan to start
Introduce yourself to the principal and the school secretary
4. The actual presentation should include:
a. A brief description about the fun activities in Cub Scouting
b. The importance of coming to the recruiting night with a parent
c. Use of gimmick to get flyers home, such as have boys put them in their
sock or paper airplane contest, or just place in folder/backpack
d. Stop at the office on the way out and leave extra flyers with the school
secretary
f. Keep your presentation to 5 minutes. Be enthusiastic an
positive! Make Cub Scouting FUN!
School Night for Scouting Checklist (School Night Coordinator)
Before You Leave Home:
Prepare your pre-opening activity
Wear your uniform
Review agenda and practice your presentation
Take a pocket calculator
Take 20-30 pens and/or pencils
Take some change, both bills and coins
Take some masking tape
When You Arrive at the School (30 minutes before rally):
Organize your materials and set up room properly
Check with other team members (including unit leaders) on their part
of the program
Post your organization chart
Assist pack leaders with their displays
Organize your pre-opening activity
Station either yourself or another team member at the door to
distribute attendance rosters and welcome families
Keep families and boys in assigned room
Have boys and parents sit together by grade
The General Presentation:
Present opening ceremony by Pack
Introduce yourself and welcome everyone
Introduce team members and unit leaders
Follow School Night for Scouting Agenda carefully
I. Pre-Opening (Allow ½ hour)
A. Set-up displays
B. Pre-opening activities to keep boys and parents
involved.
Helpful Hints:
Uncontrolled horseplay and running can ruin your meeting
within seconds. Consider on of the following pre-opening
activities:
Group singing Lively background music
Visit displays Get acquainted games
Use adult leadership to keep boys and parents in assigned rooms
and out of the hallways. As people enter the meeting rooms, ask
them to sign the attendance roster, give each boy a Cub
Application and a sample of Boy’s Life magazine
(Cub Application to be collected later in the program.)
II. Opening {Be sure to start on time!} (5 minutes)
A. Teach the Cub Scout sign and salute
B. Ask everyone to stand and give the Cub Scout sign
as they are led in the Pledge of Allegiance to the
American Flag.
C. Explain how the sign is used in den and pack
meetings as a signal for silence, when the leader’s
hand goes up, all talking comes to an end.
D. Have the group recite the Cub Scout Promise
printed on the front of the Cub Application.
III. Opening Remarks (5 minutes)
A. Welcome
B. Briefly state purpose of meeting. Explain what
Cub Scouting is all about, how parents can use it
with their sons, and how you became part of
scouting.
C. Consider showing a PowerPoint presentation of
Pack activities.
D. Introduce all leaders present.
E. If more than one pack is present, give each unit
leader two minutes to tell about his/her unit, their
focus, number of Scouts and when and where
meetings are held.
IV. What is Cub Scouting (5 minutes)
A. It’s purpose, objective, program, etc.
(See Cub Scout Leader Book, Chapter 2)
B. Utilize Parent Orientation Guide
V. Separate Boys into Groups (5 minutes)
A. Tiger Cub (1st graders)
B. Cub Scout (2nd
& 3rd
graders)
C. Webelos (4th
& 5th
graders)
Helpful Hints:
Pack leadership should take over running the groups and guide
each group through a fun activity; while the Cub Master
explains the benefits of scouting to the parents. This is also a
good opportunity to discuss the responsibilities of scouting (at
the appropriate level) to the parents.
VI. Gather by Prospective Dens (5 minutes)
A. Eight to ten boys per group (den)
B. Divide geographically by neighborhood, school,
or by grade.
Helpful Hints:
Pre-select trained den leaders to work with each group. This will
allow you to concentrate on recruiting parents for leadership
positions.
VII. Registration & New Leader Recruitment (20 minutes)
A. Introduce yourself again and explain the
importance of parental involvement. Reinforce the
different time commitments available. “We have
volunteer positions that will work with
everyone’s busy schedules!”
B. Pass out registration forms and literature such as
The Parent Orientation Guide booklet (be
sure to include a listing of the meeting time and
location for each den).
C. Collect Interest Forms.
D. Reemphasize the importance of volunteerism to
the success of scouting; ask if any parent is
willing to volunteer a few hours a month to
secure the success of his/her child.
E. Describe vacant unit leader positions and duties
associated with each.
F. Answer questions from audience. Once they have
completed their applications, tear off the front cover
and give to the parent. Den Leader or Cubmaster
keeps last copy of boy’s application. Ask all new
leaders to complete an adult application.
VIII. Additional Information to Cover (10 minutes)
A. Give each adult new unit leader training information
for both online and group training and encourage
them to attend.
B. Give them the date, time, and location of the new
pack leader’s meeting.
C. Distribute upcoming BSA activities information.
D. Collect all fees and applications (place in envelope
with attendance rosters and turn it in at the District
report Meeting).
IX. Closing (5 minutes)
A. Thank everyone for coming and express your
excitement for the coming year.
B. Question and Answer
Don’t forget to turn all money and application into the district
representative the night of your Roundup.
RESOURCES NEEDED
Resources you will need for your school assembly and rally:
1. One Tiger-Wolf-Bear-Webelos Book
2. Samples of Boy’s Life Magazine
3. Space Derby Rockets/Pinewood Derby Cars
4. Cub Scout shirt display
5. Several pens and pencils
6. Activity flyers
7. Interest survey sheet
8. Tiger Cub t-shirt
9. Adult volunteers
10. Current Scouts
11. Minimum of two fun-active events for the boys to experience
12. Name tags
13. Table labels for grouping students by grade level
14. Calculators
15. Loose bills and coins to make change
16. Field receipt book
TIPS ON RECRUITING CUB SCOUT LEADERS
Before a good prospect will volunteer, he/she will need several things:
1. Information
a. What is Cub Scouting?
b. Will it help my son and family?
c. What is my job description? (Make sure that you have this information
available)
d. Where do I get training and help?
2. Inspiration
a. Prospects need to know that kids choose their value path between the
ages of 6 and 15
b. We don’t get a second chance in raising kids. We have to spend time
now to help them grow
c. Scouting provides peers for their children that share good solid values.
d. Kids don’t last without parents’ interest and participation
e. Everyone is busy, but what kids need most at this age is our time,
involvement, and interest
f. Explain that you were new once, but with training, Council support
and commitment, they can be a great volunteer
3. Invitation
a. Best choices for leaders are already busy people. These people know
how to manage their time
b. Pick your two best people, recruit them as a team
BE POSITIVE AND ENTHUSIASTIC FROM START TO FINISH!
They are just shy and reluctant to get into something they don’t know anything about.
Our job is to sell the concept of Scouting and sell them on making it happen for their
own son by being involved. We provide training and support. People want to join a
positive, motivated team, not a negative group. The most precious gift parents can
give their son is THEIR TIME.
Remember, success is an inside job. Meet the challenge of recruiting new leaders
with a smile and a positive attitude whatever the results.
PACK POSITIONS AND TRAINING OPPORTUNITIES
Pack and Den Positions
1. Cubmaster, Assistant Cubmaster
2. Den Leaders, Assistant Den Leaders
3. Committee Members
4. Specialized support: transportation, planning field trips, Blue & Gold
Chairperson, Pinewood Derby Chairperson, Popcorn sales, etc
Training Opportunities 1. Fast Start training tape*
2. This is Scouting*
3. Youth Protection Training*
4. Cub Scout Leader Specific Basic Training
5. Webelos Outdoor Leader Skills Training
6. Monthly Roundtable Meeting (1st Thursday of every month)
Additional Support
1. Musselman’s Scout Shop – large selection of BSA program materials,
uniforms, and badges
2. Roundtable
3. www.alamoareabsa.org
4. www.scouting.org
*Trainings available on www.scouting.org
APPLICATION INFORMATION/SNFS TURN-IN
Cub Scout Registration Form
1. Pack number/rank
2. Full name
3. Mailing address
4. Grade/date of birth
5. Boy’s Life subscription
6. Tiger Cub partner’s name
7. Parent/Guardian’s signature
a. Home phone number
b. Occupation/employer
8. Boy’s health history/medical release
Adult Volunteer/Leader Registration Form
A. Disclosure/Authorization Form
1. Full name
2. Signature
3. Date
4. Unit number
B. Adult Application
5. Unit type/ Unit number
6. Full name
7. Country/Mailing address
8. Contact phone numbers
9. Date of birth
10. Ethnic background
11. Driver’s license number/State
12. Gender
13. Social security number
14. Position Code/Scouting position
15. Email address
16. Boy’s Life Magazine Subscription
17. Criminal background disclosure/References
18. Applicant signature
19. Committee Chairman signature
20. Chartered organization representative signature
APPLICATION INFORMATION/SNFS TURN-IN
Adult Application Approval and Reference Check
1. Turn in last page of application with fee on SNFS
2. Designated Committee Members/Committee Chair must do reference check on
each adult before final approval
3. Committee Chair and Charter Organization Representative must review and
sign application for final approval
4. After approved signatures, turn applications in to Scout office
Fees 1. Boys
2. Adults
3. Boy’s Life Magazine
4. Turn in fees and completed application on SNFS at designated site or BSA
service center
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