SCHOOL MANAGEMENT

HOS AS

MANAGER

AND LEADER

School in changing environment

•

.

With the spurt in changes introduced due to

implementation of RTE Act 2009, vast expansion of

educational and vocational opportunities , expansion of

information and technology, managing schools is a

challenging task.

It involves multipronged approach by the head of the

school as there are varieties of people and there is

need to provide opportunities to all.

WHAT IS MANAGEMENT

• Management is the art of getting things done through and with the people in formally organized groups.

• It is the art of creating an environment in which the people can perform as individuals and yet cooperate towards attainment of goals.

• It involves the utilization of the given resources through the process of planning, organizing, directing and controlling to attain the stated objectives.

CHARACTERISTICS OF MANAGEMENT

Universal Process

Involves several functions like planning, organizing, directing and controlling.

Involves Decision making

Continuous Process

Group Activity

Both Science and Art

,

LEVELS OF MANAGEMENT

• EDUCATION SECRETARY• DIRECTOR• ADDL. DIRECTOR

• DEPUTY DIRECTOR• EDUCATION OFFICER

• PRINCIPAL

TOP LEVEL

MIDDLE LEVEL

LOWER LEVEL

MANAGEMENT PROCESS

PLANNING

ORGANISING

DIRECTING

CONTROLLING

MANAGEMENT PROCESS

PLANNING Setting the objectives Course of action/method to achieve these

objectivesWhat to do?

When to do?

Where to do?

How to do?

MANAGEMENT PROCESS

ORGANIZINGDividing the work into several categories

Allocating the duties

Creating authority and responsibilities network

MANAGEMENT PROCESSDIRECTING“Issuing instructions and ensuring that operations

are carried on as originally planned”SupervisionMotivationLeadershipCommunication

MANAGEMENT PROCESSCONTROLLINGWhether performances of the person matches the objective set

in the plans, Comparing the actual performances with the goal set beforehand.

Steps in Controlling:

Setting the

target

Measuring the

performance

Comparison of

performance with

targets

Finding out

variances/deficie

ncy if any

Locating reasons

for deficiency if any

Taking remedial

action

QUALITY SCHOOL

VISION

A quality school has an atmosphere and infrastructure conducive to learning, where everyone is happy, radiant and beaming. It is a child centred school that facilitates learning and thinking, catering to all round development of the child. It produces ideals citizens with moral and cultural values.

PLANNING

In order to achieve these set objectives the HOS needs to plan the activities

• Annual school Calendar – broad framework or outline schedule of activities to be taken up during the year.

• HOS should frame his/her own calendar of school activities

HOS should frame his/her own schedule for – Utilization of various schemes

Faculty meeting

PTA meeting

Classroom teaching

Checking teachers’ diary/monitors diary

Checking of records eg cash books/service book/VKS funds

Supervision of classroom teaching

Educational tours

ORGANISATION

TIME TABLE• The school timetable is the chart in a

school showing the daily allotment of time among the several subjects, activities and classes.

• It is a mirror that reflects the entire educational program followed in the school.

TYPES OF TIME TABLE

Class wise Time TableTeacher wise Time TableLeave Arrangement Time TableScience Practical Time TableLibrary Time TableRemedial Period Time Table

TIME MANAGEMENT

PRIORITIZ

E

ORGANIZE

PERFORM

PUT FIRST THINGS FIRST

TIME MANAGEMENT MATRIX

URGENT NOT URGENTIM

PO

RTA

NT

NO

T

IMP

OR

TAN

T

I CRISIS DRIVEN PROJECTS

II RELATIONSHIP BUILDING PROJECTS

III SOME MAIL SOME REPORT

IV TIME WASTING CALLS

DELEGATION –KEY TO SUCCESS

Delegation of Authority means assigning work to others and giving them authority to do it.

ELEMENTS OF DELEGATION• Assigning Duty/Work• Granting of Authority• Creating Accountability

DIRECTION

SUPERVISIONMOTIVATIONLEADERSHIPCOMMUNICATION

SUPERVISION

PunctualityMorning assembly Online attendanceClassroom teaching Science lab, Library etc. Sports activitiesCultural Activities- Zonal competition, Population Education/Science Fair Routine Officer work – cash book, Service book, ACP, Pension cases, Leave records etc.

Utilization of Funds (Plan/Non Plan)ScholarshipUtilization of VKS fundsImprovement of School LibraryEducational Tour

MOTIVATION

• Motivation is the process by which employees are inspired to work for the achievement of organisational objectives.

• Motivation increases the efficiency and helps to achieve goals.

LEADERSHIP

• Leadership is the process of influencing subordinates towards

achievement of common goals • Leadership guides, directs and motivates

subordinates

LEADERSHIP STYLES High supportive and Low Directive Behaviour

Low supportive and Low Directive Behaviour

Low supportive and High Directive Behaviour

High supportive and High Directive Behaviour

Participating Consulting

Delegation Telling

High

Low High

SU

PP

OR

TIV

E B

EH

AV

IOU

R

DIRECTIVE BEHAVIOUR

COMMUNICATION

Communication is exchange of facts, ideas, opinions by two or more persons

PURPOSE OF COMMUNICATION To send information To create understanding

COMMUNICATION Arranging

Staff meeting PTA meetingVKS

Attending EO/DDE meetings

CommunicatingThough MISTime bound replies to queries and supply of information to

Higher Authorities.

Role of the Principal reach the school on time

attend the morning assembly regularly and supervise discipline, uniform, and late comers

Plan the schedule of morning assembly

Ensure conducting the following: a) Value education b) Yoga and Laughter therapy c) Celebration of important events and days d) Imparting Life skills through activities such as role plays, story telling e) address the students and staff at least twice a week in the assembly f) Interaction with students by HOS, teachers, guests, PTA/VKS members

Follow HOUSE SYSTEM to ensure punctuality and discipline

Role of the Principal

mark the staff and students’ attendance on line within half an hour of commencing of school.

assign teachers for arrangement period for teachers on leave

ensure that the school has sufficient number of bulletin boards with useful information and inspiring ideas about great personalities or environment – related issue

Role of the Principal 

take 12 teaching periods per week

ensure that unit tests and weekly tests are conducted as per schedule

Further ensure tests are checked on time and feedback is given to students for improvement of their performance

arrange for remedial classes for weak students

hold open day (parent- teachers meeting), twice a session

ensure that faculty meetings are held every

month and positive interaction among the staff takes place

Role of the Principal

ensure that teachers actually use the TLM money effectively to develop the teaching-learning materials

Implementation of CCE in true spirit– planning activities for FA1, FA2, FA3 and FA4 with the teachers

Maintaining proper records for inspection by CBSE Ensure timely distribution of textbooks, support material supplied by the Department and CBSE

Ensure proper practice from Mental Maths books

Role of the Principal

Conduct Co curricular activities as per the school calendar, hold various competitions: observe special days of national and international importance and ensure maximum participation of students

Organize sports and games activities, ensuring availability of sports material in school to encourage participation by each & every student in at least two sports events

Ensure excellent preparation of students participating in inter school events

The Right to information Act, 2005

Role of principal

All the HOS of the govt. schools have been designated Assistant

Public Information Officer(APIO) for receiving the RTIs pertaining to

their school.

All RTIs thus received must be addressed and replied to

within stipulated time.

RECORDS TO BE MAINTAINED BY THE HOS

Admission record

Students attendance record

Teacher’s attendance record

Leave records

Budget allocation, sanction issued and expenditure incurred

Records of disbursements made to students on account of scholarships, uniform, books and all other incentives given under any scheme

Copies of circulars/notifications/orders received from Directorate of education and other department from time to time

Linguistic Minorities register

Expenditure on Educational Tours, Mid day Meals, VKS/ SMC, Sanitation and CEP Heads

RECORDS TO BE MAINTAINED BY THE HOS(cont.)

Various registers likeInspection registerVisitor registerMovement registerComplaint register

All The above mentioned documents/registers can be useful and facilitate HOS for addressing queries under RTI.

Common Concerns and

Suggested Solutions

Reach the school 15 minutes before the school starts.

On seeing the Principal present, most of the staff will start coming punctually.

The remaining will improve once various mechanisms set in the school system are implemented.

To improve punctuality

TO IMPROVE RESULTS

Regular supervision of the classroom teaching

Result analysis of SA 1 and SA 2

Result analysis of regular as well as guest teachers

Identification of weak students

Arrangement of zero periods for them

Action plan by the teachers and regular follow up

Practice from support material provided by the department and CBSE

Strict supervision.

Attendance in first and eighth period.

Action against defaulters.

Co-operation from parents.

Improving the ambience of the school and providing good academic environment.

Organizing educational trips to sustain the interest of the students.

Allocating important duties to the students.

To Curtail Truancy

Personal attention to all aspects of the school

Encourage co-operative learning.

Stress on Team building

Focus on Time Management

Ensure optimum utilization of human , financial and material resources

Parents should be involved in improving the performance of their wards and counseled to provide a supporting environment at home

Essential Do’s for all Heads of Schools

Our aim in life is not to

get ahead of others. But

to get ahead of ourselves,

to outstrip yesterday by

our today, to do our work

with more force than ever

before.”.

Thank You