School District Safety: 20 Key Components...School District Safety : 20 Key Components 2014 Bill...
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School District Safety: 20 Key Components 2014
Bill Freeman & Jodi Traas 1
School District Safety: 20 Key Components
Presented By:
Bill Freeman, Environmental Management Consulting
Jodi L. Traas, Community Insurance Corporation
Objectives
Outline the 20 key components needed for a successful safety compliance program
Provide essential information on each key component
Provide examples of actual practices
Provide support materials and resources for additional information
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District Safety Committee Members
Safety Coordinator Human Resources Student Services Building & Grounds Police Liaison Officer District health professional Building administrators Employee Groups
Teacher, TA, Cooks, Custodial, Secretary, Bus Drivers, Tech Ed, Phy Ed, Art, Theater
District Students Local Fire Department
Committee Meetings
Purpose Serve as advisory committee with focus on all safety issues in the
district Combine Crisis Planning Committee & Safety Committee
Frequency 4-8 times during the school year + One School Board Report
When Monthly (2nd Tues. 3:30 p.m.), In-service Days, Early Release
Days
Agenda Identify Members (volunteer or assigned) Review Incidents since last meeting Information Items (newsletter) Discussion Items (continued items set a completion date) New Safety Issues Other/Accolades/Concerns
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District Safety Plan (Required)
Safety Plan Document 2009 Wisconsin Act 309 Fire, tornado, armed intruder,
bomb threat drills Assess Buildings Train employees Medical Response Teams District - proactive stance Violence prevention Incident management Annual review of the plan Coordination with law
enforcement, fire departments, emergency government directors, local hospitals and paramedics
2009 Wisconsin Act 309
In May 2010, Wisconsin passed Act 309 which mandates that schools take some action on four separate and distinct school safety issues:
1. anti-bullying efforts; 2. school safety drills; 3. school safety plans; 4. the sharing of pupil
information between schools, law enforcement, etc.
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Bloodborne Pathogens
Hepatitis B, C and HIV HBV & HCV can live in a
dry environment for at least 7 days
Identify at-risk employees Hepatitis C Fact Sheet Annual Training (include
playground supervisors & first aid room providers)
Offer Hepatitis B vaccination
Exposure/follow-up Infectious waste procedures Maintain database
Lockout/Tagout
Written Program Departments: Maintenance,
Custodians, Transportation, Technical Education Classrooms
Identify multi-source energy equipment. Ex: compressors
Train on procedures for lockout, work with employees to properly lockout.
Notify other affected employees. Purchase equipment Check list
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Compressed Gas Safety
Chemical-Physical hazards
Hazard Controls (inspection, training, storage, segregation)
DOT Hazardous Materials Regs (49 CFR parts 171-179 & 14 CFR part 103)
Inspection of regulators, cylinders and valves
Safe Storage (secure, separate, label, oxygen separate from flammables)
Safe Moving (close valves, replace caps,
never roll or drag cylinders, move one at a time)
Hazard Communication Written Plan Program Coordinator Chemical Inventory
(Maintenance, Science, Art, Pool, Technical Education, Theater)
Material Safety Data Sheet (MSDS) Training Labeling National Fire Protection Association
(NFPA) & Hazard Material Identification System (HMIS)
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GHS Pictograms
!Unstable Explosives
Flammable Gases, Liquids, Solids
Oxidizing Liquids, Gases, Solids
Acute Toxicity
Compressed Gases
Corrosives Acute Toxicity –Skin & EyesHealth Hazard
Environmental Hazard
New SDSs – 16 Categories
1.Identification
2.Hazard(s) Identification
3.Composition/information on ingredients
4.First-aid measures
5.Fire-fighting measures
6.Accidental release measures
7.Handling and storage
8.Exposure controls/personal protection (PELs)
9.Physical and chemical properties
10.Stability and reactivity
11.Toxicological information
12.Ecological information
13.Disposal considerations
14.Transport information
15.Regulatory information
16.Other information
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Old HMIS/NFPA Hazard Ratings0 = Minimal Hazard1 = Slight Hazard2 = Moderate Hazard3 = Serious Hazard4 = Severe Hazard
New GHS Hazard CategoriesFlammable Liquids (example)Category 1: Extremely flammable liquid & vaporCategory 2: Highly flammable liquid and vaporCategory 3: Flammable liquid and vaporCategory 4: Combustible liquid
HMIS/NFPA & GHS Hazard Criteria Have Changed!
Personal Protective Equipment (PPE) Head-Feet-Hands-
Eyes PPE Assessment Provide & Train
Employees Included in Lesson
Plan Train Students Students in art,
science technical education and theater programs
Revise with changes
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Department of Safety & Professional Services (DSPS)
Accident and injury reduction program requires OSHA 300 log posting (February 1 – April 30) and the creation of a Safety Committee.
DSPS requires summary form SBD 10710 or OSHA 300A be sent to them by March 1st the following year (as of 2004)
Incident Investigation
Eliminate Unsafe Acts, Eliminate Loss
1
29
300
700,000
Serious Injury
Minor Injuries
Non-Injury Incidents
Unsafe Behaviors
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Accident Reaction
vs.
Accident Prevention
Managing Your Playgrounds Safely
CPSC–US Consumer Product Safety Commission (Pub. No. 325) Handbook for Public Playground Safety -2008
www.cpsc.gov ASTM-American Society for Testing &
Materials F1487-11 ADA/ABA Accessibility Guidelines
http://www.ada.gov/2010ADAstandards_index.htm by 3/15/12
NPPS-National Program for Playground Safetywww.uni.edu/playground/home.html
CPSI – Certified Playground Safety Inspector (conduct audit) www.nrpa.org
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Causes of Public Playground Injuries
44% - Equipment Use & Supervision
36% - Poor Maintenance
10% - Improper Equipment
6% - Poor Installation
4% - Poor Layout
Major Cause of Death and Seriously Debilitating Injury
ENTANGLEMENT of clothing, strings or ropes (most common cause of fatalities)
FALLS to hard underlying surfaces
(Most injuries occur from falls)
HEAD ENTRAPMENT in equipment openings
STRIKE IMPACT by moving swings or by tipped/loose equipment
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Ergonomics – Science of Fitting Jobs to People Improve Efficiency Increase Production Capability Reduce Workplace Injuries Lower Workers’ Comp Costs Reduce Absenteeism
Muscular Skeletal Disorders
Musculoskeletal disorders (MSDs) are an injury or illness to soft body tissue such as:
MusclesNerves Tendons Ligaments JointsCartilageSpinal Discs
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Guidelines for Safe LiftingThe Spine’s Basic Functions
Provides support
Protects the spinal cord
Provides flexibility for bending and rotating
Resources
Wisconsin Department of Safety & Professional Services
http://dsps.wi.gov/ www.osha.gov State of WI Risk Management Website
www.doa.state.wi.us/Enter keyword: Safety & Loss Control Program
Sample Dept. of Commerce/OSHA written compliance programs Governor’s Executive Order #194
Regulatory checklists Manuals/guidelines Webcasts Tools for Safety Meetings/Discussions PowerPoint presentations, handouts, etc.
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Confined Space Entry
Definition: (1) Is large enough and so configured that an
employee can bodily enter and perform assigned work; and
(2) Has limited or restricted means for entry or exit (for example, tanks, vessels, silos, storage bins, hoppers, vaults, and pits are spaces that may have limited means of entry.); and
(3) Is not designed for continuous employee occupancy
Note: Head entering space can be considered “entry”
Refer to OSHA guidelines for identification.
Confined Space Entry
Identify, Label and Train Develop and adopt a non-entry
or entry policy. If entry policy is adopted:
All Confined spaces are permit required unless they are reclassified as non-permit or one allowing alternate entry procedures
purchase meter to measure CO, H2S, explosive gases (LEL), oxygen content.
Communication of Hazards and sharing of testing data with contractors
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Respiratory Protection
Respirator assessment. Do you need a program?
Asbestos O & M program, district painter, aquatics director, auto body shop requires this program.
Identify employees. Create a written program; Annual physical (measure pulmonary
function, chest X-ray). Negative fit test. Facial hair not permitted
Hearing Conservation
What does OSHA/Department of Safety and Professional Services (DSPS) say?
At 85 dB (8hr. TWA) (50% Dose)
Train employees Make hearing protection available Sample for noise levels Baseline & Annual Audiograms Notify employees of results Enter Standard Threshold Shifts
on OSHA 300 Log Departments: Technical
Education, Music Rooms, Maintenance Staff
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Hearing Protection
Type Advantages Disadvantages
Formable Ear Plugs (foam)
-Cooler, more comfortable under hot conditions
-Can readily dispose of after each use
-Lightweight
-Irritation to inner ear (for some people)
-Sometimes fit problems
Reusable Ear Plugs (plastic)
-Cooler, more comfortable under hot conditions
-Can be reused if cleaned properly
-Lightweight
-Irritation to inner ear (for some people)
-Sometimes fit problems
Ear Muffs -Easy to use no fit problems -Not as effective if anything (even glasses) breaks the seal
-Heavier/Warmer than plugs
What does OSHA/DSPS say?
At 90 dB or more(100% Dose)- We must keep levels at or below 90dB- Or require hearing protection that will lower noise levels to 90dB
NRR - Noise reduction rating DO NOT Subtract the NRR from the noise level
WRONG (109 dB - 25 NRR = 84 dB) You must use the “Safety Factor” due to leaks in
the seal, vibration & improper insertion (NRR - 7) / 2 Example: NRR 25 ((25-7)/2=9) 109db – 9 = 100dB
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IPM – Integrated Pest Management Program (WDATCP)
Indoor-Outdoor Pest control
72 Hour posting
Certified Applicators
Documentation
Consider prior notice
Asbestos Asbestos Hazard Emergency Response Act (AHERA)-1989
K-12 Public and Private Schools Including 4K, charter, alternative and leased space
Assign Designated Person Annual registration in October
Initial Inspection/Three year Reinspections/Six Month Surveillance
Training Two Hour for All Custodial Maintenance Staff
16-Hour for any staff who disturbs asbestos
Notification Annual Parent/Guardian Notice
Contractor Notification
Operations and Maintenance Waste Manifests
O&M vs. Planned Abatement
Response actions
Recordkeeping
Pre-Renovation Survey
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Lead
Water- Water Coolers- Safe Drinking Water Act (SDWA)
- Well Operator Certification are required- Private Well NTNC Systems Only >25 persons- Sample per WDNR Schedule
- <15 ppb Paint Consumers Product Safety Commission
- Regulates Paint at 600 ppm (.06%) after 1978
Lead DHS 163 Regulations
Certification and Work Practices are based on:
Building
Pre-1978, children < six years of age
- Definition of Work
-Lead Hazard Reduction Activity-Rare
-Routine Renovation-Common
-Disturbance of 6ft2 per room or 20ft2 exterior
-Window Replacement regardless of quantity
EPA Lead Renovation, Repair and Painting Program: Began April 22, 2010
Testing or Assume
XRF Sampling
Notification
Certified Lead Company
Certified Lead Renovator
Work Practices
Cleaning Verification
Recordkeeping
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Hazardous Wastes
Categories of Waste- Recyclables- Infectious Wastes- Hazardous Wastes- Other Regulated Materials (ORM)- Solid Waste/Refuse/Trash
Potential Waste Streams- Solvents/Thinners- Paints
Hazardous Wastes
Potential Waste Streams (Continued)- Lead- Mercury- Floor Wax/Strippers- Computers- Shop Rags- Waste Oils- Fluorescent Light Bulbs- Antifreeze
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Hazardous Wastes
Potential Waste Streams (Continued)
- Tires
- Ballast's
- Asbestos
- Acid Dilution/Nuet. Basins
- Science Chemicals
State Contract for Hazardous Waste Disposal Waste disposal Recommendations
Mercury Regulation Effecting Schools
DPI Chapter 118.07(4m)
Effective October, 2010 No school board, private school, or charter school may
knowingly do any of the following:1. Purchase or use free-flowing elemental mercury for
any purpose.2. Purchase or use a mercury-containing compound or
an instrument or measuring device that contains mercury Effective January 1, 2012
3. No schools may knowingly store free-flowing elemental mercury, store a mercury-containing compound or an instrument or measuring device that contains mercury.
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Oil Filters & Absorbents Disposal Regulation Effecting Schools
DNR Chapter 287.07(4m) Effective January 1, 2011
Used automotive engine oil filters and oil absorbent materials are banned from Wisconsin landfills.
The ban specifically cover filters from motor vehicles, including: Cars, Trucks, Buses, Motorcycles, Snowmobiles,
Forklifts, Tractors, ATV’s and UTV’s
Oil Filters not covered by the ban Although oil filter from sources like hydraulic systems
and other machinery are not covered under this ban, the Wisconsin DNR encourages them to be recycled as well.
New Tank SystemTraining for Operators
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Types of Facilities Impacted
• New Requirements apply to:• All facilities having a tank system permitted by DSPS.• Tank storing regulated substances, either in-use, or
temporarily out-of-use, whether new or existing. • UST’s storing heating/fuel oil for consumptive use on the
premises.
• New Requirement does NOT apply to:• Aboveground Tanks• Farm and residential UST’s which have a capacity of less
than 1,100 gallons and which are used for storing motor fuel.
• Tanks located at the US EPA superfund site.
Operator Classes (A, B & C)
• Class A Operator: (Recordkeeping/Regulatory Responsibility)• Basic tank system requirements for compliance and ensuring individuals
are fulfilling operation, maintenance and recordkeeping requirements.• Financial responsibility documentation requirements.• Notification requirements.• Requirements for reporting obvious and suspected releases.• Requirements for permanently closing a tank system and for placing a tank
system temporarily out of service.• Operator training requirements.
• Class B Operator: (Operation/Maintenance Responsibility)• Site specific operator training on the specific equipment at the operator’s
facility or a broader training on UST system components, materials, methods of leak detection and prevention and operation and maintenance of: spill prevention, overflow prevention, leak detection, corrosion protection, emergency response and product compatibility
• Reporting and recordkeeping requirements.• Class C Operator training requirements.
• Class C Operator: (Dispenser Responsibility)• Training to take appropriate action in response to the following:• Training to understand the required written instructions
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Community Right-To-Know
EPA, LEPC, SERB Annual Reporting of Chemicals Stored in Excess of
10,000 lbs.. Reporting of Extremely Hazardous Substances Reporting Examples
- Gasoline/Fuel Oil - 1,500 Gallons+- Chlorine in Excess of 100 lbs.- Salt (Road) in Excess of 10,000 lbs..
Reporting Deadline - March 1st Reporting Fees
Indoor EnvironmentalQuality
Wisconsin Act 96 IEQ Model Plan Develop plan May 2012 Implement Plan February 2013 See: http://dpi.wi.gov/sms/ieqhome.html
Indoor Air QualityInvestigation/Evaluation:
Provide reporting form Evaluate Symptoms Visual inspection of area Visual inspection of HVAC Evaluate Water Incursion Sampling if necessary (indoor & outdoor) Be prepared to deal with results Document!
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Occupational Exposure to Hazardous Chemicals in Laboratories
Chemical Hygiene Plan coordinated by Chemical Hygiene Officer (CHO)
Training of Science Staff Fume hood testing, must exceed 100
linear feet per minute with hood sash set at 18”
This regulation presents the greatest liability to your district pertaining to Health and Safety
Recent focus of DSPS inspections