School Board’s Proposed FY 2021

Capital Improvement Plan (CIP)

For Information

June 4, 2020

Agenda

• The School Board’s Proposed FY 2021 CIP− Projects included

− Funding scenario

• Other Considerations

• Resources, Timeline and Next Steps

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All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape.

The School Board’s Proposed FY 2021 CIPand Other Considerations

The School Board’s Proposed FY 2021 CIP: Projects

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Focus Projects

Enrollment Capacity

New elementary school at Reed site

Renovation of the Education Center

Renovations for Arlington Tech at the Career Center

Planning & Design funds to meet 10-year projected seat needs, designed within budgetary constraints, and to include creative solutions that may affect planning and seat design and additions at all school levels

Improvements for Existing Facilities, Other Needs

Refreshes and kitchen renovations at ATS, Key and McKinley

Security entrances for Taylor, Gunston, Jefferson, Williamsburg and Wakefield

Major Infrastructure

Transportation Staff Facility Project Phases 1 and 2

Field conversion to synthetic turf at Kenmore MS in FY 2022 (dependent on County timeline)(note: there are no other field conversions planned in the 10-year time horizon at this time)

Total Funding for the School Board’s Proposed FY 2021 CIP

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Project Description

(projects in italics are from the FY19-28 CIP; the others are new) Operating

Capital

Reserve1

Previous

Bond

Funding FY 2020 FY 2021 FY 2022

Seats Available in Fall 2019 Fall 2020 Fall 2021

ENROLLMENT CAPACITY

New ES at Reed - Expanded (725 seats in 2021)2

1.25$ 4.00$ 2.75$ 2.75$ 24.10$ 17.75$ 2.40$ 725 55.00$

Education Center Reuse (600 HS seats in 2021) 0.75$ 1.50$ 20.00$ 14.10$ 2.15$ 600 38.50$

Arlington Tech Expansion (FY17-26 project; 250 seats in 2021) 0.75$ 13.00$ 5.00$ 250 18.75$

Planning and design funds to meet 10-year projected seat needs 7.00$ $3.10 7.70$ 16.60$ 34.40$

IMPROVEMENTS AT EXISTING FACILITIES

Major Infrastructure Projects 7.40$ 7.60$ 7.80$ 22.80$

Refresh and Kitchen Renovation - ATS, Key, McKinley 2.60$ 7.65$ 10.25$

Entrance Renovation - Taylor, Gunston, Jefferson, Williamsburg, Wakefield 0.80$ 4.50$ 5.30$

Transportation Staff Facility Renovation Phase 1 (December 2020) 22.10$ 2.10$

Transportation Staff Facility Renovation Phase 2 (March 2021) 1.20$ 1.20$

Field conversion to synthetic turf - Kenmore MS (APS share) 31.35$ 2.70$

TOTAL PROJECTS 2.75$ 5.30$ -$ 2.75$ 64.10$ 42.35$ 34.65$ 28.90$ 191.00$

2020Referendum

300 Shows the number of seats coming online that year BOND REFERENDA AMOUNTS 54.00$

Debt Service Ratio Target ≤9.8% FY 2020 FY 2021 FY 2022

Debt Service Ratio -- APS 8.91% 9.07% 9.21%

Annual Bond Issuance 42.35$ 34.70$ 28.90$

Annual APS Debt Service Increase $1.52 $0.16

1 Capital Reserve funds are allocated to projects in order to mitigate the need for bond funding.2 Funds have already been transferred from the Capital Reserve to the project and are not included in the total for the Capital Reserve or Joint Fund columns.3 There are no other field conversions planned in the 10-year horizon at this time.

Color coding in the chart above corresponds with the bond referendum year in which it would be approved by the voters as

shown on the line "Bond Referenda Amounts" below (e.g., figures in purple above would be in the 2024 referendum).

Debt Service Ratio is calculated based on the FY 2021 School Board

adopted budget projected out for ten years with no increase in County

revenue.

TOTAL

FUNDING

IN FY 2021

CIP

OTHER FUNDING SOURCES BOND FUNDINGJoint Fund

APS | ArlCo

Changes from Interim Superintendent’s Proposed FY 2021 CIP

Does not include:The Heights Field with Covered Building Access and Parking

The School Board:

• Considers the costs for this project to be prohibitive in the current economic climate

• Directs staff to explore whetherparking concerns at the Heights Building may be addressed through operational procedures

• Will consider including the covered entrance and field in the next CIP

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Changes from Interim Superintendent’s Proposed FY 2021 CIP

Planning and design funds for additional seats are merged and the scope is expanded to include all school levels

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Interim Superintendent's Proposal School Board’s Proposal

For seats at the secondary level:

• Middle school: $6.7M ($2.5M from

Capital Reserve; $4.2M from bonds in FY22)

• High school: $27.7M ($5.2M from

Capital Reserve; $12.4M from bonds in FY22; $7M in previous bond funds; $3.1M from bonds being sold in Fall 2020)

TOTAL FUNDING: $34.4M

To meet 10-year projected seat needs, designed within budgetary constraints, and to include creative solutions that may affect planning and seat design and additions at all school levels: $34.4M ($7M in previous bond funds; $3.1M from Fall

2020 bond sale; $7.7M from Spring 2021 bond sale; $16.6M from Spring 2022 bond sale)

Total funding in School Board’s Proposed FY 2021 CIP: $34.4 million

Changes from Interim Superintendent’s Proposed FY 2021 CIP

Adds:

Security Entrances at Taylor, Gunston, Jefferson, Williamsburg and WakefieldSchools where the office is not located directly adjacent to the main entrance

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Taylor Gunston Jefferson Williamsburg Wakefield

Total Project Cost 2021 Completion $945,000 $1,260,000 $1,260,000 $1,050,000 $525,000

Total Project Cost 2022 Completion $992,250 $1,323,000 $1,323,000 $1,102,500 $551,250

Total Project Cost 2023 Completion $1,041,863 $1,389,150 $1,389,150 $1,157,625 $578,813

Total Project Cost 2024 Completion $1,093,956 $1,458,608 $1,458,608 $1,215,506 $607,753

Total Project Cost 2025 Completion $1,137,714 $1,516,952 $1,516,952 $1,264,127 $632,063

Total Project Cost 2026 Completion $1,183,222 $1,577,630 $1,577,630 $1,314,692 $657,346

Security Entrances

Additional Direction for the FY 2021 CIP

The School Board will include direction on planning for enrollment growth

Complete an instruction-driven staff analysis to inform the FY 2022 CIP. The analysis would provide capital and/or non-capital solutions that:

• Meet the projected need for seats at all levels based on the Fall 2020 projections

• Potentially include additions, modifications, program moves, leased space, new construction, and/or other solutions that fit within the projected 10-year CIP funding

• Consider creative solutions for sizes, grade levels, and locations of all option schools, to include consideration of Pre-K thru 8 models of instruction for some option schools

• Provide the appropriate facilities to accommodate the full-time high school students on the Career Center campus

• Consider creative solutions for more efficient use of the Career Center campus

• Consider creative solutions to meet parking needs at The Heights

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All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape.

Resources, Timeline and Next Steps

School Board’s FY 2021 CIP Timeline

2020 Topics/EngagementMay 21 School Board Meeting • Interim Superintendent presents Proposed FY 2021 CIP

• Staff present Career Center Expansion Project Concept DesignMay 27

• CIP Work Session #1

• Public Hearing on the proposed CIP

Agenda – Interim Superintendent's Proposed FY 2021 CIP

May 28 Work Session NEW #2 Agenda – Career Center and Preparing for the 2022-26 CIPJune 2 CIP Work Session #3 Agenda – School Board’s Proposed CIP

• Priorities for the School Board’s Proposed FY 2021 CIP

June 4 School Board Meeting School Board presents Proposed FY 2021 CIP

TBD (Between June 15 and June 25)

Joint Work Session with

County Board

Agenda - Joint session with County Board• Presentation and discussion of the School Board’s Proposed FY 2021 CIP

June 16 CIP Work Session #4 Agenda TBD – School Board’s Proposed FY 2021 CIP

June 25 School Board Meeting School Board Adopts the FY 2021 CIP and provides direction for the next CIP• Adopts the Concept Design Action on the Career Center Expansion Project

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Community Information for the CIP Process

APS Engage Website• Frequent updates about the CIP throughout the process:

− School Board Work Session/Meetings related to CIP− Presentations− Timeline− Staff responses to questions from the School Board and FAQs

Additional Communications • Information on CIP development shared throughout process via APS

communications channels including School Talk Engage messages, social media, APS School Ambassador updates, news release

• May 27 School Board Public Hearing on Interim Superintendent’s Proposed CIP

All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape.

Questions? Write to: engage@apsva.us

Follow the CIP Process:

www.apsva.us/engage/cip/

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School Board’s Proposed FY 2021

Capital Improvement Plan (CIP)

For Information

June 4, 2020

Extra Slides

Total Funding Scenario:Total Available Bond Capacity if Bond Issuance Delayed

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Project Description

(projects in italics are from the FY19-28 CIP; the others are new) Operating

Capital

Reserve1

Previous

Bond

Funding FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030

Seats Available in Fall 2019 Fall 2020 Fall 2021 Fall 2022 Fall 2023 Fall 2024 Fall 2025 Fall 2026 Fall 2027 Fall 2028 Fall 2029

ELEMENTARY

New ES at Reed - Expanded (725 seats in 2021) 21.25$ 4.00$ 2.75$ 2.75$ 24.10$ 17.75$ 2.40$ 725 20.15$ 55.00$

Refresh and Kitchen Renovation - ATS, Key, McKinley 10.25$ -$ 10.25$

Kitchen Renovations - Ashlawn, ASFS, Campbell, Carlin Springs -$ -$

Entrance Renovations - Taylor -$ -$

MIDDLE

MS Addition Location TBD (525+ seats) - planning and design 548 -$ -$

Entrance Renovations - Gunston, Jefferson, Williamsburg -$ -$

HIGH

Education Center Reuse (600 HS seats in 2021) 0.75$ 1.50$ 20.00$ 14.10$ 2.15$ 600 16.25$ 38.50$

The Heights Building - Field and Building Access with Parking $3.30 $13.10 16.40$ 16.40$

Arlington Tech Expansion (FY17-26 project; 250 seats in 2021) 0.75$ 13.00$ 5.00$ 250 5.00$ 18.75$

800 HS seats Location(s) TBD - planning and design 7.00$ $3.10 800 $3.10 10.10$

OTHER

Transportation Staff Facility Renovation Phase 1 (December 2020) 22.10$ -$ 2.10$

Transportation Staff Facility Renovation Phase 2 (March 2021) 1.20$ -$ 1.20$

Bus Parking at Kenmore Middle School TBD -$ -$

Trades Center - bus parking repaving, regrading, etc. TBD -$ -$

RECURRING

Major Infrastructure Projects 7.40$ 7.60$ 7.80$ 8.00$ 8.20$ 8.40$ 8.60$ 8.80$ 9.00$ 9.20$ 9.40$ 92.40$ 92.40$

Field conversions to synthetic turf (APS share) 1.35$ 1.35$ 1.35$

AVAILABLE BOND ISSUANCE CAPACITY 11.65$ 10.00$ 50.00$ 11.00$ 18.00$ -$ 62.00$ 42.00$ 13.00$ 25.00$ 242.65$ 242.65$

TOTAL PROJECTS 4.05$ 12.95$ 2.75$ 2.75$ 64.10$ 42.35$ 33.45$ 30.90$ 58.00$ 19.20$ 26.40$ 8.60$ 70.80$ 51.00$ 22.20$ 34.40$ 397.30$ 488.70$

2020Referendum

2022Referendum

2024Referendum

2026Referendum

2028Referendum

300 Shows the number of seats coming online that year BOND REFERENDA AMOUNTS 54.80$ 77.20$ 35.00$ 121.80$ 56.60$

Debt Service Ratio Target ≤9.8% FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Total

Debt Service Ratio -- APS 8.91% 9.07% 9.19% 9.24% 9.79% 9.80% 9.58% 9.80% 9.80% 9.80% 9.80%

Annual Bond Issuance 42.35$ 33.45$ 30.90$ 58.00$ 19.20$ 26.40$ 8.60$ 70.80$ 51.00$ 22.20$ 34.40$ 320.55$

Annual APS Debt Service Increase $1.52 $0.03 $0.47 $3.78 $0.20 ($1.35) $1.61 $0.09 $0.12 $0.17 $6.63

1 Capital Reserve funds are allocated to projects in order to mitigate the need for bond funding.2 Funds have already been transferred from the Capital Reserve to the project and are therefore not included in the total.

TBD

Color coding in the chart above corresponds with the bond referendum year in which it would be approved by the voters as

shown on the line "Bond Referenda Amounts" below (e.g., figures in purple above would be in the 2024 referendum).

Debt Service Ratio is calculated based on the FY 2021 School Board

adopted budget projected out for ten years with no increase in County

revenue.

TBD

OTHER FUNDING SOURCES BOND FUNDINGTOTAL

BOND

FUNDING

TOTAL

PROJECT

COST

Joint Fund

APS | ArlCo

TBD

Total Funding in the 10-Year Horizon

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Project Description

(projects in italics are from the FY19-28 CIP; the others are new) Operating

MC/MM

(not

bonds)

Capital

Reserve1

Previous

Bond

Funding FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030

Seats Available in Fall 2019 Fall 2020 Fall 2021 Fall 2022 Fall 2023 Fall 2024 Fall 2025 Fall 2026 Fall 2027 Fall 2028 Fall 2029

ENROLLMENT CAPACITY

New ES at Reed - Expanded (725 seats in 2021) 21.25$ 4.00$ 2.75$ 2.75$ 24.10$ 17.75$ 2.40$ 725 20.15$ 55.00$

Education Center Reuse (600 HS seats in 2021) 0.75$ 1.50$ 20.00$ 14.10$ 2.15$ 600 16.25$ 38.50$

Arlington Tech Expansion (FY17-26 project; 250 seats in 2021) 0.75$ 13.00$ 5.00$ 250 5.00$ 18.75$

Planning and design funds to meet 10-year projected seat needs 7.00$ $3.10 7.70$ 16.60$ 27.40$ 34.40$

IMPROVEMENTS AT EXISTING FACILITIES

Major Infrastructure Projects 7.40$ 7.60$ 7.80$ 8.00$ 8.20$ 8.40$ 8.60$ 8.80$ 9.00$ 9.20$ 9.40$ 92.40$ 92.40$

Refresh and Kitchen Renovation - ATS, Key, McKinley 2.60$ 7.65$ 7.65$ 10.25$

Kitchen Renovation - Ashlawn, ASFS, Campbell, Carlin Springs 16.10$ 16.10$ 16.10$

Entrance Renovation - Taylor, Gunston, Jefferson, Williamsburg, Wakefield 0.80$ 4.50$ 5.30$ 5.30$

Transportation Staff Facility Renovation Phase 1 (December 2020)2

2.10$ -$ 2.10$

Transportation Staff Facility Renovation Phase 2 (March 2021) 1.20$ -$ 1.20$

Bus Parking at Kenmore Middle School 2.45$ 2.45$ 2.45$

Trades Center - bus parking repaving, regrading, etc. TBD -$ -$

Field conversion to synthetic turf - Kenmore MS (APS share) 31.35$ 1.35$ 1.35$

AVAILABLE BOND ISSUANCE CAPACITY -$ -$ 15.00$ 27.55$ 18.00$ -$ 62.00$ 42.00$ 13.00$ 25.00$ 202.55$ 202.55$

TOTAL PROJECTS 2.75$ -$ 5.30$ -$ 2.75$ 64.10$ 42.35$ 34.65$ 28.90$ 39.10$ 38.20$ 26.40$ 8.60$ 70.80$ 51.00$ 22.20$ 34.40$ 396.60$ 480.35$

2020Referendum

2022Referendum

2024Referendum

2026Referendum

2028Referendum

300 Shows the number of seats coming online that year BOND REFERENDA AMOUNTS 54.00$ 74.85$ 35.00$ 121.80$ 56.60$

Debt Service Ratio Target ≤9.8% FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Total

Debt Service Ratio -- APS 8.91% 9.07% 9.21% 9.23% 9.50% 9.80% 9.58% 9.80% 9.80% 9.79% 9.80%

Annual Bond Issuance 42.35$ 34.70$ 28.90$ 39.10$ 38.20$ 26.40$ 8.60$ 70.80$ 51.00$ 22.20$ 34.40$ 319.90$

Annual APS Debt Service Increase $1.52 $0.16 $0.27 $1.89 $2.14 ($1.35) $1.61 $0.09 $0.12 $0.17 $6.63

1 Capital Reserve funds are allocated to projects in order to mitigate the need for bond funding.2 Funds have already been transferred from the Capital Reserve to the project and are not included in the total for the Capital Reserve or Joint Fund columns.3 There are no other field conversions planned in the 10-year horizon at this time.

Color coding in the chart above corresponds with the bond referendum year in which it would be approved by the voters as shown

on the line "Bond Referenda Amounts" below (e.g., figures in purple above would be in the 2024 referendum).

Debt Service Ratio is calculated based on the FY 2021 School Board

adopted budget projected out for ten years with no increase in County

revenue.

OTHER FUNDING SOURCES BOND FUNDINGTOTAL

BOND

FUNDING

TOTAL

PROJECT

COST

Joint Fund

APS | ArlCo

Changes from the Interim Superintendent’s Proposed FY 2021 CIP

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Focus Projects

Enrollment Capacity

New elementary school at Reed site

Renovation of the Education Center

Renovations for Arlington Tech at the Career Center

MERGES FUNDS AND EXPANDS SCOPE for Planning and Design for middle school and high school seats, to include all levels, while cost investment stays the same.Planning & Design funds to meet 10-year projected seat needs, designed within budgetary constraints, and to include creative solutions that may affect planning and seat design and additions at all school levels.

Improvements for Existing Facilities, Other Needs

ATS, Key & McKinley refreshes & kitchen renovations

ADDS Security Entrances for Taylor, Gunston, Jefferson, Williamsburg & Wakefield

REMOVES The Heights field with building access and parking

Major Infrastructure

Transportation Staff Facility Project Phases 1 and 2

CLARIFIES Field conversion to synthetic turf at Kenmore MS in FY 2022 (dependent on County timeline) (note: there are no other field conversions planned in the 10-year time horizon at this time)

Projects Funded and Underway

New Elementary School at the Reed Site• In November 2018, Arlington voters

supported a bond that included $44.25 million for the completion of the new school at the Reed site

• Construction is on track, and facility is scheduled to open for 2021-22 school year

• McKinley Elementary School administration will move to the new building in summer 2021*

• Project adds 732 additional seats for elementary school students, addressing urgent need for elementary school capacity

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*In fall 2020, the boundaries for most elementary schools will be adjusted and take effect in the 2021-22 school year

Projects Funded in the FY 2019-28 CIP

Creating Financial Flexibility with the Reed and the Education Center Projects

In November 2018, Arlington voters supported a bond that included:• $44.25 million for the completion of the new school at the Reed site• $32.25 million for the completion of the renovation of the Education Center

We need to make adjustments to complete both projects:• The County will not proceed with the Spring 2020 bond sale until Fall 2020• Both the new elementary school at the Reed site and the Education Center projects

require funding from the 2020 bond sale to be completed• APS will use the funds previously sold and currently available for the Education Center

towards the completion of the new elementary school at the Reed site• Once the bond sale occurs, the Education Center funds will be replenished• APS expects to begin construction of the Education Center immediately after bonds are

sold in the fall, which may delay project opening until January 2022 or a later date to be determined

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Projects Funded and Underway

New High School Seats through Reuse of the Education Center• In November 2018, Arlington voters

supported a bond that included $32.25 million for the completion of the renovation of the Education Center

• After the Fall 2020 bond sale occurs, the Education Center funds will be replenished, and construction will proceed

• Opening now planned for January 2022

• Facility will expand capacity for Washington-Liberty High School

• Project repurposes office building, adding 600 additional seats for high school students, addressing urgent need for high school capacity

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Projects Funded and Underway

Reconfiguring the Career Center/Arlington Tech• In November 2018, Arlington voters supported a

bond that included $18.75 million to renovate the Career Center to accommodate the Arlington Tech Program

• Several projects have been completed and more projects are planned

• When completed, the Career Center will provide a total of 600 seats for Arlington Tech

• All 600 seats will be available for School Year 2021-22, some of which will be in relocatable classrooms

Funds for the project

• $13.0 million - spent/encumbered/in approved budget

• $0.75 million - Operating funds not yet requested

• Bonds remaining to be sold: $5.0 million

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Projects Proposed for the FY 2021 CIP

Project Total ATS Key McKinley

Refresh Includes paint, lighting, floor, etc.

$ 2.08 $ 0.93 $ 1.05 $ 0.10

Kitchen Renovation and Expansionincludes renovation of kitchen and additional space, kitchen equipment, and owner (soft) costs

$ 7.69 $ 2.17 $ 2.76 $ 2.76

Estimated Total Cost in 2020 Dollars $ 9.77 $ 3.10 $ 3.81 $ 2.86

1-year Escalation at 5% $ 0.48 $ 0.15 $ 0.19 $ 0.14

Total Costs $10.25 $ 3.25 $ 4.00 $ 3.00

Portion of Total Funding Needed July 2020 to May 2021

$ 2.56 $ 0.81 $ 1.00 $ 0.75

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$ in millions

Refresh and Renovate ATS, Key and McKinley Facilities to Prepare for School Moves

Projects Proposed for the FY 2021 CIP

Major Infrastructure ProjectsThese are projects that are required for the upkeep of our schools and operations.

Funding included in FY 2021 CIP: $15.4 million

• The FY 2021 CIP includes continued annual funding for major infrastructure projects

• These projects, which must continue in order to maintain existing APS buildings, include--but are not limited to--the following:

− HVAC− Roofing− Windows

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Projects Proposed for the FY 2021 CIP

Phase 1 – Funded and Underway

• Staff break room, restrooms, showers, exercise and training rooms

• $2.10 million already provided from the Capital Reserve

• Interior demolition completed

• Completion date: December 2020

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Phase 2 – Proposed for FY 2021 CIP

• Renovation of administrative offices

• New ramp will make entire Trades Center facility accessible

• Completion date: March 2021

• $1.2 million

• May be constructed as a change order to Phase 1

− Delay in funding will increase project cost

Transportation Staff Facility Project