※0‥‥‥‥ Workflow Overview※1‥‥‥‥ Log in

A‥‥‥‥ Select ReviewersB‥‥ ‥‥ Recommendation/Rating Reviewers

※2‥‥‥‥ About Manuscript Information

2018/10/01

ScholarOne Manuscripts®

Associate Editor Manual

Workflow Overview

Assign Associate Editor

Receive E-mail

Select Reviewers

Invite Reviewers

Response

Review

Receive E-mail

Decision Recommendation

Decision

Author

Admin

Editor in Chief

Associate Editor

Admin

Reviewer

Reviewer

Associate Editor

Editor in Chief

Submit

Role Original Workflow Revised Workflow

Check

A

B

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If you do not know (or forgotten) your ID or Password1. Click Reset Password.2. Enter your E-mail address.3. Click Send Reset Link. Your ID and temporary

password will be sent to the above address in a few minutes.

4. Log in and create a new password. Then you can enter the site.

Tips : When logging in for the first time, you will be navigated to the Edit Account page. Please enter all the required information.

Log In

1

2

※1

If you know your ID and Password 1. Enter your ID and Password.2. Click Log In.

Awaiting Reviewer SelectionClick Take Action.

Select Reviewers

Breadcrumb navigation trailIt is the menu path you have followed to arrive at the current pages. You can click a link to navigate back to a previous page.Note: Do not move sections by pressing Back button on your web browser.

Workflow Overview

Assign AEReceive E-mail

Select ReviewersInvite Reviewers

AuthorAdmin

EIC

AE

Admin

SubmitRole Original WF

Check

A

A-1

HomeClick Associate Editor Center link.

Associate Editor DashboardClick Awaiting Reviewer Selection link.

Manuscript InformationClick this tab when you would like to view basic information of the manuscript. See page ⑬ to ⑮ for details.

Audit TrailClick this tab when you would like to view all e-mails sent and actions taken for the manuscript.

Hyperlink E-MailYou can send e-mails by clicking names of each role.

Manuscript FlagRed: The manuscript has supplementary files. Please click “Supplementary Files” button to see them.

Action tabAction tabs display horizontally at the top right of the page. Names of the tabs change to reflect the current action needed in the manuscript.Start your task by clicking this tab.

A-2

IconsYou can view the manuscript in the following formats.

• HTML• PDF• Supplementary Files• Original Files• Cover Letter

Normally check in PDF format by clicking PDF button.You can also perform External Searches for the manuscript’s specific criteria using external search engine such as Google, HighWire or PubMed.

Select ReviewersNotes IconIf you click this icon next to the Manuscript ID, you may find the message from reviewers who declined but suggested other possible reviewers.

A-3 Select Reviewers

Search Reviewers

Several search options are available in the system.

1. Quick Search → Go to [A-4]Search by Reviewer names.

2. Related Papers Search → Go to [A-5]Search by the information of manuscripts previously submitted.

3. Auto-Suggest → Go to [A-6]Search by the Category and Keywords of this manuscripts.

4. Advanced Search → Go to [A-7]Search by various information registered in Reviewer user accounts.

You can also create new Reviewer’s accounts if appropriate reviewers are not found by search.→ Go to [A-8]

Immediate RejectIf you would like to reject the manuscript immediately (without review), change # reviews required to make decision from 2 to 0 and click Save.

You will automatically be forwarded to Associate Editor Recommendation task.On this occasion, please do not forget to enter comments for EIC and Author.

A-4

Quick SearchEnter First Name or Last Name, then click Search.

Tips: You may conduct a wildcard search by adding an asterisk (*) to the front or the end of the search string.

Tips: If you cannot find the candidate’s account, select “all” at the drop-down menu of the Roles: field and run the search.

Select Reviewers

Go to next page if you still cannot find a reviewer.

A-5Related Papers SearchYou can search by the information of manuscripts previously submitted.E.g. if you have someone who was the author or reviewer of the manuscripts you were assigned as the editor previously and whom you want to invite the person the review, you can search by the name, manuscript ID, title etc..If you remember the person’s name, first search with the name.Searching with the manuscript titles, manuscript IDs and specialties might also help you.

Select Reviewers

Contact us (cj@j-circ.or.jp) if you were unable to find a reviewer.

A-6

Auto-SuggestYou can search for reviewers using the Auto-Suggest feature, which searches for people based on manuscript Keyword and person Category matches.Select Keyword or Category from the drop-down menu, then click Search.

Select Reviewers

Contact us (cj@j-circ.or.jp) if you were unable to find a reviewer.

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Advanced SearchYou can search for people based on Account Information from all accounts on this site.1. Select “All” from Roles list.2. If you know the name of reviewers whom you want to invite, first search with their names.3. Enter the search criteria. Ex) institutions, Country, Category etc.4. Click Search

Select Reviewers

Select Reviewers

Create Reviewer AccountWhen there are no appropriate reviewers included in the search results for Quick Search, enter Name and E-mail address to the fields of this section. This will enable you to make a new user account for the desired reviewer.

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A-9

Search resultsThis is the results for your search

conducted.1. Tick the checkbox of the

appropriate person 2. Click Add

New Search, Modify SearchIf you would like to return to search, click here.

Select Reviewers

A-10

Compete Reviewer Selection • Repeat steps ⑤ to ⑦, and reviewer’s name will be added to Reviewer List. Please

add reviewers more than 2 (4 if possible) people for candidates.Tips: If you would like to switch rank orders, change the order number from

dropdown and click Save.

• Click Save and current list will be retained.Attention: Note that the task is not completed yet at this point.

• After adding all the reviewers, click Send List for completing Your task. After that, Editorial Office will invite the reviewers you have selected.

Select Reviewers

Awaiting Reviewer SelectionClick Take Action.

Associate Editor RecommendationB-1

HomeClick Associate Editor Center link.

Associate Editor DashboardClick Awaiting AE Recommendation

Workflow Overview

Review

Receive E-mail

Decision Recommendation

Decision

Reviewer

AE

EIC

Role Original WF Revised WF

B

Associate Editor RecommendationB-2ReviewsClick View Review to view review results.

Note: If you click Rescind below, the task will be rescinded to reviewers. Please do not click if unnecessary.In case of clicking by mistake, please contact Editorial Office Immediately.

Review ResultsView the review results.

Quality AssessmentEnter the ratings on Quality Assessment for the reviews submitted, then click Save.Notes : You may leave it blank if it is a Revised Manuscript

Associate Editor RecommendationB-3

How to assign the third reviewer(When the two reviewers’ opinion differ significantly)1. Change # reviews required to

make decision from 2 to 3.2. Click SaveNotes :

• If you have already selected spare reviewers, Editorial Office will conduct “invite” operation.

• If you have not selected spare reviewers, you will be forwarded to Awaiting reviewer selection task. Then please add the reviewer candidate.

How to select the reviewers for the revised manuscript• All of the current reviewer(s) : Select this if you would like all the current reviewer(s) to re-review this manuscript whether their comments are adequately addressed.

• None of the current reviewer(s) : Select this when you recommend Accept/Reject and no more review is needed, or recommend Minor Revision but only you (Associate Editor) will re-review this manuscript.

• Some of the current reviewers : When you Select this, please provide the name(s) of the reviewer(s) you would like to ask the re-review of this manuscript in the box below.

Associate Editor RecommendationB-4

Make a Decision RecommendationSelect your Recommendation for the manuscript.

CommentsEnter your review comments• Confidential Comments to EIC: will not be sent to Author.

• Comments to Author: will be sent to both Author and EIC.

Memo: If the manuscript is transferred to our sister journal, the EIC and AE of Circulation Reports will be able to view your name and these comments.

SubmitClick Submit to complete this task

About Manuscript Information

Version History• In Revised Manuscript, you

can access the previous version of the manuscript by clicking Switch Details.

• To return, click Switch Detailsof the current version.

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Manuscript Header• Manuscript ID• Submission date: Last

Updated date: Number of days in review

• Title• Submitting author name• Status• Associate Editor name• Editor in Chief name• Admin name

Peer Review Milestones• Date submitted• Date assigned to each role

Manuscript Information tabYou can view various information regarding the manuscript.This page is accessible from any status.

Author’s ResponseIf your would like to view the author’s response, click Author’s Response on header or view author's response on Version History.