Youth Fair Day2013 Handbook

Dear 4-Hers, Parents, and Friends,

It’s that time of the year again! Time to get ready for the 2013 Heritage Day and Youth Fair Day! This year’s event will be held on Saturday, October 5th from 10AM – 4PM at Historic Oak View Park in Raleigh. Youth Fair Day always celebrates the past, present, and future of 4-H and is fun for the whole family!

We would like to invite clubs to come out and show their support for 4-H by creating a club table or display to share what you are doing in 4-H. Remember that Youth Fair Day is a large public event that drew over 5,000 people last year, so this is a great opportunity to recruit new youth and volunteers! Please call (919) 250-1092 for details on how to reserve a (free) table for your club!

Be sure to read this guide carefully – there is a lot of information in here! It might also be helpful to consult the State Fair Premium Book, which can be found online at: http://www.ncstatefair.org/2013/Competitions/HowToEnter.htm

If you have questions about what to enter, or what State Fair Codes to use, please let our office know and we will do our best to assist!

Thank you for your continued support of 4-H! Making the best better happens every single day in Wake County through club meetings, 4-H friendships, informal mentoring, staff-led groups, and youth adult partnerships. At Congress this year, NC 4-H unveiled a new marketing effort for 4-H that highlights 4-H’s history of civic engagement, community service, and leadership. I invite you to join the Revolution of Responsibility, which began at NC 4-H Congress and will continue through Youth Fair Day and well into the future!

As always, if you have questions, please email me at heather.tart@wakegov.com or call me at (919) 250-1093.

Best,

Heather A. Tart, Extension Agent 4-H Youth Development

2

Schedule of Events

September 1 Registration for Youth Fair Day due to 4-H Office.

September 16-17 Non-perishable entries (artwork, crafts, etc.) due to 4-H office between 10AM and 7PM each day at the 4-H office.

September 30 Perishable entries (food, etc.) due to 4-H office between 10AM and 7PM at the 4-H office.

October 5 Youth Fair Day Schedule (Subject to change depending on entry numbers)

9:30AM Poultry (on-site for Salmonella testing)Check-In Opens

9:45AM Hayride begins

10:30AM Small Animal Shows (outdoors by barn)RabbitPoultry

NOON Large Animal Shows (show ring)

Goat SteerSheep Horses

12:30PM Cookie Decorating Contest (Farm History Center)Youth 7 years and under

1:00PM Miscellaneous Animal Shows (Reptiles, etc / show ring)Animal Costume Contest (all animals / show ring)

1:30PM Cookie Decorating Contest (Farm History Center)

Youth 8 years and up 2:00PM Dog Shows

ShowmanshipObedienceTrick

2:30 PM Talent Show – Small Amphitheater

4:00PM Last Hayride Drop-Off

3

.

YOUTH PARTICIPATION

Eligibility to ParticipateYouth Fair Day is open to all youth and 4-H membership is not a condition of participation. 4-H age is determined as of January 1st of the current year.

The following age divisions will be used in most contests (see specific category rules for exceptions): Cloverbud 5 to 8 years old (Cloverbud entries will be awarded participation ribbons and will not be placed.) Junior 9 to 13 years old Senior 14 to 18 years old

Cost / FeesThe entry fee Youth Fair Day is $5 and this covers an unlimited number of entries, as well as an event t-shirt.

Please note that the cookie-decorating contest and talent show are free contests but please be sure to register for planning purposes. These events do not include an event t-shirt.

Fee waivers are available and can be requested by contacting martha.smith@wakegov.com or (919) 250-1092.

Payments can be made by cash or check. If paying by check, please make it payable to the Wake County 4-H Enhancement Fund.

If a participant registers for a contest but fails to drop off the item(s) by the deadline, the entry will be critiqued but will not be eligible for placement

RegistrationYou may register for most of the Youth Fair Day events by using the Entry Form at the pack of this packet. Entry forms are due to the 4-H office by September 1. If an entry is received after this date, we cannot guarantee the participant an event shirt.

Be sure to enter all crafts, baked good and events in which you plan to participate. Please complete all demographic information for our records You may use State Fair Entry Codes for crafts and baked goods,

http://www.ncstatefair.org/2013/Competitions/HowToEnter.htm on the Registration Form. If you are unsure about which code or category is appropriate for your item, please contact our office

Be sure all entries have your name and age category on the entry. You can also register online at: https://docs.google.com/spreadsheet/viewform?fromEmail=true&formkey=dG5iSTQtTTVKZU1LYk5RZEdCMjVsaFE6MQ

Contests

4

4-H Statement of Purpose

Wake County Youth Fair Day exists so that Wake County youth have the opportunity to participate in a county fair as a preliminary experience for participating in NC State Fair Contests. The event is also an opportunity to showcase 4-H Youth Development in an urban environment and advertise opportunities for new youth and families to get involved in our program

Perishable and non-perishable entries are judged at the 4-H office prior to Youth Fair Day (see schedule on previous page for dates). 4-H staff and volunteers will make sure that these entries are taken to Historic Oak View Park prior to the event. They will be displayed during the event and can be picked up after 3PM at Youth Fair Day.

Arts & Craft Contest: Arts and crafts categories include, but are not limited to, collages, drawings, paintings, wood carvings, metalwork, leatherwork, and photography. Artwork such as paintings, drawings, and photography can be matted or unmated. Please note that youth who are also planning to submit their entries to the NC State Fair

should consult the NC State Fair Premium Book as there are specific requirements for matting Photography entries can be in black & white or color. They can be matted or unmated.

Culinary Contest: Participants are required to provide the ingredient lists and recipe with amounts of materials used specified. A sample of the completed product is acceptable (partial cake, half-dozen cookies or muffins,

etc.). Please place food in an airtight container. Foods that need to be refrigerated for storage should be labeled as such.

Fashion Design Contest:The youth participant must have created items after the conclusion of last year’s NC State Fair. Entries can be any type of clothing, including outerwear, casual ware, formal ware, and accessories.

Flower & Garden Show:All entries must be one of the following: Dish Garden (max size 15”x15”x15”) Craft or animal likeness made from a natural product Terrarium (max size 15”x15”x15”)

Poster Contest:Poster entries should be presented on 22”x28” poster paper and should either be in a general 4-H theme advertising 4-H Revolution of Responsibility theme, or may use the 2012 NC State Fair theme, “Bumper Crop of Fun,” while still advertising the Youth Fair Day event. Posters should include information about Youth Fair Day such as location, date, and time, and

should be hung in your school (with permission) or community to help advertise the event. On October 5th, bring your poster to the fair by 10AM and they will be judged and critiqued

on site and be ready for pick-up by 3PM that afternoon

Writing Contest:The theme for the Essay and Poetry Contest entries this year should focus on the “4-H: Join the Revolution of Responsibility” theme. There is no word limit in the poetry contest. Essay contest entries should be between 250 and 500 words. Entries may be typed or handwritten.

5

Score SheetsSample score sheets are included in this packet so that participants can prepare for the competitions.

Awards If participating as a team in a category judged according to age divisions, the age of the oldest

participant is used to determine the age division in which the entry will be judged. Decisions of the judge(s) are final. Youth will receive a copy of score sheets in order to allow

them to improve their future projects.

Entry Pick-UpsEntries will be on display at Youth Fair Day on October 5 and may be picked up from the fair after 3PM. Entries not picked up during the fair will be returned to the 4-H office, where they can be picked up between 8:30AM and 5:15PM Monday – Friday during the week following the event.

VOLUNTEER ASSISTANCE

Youth Fair Day needs a dedicated corps of volunteers in order to ensure a successful event. Anyone who is interested in helping judge contests or provide general event assistance should contact the Wake County 4-H office. Volunteer positions are available throughout September and through the October 6th event.

Judges need to be 18 or older. Youth volunteers are welcome on October 6 at the event. We ask that a parent or guardian

accompany youth younger than 13. We are happy to sign community service forms for school credit, etc. for time worked during the

event. Please bring your form to the event.

Areas of Service for Volunteers1. Non-Perishable Entries

a. September 16 & 17 (10AM - 7PM) Intake: We need help taking in non-perishable entries for Youth Fair. This involves making sure entries are appropriately tagged and placed on the right table for their category. You can volunteer for any amount of time between 10AM and 7PM. Location is at the 4-H Office (4001-E Carya Dr. Raleigh).

b. September 18 - 20 (10AM - 3PM) Judging: We need help judging the non-food entries (art, crafts, woodworking, and sewing projects) that come in for Youth Fair Day. This involves evaluating the entry and providing written feedback on the entry. It may also include attaching ribbons and certificates to entries. You can volunteer for any amount of time between 10AM and 3PM. Location is at the 4-H Office (4001-E Carya Dr. Raleigh).

2. Perishable Entries

6

LOCAL GOODS SPOTLIGHT Many 4-Hers are very aware of the importance of knowing the origins of their food. Items, which are made of 80% or more foods or products from NC, can also be recognized in each contest and will receive a special certificate.

Please make sure that all locally sourced items are labeled as such, and include the source (farm, place, etc.). You can designate this either on the entry form (just add it to the item description) or we can mark it on the label when you drop off items to enter in the fair.

a. October 1 (10AM - 7PM) Intake: We need help taking in perishable entries for Youth Fair. This involves making sure entries are appropriately tagged and placed on the right table for their category. You can volunteer for any amount of time between 10AM and 7PM. Location is at the 4-H Office (4001-E Carya Dr. Raleigh).

b. October 2 (10AM - 3PM) Judging: We need help judging the food entries that come in for Youth Fair Day. This involves tasting samples of the food and providing written feedback on the entry. It may also include attaching ribbons and certificates to entries. You can volunteer for any amount of time between 10AM and 7PM. Location is at the 4-H Office (4001-E Carya Dr. Raleigh).

3. Event Assistance for October 5a. Set Up (8AM – 10AM): Assist with getting posters, signs, flags, tablecloths, and other

items set up in various display areas for the event. This involves lots of walking around the farm, but gives you a chance to see the “sneak peek” at what’s in store for the day.

b. Talent Show Coordinator/Emcee (2PM - 3:30PM): Emcee the Talent Show in the Farm History Center at Oak View using the microphone and our sound system. Make sure entrants have their music / CD to the DJ ahead of time. See schedule for the beginning time; volunteers should arrive 30 min. prior to starting time. Talent Show does not have placings, so volunteers will not "place" or judge the entries.

c. Check-In Desk (9:30AM - 3PM): Assist with check-in of youth & animals, answer general questions and give Registration Packets and event t-shirts to youth. Volunteers are needed at this station throughout the day, so you may sign up for as long or as short of a shift as you wish.

d. Hayride Assistant (9:30AM – 4PM): Our hayride is a very popular piece of Youth Fair Day! We need helpers to ride in the wagon to help make sure the hay stays off the steps, and to help get people (and strollers!) off the ride. You will have a radio to communicate with the Wake County staff member who will be driving the hayride since we don’t want anyone to be left behind! We need people at this station all day, so you may volunteer for any amount of time between 9:30AM and 4PM!

e. 4-H Information Booth (9:30AM - 4PM): This position involves staffing a booth in or near the Farm History Center and giving people information on how they can get involved with our Wake County 4-H program. We will provide handouts and everything you will need to help them get connected! Volunteers are needed at this station throughout the day, so you may sign up for as long or as short of a shift as you wish.

f. Volunteer Coordinator (9:30AM – 4PM): Assist with orienting new volunteers to their roles and helping them get to the right place(s) throughout the event. Volunteers are needed at this station throughout the day, so you may sign up for as long or as short of a shift as you wish.

g. Event Assistance Animal Judging Volunteers: All of these volunteer spots are for October 6th during Youth Fair Day at **Oak View Park in Raleigh**.

h. Poultry & Rabbit Judging (10:30 AM): Talk with youth participants and evaluate each entry. Provides written feedback to youth on animal entry. Award ribbons to placing entries. Show may end early, depending on the number of entries.

i. Medium/Large Livestock Judging (Noon) goats, sheep steer, horses: Talk with youth participants and evaluate each entry. Provides written feedback to youth on animal entry. Award ribbons to placing entries. Show may end early, depending on the number of entries. This group includes goats, sheep, steer, and horses.

7

j. Miscellaneous Animal Judging & Costume Contest (1:00 PM): Talk with youth participants and evaluate each entry. Provides written feedback to youth on animal entry. Award ribbons to placing entries. Show may end early, depending on the number of entries. This group includes snakes, lizards, turtles, pocket pets, and other animals that do not fit into other classes.

k. Dog Contests (2:00 PM): Talk with youth participants and evaluate each entry. Provides written feedback to youth on animal entry. Award ribbons to placing entries. Please note that this is not a formal dog show and will include mixed and purebred dogs of all sizes. Classes may be broken down by age or animal size, depending on the total number of entries

l. Teardown Crew (3PM – 5PM): What goes up must come down! Help us take down flags, signs, banners, etc. and store them away for the next event. This involves lots of walking, but we’ll have golf carts and/or vehicles to help get any bulky items moved!

YOUTH FAIR DAY / HERITAGE DAY EVENT4028 Carya Drive, Raleigh, NC 27610

SATURDAY, OCTOBER 5, 201310:00 AM – 4:00 PM

Event Location & Parking All animal shows will take place on October 5th during the Youth Fair Day Event. Animal entries

should be taken directly to check-in at Historic Oak View Park upon arrival. You may pull up to the Historic Center to unload and then park your car.

The Wake County 4-H Office is located at 4001-E Carya Dr. Raleigh, NC. Parking for the event is in the main parking lot for the 4-H Office: follow signs to the Agriculture Extension Office. Event goers may walk or take the hayride into Oak View Park.

Historic Oak View Park is located @ 4028 Carya Dr. Raleigh, NC.

Inclement WeatherYouth Fair Day will be held rain or shine. Please dress appropriately for the weather. There is limited shelter available at Historic Oak View Park.

Behavior

8

The NC 4-H Code of Conduct governs this event and all youth and adults are expected to adhere to these rules. Additionally, the NC 4-H Volunteer Code of Conduct governs 4-H Volunteers.

Animal Health & BehaviorAnimals brought to the event should be in general good health and be safe around people, including children. Aggressive animals or those which staff or management deems unsafe for the event shall be asked to leave.

All dogs and cats brought to the event must bring proof of current rabies vaccine. All horses brought to the event must bring evidence of a recent Coggins test. All poultry entries will be tested for salmonella on site at 9:30 AM the day of the event. All animals should be under the control of a participant or parent at all times. Please use extreme caution when handling dogs near the poultry and small animal contests

Dogs should be on a 6’ or shorter leash and cats should be on a leash or in a carrier. Reptiles should be in a container with a secure top and poultry and rabbits should be in cages or crates appropriate for their size. Pocket critters should be in appropriate carriers. Horses should be on a lead. Horse owners are encouraged to bring portable fencing, but this is not required.

While most areas of the event are “pet friendly,” please adhere to the “no pets” signs posted near the food areas.

9

Other Event-Day Activities

COOKIE DECORATING CONTEST (Free Contest!)Join us at Noon on Youth Fair Day for an on-site Cookie Decorating Contest! We will provide the sugar cookies and the icing; you provide the creativity! You are welcome to bring an apron if you plan to participate in this event!

4-H ENTERTAINS (Free Contest!)There is a talent show opportunity during Youth Fair Day. Youth can sing, dance, juggle, step, tell stories, play an instrument, or perform other assorted talents. On your entry form in the category space, please write “TALENT.”

A sound system is provided, but there is not an actual “stage.” Youth are required to bring their own instruments but may provide an audio track to be played by 4-H staff.

NC STATE FAIR There is no county qualifying required in order to move on to the NC State Fair competition level. The State Fair Premium Book can help you find entry codes for your items. You can access it at: http://www.ncstatefair.org/2013/Competitions/HowToEnter.htm

ADDITIONAL INFORMATIONIf you have questions about your Youth Fair Day entry or the event in general, please contact:

Heather Tart Martha Smith Susan Gardner4-H Agent 4-H Secretary 4-H Program Assistant(919) 250-1093 (919) 250-1092 (919) 250-3975heather.tart@wakegov.com martha.smith@wakegov.com susan.gardner@wakegov.com

10

2013 YOUTH FAIR DAY ENTRY FORM

Online Registration https://docs.google.com/spreadsheet/viewform?fromEmail=true&formkey=dG5iSTQtTTVKZU1LYk5RZEdCMjVsaFE6MQ

Name: _________________________________________ Age as of 1/1/13: ___________________

Mailing Address: ___________________________ Town________________________ Zip____________________

Email Address: ___________________________________ 4-H Club: _________________________

Telephone Number: (____)_________________________ Male Female

Parent/Guardian’s Name: ____________________ Ethnicity*: _____________________________*for reporting purposes only

Age Division Cloverbud (5-8) Junior (9 – 13) Senior (14 – 18)If participating as a team, please list team members’ name(s): ___________________________________

Contest Entries: 4-H Entertains Talent Contest (please list talent and equipment needed): __________________________ Cookie Decorating Contest (no charge)

[ ] 12:30 for 7 years old and under [ ] 12:30 for 8 years old and up Animal Contest Entry/Entries: __________________________________________________________ Artistic Expression Contest (essay or poetry) Arts & Craft Entry/Entries: (use codes from NC State Fair Premium Book, continue list on back if additional space needed)

Entry Code: _________________________ Description: _________________________________

Entry Code: _________________________ Description: _________________________________

Entry Code: _________________________ Description: _________________________________

Mail completed entry form to: Youth Fair Day, Attn: Martha Smith, 4001-E Carya Dr. Raleigh, NC 27610

11

2013 YOUTH FAIR DAY JUDGING SHEETHAND CRAFTS

Category (circle one): Painted Sculpture Painted Craft Wood Working Weaving Fabric Paint Needlework Tie Dye Ornaments Home Furnishings Accessories Legos

CRITERIA JUDGED PERFORMANCE COMMENTSF G VG E

GENERAL APPEARANCE Color combination

Neatness

Originality

Texture Combination

Cleanliness

DESIGN Relationship of yarn/fabric to

selectionWORKMANSHIP Even stitches/tension, or balanced

assembly Uniformity of construction details

Appropriate choice of finishing details

ADDITIONAL COMMENTS: _______________________________________

________________________________________________________________________________

________________________________________________________________________________

_________________________________________

Judge(s) __________________________________________ Date: ________________________

12

2013 YOUTH FAIR DAY JUDGING SHEETART / PHOTOGRAPHY

NOTE: For Wake County Youth Fair Day, the age groups are defined to follow CB, JR., and SR categories for Art /

Photography. PLEASE NOTE that at the State levels this is not the case. For further detailed information check your

NC State Fair book.

CRITERIA JUDGED PERFORMANCE COMMENTSF G VG E

STORYTELLING ABILITY Contains few or no distracting

elements Implies a tone or meaning

ARTISTIC QUALITY Design

Perspective

Tone, hues, and values

Originality

Mounted or framed neatly and securely (see state fair requirements for mounting)

ADDITIONAL COMMENTS:

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________Judge(s) ____________________________________________ Date: ___________________________________

13

2013 4-H YOUTH FAIR DAY JUDGING SHEET PERISHABLES

Category (circle one): Cookies Candies

Fair GoodVery Good Excellent Comments / Suggestions

APPEARANCEUniform Color

Characteristics of Type

Shape: regular, evenGood Proportions

Attractiveness

TEXTUREThin Cookies: crisp & tender

Thick Cookies: soft & tender, even grain

Candy: appropriate for type

TENDERNESSCookies:

tender, holds together wellSlightly moist

Light & tender

ADDITIONAL COMMENTS:

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________Judge(s) ___________________________________________ Date: ___________________________________

14