FOL16/148

Marlborough Gate Café – Fit-out Works Package

Schedule 2 -Tender Response Document

2

FORM A: ORGANISATION AND CONTACT DETAILS

Full name of organisation tendering (or of the organisation acting as lead contact where a consortium bid is being submitted)

ORGANISATION DETAILS

Registered office address: Company or charityregistration number:VAT registrationnumber:Name of immediateparent company:Name of ultimateparent company:

Type of organisation: i) a public limited co.ii) a limited companyiii) a limited liability partnershipiv) other partnershipv) sole trader

vi) other (pleasespecify)

3

CONTACT DETAILSContact for tender-related queries

Name:

Address:

Post code:Country:Phone:Mobile:email:

Consortia and Sub-Contracting

a) Your organisation is bidding to provide the goods and/orservices required itselfb) Your organisation is bidding in the role of PrimeContractor and intends to use third parties to provide some of the goods and/or servicesc) The Potential Supplier is a consortium or Special PurposeVehicleIf your answer is (b) or (c) please indicate in a separate annex (by inserting the

relevantcompany/organisation name) the composition and governance of the supply chain, indicating which member of the supply chain will be QUESTIONS 1.1 and 1.2 FOR COMPLETION BY NON-UK BUSINESSES ONLY

1.1 Registration with professional body

Is your business registered with the appropriate trade or professional register(s) in the EU member state where it is established (as set out in Annexes X1 of Directive 20014/24/EC) under the conditions laid down by that member state).

Yes

No

1.2 Is it a legal requirement in the State where you are established for you to be licensed or a member of a relevant organisation in order to provide the requirement in this procurement? If yes, please provide details of what is required

Yes

No

4

FORM B - GROUNDS FOR MANDATORY REJECTION

Important Notice: In some circumstances TRP is required by law to exclude you from participating further in procurement. If you cannot answer ‘no’ to every question in this section it is very unlikely that your application will be accepted, and you should contact us for advice before completing this form.(Pass/Fail)

Please state ‘Yes’ or ‘No’ to each question.Has your organisation or any directors or partner or any otherperson who has powers of representation, decision or control been convicted of any of the following offences?

Answer

(a) conspiracy within the meaning of section 1 or 1A of the CriminalLaw Act 1977 or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA on the

Yes No

(b) corruption within the meaning of section 1(2) of the Public BodiesCorrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906;

Yes No(c) the common law offence of bribery; Yes No(d) bribery within the meaning of section 1, 2 or 6 of the

Bribery Act 2010, or section 113 of the Representation of the People Act 1983;

Yes No(e) where the offence relates to fraud affecting

the EuropeanCommunities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities:

Yes No(i) the common law offence of cheating the Revenue; Yes No(ii) the common law offence of conspiracy to defraud; Yes No(iii) fraud or theft within the meaning of the Theft Act

1968, theTheft Act (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978;

Yes No(iv) fraudulent trading within the meaning of section

458 of theCompanies Act 1985, article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006;

Yes No(v) fraudulent evasion within the meaning of section

170 of theCustoms and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994;

Yes No(vi) an offence in connection with taxation in the

European Unionwithin the meaning of section 71 of the Criminal

Yes

5

1993; or No(vii) destroying, defacing or concealing of documents or

procuringthe execution of a valuable security within the meaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act (Northern Ireland)

Yes No

(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006; or

Yes No(ix) the possession of articles for use in frauds

within the meaning of section 6 of the Fraud Act 2006 or the making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of that Act.

Yes No

(f) Any offence listed:-

(i) In section 41 of the Counter Terrorism Act 2008 Yes No(ii) In Schedule 2 to that Act where the Court has

determinedthat there is a terrorist connection;

Yes No(g) Any offence under sections 44 to 46 of the Serious

Crimes Act2007 which relates to an offence covered by subparagraph (f);

Yes No(h) money laundering within the meaning of section

340(11) of theProceeds of Crime Act 2002;

Yes No(i) an offence in connection with the proceeds of

criminal conductwithin the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order

Yes No

(j) an offence under section 59A of the Sexual Offences Act 2003; Ye

s No(k) an offence under section 71 of the Coroners and Justice

Act 2009; Yes No(l) an offence in connection with the proceeds of drug

traffickingwithin the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994; or

Yes No(m) any other offence within the meaning of Article 57(1) of

The PublicContracts Directive;

Yes No(i) as defined by the law of any jurisdiction

outside England,Wales and Northern Ireland; or

Yes No(ii) created after the day on which these

regulations weremade, in the law of England and Wales and Northern Ireland.

Yes No

6

FORM C - GROUNDS FOR DISCRETIONARY REJECTION Important Notice.

If any of the following apply TRP is entitled to exclude you from consideration but may decide to allow you to proceed further. If you cannot answer ‘No’ to every question it is possible that your application might not be accepted. In the event that any of the following do apply, please set out (in a separate Annex) full details of the relevant incident and any remedial action taken subsequently. The information provided will be taken into account by TRP in considering whether or not you will be able to proceed any further in respect of this procurement exercise. (Pass/Fail)

Please state ‘Yes’ or ‘No’ to each question.Is any of the following true of your organisation?(a) being an individual is a person in respect of whom a debt relief order hasbeen made or is bankrupt or has had a receiving order or administration order or bankruptcy restrictions order or a debt relief restrictions order made against him or has made any composition or arrangement with or for the benefit of his creditors or has made any conveyance or assignment for the benefit of his creditors or appears unable to pay, or to have no reasonable prospect of being able to pay, a debt within the meaning of section 268 of the Insolvency Act 1986, or article 242 of the Insolvency (Northern Ireland) Order 1989, or in Scotland has granted a trust deed for creditors or become otherwise apparently insolvent, or is

Yes No

(b) being a partnership constituted under Scots law ,has granted a trust deed or become otherwise apparently insolvent, or is the subject of a petition presented for sequestration of its estate; or

Yes No(c) being a company or any other entity within the meaning of

section 255 of the Enterprise Act 2002 has passed a resolution or is the subject of an order by the court for the company’s winding up otherwise than for the purpose of bona fide reconstruction or amalgamation, or had a receiver, manager or administrator on behalf of a creditor appointed in respect of the company’s business or any part thereof or is the subject of similar procedures

Yes No

Has your organisation(a) been convicted of a criminal offence relating to the conduct of yourbusiness or profession;

Yes No(b) committed an act of grave misconduct in the course of

your business orprofession;

Yes No(c) failed to fulfil obligations relating to the payment of social

securitycontributions under the law of any part of the United Kingdom or of the relevant State in which you are

Yes No(d) failed to fulfil obligations relating to the payment of taxes

under the lawof any part of the United Kingdom or of the relevant State in which you are established?

Yes No

7

(e) been guilty of serious misrepresentation in providing any informationrequired of you under Regulation 57 of the Public Contracts Regulations 2014

Yes No

8

FORM D – FINANCIAL INFORMATION

Tenderers will only proceed to Stage 1 of the evaluation if they have passed all pass / fail financial questions.

FINANCIAL INFORMATION

Please provide one of the following set out below:-ORPlease indicate which one of the following you have provided:- (please indicate which one by ticking the relevant box)If a supplier’s financial risk is unacceptable and places public money, services or TRP at risk this will mean a fail.(Pass/Fail)A copy of your audited accounts for the most recent two years

A statement of your turnover, profit & loss account and cash flow for the most recent year of tradingA statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit positionAlternative means of demonstrating financial status if trading for less than a year

TRP stipulates in this contract that you must hold £10M of Employers Liability Insurance and£10M Third Party and Public Liability Insurance. You must also hold Professional Indemnity Insurance of a sufficient level to cover the services under this Contract Agreement. Please confirm this is the case and, if not, that you will be able to put these insurances in place if you are awarded the contract?

Yes No

9

STAGE 1 - QUESTIONS - TECHNICAL AND PROFESSIONAL

ABILITY

EXPERIENCE AND CONTRACT EXAMPLES

1. Please provide details of three fit-out works projects (lowest and highest value) from either orboth the public and private sector, that are relevant to The Royal Parks’ requirement as detailed below. All projects should have been performed during the past five years. (The customer contact should be prepared to speak to The Royal Parks to confirm the accuracy of the information provided below if required.)

The examples must relate to working in the following environments:

• The supply, installation, test and commissioning of catering equipment and serving counters within the context of commercial catering and retail facilities in tourist attractions or heritage sensitive locations in the UK;

• The role of ‘lead’ contractor;• A project which demonstrates a fit-out beyond just the installation of

equipment but also includes minor works such as tiling, joinery, stainless steel counter installation and relevant electrical works.Contract 1 Contract 2 Contract 3

1.1 Please submit a, reference contact for each of the example contracts provided indicating the customer organisation name, contact name, phone number and

1.2 Customer organisation (name):

1.3 Customer contact name, phone number and email:

1.4 Project start date:

Project completion date:Project value:

1.5 Brief description of the project (max 2 sides of A4) including evidence of technical capability by describing the

10

2. Please confirm if your organisation is a member of any of following catering trade associations?

• Catering Equipment Distributors Association (CEDA)• Catering Equipment Suppliers Association (CESA)

3. Equal Opportunity

Please provide evidence that as an employer you meet the requirements of the positive equality duties in relation to the Equalities Act 2010.

(Pass/Fail)

4. Health and Safety

Please provide a copy of your organisation’s health and safety statement. If unable to provide one please detail why.

(Pass/Fail)

5. Sustainability

Please provide a copy of your organisation’s Environmental Policy. If unable to provide one please detail why.

(Pass/Fail)

6. Quality Management Policy

Please provide a copy of your organisation’s Quality Assurance Policy and advise if you have either or both of the following accreditations.

• ISO9001• OHSAS 18001

(Pass/Fail)

7. CDM Regs. 2015

Please provide evidence of your arrangements for meeting the Principle Designer duties under The Construction, Design & Management Regulations 2015 (CDM); or

Please provide evidence of your field of knowledge and experience

in CDM. (Pass/Fail)

10

STAGE 2 – DETAILED QUESTIONS

WEIGHTED CRITERIA

The pass mark for the weighted criteria is 50%. Those who achieve this pass mark will then have the price / quality ratio applied and the contractor with the highest score will be selected.

REQUIREMENT-SPECIFIC QUESTIONS Weighting%

1. Project Team 12.5

Please provide a resource schedule and CV’s of the project team(s), including any sub contractors/consultants who will be part of the project team(s) allocated to projects. Please include details of their qualifications, training and experience relevant to working on fit-out projects.Please type your answer here (or use a separate A4 sheet):

2. Programming 12.5

Demonstrate how you will ensure that you will keep to programme and budget on this fit-out works project. A statement outlining sequencing, logistics, procurement etc. would be helpful.Please type your answer here (or use a separate A4 sheet):

Max number of words 400

11

3. Project Management 12.5

Provide a statement detailing how you will project manage the delivery of this fit- out works project.

Please type your answer here (or use a separate A4 sheet):

Max number of words 4004. Quality 12.5

4.1. Outline how you envisage dealing with any areas of poor performance / quality on any aspect of the delivery of this project.Please type your answer here (or use a separate A4 sheet):

Max number of words 400Total (un-weighted)

Pass Mark – 50% Yes/No

Quality – weighted score from above – out of 50%

Price – please complete pricing schedule – out of 50%

Total (out of 100%)