SCHARP Visit Scheduler Tool (VST)
description
Transcript of SCHARP Visit Scheduler Tool (VST)
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SCHARPSCHARPVisit Scheduler ToolVisit Scheduler Tool(VST)(VST)
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What is the VST?What is the VST?
• Web-based tool to allow sites to schedule and track the study visits of their participants
• Available to members of all the networks collaborating with SCHARP
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Purpose of VSTPurpose of VST
• Create a visit schedule for a new participant
• Allows changes to scheduled visits of enrolled participants
• Provides an overview and summary of all completed visits for all enrolled participants at the site
• Helps track visit status of individual participants
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Using the VSTUsing the VST• VST is optional but highly recommended
• Can be used as primary visit tracking tool, or as backup to sites’ own participant tracking database
• SCHARP makes every effort to ensure accuracy of VST
• Sites are ultimately responsible for ensuring that their participants study schedule complies with the protocol and visit windows listed in the SSP
• Please report any errors you find so that they may be corrected promptly.
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Features of VSTFeatures of VST• Web-based – accessible wherever internet is available
• Secured - access authorization required
• Access is limited by site and protocol
• Follows study’s target visits, and target and allowable visit windows
• A completed visit will show on the VST once a specific Case Report Form (CRF) from that visit has gone through 2 QC reviews at DataFax
• Important to fax completed and accurate CRFs promptly
• Only authorized site staff have ability to set, modify and save projected visit dates for enrolled participants
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Accessing the ToolAccessing the Tool
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Accessing the Tool – HVTN StudiesAccessing the Tool – HVTN Studies
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Accessing the ToolAccessing the Tool
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Accessing the ToolAccessing the Tool
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SCHARP Pre-printed LabelsSCHARP Pre-printed Labels
Current Enrollment
Data
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Protocol and Site name
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Type enrollment
dateclick
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Tool will detect entry errors
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SCHARP Pre-printed LabelsSCHARP Pre-printed Labels
click
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ACTUALDATES
TARGET DATES
TARGET DATES CAN BE MODIFIED AND SAVED
05 JUN 2008THU Modified
MODIFIEDDATES
STATUS
VISIT DATE
WEEK DAYDAY #
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Visit schedule of
enrolled participant
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SCHARP Pre-printed LabelsSCHARP Pre-printed Labels
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Summaries by VisitsSummaries by Visits
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Summaries by PTIDsSummaries by PTIDs
click
Sort by PTID, enrollment date or study visit
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CONTACTS
• How to use the tool: Protocol PM at SCHARP
• Tool access problems: [email protected]
• Errors in the tool: “report any errors” link and PM