Scanning To Cloud Presentation
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20-Oct-2014 -
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Transcript of Scanning To Cloud Presentation
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Can you scan to a cloud?
The benefits of scanning documents to electronic storage
repositories
Document Management andCollaboration Software
Dial-in Information:Toll-free 877-723-9502Passcode: 7445577
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Today’s Presenters
James TillCMOXythos Software
Michael StrausSenior Product ManagerXythos Software
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Agenda
• Cloud computing and ECM• Benefits of scanning to the cloud• Scanning / imaging options to consider• Evaluating what’s right for your
organization• Recommendations• Questions / discussion
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James TillCMOXythos Software
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Cloud Computing – Hype Cycle or just Hype
• IT services delivered via the Web in a massively scalable format▪ Computing (EC2)▪ Storage (S3)▪ Applications (Salesforce)
• Flexible & Elastic▪ Significant economies of
scale
• External & Internal Clouds▪ Google Apps▪ Xythos
Industrialized IT Services
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Adapting to a changing world
Satisfies mainstream
and early adopter needs
Legacy
• Core applications that stay in place
• Leverages emerging applications and trends• Addresses
infiltration of new technologies• Limits lock-in
Services
• Services that make sense to put "in the cloud" (learning, e-mail and conferencing)
Best of Breed
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Does a cloud have benefits?
• Minimum capital expenditure• Device and location independence• Easier integration with other cloud-based
systems• Shared resources and costs among large
pool of users• Good option for disaster recovery• Meets scalability demands quickly• Central data store and better resource
utilization
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Why move my documents to the cloud?
• Reduce storage and transportation costs
• Minimize errors and loss
• Avoid archive deterioration
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Why move my documents to the cloud?
• Accelerate discovery and re-use
• Improve responsiveness and speed
• Achieve business and IT flexibility
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What does this mean for my organization?
“Don’t assume that scanners are all you
need to go ‘paperless.’ Document imaging technology has two main components; a
capture solution and a repository where
images are stored to await further action.”
Leading analyst firm
“Don’t assume that scanners are all you
need to go ‘paperless.’ Document imaging technology has two main components; a
capture solution and a repository where
images are stored to await further action.”
Leading analyst firm
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Anyone can scan to the cloud
Desktop Scanner Network Scanner
MFP
External CloudInternal Cloud
Content Repository
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Practical Uses
Document Management andCollaboration SoftwareFor the Enterprise
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Mike StrausSenior Product ManagerXythos Software
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Evaluating Your Options
Document Management andCollaboration SoftwareFor the Enterprise
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Evaluating your options
• Desktop scanners▪ Best for individual document-heavy scanning responsibilities▪ HP, Kodak▪ Scan to the cloud with Xythos through Xythos Drive, Xythos Filer
• Network scanners▪ Best for small businesses, transactional-based processes, etc.▪ Fujitsu, Xerox▪ Scan to the cloud with Xythos through Xythos Filer
• Multi-function Printers (MFP)▪ Best for ad-hoc scanning and workgroup situations▪ Brother, HP, Ricoh▪ Scan directly to the cloud with Xythos
• High-volume imaging solutions▪ Best for document-heavy workflow, processes, etc.▪ Captiva, Kofax, Lanier▪ Scan directly to the cloud with Xythos
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And it’s green…
“Citizens are able to search through meeting minutes online instead of going to the city office to submit a request for the minutes, pay a fee and wait for it.
This is a more responsible use of taxpayer dollars. The city is not just
using less paper and saving trees, they are saving the citizens themselves
money as taxpayers.”City of Temecula, California
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Recommendations
• Test the cloud▪ Encourage consumer technology experimentation
• Data first - not applications▪ Preserve investments in training, software, etc.
• Avoid vendor “lock-in”; look for solutions that provide an open repository
• Remember that it's not what you buy; it's how you use it▪ Use the cloud to eliminate barriers
• Design around outcomes, not products
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Questions / Discussion
Document Management andCollaboration SoftwareFor the Enterprise
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For more information:[email protected]
Document Management andCollaboration SoftwareFor the Enterprise
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External cloud computing
• External Cloud: A cloud computing environment that is external to the boundaries of the organization. Although it often is, an external cloud is not necessarily a public cloud. Some external clouds make their cloud infrastructure available to specific other organizations and not to the public at-large.
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Internal cloud computing
• Work with existing physical and virtual resources in data center
• Let you specify whether apps are virtualized or not
• Wouldn’t require that sensitive data be hosted outside
• Internal security and configuration management processes
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The Architecture of Web-Oriented Collaboration
Outer Core Independent Collaboration Services
PeripherySingle Information and Interaction Space
PeripherySingle Information and Interaction Space
Inner Core
Web OrientationAddressable resources in Web-native formats
HTTP, URL, REST, HTML, JSON, XML Microformats
Mashups Tag Clouds
Tags
Alerts
Web Office
Wikis
Blogs
BookmarksSocial Network
Feeds
Web Mail
Web-oriented collaboration takes place around interconnected resources that are created, organized, changed and used in a single logical information and interaction space.