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University of Northern Colorado - Information Technology Scanning Options

Introduction NCS Pearson vs. ScantronPrior to February 2008 there were two distinct companies providing optical scanning solutions; NCS Pearson Data Management group, and Scantron Corporation. Both provided optical scanning equipment and optical scanning forms. The Data Management group of NCS Pearson was sold to Scantron Corporation. While these scanning solutions are under a single company, the scanners and scanner forms are different. It is important when designing solutions that NCS forms are created and used in order to correspond to the NCS scanning equipment that is available on campus.

HardwareA high capacity scanner is located in Information Technology Carter Hall room 10. This scanner, NCS OpScan Model 10, is capable of scanning up to 7,500 sheets per hour. An optional bar code is also installed providing support for UPC Ver. A & E, 3 of 9 Code, Interleaved 2 of 5 Code, and Codabar codes. Scanning on this scanner is provided by Information Technology Staff. A lower capacity self-service desktop scanner, Insight 4/22 Dual Scanner, is located in Candelaria Hall.

SoftwareEach scanner is connected (USB) to a PC running ScanTools Plus software. This application provides both control of the scanner during scanning in addition to definition generation of scanner forms. These definitions determine where to located data on the scanner sheets and how to format the output data file.

Data AnalysisThe data file generated from the scanner forms is a fixed length ASCII file that can be read by any number of applications including SAS, SPSS, or Excel.

Current ApplicationsThe following ScanTools Applications are available. The specifics of each application are defined below: General 200 Item Answer Sheet A general form that can be used for collecting exam, questionnaire, or survey data. General Purpose Data Sheet II A customizable form allowing questions to be printed on the form before distribution. Exam Scoring Created primarily for the university Grader Application. Non-standard use allows for use of forms and collection of data, however data analysis is not provided. Course Evaluation A customized application used to collect Course Evaluation information. Standard Course Evaluation analysis is provided. Non-standard use allows for use of forms and collection of data, however data analysis is not provided.

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University of Northern Colorado - Information Technology Scanning Options

Alternatives FEES APPLYIf the current option for scanner forms is not sufficient for a given application, custom forms can be created by contacting Scantron Services at (800) 722-6876 or http://www.scantron.com/forms/printservices Scantron can design forms to your specifications. They can also generate the ScanTools Application needed on the scanner to process the custom form. A unique ScanTools Application number will be required, contact the Information Technology Technical Support Center (351-4357) and request a Unique ScanTools Application Number for a custom scanner form. When having custom forms developed, BOTH the form(s) and the ScanTools Application are required from the developer and the requestor will be required to pay for BOTH.

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General 200 Item Answer Sheet UseThis scanner form can be used where a separate instrument (exam, questionnaire, or survey) is available. Up to 200 single response (A E) items are available.

Scanner ApplicationRES505

Scanner FormUNC Warehouse Form Number: OFFOR010 Packages of 500 sheets 8.5 x 11, Green, Two Sided, Upper right corner cut. Side One contains the following demographic information: Name (Last, First, MI) This field is optional. One letter per column (uppercase only). Birth date This field is optional. One month, one digit per column. Identification Number This field is optional. One digit per column. Special Codes These fields are optional and can be used for your own categorization purposes. One response per column. Sex This field is optional. One response. Grade or Education This field is optional. One response. Item responses (1-100) These fields are optional. One response (A-E) per item. Side two contains: Item responses (101-200) These fields are optional. One response (A-E) per item. See scanner form images below (front / back).

Data DefinitionThe file created from the scanning of the General 200 Item Answer Sheets is a fixed, undelimited format file named anssheet.dat. This file will be e-Mailed provided it does not contain PII data. As an alternative, data can be placed on a USB flash drive. A 24 hour turnaround should be expected.

Record formatPosition 1 40 41 60 61 69 70 75 76 82 83 84 85 86 285 Field NCS Header Name Id Number Birth Date Codes Gender Education Answers Description See NCS Header for detailed description. Name; A Z uppercase, space (Optional) Id Number (Optional) mmddyy (Optional) Each code A G may contain 0 9, or blank (Optional) M / F (Optional) 01 17; Bubbles are coded as 0 - 16 (Optional) Each response A E may contain 1 5, or blank (Optional)

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SAS record description/* General Input @1 @41 @61 @70 @76 @77 @78 @79 @80 @81 @82 @83 @84 @86 ; 200 Item Answer NCSHeader Name IDNumber BirthDate SpecialCodeA SpecialCodeB SpecialCodeC SpecialCodeD SpecialCodeE SpecialCodeF SpecialCodeG Gender Education (Resp1-Resp200) Sheet */ $CHAR40. /* See NCS Header */ $CHAR20. $CHAR9. $CHAR6. /* mmddyy */ $CHAR1. $CHAR1. $CHAR1. $CHAR1. $CHAR1. $CHAR1. $CHAR1. $CHAR1. /* M or F */ $CHAR2. /* 01 17 */ ($CHAR1.)

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University of Northern Colorado - Information Technology Scanning Options General 200 Item Answer Sheet Front side

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University of Northern Colorado - Information Technology Scanning Options General 200 Item Answer Sheet Back side

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General Purpose Data Sheet II UseThis scanner form can be used for customized quizzes, exams or surveys. Up to 40 single response (A E) items are available. Question can be printed on the actual scanner form, eliminating the need for a separate document. Data analysis is not provided.

Scanner ApplicationBLUE200

Scanner FormOrder 70921 from Scantron Corporation. http://www.scantron.com/forms 8.5 x 11, Blue, Two Sided, No corner cut. Side One contains the following demographic information: Identification Number This field is optional. One digit per column. Special Codes These fields are optional and can be used for your own categorization purposes. One response per column. Item responses (1-40) These fields are optional. One response (A-E) per item. Side two contains: Handwritten responses / comments. Office Use Only These fields are optional. One response (A-E) per item. See scanner form images below (front / back).

Data DefinitionThe file created from the scanning of the General Purpose Data Sheets is a fixed, undelimited format file named 200blue.dat. This file can be delivered on a USB flash drive, or may be e-Mailed provided it does not contain PII data.

Record formatPosition 1 40 41 49 50 59 60 99 Field NCS Header Id Number Codes Answers Description See NCS Header for detailed description. Id Number (Optional) Each code A J may contain 0 9, or blank (Optional) Each response A E may contain 1 5, or blank (Optional)

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SAS record description/* General Input @1 @41 @50 @51 @52 @53 @54 @55 @56 @57 @58 @59 @60 ; Purpose Data Sheet */ NCSHeader $CHAR40. /* See NCS Header */ IDNumber $CHAR9. SpecialCodeA $CHAR1. SpecialCodeB $CHAR1. SpecialCodeC $CHAR1. SpecialCodeD $CHAR1. SpecialCodeE $CHAR1. SpecialCodeF $CHAR1. SpecialCodeG $CHAR1. SpecialCodeH $CHAR1. SpecialCodeI $CHAR1. SpecialCodeJ $CHAR1. (Resp1-Resp40) ($CHAR1.)

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University of Northern Colorado - Information Technology Scanning Options General Purpose Data Sheet II Front Side

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University of Northern Colorado - Information Technology Scanning Options Purpose Data Sheet II Back Side

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Exam Scoring (Request / Answer Sheet) UseThese are custom forms designed for use with the online Grader application (http://www.unco.edu/IT/grader/ ). Batched together they compose an exam packet. The Request form provides batch or exam information that is attached to each student answer sheet. The answer sheet provides demographic student information and up to 200 item responses. For selected special purposes outside of Grader they can be used for data collection. Analysis is not provided for use outside of the online Grader application.

Scanner ApplicationEXAM460

GraderFor additional information on the use and implementation of the online Grader application view the documentation at: http://www.unco.edu/IT/grader

Scanner FormsRequest Forms UNC Warehouse Form Number: OFFOR021 Packages of 500 sheets 8.5 x 11, Aqua, Two Sided, Upper righ