Scan, Import, and Automatically File documents to SkyDrive with ccScan
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Visit the ccScan Website Scan, Import, and Automatically File documents to the Cloud SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO SKYDRIVE Introduction 1 A brief introduction to Scanning to Microsoft SkyDrive with ccScan ® a popular document scanning application for an ever- expanding list of repositories and content management systems in the Cloud
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ccScan Advanced for SkyDrive is best explained with some examples: run unattended jobs to import electronic faxes, upload them to automatically selected SkyDrive folders, and automatically name the document, all based on information extracted from barcodes and text pattern searches in text obtained through OCR. Or scan documents and automatically create document names and descriptions. Since ccScan is highly configurable it can be applied to many scenarios where opportunities for automation and large time savings are present. ccScan Advanced features are based upon sophisticated technologies such as barcode detection, OCR, and Text Pattern search with Regular Expressions. These capabilities are applied to both the scanning of paper documents in the paper-based office and the processing of electronic documents in the paperless office. ccScan Standard for SkyDrive is similar to ccScan Advanced without the automation capabilities. ccScan Standard is typically used in a paper-based office to efficiently scan paper documents to SkyDrive. Use ccScan Standard to eliminate wasted time and the following extra steps: scan a document to your PC using any Twain scanner, name the document, create a folder in SkyDrive, upload the document to SkyDrive, and finally setting up SkyDrive document properties such as Description, Visibility, and Sharing mode. Instead, ccScan Standard does all of the above in a single-step operation.
Transcript of Scan, Import, and Automatically File documents to SkyDrive with ccScan
1Visit the ccScan Website Scan, Import, and Automatically File documents to the Cloud
SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO SKYDRIVE
Introduction
A brief introduction to
Scanning to Microsoft SkyDrive with ccScan®
a popular document scanning application for an ever-expanding list of repositories and content management systems in the Cloud
2Visit the ccScan Website Scan, Import, and Automatically File documents to the Cloud
SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO SKYDRIVE
What are SkyDrive and ccScan?
• What is SkyDrive?
• Microsoft SkyDrive is a free hosting service that allows users to upload files to cloud storage and then access them from a Web browser or smart phone App
• Use free companions to Microsoft Word, Excel, PowerPoint, and OneNote to view, edit, share, and work together with anyone on documents stored on SkyDrive
• For more information, visit SkyDrive at Microsoft SkyDrive
• What is ccScan?
• A production-quality capture application used to scan or import documents directly to SkyDrive in an automated, time-saving manner
3Visit the ccScan Website Scan, Import, and Automatically File documents to the Cloud
SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO SKYDRIVE
Typical Scenario
• Typically people that scan documents to SkyDrive
• First scan to their PC, name the document, use the browser to create a folder in SkyDrive and upload their document(s), and optionally enter a description and obtain a shareable link to the document(s)
• Obviously this approach takes a lot more time than necessary
• The next slide shows how ccScan can eliminate this wasted time
4Visit the ccScan Website Scan, Import, and Automatically File documents to the Cloud
SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO SKYDRIVE
Optimized Scenario
• Is there a better way to scan to SkyDrive?
• YES, absolutely!
• Scan Directly to the SkyDrive with ccScan Standard
• Eliminate time-consuming intermediate steps
• Add documents descriptions immediately
• Obtain shareable links directly
• Automated the process with ccScan Advanced
5Visit the ccScan Website Scan, Import, and Automatically File documents to the Cloud
SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO SKYDRIVE
ccScan Screenshot
6Visit the ccScan Website Scan, Import, and Automatically File documents to the Cloud
SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO SKYDRIVE
One-Step Process
• Eliminate Time-Consuming Intermediate Steps
• Stop scanning documents to your PC first
• Stop creating SkyDrive folders manually
• Stop uploading scanned documents to SkyDrive manually
• Stop creating shareable links manually
• Instead do all of the above in a single step
• Select a scanning job in ccScan
• Enter folder name, document name, description, request shareable link, …
• Start job
• Done!
7Visit the ccScan Website Scan, Import, and Automatically File documents to the Cloud
• Separate a stack of multi-page documents automatically with barcodes
• Automatically name documents, automatically select/create folders, and automatically enter data in document properties with values
• Extracted from one or more barcodes
• Obtained with text pattern searches in text retrieved with OCR
• Computed from running counters
• Barcode values, text search results, and counters are made available in “macros” which can be combined with static text to form complex expressions
• Use multiple barcodes and text pattern searches in combination with “conditional macros” to test for different document types and apply rule-based processing
• Automation works equally well with scanned paper documents and imported PDFs
SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO SKYDRIVE
Automate with ccScan Advanced
8Visit the ccScan Website Scan, Import, and Automatically File documents to the Cloud
SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO SKYDRIVE
Additional Features
• Bulk import capability to upload large amounts of files at once
• Pre-configured set of import and scanning jobs can be customized
• Create new jobs and/or modify existing jobs
• Select the properties the operator should enter and the default values
• Use optional Index/QA step
• As “error queue” to manually forward documents not processed by automation
• To review scan results, insert and delete pages
• To enter values into document properties
• To redact and annotate documents before storing them
• Share a high-throughput scanner in "kiosk" environment with automatic logout
• Daily audit log in script-language friendly format
9Visit the ccScan Website Scan, Import, and Automatically File documents to the Cloud
SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO SKYDRIVE
Next Step
To learn more about ccScan for SkyDrive or download a free trial please visit
http://www.capturecomponents.com/products/ccScanForSkyDrive.html
or email Capture Components LLC at
